Kickoff and Programming Meeting · S:\09-0093.001 Roswell Pecos Elementary\General\Meeting...

$: Kickoff and Programming Meeting · S:\09-0093.001 Roswell Pecos Elementary\General\Meeting Minutes\01-06-2010 Kick-Off Design Mtng\09-0093-100106Kickoff building committee Meeting.doc$
S:\09-0093.001 Roswell Pecos Elementary\General\Meeting Minutes\01-06-2010 Kick-Off Design Mtng\09-0093-100106Kickoff building committee Meeting.doc

Kickoff and Programming Meeting Project No.: 09-0093.001 Project: Pecos Elementary School Addition and Renovations Date: 01.06.10 Place: Pecos Elementary School Attending: See Sign-In Sheet By: Malia Orell Attached: Sign-in sheet, school schedule, staff list, project schedule, contact

list, utilization chart and floor plan Copies To: Parties Present, John King Discussion Items:

1. Introductions of project team and roles a. Dekker/Perich/Sabatini b. District staff c. Building Committee

2. Communications Protocol a. List of contacts was passed out by D/P/S. The chain of command will be: building committee passes

information to Dr. Ryan, Dr. Ryan passes the information to Kevin Dillon and he will distribute the information as needed. D/P/S will send all correspondence to Kevin Dillon and John King.

b. Unifier will be utilized during the construction phase. 3. The preliminary design schedule was distributed and summarized by D/P/S. This is a living document and will

change as the project progresses. The schedule will be up-dated to include building committee meeting dates and project construction phasing as project develops. There were no questions or concerns regarding the schedule.

4. Future meetings will be scheduled on Wednesdays at 2:45 since these are early release days. Dr. Ryan gave D/P/S a school schedule so the meetings won’t conflict with any holidays or special events.

5. Verification of utilization study. a. The utilization study done by ARC seemed to be incomplete. Wilson & Co is doing another study which

the district will send to us as soon as it is completed. 6. Identified goals and wish-list items/deficiency priorities. The group went through the proposed scope from the RFP

and modified/added items to the list. With the modifications it reads as follows: a. Provide additional parking for staff and visitors.

i. The committee expressed a need for 45 parking spaces for employees, plus visitors. b. Parent pick up and drop off areas need to be improved to facilitate smoother function. (see attached

observation notes.) c. Replace playground equipment for K-5th

i. Joe Baca mentioned there wasn’t sufficient equipment appropriate for the Kindergarteners to use d. Replace doors, frames and hardware at all entry doors. e. Replace older door hardware to comply with ADA.

i. This has been replaced on some of the doors already. ii. D/P/S to inventory and incorporate any remaining hardware to be upgraded.

f. Replace remaining original windows throughout facility. i. This is mainly at the entrances to the building.

ii. There is a draft at many of the new windows that needs to be looked at. iii. There is a security problem at the new windows, a solution should be found for this.

g. Replace concrete walks that are spalling and separating from the building h. Replace entire roofing system, gutters and downspouts.

i. The district would prefer the new roof to be TPO with tapered insulation and cricketing to carry water off of the roof.

ii. There are several items on the roof that will have to be removed during the re-roofing and replaced after the new roof is installed.

iii. The addition of gutter and downspouts should include provisions at outflow to get the water away from the structure under sidewalks.

i. Remove remaining boiler equipment and other miscellaneous non-used HVAC equipment (radiators) in classrooms, offices and corridors.

i. The district would like to salvage the boiler. ii. The existing boiler room is to be utilized for new central water heater and HVAC or

other mechanical equipment.


iii. Tunnels under the building that hold abandoned HVAC piping need to be evaluated for hazardous material, cleaned and sealed or filled.

j. Re-grade area at the southwest side of the school near rooms 15, 16 & 17. k. Masonry cleaning and/or restoration at several exterior locations l. Caulking at expansion joints, saw-tooth brick back in at existing classroom radiator vent locations in

exterior walls below windows. m. Inspect and replace water and sewer service lines throughout facility

i. The district would like D/P/S to recommend someone to scope the existing sewer lines to assess needs for replacement. It was mentioned that problems at the high school create back-up problems at the elementary school. Backflow valve may be needed.

n. Replace drinking fountains in corridors i. D/P/S will do a code analysis to determine how many drinking fountains will be needed in

addition to what exists o. Replace light fixtures throughout entire facility (will require electrical and wiring upgrades)

i. The district standard is a T8 bulb 2x4 pan. 2x4 direct indirect fixtures were desired. They would like motion sensors and dual level switching capabilities in the classrooms.

