KETTLE SEASON 2013
description
Transcript of KETTLE SEASON 2013
KETTLE SEASON 2013
CASCADE DIVISION
1
2013 Kettle SeasonCorps/Units/Service Extension will be
assembling their own Kettle Worker packets again this year.
All forms are found available under the R:\General Folder\General Folder\Human Resources Dept\A-Forms to Hire Kettle Workers
2
2013 Kettle SeasonWe have an email address set up just
for Christmas. CSHR-Christmas [email protected]
Send Christmas Kettle Worker paperwork
to DHQ as an email attachment to this email.
Employee Names should be in the subject line
Do not send paperwork directly to any HR or Payroll employee
3
2013 Kettle Season
Forms for Kettle Workers:Local Files
General Safety RulesAnti-HarassmentCode of EthicsReference Forms (2)Interview notesKettle Worker Application
4
2013 Kettle Season
Forms HR/Payroll need:For DHQ
I-9 with photo back-upBackground Disclosure and AuthorizationW-4
5
2013 Kettle SeasonKettle Worker Information
Each Kettle Worker should be provided the following informationSupervisor’s (Contact) NameContact Phone NumberLocation of Corps/Christmas CenterCorps Officers’ Name
6
2013 Kettle Season
Report Workplace AccidentsTo Supervisor within 24 hoursSupervisor to Sedgewick within 24 hours1.888.548.0157Account # 4618
7
2013 Kettle Season
Employment of MinorsOregon
Hours of Employment14 & 15 year olds16 & 17 year olds
Rest PeriodsEmployment Certificate
8
2013 Kettle Season
Employment of MinorsIdaho
16-17 years oldUnder 16
Working HoursRecord KeepingFines
9
Kettle Season 201310
Kettle Season 201311
Kettle Season 201312
13
2013 Kettle SeasonRetention of Records for Kettle
Workers
Handle like a regular employee
P&P Part 3 10-07 Directive No. 02-69
14
2013 Kettle Season
Retention of Records for Kettle Workers
I-9
Electronic Storage
15
Kettle Worker Paperwork Trail
16
CorpsCorps
• Hiring• Reference• Interviews• Collection
of Data• Input of
Data• Submit to
DHQ• Work
Miracles
• Hiring• Reference• Interviews• Collection
of Data• Input of
Data• Submit to
DHQ• Work
Miracles
• Work • Get Paid
• Work • Get Paid
• Data Upload Ultipro
• W-2• Checks• Final
Checks
• Data Upload Ultipro
• W-2• Checks• Final
Checks
• Process Background Check
• Review of background hits
• Adverse Action and Termination
• Process Background Check
• Review of background hits
• Adverse Action and Termination
• Verification of Information
• Process for CFC
• Data Entry• Long List of
boring tasks
• Verification of Information
• Process for CFC
• Data Entry• Long List of
boring tasks
DHQ HR Child Safety Payroll Employee
Bi-Weekly Kettle Payroll
17
10/22-11/20Submit to DHQ as much and as often as you like
HR Goal is to have 24 hour turn around for paperwork in the email box by 8:00 a.m.
November 218:00 a.m. PST CUT
OFF for Input into the Kettle Program ( HR Functions)
November 22-26Still do data input
into the kettle program, monies, hours.
Bi-Weekly Kettle Payroll
18
Nov 27-Dec 6Input all you want
Fridays-
Payroll: pulling kettle worker information from Kettle program, upload into Ulitpro, export and upload employee numbers back into kettle program.
19
Bi-Weekly Kettle PayrollDecember 612:00 Cut off for Input into the Kettle Program
December 6-10Still do data input into the kettle program, monies, hours.
December 20th onSpecial special special
I-9
20
21
2013 Kettle Season
Paying Kettle Workers
24
2013 Kettle Season Kettle Program VS UltiPro
Kettle ProgramTime ClockEmployee Information HolderReport Keeper/Generator
UltiProPayroll ProgramCalculates CheckW-2Corps have no access to this program
25
2013 Kettle Season
An Employee will not be set up to:Work in Kettle Payroll and Regular
Payroll
Kettle Coordinator, Drivers, etc., will be input on the Regular Payroll Group
26
2013 Kettle Season
Kettle hours must be submitted by 10:00 a.m. on the Monday following Payroll End Date
How to handle missed hours
Additional income for Kettle Workers
27
2013 Kettle Season
HR needs to be notified immediately when terminating an employeeEmail to CSHR-Christmas 2009 with:
NameFile NumberFinal HoursDates for which the work occurred.
Never hold an employee’s check
28
2013 Kettle SeasonKettle employees will be paid every other
Friday
November 29, 2013
December 13, 2013
December 27, 2013
**Special on Dec 31**
29
2013 Kettle Season
Child Safety
30
2013 Kettle Season
DHQ generates background request from Kettle Program data, verification of release and submits to Abso for processing
Abso returns results to DHQ
31
2013 Kettle Season
NOT SENT > DHQ has not submitted yet
PENDING > DHQ has submitted
32
What happens with an alert?
DHQ reviews for precluded offenses If no precluding offenses, No contact from
DHQ If precluded offenses are listed, Child
Safety Coordinator will contact Corps Officer; may refer to THQ for review
33
What happens with an alert?
Corps Officer CorrespondenceInformationalTermination
Cover LetterLetter to ApplicantBackground Check
Warrants
34
2013 Kettle Season
QUESTIONS AND ANSWERS
35
36