Kevin Kobayashi's Vice-President Student Events Platform

8/2/2019 Kevin Kobayashi's Vice-President Student Events Platform

1/6

!

Kevin Kobayashi !(519)868-8102 ! [email protected] ! @kevkobayashi!

Event Overlap and Planning

Publicize the current events calendar, enable students to subscribe on personal schedules Summer booking and communication

o VPSE must work with all coordinators, VP Events for faculties, residences, affiliates,and major clubs to ensure as little overlap as possible

o All coordinator event dates to be set within the first week of June" Communicated to constituencies and clubs so they can plan accordingly

Coffee House Directory (one-stop-shop)o Work with Student Events-at-Large, the League of Extraordinary Event Planners and

clubs to formulate a public list of all coffee houses occurring on campus

o Provide contact information, date, and location, so that any performers wishing toperform can plan to play

o Improve attendance and exposure for the event itself

Re-evaluating the SE Portfolio Now that the Clubs Coordinator and Orientation Coordinator have become more legitimized

and have adopted a lot of the former roles and responsibilities of the VPSE, there is a need to

re-evaluate the direction of the Student Events Portfolio

Perform an internal evaluation of the roles and responsibilities for the VPSEAccessibility

Accessibility to events is of upmost importance in the student events portfolioo Age, ethnocultural, financial, gender, geographical, mental, physical, religious, to name

a few

Updated event approval process:o The determination of what the purpose of every event is, and to what kind of audience

the event is catering to

o Based on the spirit and goals of the event, the planners can determine potentialaccessibility issues that they may face, and how to minimize the constraints that deter

their target population from attending


2/6

!


Accessibility training for the League of Extraordinary Event Plannerso Organized by the Commissioner-at-Large Student Events (summer League weekend)o Training completed by VPSE, Student Life and Accessibility Coordinator

Public Arts Commissioner

Bike Rack Campaign continue to see this project througho The combination of the Visual Arts Students Association (VASA) and the Engineering

Students Council to create faculty building themed bike racks on campus

o The project is already underway, with support and funding from the City of London forGreen Initiatives

" Example: Treble Clef shaped bike rack for the Music Building Art shows of student art in public areas (Mustang Lounge, faculty buildings)

o Compliments talented students to have their hard work appreciated by the Westernstudent body at large

" Creation of a nominations committee to decide what art gets put up and where" Create themed exposure period; Summer/September (Western), October

(Halloween), November (Ethnoculture/Rememberance Day) etc.

Western Graphic T-Shirt Contesto Submit t-shirt designs to Facebook website, winning t-shirt gets sold at the Purple

Store

o Use the Western USC Facebook page to promote the contest (based on Likes)Charity Coordinator

Increase volunteer opportunities by working with the Volunteer Commissioner to publicizecurrent availabilities and create more volunteer opportunities

The continued marketing and communication of Charity-based events

Liaise with the Communications portfolio in order to ensure The Haunted Forest, USC HolidayParty and Relay for Life are communicated effectively and timely

o VP Communications promotion to the Western community as a wholeo Communication with the Charity Commissioners on each constituency student council

to promote the events

" Use of League to promote specifically within each particular residence" Commissioner-at-large arrange individual promotion for each constituency and

encourage promotion


3/6

!


Orientation Week

O-Week Selection Timelineo Selection of: Orientation Coordinator, Residence Orientation Coordinator and O-Staff

in November/December (transition period to follow)

o Head Soph selection in early Januaryo Assistant Head Sophs (Programming Assistants) mid-Januaryo Soph Selection process of Residence Sophs in early February

" Ensure those who did not get selected for Residence Soph can still apply forFaculty, Charity, USC and also find housing for the next year

Improve Soph Selection Process

o Start Soph selection earlier, because Leadership Teams will have already be choseno Review the one-on-one first round interview system

" Determine whether this selection process was effective" Start the review process in the summer by speaking to Head Sophs and

Leadership Teams

Assistant Head Soph Weekend aka PAW (Programming Assistant Weekend)o Head Soph Weekends exist, but Assistant Head Soph Weekends do noto Faculty and Residence Leadership Team programming during the dayo Evening/night time programming with all Assistant Head Sophs to ensure there is unity

amongst the teams

" Charity, Off-Campus, USC, HBK, Faculty and Residence Leadership teamscome together for combined programming

" Encourages dialogue between teams regarding: successful tactics, techniquesand practices that benefit each individual constituency. Beneficial ideas can be

adopted by associated teams

Orientation Week program reviewo

Ensure the direction of O-Week allows it to remain student driveno Ensure the program is continuing to become more accessible to frosh and Sophso Ensure that O-Week continues to provide the best and most comprehensive

introduction to university than any other Canadian post-secondary institution

" Open forum, focus groups, first year survey, Soph team surveys Improve communication and transparency of OPC (Orientation Planning Committee) and OGB

(Orientation Governance Board)


4/6

!