ii. The district will get D/P/S specifics on what lighting standard they use p. Replace flooring in classrooms, offices, multi-purpose and corridors

i. The district prefers to have stained polished concrete everywhere aside from offices and library where they prefer to use hypo-allergenic carpet tile.

ii. All vinyl asbestos tile will have to be removed /abated. The district will take care of all hazardous material evaluation and abatement.

q. Replace carpeting with polished concrete or hypo-allergenic carpet tile, depending on where it is. r. Add additional electrical and data outlets in all classrooms – there must be at least 4 each per classroom,

one per wall. i. The district wants cabling data cabling to be included as part of the design package but will

provide termination and equipment via district IT provider. D/P/S request contact information for coordination.

s. Replace casework in all classrooms and provide new ADA accessible sinks in the kindergarten-2nd grade rooms

i. Dr. Ryan expressed concern that there is a need for sinks in 1st and 2nd grade classrooms as well. Kevin said we can possibly work something out even though PSFA normally won’t pay for sinks in classrooms above the kindergarten level.

t. Replace chalk/marker boards with new marker boards and tack-boards i. The existing chalk boards will have to be assessed for removal by asbestos abatement contractor

u. Repaint entire interior. Specify appropriate finish and prep. Some areas have peeled from multiple layers of paint.

v. Install fire sprinkler system throughout the building. i. A flow test must be done to determine whether the water pressure is sufficient for a fire protection

system. Smith engineering will request fire department to flow hydrant and coordinate distribution of results to district and plumbing engineers.

w. Install additional exit signs. x. Replace damaged chain-link fencing. y. Replace janitor’s sinks (3 total). z. Replace ceiling tiles and suspended ceiling systems in all classrooms, corridors and offices.

i. The district will provide D/P/S with their standard ceiling tile information. aa. Completely renovate restrooms (wall finishes, plumbing fixtures, flooring, toilet partitions, lighting, and

meet ADA accessibility) i. The district wants low flow fixtures and hard-wired sensors. They will provide D/P/S with their

standards. bb. Renovate/enlarge nurse’s office and restroom to meet ADA requirements and Adequacy Standards cc. Kindergarten classrooms are below adequacy standards- 798 square feet each (4 classrooms). Add four

classrooms to replace kindergarten classrooms- reuse existing kindergarten classrooms for removed portables and reconfigure to meet adequacy.

i. The school would like additional student restrooms as part of the addition. D/P/S will do a fixture count and add restrooms to the project as mandated by code requirements.

dd. Renovate administrative area to meet adequacy standards. i. New assessable restrooms for staff will be incorporated in this renovation.


ii. The district would like to explore options that utilize existing lobby space for expansion.

ee. Add additional general storage. i. 80 sf per classroom, built-in casework can contribute to this and a general storage room can be

located in the new addition. ff. Construct new trash bin enclosure

i. The existing one conflicts with traffic and is an eyesore. Milk spills and bees surround it. Move to opposite side of multipurpose room with access from the bus drive.

gg. Install irrigation system and extend to all planted areas. i. Currently they use the well water to irrigate. The district would prefer to have an automated

system on a timer ii. The school doesn’t want any additional gravel and would like some of the gravel areas to be

replaced with plantings. hh. Upgrade primary electrical service. ii. Install new cafeteria steam table and upgrade serving line electrical connections.

i. The warming cabinets outlets are in the main multipurpose room currently, but create a hazardous condition when they are delivered to the multi-purpose room space prior to lunch and classes are still in session. Provide outlets in the storage room for these cabinets to be plugged in.

ii. Additional circuits need to be provided for food service equipment to eliminate over loading capacity in the multipurpose room.

iii. The ceiling over the electrical room panel for the multipurpose room shows signs of water damage.

iv. The school requests separation of gym/Multipurpose room storage and food/kitchen storage areas. v. Provide heat in the multipurpose storage room.

jj. Replace evaporative coolers at multipurpose room with Dx-gas rooftop units. kk. Provide acoustical panels for multipurpose room. ll. Evaluate building envelope insulation, add/replace as needed. mm. Add a work area for teachers and parents for printing that is separate from the teacher’s lounge nn. Provide cubbies and coat hooks for kids in the classrooms. oo. Fix HVAC distribution issues. There are hot/cold spots in the rooms. In the kindergarten classrooms the

bottom 18” of the room must be heated and cooled for the kids to be comfortable. pp. Acoustical upgrades to temporary room divider partition between rooms 4-5 need to be developed. D/P/S to

look at other acoustical issues in classrooms and mitigate as possible.

