KICK-OFF MEETING May 10-11, 2010

NOV-3733-SL-9348 Carbones KOM - May 10-11, 2010 – Toulouse, France

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KICK-OFF MEETING

May 10-11, 2010


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1.1. Management of the ProjectManagement of the Project

2.2. Decision making systemDecision making system

3.3. Internal StructuresInternal Structures

4.4. Communication between partnersCommunication between partners

Introduction


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Project Coordinator: Represents the project in relation with the EC and acts as

quality manager Promotes the project visibility and dissemination Administers project resources and monitors project spending

Work Package (WP) Leaders: To ensure the technical coordination, planning, monitoring and

reporting of their WP To attend to the three-monthly progress

meetings/teleconferences, in support to the coordinator for operational management of the project

General Assembly: It encloses all partners and the Scientific Advisory Group. To make the decision of any deviation from the proposed plans.

Management Structure (1/2)


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Scientific Advisory Group: progress supervision and advising of the scientific project

development and validation promote, in association with the Project Coordinator, project’s

visibility in the international forum Represented by a SAG contact point in operational monitoring

of the project (progress meetings)

Data contact point: As requested by REA (Research Executive Agency), this person

will ensure visibility and communication with REA and ESA on data (in situ, satellite, Core service products) used by the project.

Management Structure (2/2)


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Project Coordinator Project Coordinator will be supported by two people:

An adjoint project coordinator who will follow the technical evolution of the project and may act as backup if needed.

A project assistant who will follow the contractual milestones and deliveries.

Operational management: Operational coordination, planning, monitoring, internal and EC reporting/visibility of

the project Supported by the management board attending all progress meetings/

teleconferences, which is: WP leaders SAG contact point (Philippe Peylin-LSCE) Data contact point (Pascal Prunet-NOVELTIS) Portal representative (CERC)

Decision-making: To take the appriopriate decisions and handle all matters related to the project during

the Progress Meetings To chair the general assembly who makes the decision of any deviation from the

proposed plans


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Management Organisation


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Management Organisation

Data contact point

SAG contact point

ESA


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Internal Structures

The Climate User Advisory Group (CUAG): Will be identified at the beginning of the project within the

Work Package 100 managed by METO. Purpose: To provide the needs and requirements on which the

system will be designed. There will be three workshops: Septembre 2010, Septembre

2011 and Decembre 2012.

The Scientific Advisory Group (SAG): Three experts have been elected at the general assembly

meeting which took place May 10th, 2010: Richard Engelen, specialist in atmospheric carbon estimation

using remote sensing data at ECMWF. Christoph Heinz, specialist of the ocean cycle, at the

University of Bergen. Annette Freibauer, specialist of the terrestrial carbon cycle,

at the Johann Heinrich von thünen-Institut.


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Communication between Partners

Meetings: 3-monthly Progress Meetings/teleconferences Two users workshop: September 2011 and December

2012.

FTP Site: ftp.noveltis.fr Deliveries:

Deliveries to REA Internal documents Internal datasets

Meetings: Agenda Presentations Minutes of meetings List of actions

To be registered, send an email to [email protected]


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Document nomenclature

DELIVERABLES (DOW)

NOMENCLATURE

CARBONES – Dxxx-x – yyy – zzzzzzzz – uuu VERS:vv REV:ww Dxxx-x: Deliverable ID Example: CARBONES- D110-0-COO-NOVELTIS-001-01-00

Internal Deliveries

NOMENCLATURE

CARBONES - WPxxx – yyy – zzzzzzzz – uuu VERS:vv REV:ww xxx: WP numberExample: CARBONES- WP110-LET-NOVELTIS-002-03-01

FILE NAME

CARBONES- D110-1-COO-NOVELTIS-001-01-00 – Contributor name .doc Version-revision Descriptor (Document from contributor)

yyy: Category of documentzzzzzzzz: Company short name (8characters) in charge of the deliverableuuu: Sequential number allocated by each partnerVV: Version (DRAFT, 01, 02 ..)WW: Revision (00,01, ..)

yyy Category of deliverable :

ACT CARBONES ACTions list

COO COOrdination

DAT DATa documentation

FAX FAX

LET LETter

GLO GLOssary

MAN Users MANual

MOM Minutes Of Meeting

PRE PREsentation

PRO PROmotion/dissemination documents

REP General REPORT

SAR Scientific Advisory board Report

SER SERvices documentation

SPE SPEcification

SRP Scientific RePort

TEC TEChnical notes

TMP TeMPlates

TRA TRAining documentation

UAR Users services Assessment Report

USR USeRs needs documentation

UVR Users Validation feedback Report

WKP WorK Packages

WKR WorKshop Report


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CARBONES Management Plan

It will contain all information related to the management

Available at the end of May 2010

KICK-OFF MEETING May 10-11, 2010

Documents

Transcript of KICK-OFF MEETING May 10-11, 2010