Clubs

Clubs open door policyo Open dialogue of individual goals and experiences of particular clubs

" Cannot always expect the club presidents and executive to come to the USC" Have the option to meet with the VPSE or Clubs Coordinator at any time

throughout the year, by request, outside of the USC offices

" Clubs Coordinator and VPSE seek to be proactive rather than reactive arrange meetings based on foreseeing potential problems

Work with Paul Tomlinson, Senior Manager, Facilities and Operations to look into potentialrenovation plans and improvements for the Clubs Community Centre

Work with Student Life to continuously update the list of venues and contact information forwet-dry bars in the London area

Better professional relationship between club executives and the Clubs Coordinator / ClubsGovernance Commissioner / Student Life Department

o Clubs executive social: held in the Mustang Lounge at the beginning of the year toincrease approachability and bring down social barriers

Homecoming & Athletics

Big emphasis on Homecoming, across all populations

o Encourage first year students to participate" Work in conjunction with SE-at-Large and the League to liaise with residences

to have individual and combined programming for first year students

o Encourage upper year engagement" Purple Beer Garden on concrete beach, similar to the beer garden at Purple

Fest 2010, with Purple Beer and themed purple cocktails and mocktails

Work with the Alumni Relations Commissioner and Alumni Western to look into potentialprogramming during Homecoming for Western Alum

Create more engagement targeting upper year students at Mustang Athletic gameso Tailgate parties before games, such as basketball, volleyball, football, and any

athletics team that seeks out attendance

o Look into having Beer gardens which encourage attendance at Mustang home games,working with Jeff Armour, Food and Beverage Manager

o Purple Beer deals in the Spoke for events such as: Homecoming, Purplefest, and thePurple Finale


5/6

!


Commissioner-at-Large Student Events and The League of Extraordinary Event Planners

SE-at-Large creates The League during the summer Try to promote a League Weekend during the summer

o Functions similar to Head Soph Weekendo Invite constituency Presidents and VP Events for all constituencies to get informed in

everything you need to know about event planning, accessibility, etc.

Use the league to promote campus-wide events during the yearo Regular meetings based on participation throughout the year to encourage events and

event planning

Summer research examine the successful programming and event planning techniques usedat other universities

Student Speaker Series Commissioner

The increased budget for the Speaker Series this year will bring amazing potentialopportunities. Work throughout the summer for ideas and initiatives

o Contact past commissioners and coordinators to see what worked / what did noto Recruit influential speakers, funded by the USC

Charity Ball Coordinator

Big success this year, however more support to Coordinator in the future Ensure that the USC properly promotes this initiative via press releases and timely utilization of

communications resources

o Accting1, community partners, use of League, Facebook and twitter promotionsCharity Orientation Commissioner

Ensure the Charity Soph Team has the support and resources necessary to pursue theirongoing endeavors

Charity Orientation Commissioner does not have a lot of start-up revenue for initial pursuitso Ensure VPSE is available and an important resource

Proper and timely storage facilities given the amount of resources and money handled Work with Vice-President Finance and Carrie Passi, Senior Manager Finance, to continually

improve money collection and deposit mechanisms for the Charity Team

Work with the COC to look into automatic money counting facilities


6/6

!


First Year Students Commissioner

More cohesive and integrated presence, generally not well known by the greater Westerncommunity, but acts a massive resource

Homecomingo Work with Homecoming and Athletics Coordinator, Commissioner-at-Large SE, and

League to evaluate specific and effective means of marketing for individual residences

and affiliates

Champions Cup start planning in the summero Work with League to promote Champions Cup date way ahead and encourage

participation, especially for constituencies that have known to have low attendance inthe past

o Encourage inter-team interaction and facilitation of pre-season exhibition games forthe improvement of the team foundations and values

" Overall promotion of sportsmanship and motivation for positive socialinteraction between all teams

" Facilitate resources for those interested in playing intramural football secondsemester

Leadership Development Commissioner

Student Transitional Executive Program (STEP)o Improving the modules, ensuring no overlap, and improving the capacity of the

program

USC Awards more focus on promotion of USC-based student awardso Massive lack of recognition for how appreciated our student volunteers are to the USCo Create many more merit based awards, no monetary value, to recognize USC

volunteers

oSummer plans Seek potential leadership opportunities to students on campus viaexternal research

o Throughout the year implementation of these awards based on summer research

!

Kevin Kobayashi's Vice-President Student Events Platform

Documents

Transcript of Kevin Kobayashi's Vice-President Student Events Platform