7. Sequencing project a. Temporary Facilities

i. The district has portables available to use. D/P/S should recommend where to place them ii. The plan for portable needs should be addressed early on since it takes upwards of 6 months to

acquire/permit the portables. 8. Student population is currently at 389-400. The district and PSFA would like the school to be designed to

accommodate 450 students total 9. Special programs to be accommodated

a. Their K-3 Plus summer program for approximately 150 students beginning in June. Their classes can move to accommodate construction, but the building will be occupied almost year-round.

b. The kindergarteners should be kept inside the building during construction, not in the portables. They need to be close to the restrooms. A possible strategy would be to build the kindergarten addition first, then move the kindergarteners to the new building, then proceed with the renovation.

10. Misc Issues a. Survey and geotechnical reports need to be obtained. The district would like D/P/S to get proposals for

these. b. Visibility, authorized entry and safety at the entry are very important issues. c. The District’s goal is to make the school asbestos free. An asbestos survey has been done for the school,

but another one should be done. The district will take care of this and will also include lead paint assessment in this survey.

d. Parent drop-off doesn’t work properly. The drop-off area should be re-visited to make the flow of traffic smoother and avoid congestion at the 4-way stop intersection. A possible solution may be to put in a loop road around the property.

e. Currently there is one bus serving the school. There will be a maximum of two buses. This does not include independent buses that aren’t affiliated with the school.

f. There are 45 full-time staff members. Dr. Ryan provided D/P/S with the full list. g. Vestibule should be considered at exterior entrance doors.


h. Special needs students i. 20 total students; 6 work with social worker, 10 gifted,

8 students work with occupational therapist, 27 work with speech & language pathologist. There are very few C and D level special ed kids.

i. It is the districts wish to have design substantially developed for March 2010 PSCOC application

11. Next Steps a. Schedule will be updated to incorporate building committee meeting dates. b. D/P/S explained that the next step will be to develop a program booklet that outlines all of the schools

needs. It will list what the school has, if it’s meeting adequacy and codes, and what needs to happen to bring it into compliance in all areas.

This report is assumed to be a true and accurate account of this communication unless notice to the contrary is received within 10 calendar days of issue. End of Minutes

C:\Documents and Settings\MaliaO\Local Settings\Temporary Internet Files\OLK286\FOR-001.doc

Field Observation Report F.O.R. No.: 001 Project No.: 09-0093.001 Project: Roswell Pecos Elementary School Additions and Renovations Date: 1/6/10 Time: 7:35-8:15 am and 1:15-2:15pm Weather: Sunny Observed By: Benjamin Gardner Present: School Staff Crews: NA Equipment NA Copies To: Kevin Dillon, John King Observations: Morning - 7:30 bus # 66 arrival at gym from west Hobbs Street departs west. - 7:40 cones put out to block off visitor parking along Hobbs Street. Cones removed at 7:55. - 7:45 bus # 39 arrival at gym from west Hobbs Street departs east.- Student drop offs:

28 students dropped off at parking area across Hobbs Street. Some parents walked children across the street a majority did not.

16 students dropped off on Hobbs Street. 16 students walked to school from various directions. 20 students dropped off at trash area/bus lane 15 students dropped off at staff parking lot west of the school - Several parents stopped short of the fenced drop off lane and dropped students at the schools front door. - No staff were directing or observing morning traffic. - Parking in staff lot progressed from closest to the front door south. - Intersection of exit for parent drop off, Hobbs Street, parking area across from the school and bus drop off lane is very congested. - 7:55 cars backed up at Garden and Hobbs street 6-12 cars deep. - Several cars leaving the parent drop off turned left on Hobbs Street. -Parent drop off lane has no passing lane. Once cued parents must wait for others to drop off. Cars staked 10 deep in cue lane. 10 cars parked across the street at 8:15. Afternoon: (Early release) - Crossing guards at Hobbs Street cross walk Hobbs Street and Garden Street intersection end of parent drop off pick up lane. - Car loading one by one. Several cars waited for students to be directed to pick up area. - Several students picked up across Hobbs Street. Parking lot 3 rows deep. - Intersection of exit for parent drop off, Hobbs Street, parking area across from the school and bus drop off lane is very congested. Parking area count - north side lot = 3 accessible and 7 regular; east side lot = 27 full sized parking spaces; total 37 existing. This report is assumed to be a true and accurate account of this communication unless notice to the contrary is received within 10 calendar days of issue End Of Report

S:\09-0093.001 Roswell Pecos Elementary\General\Contacts\Project Directory.doc

Project Directory Project No: 09-0093.001 Project Name: Pecos Elementary School Addition and Renovation Project Role Company and Address Contact

Person(s) Telephone Fax E-Mail

Owner Roswell Independent School District

Kevin Dillon 575-637-3319

(575)627-2579

[email protected]

Principal Architect

Dekker/Perich/Sabatini Suite 100 7601 Jefferson St. NE Albuquerque, NM 87109

Benjamin Gardner 505-761-9700

505-761-4222

[email protected]

Project Manager


Malia Orell 505-761-9700

505-761-4222

[email protected]

Project Architect


Joseph Hughes 505-761-9700

505-761-4222

[email protected]

Structural Engineer


Chuck Hanson 505-761-9700

505-761-4222

[email protected]

Construction Manager


Calvin Rhodes 505-761-9700

505-761-4222

[email protected]

Owner Public School Facilities Authority 500 E Llano Estacado, PO Box 19000, Clovis NM 88101

John King 505-227-0158

[email protected]

Civil Engineer

Smith Engineering 401 No. Pennsylvania Roswell, NM 88202

Scott Hicks 505-622-8866

505-623-3951

[email protected]

Civil Engineer

Smith Engineering 401 No. Pennsylvania Roswell, NM 88202

Tommy Rincon 505-622-8866

505-623-3951

[email protected]

Mechanical Engineer

Bridgers & Paxton 4600 Montgomery Boulevard Northeast Albuquerque, NM 87109

Abbas Shirian 505-883-4111

505-888-1436

[email protected]

Mechanical Engineer


Ilir Mesiti 505-883-4111

505-888-1436

[email protected]

Electrical Engineer


Larry Adkins 505-883-4111

505-888-1436

[email protected]

Plumbing Engineer


Scott Surdahl 505-883-4111

505-888-1436

[email protected]

ID Task Name % Compl Duration Start Finish Predecessors1 Project Schedule 0% 884 days Tue 12/15/09 Thu 5/2/132 Predesign 0% 50 days Tue 12/15/09 Fri 2/19/103 Notice To Proceed 0% 0 days Tue 12/15/09 Tue 12/15/094 Prepare Project Schedule 0% 2 days Mon 12/21/09 Tue 12/22/095 Prepare Project Work Plan 0% 3 days Mon 12/28/09 Wed 12/30/09 4FF6 Preprogramming / Predesign Conference 0% 2 days Wed 1/6/10 Thu 1/7/10 5,47 Confirm All Regulatory Agency Requirements 0% 4 days Tue 1/5/10 Fri 1/8/10 417 Prepare Project Directory / Project Data 0% 1 day Fri 1/8/10 Fri 1/8/1018 Site Survey 0% 20 edays Thu 1/21/10 Wed 2/10/10 20,2119 Geotechnical Survey 0% 20 edays Thu 1/21/10 Wed 2/10/10 18FF20 Existing Facility Data From Owner 0% 5 days Fri 1/15/10 Thu 1/21/1021 Verify Utility Data 0% 1 day Fri 1/15/10 Fri 1/15/10 20SS22 Site Visit / Verification of Existing Conditions 0% 1 day Wed 1/6/10 Wed 1/6/1023 Room / Space Data Sheets 0% 1 day Fri 1/8/10 Fri 1/8/10 624 Consultant Program Coordination / Meeting 0% 1 day Fri 1/8/10 Fri 1/8/1025 Consultant Program Data to D/P/S 0% 0 days Fri 1/15/10 Fri 1/15/1026 Prepare Program 0% 5 days Tue 1/19/10 Mon 1/25/10 25,7,23FF27 Project Budget Analysis 0% 2 days Fri 1/22/10 Mon 1/25/10 26FF28 QA Audit Program/Predesign 0% 2 days Tue 1/26/10 Wed 1/27/1029 Corrections 0% 4 days Thu 1/28/10 Tue 2/2/10 2830 Plotting / Printing Documents 0% 1 day Wed 2/3/10 Wed 2/3/1031 Owner Review 0% 10 days Thu 2/4/10 Wed 2/17/10 3032 Back-up Project Computer Files 0% 1 day Fri 2/19/10 Fri 2/19/1033 Schematic Design 0% 57 days Mon 2/22/10 Tue 5/11/10 234 Owner Approval Program / Notice To Proceed With SD 0% 0 days Mon 2/22/10 Mon 2/22/10 3135 Update Project Schedule 0% 1 day Mon 2/22/10 Mon 2/22/10 3436 Update Project Work Plan 0% 1 day Tue 2/23/10 Tue 2/23/10 35FF37 Design Charrette 0% 1 day Wed 2/24/10 Wed 2/24/10 3638 Concept Design 0% 9 days Thu 2/25/10 Tue 3/9/10 3739 Plotting / Printing Documents 0% 1 day Tue 3/9/10 Tue 3/9/1040 Concept Presentation to Owner and Other Entities 0% 1 day Wed 3/10/10 Wed 3/10/10 3941 Structural and Consultant Review Concept Design 0% 1 day Thu 3/11/10 Thu 3/11/10 4042 Owner Approval Concept Building and Site Design 0% 0 days Thu 3/11/10 Thu 3/11/10 4143 Preliminary Code Analysis 0% 3 days Wed 3/10/10 Fri 3/12/10 3844 Mock-up Set of Drawings - All Disciplines 0% 1 day Fri 3/12/10 Fri 3/12/10 42SS45 Drawing & Specification Production 0% 19 days Fri 3/12/10 Thu 4/8/10 4458 Structural & Consultant SD Coordination / Meeting(s) 0% 1 day Mon 3/22/10 Mon 3/22/10 49,5059 Site / Building Study Model 0% 29 days Wed 3/31/10 Mon 5/10/10 55,56,4660 Design Analysis / Narrative 0% 2 days Mon 4/5/10 Tue 4/6/1061 Construction Cost Forecast 0% 1 day Fri 4/9/10 Fri 4/9/10 6062 Consultant SD Documents to DPS 0% 0 days Thu 4/8/10 Thu 4/8/10 6063 Schematic Design Excellence Review 0% 1 day Fri 4/9/10 Fri 4/9/10 62,5464 QA Audit of SD 0% 3 days Wed 4/14/10 Fri 4/16/10 63FF65 Corrections 0% 3 days Mon 4/19/10 Wed 4/21/10 6466 Plotting / Printing Documents 0% 1 day Tue 4/20/10 Tue 4/20/1067 Regulatory Agency Consultation 0% 1 day Wed 4/21/10 Wed 4/21/10 6668 SD Presentation 0% 1 day Fri 4/23/10 Fri 4/23/1069 Owner Review SD Documents 0% 11 days Mon 4/26/10 Mon 5/10/10 6870 Back-up Project Computer Files 0% 1 day Tue 5/11/10 Tue 5/11/10 6671 Design Development 0% 71 days Tue 5/11/10 Wed 8/18/10 3372 Owner Approval SD / NTP with DD 0% 0 days Tue 5/11/10 Tue 5/11/10 6973 Update Mock-up Set of Drawings 0% 1 day Wed 5/12/10 Wed 5/12/10 74FF74 Update Project Schedule 0% 1 day Wed 5/12/10 Wed 5/12/10 7275 Update Project Work Plan 0% 1 day Thu 5/13/10 Thu 5/13/10 7276 Review / Update Code Analysis 0% 4 days Wed 5/12/10 Mon 5/17/10 6777 Utilities Coordination 0% 3 days Wed 5/12/10 Fri 5/14/10 7278 Update Materials, Finishes, Systems, and Equipment Selections 0% 3 days Tue 5/18/10 Thu 5/20/10 7679 Drawing & Specification Production 0% 28 days Fri 5/21/10 Tue 6/29/10 78

104 Structural & Consultant DD Coordination / Meeting(s) 0% 1 day Thu 6/10/10 Thu 6/10/10105 Color Board 0% 3 days Wed 6/16/10 Fri 6/18/10 78,100106 Design Analysis / Narrative 0% 3 days Wed 6/16/10 Fri 6/18/10 84107 Consultant Drawings and Specs to DPS 0% 0 days Wed 6/23/10 Wed 6/23/10 106108 Construction Cost Forecast 0% 4 days Wed 6/23/10 Mon 6/28/10 107109 QA Audit DD 0% 5 days Tue 6/29/10 Mon 7/5/10 108110 Design Excellence Review 0% 1 day Tue 7/6/10 Tue 7/6/10 109111 Corrections 0% 3 days Wed 7/7/10 Fri 7/9/10 110112 Plotting / Printing Documents 0% 1 day Thu 7/15/10 Thu 7/15/10 111113 Regulatory Agency Review Conferences 0% 1 day Fri 7/16/10 Fri 7/16/10 112114 Owner Review DD Documents 0% 22 days Mon 7/19/10 Tue 8/17/10 112115 Back-up Project Computer Files 0% 1 day Wed 8/18/10 Wed 8/18/10 114116 Construction Documents 0% 74 days Wed 8/18/10 Tue 11/30/10 71117 Owner Approval of DD / NTP with CD 0% 0 days Wed 8/18/10 Wed 8/18/10 114118 Final Construction Documents 0% 74 days Thu 8/19/10 Tue 11/30/10119 Update Project Schedule 0% 1 day Thu 8/19/10 Thu 8/19/10120 Update Project Work Plan 0% 1 day Thu 8/19/10 Thu 8/19/10121 Final Coordination 0% 1 day Thu 8/19/10 Thu 8/19/10122 Prepare Final Bidding & Construction Documents 0% 40 days Fri 8/20/10 Thu 10/14/10 121123 Consultant Coordination Meeting(s) 0% 1 day Wed 9/15/10 Wed 9/15/10 121124 Consultant Bidding & Construction Documents to DPS 0% 0 days Thu 10/14/10 Thu 10/14/10 122125 Final QA Bidding & Construction Documents 0% 1 day Fri 10/15/10 Fri 10/15/10 124126 Corrections 0% 1 day Mon 10/18/10 Mon 10/18/10 125127 Plot / Print Final Review Documents 0% 1 day Tue 10/19/10 Tue 10/19/10 126128 Owner Review CD Documents 0% 26 days Mon 10/25/10 Mon 11/29/10 127129 Submit Documents For Permit 0% 0 days Mon 11/29/10 Mon 11/29/10 128130 Back-up Project Computer Files 0% 1 day Tue 11/30/10 Tue 11/30/10 129131 Permitting / Bidding & Negotiations 0% 64 days Tue 11/30/10 Mon 2/28/11 116132 Owner Approval CD / NTP with Bidding 0% 0 days Tue 11/30/10 Tue 11/30/10 128133 Update Project Schedule 0% 1 day Wed 12/1/10 Wed 12/1/10134 Update Project Work Plan 0% 1 day Wed 12/1/10 Wed 12/1/10135 Print Bidding & Construction Documents 0% 3 days Mon 12/6/10 Wed 12/8/10 134136 Advertise For Bids 0% 10 days Mon 12/13/10 Fri 12/24/10137 Regulatory Agency Reviews 0% 40 days Wed 12/1/10 Tue 1/25/11 129140 Bidding 0% 42 days Mon 12/13/10 Tue 2/8/11 136SS141 Obtain Permit Review Comments 0% 0 days Tue 1/25/11 Tue 1/25/11 137142 Prepare Final Addendum 0% 12 days Tue 1/18/11 Wed 2/2/11143 Issue Final Addendum 0% 0 days Thu 2/3/11 Thu 2/3/11 142144 Receive & Open Bids 0% 1 day Tue 2/8/11 Tue 2/8/11145 Analysis of Bids 0% 1 day Tue 2/8/11 Tue 2/8/11146 Award of Construction Contract 0% 0 days Wed 2/9/11 Wed 2/9/11147 Negotiations and Contract Preparation 0% 11 days Thu 2/10/11 Thu 2/24/11148 Construction Contract Signing 0% 0 days Fri 2/25/11 Fri 2/25/11149 Archive Project Computer Files 0% 1 day Fri 2/25/11 Fri 2/25/11 148150 QA Audit Permitting / Bidding Phase 0% 1 day Mon 2/28/11 Mon 2/28/11 149151 Construction 0% 568 days Mon 2/28/11 Thu 5/2/13 131

12/1512/21 12/22

12/28 12/301/6 1/7

1/8 1/81/21 2/101/21 2/10

1/15 1/211/15 1/15

1/6 1/61/8 1/81/8 1/8

1/151/19 1/25

1/22 1/251/26 1/27

1/28 2/22/3 2/32/4 2/17

2/19 2/19

2/222/22 2/222/23 2/232/24 2/242/25 3/9

3/9 3/93/10 3/103/11 3/11

3/113/10 3/12

3/12 3/12

3/22 3/223/31 5/10

4/5 4/64/9 4/9

4/84/9 4/9

4/14 4/164/19 4/214/20 4/204/21 4/21

4/23 4/234/26 5/10

5/11 5/11

5/115/12 5/125/12 5/125/13 5/13

5/12 5/175/12 5/14

5/18 5/20

6/10 6/106/16 6/186/16 6/18

6/236/23 6/28

6/29 7/57/6 7/67/7 7/9

7/15 7/157/16 7/16

7/19 8/178/18 8/18

8/18

8/19 8/198/19 8/198/19 8/198/20 10/14

9/15 9/1510/14

10/15 10/1510/18 10/1810/19 10/19

10/25 11/11

11/30 11/

112/1 112/1 1

12/6

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Task Critical Task Progress Milestone Summary Rolled Up Task Rolled Up Critical Task Rolled Up Milestone Rolled Up Progress Split External Tasks Project Summary

Dekker/Perich/Sabatini Roswell Pecos Elementary School Addition and RenovationsPSFA Proj. #P10-13. D/P/S Project # 09-0093.001

Preliminary Milestone Schedule

DATE: 12 /21/09

Roswell Pecos Schedule Printed Wed 12/23/09

Pecos ESSmall District and Full Inclusion ------>

Small District ------> y Sm Dist <5,000 MEM Qualification Priority School Max PTR

Priority School Restructuring I & II only ------> base >15,000 16.65 1

PreK, PreKDD AM/PM Sessions ------> y 5,000-15,000 16.6507

Insert "y" if full inclusion ------> y under 500 11.69 Grades 1-3 16

Insert "y" if Special Prgm svcs off campus ------> y 500-1,000 14.42 Grades 4-6 18

Total School Considered Title 1 Enter # TTl 1 students ------> 1,001-2,500 15.2864

Student Enrollment incl 3/4 & Prk 4 371 2,500-5,000 15.8

Number of Classrooms 19.0 1.00000000

Scheduling Efficiency 100% 100% add Small Dist Adj

Kindergarten 1: 20 20

1st Grade 1: 22 22

2nd Grade 1: 22 22

3rd Grade 1: 22 22

4th Grade 1: 24 24

5th Grade 1: 24 24

6th Grade 1: 24 24

C Level SP. Ed. 1: 15 138

D Level SP. Ed. 1: 8 22

A&B Level SP. Ed. 1: 100 Case Load per Week (20*5=100)

3&4 Year Old, 1: 16 24 teacher=4 aide =4 model students=0 x 2 sessions

Pre K 4 yr olds 1: 20 32

Fed/Cat 1: 160 Case Load per Week (16*5*2=160)

SLP, OT/PT, 1: 40 Case Load per week (8*5=40)

Year Round Factor 1.00

Fed/Cat Factor 0.20

A&B Factor 0.25

SLP, etc. Factor 0.25

Pecos ES

C Level in Reg 65% 40 day Next Year 5 Years 10 Years

D Level in Reg 50% Projected Enrollment 2008/09 2009/10 2013/14 2018/19

C Level not in Reg 35% Total Enrollment 371 400 462 465

D Level not in Reg 50% Pre K 0 0 0 0

3/4 DD 0 0 0 0

Round 0.00 Kindergarten 81 67 72 72

Floor 1.00 Kindergarten DD 0 0 0 0

SP. PRGM CEILING=FED/Cat 1 1st Grade 70 86 75 77

Ceiling=Gifted 1.00 2nd Grade 60 71 76 78

SPED, resource ceiling 0.5 3rd Grade 57 59 74 78

4th Grade 51 55 70 75

Notes: 5th Grade 50 51 84 75

AYP Status = School Improvement Level 2 (Level 2 & 3 teachers only) 6th Grade 0 0 0 0

SPED A/B 17 18 21 21

Gifted 0 0 0 0

SPED C 2 9 10 10

w/ Port w/o Port SPED D 0 1 1 1

Maximum Capacity 462 418 Fed/Cat 36 39 42 36

Capacity at current Program 360 316 SLP/OT 6 6 7 6

PT 2 2 2 2

Existing Existing Existing Existing Total Calculated Calculated Calculated Calculated

Permanent Portable Permanent Portable Existing Classrooom Classrooom Classrooom Classrooom

Classrooms Classrooms Classrooms Classrooms Classrooms Need Need Need Need

General Classrooms ` Next Year 5 Years 10 Years

4 Yr. Old Pre-K 0.0 0.0 0.0 0.0 0.0 0.0 0.0

3/4 DD Pre-K 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Kindergarten 4.0 0.0 4.0 4.0 4.0 4.0 4.0

1st Grade 3.0 0.0 3.0 4.0 4.0 4.0 4.0

2nd Grade 3.0 0.0 3.0 3.0 4.0 4.0 4.0

3rd Grade 3.0 0.0 3.0 3.0 3.0 4.0 4.0

4th Grade 2.0 1.0 3.0 3.0 3.0 3.0 4.0

5th Grade 2.0 0.0 2.0 2.0 3.0 4.0 3.0

6th Grade 0.0 0.0 0.0 0.0 0.0 0.0 0.0

SPED C 0.0 0.0 0.0 0.0 0.0 0.0 0.0

SPED D 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Unassigned 0.0 1.0 1.0

Total General Classrooms 19.0 2.0 17.0 2.0 19.0 19.0 21.0 23.0 23.0

Total Classrooms in Capacity 17.0 2.0 19.0

Shared Program Spaces and Other Use Classrooms are assumed to remain unchanged.

Shared Programs

Computer lab 1.0 0.0 1.0

Music 0.0 0.0 0.0

Art 0.0 0.0 0.0

Science 0.0 0.0 0.0

PE CR vs. Gym/Multi Purpose 0.0 0.0 0.0

Total Shared Program Spaces 1.0 0.0 1.0

Other Use Classrooms

Other Use in Capacity 0.0 0.0 0.0

Other Use Not in Capacity 0.0 0.0 0.0

Substandard 0.0 0.0 0.0

Total Other Use Classrooms 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Special Program Spaces

Resource Room 0.5 0.0 0.5

Gifted 0.0 0.0 0.0

Fed/Cat 0.5 0.0 0.5

SLP 0.0 0.0 0.0

OT/PT 0.0 0.0 0.0

Head Start, etc. 0.0 0.0 0.0

SPED-Self-Contained Program 0.0 0.0 0.0

1.0 0.0 1.0

Shared Program

Computer lab 0.0 0.0 0.0 1.0 1.0 1.0 1.0

Music 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Art 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Science 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Total Specialized Classrooms 0.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 1.0

Total Classrooms on site 19.0 2.0 19.0 2.0 21.0

Special Program in Sp Prgm Space

Self-Contained Programs are assumed to stay the same

Resource Room 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Gifted 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Fed/Cat 0.0 0.0 0.0 1.0 1.0 1.0 1.0

SLP 0.0 0.0 0.0 0.0 0.0 0.0 0.0

OT/PT 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Head Start, etc. 0.0 0.0 0.0 0.0 0.0 0.0 0.0

SPED-Self-Contained Program 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Unassigned 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Total Special Program in Sp Prgm Space 0.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 1.0

Total All 19.0 2.0 19.0 2.0 21.0 21.0 23.0 25.0 25.0

Total Need General Ed and Sp Programs 18.0 2.0 20.0 20.0 22.0 24.0 24.0

Total Estimated Additional General CR Need 0.0 2.0 4.0 4.0

Total Estimated Additional Specialized CR Need 0.0 0.0 0.0 0.0

Total Estimated Additional Sp Pgrm Sp Need 0.0 0.0 0.0 0.0

Other Use w/ Port 0.0 0.0 0.0 0.0

Total Need 0.0 2.0 4.0 4.0

Total Estimated Additional General CR Need wo/ Port 2.0 4.0 6.0 6.0

Total Estimated Additional Specialized CR Need w/o Port 0.0 0.0 0.0 0.0

Total Estimated Additional Sp Pgrm Sp Need w/o Port 0.0 0.0 0.0 0.0

Other Use w/o Port 0.0 0.0 0.0 0.0

Total Need w/o Port 2.0 4.0 6.0 6.0

Percent change from Evaluation Year 4.76% 14.29% 14.29%

Design Use Special Program Space Special Program Space Demand

Special Program Space Used for Special Programs

Shared Program Space Demand

Classroom Demand

Used for Shared Programs

Classroom Supply

Used for Special Programs

Classroom Supply

Specialized CR

Classrooms

Design Use

Classroom Supply

Current Use

Classroom Supply

Design Use

Used for Other Purposes

Used for Shared Programs

Specialized Classroom Supply

Used for Other Purposes

Enter 1 where district qualifies Restructuring I & II only

Roswell Independent School District 4-26Facilities Master Plan Update 2009 07-09ARC 20216.901

4.2.2 Elementary School Utilization / Capacity - Pecos ES

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Roswell Independent School District 4-27Facilities Master Plan Update 2009 07-09ARC 20216.901

Pecos Elementary School Utilization Plan

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