KERALA STATE INFORMATION TECHNOLOGY INFRASTRUCTURE …ksitil.org/EOIapril.pdf · 2019-04-16 ·...
Transcript of KERALA STATE INFORMATION TECHNOLOGY INFRASTRUCTURE …ksitil.org/EOIapril.pdf · 2019-04-16 ·...
`
Kerala State IT Infrastructure Limited Page 1
KERALA STATE INFORMATION TECHNOLOGY INFRASTRUCTURE
LIMITED (KSITIL)
KSITIL/EOI/A&PMC/2019-20
EXPRESSION OF INTEREST
(EOI)
For
EMPANELMENT OF ARCHITECTURAL CUM ENGINEERING AND
PROJECT MANAGEMENT CONSULTANTS FOR KERALA STATE
INFORMATION TECHNOLOGY INFRASTRUCTURE LIMITED.
APRIL 2019
`
Kerala State IT Infrastructure Limited Page 2
EMPANELMENT OF ARCHITECTURAL CUM ENGINEERING AND PROJECT
MANAGEMENT CONSULTANT FOR KERALA STATE IT INFRASTRUCTURE
LIMITED. BACKGROUND/INTRODUCTION
Kerala State Information Technology Infrastructure Limited (KSITIL) is an apex
company formed under Electronics and Information Technology
Department, Government of Kerala for pioneering the development of IT/ITES Special
Economic Zones (SEZs), IT Townships and IT Parks in the state of Kerala. It is a public
limited company incorporated under the Companies Act, 1956, promoted by the
Government of Kerala, with its registered office at 07th Floor, Felicity Square, MG Road,
Statue, Trivandrum. Government of Kerala have assigned KSITIL as the nodal agency
for all infrastructure developments in IT sector. Kerala State IT Infrastructure Limited
will create basic infrastructure facilities required for Kerala IT parks and other
organizations under Electronics & Information Technology Department, Govt of Kerala.
In this context, KSITIL wishes to empanel a panel of Technical Consultantancy firms for
providing architectural, civil, MEP and allied services and project management services
for projects across Kerala.
EXPRESSION OF INTEREST
A. KSITIL invites Expression of Interest (EOI) for empanelment of Architects/
Architectural firms from reputed consultants for providing consultancy services
including architectural and structural design, detailed engineering, project
management and construction management under different categories as
specified in table –I for their various upcoming projects across the state of Kerala.
The scope includes consultancy services for various works like IT buildings,
commercial/ office buildings, guest houses, recreation centers, food courts,
infrastructural works like roads, drains, cable trenches, power receiving and
distribution facilities, sewage treatment plants, water treatment plant, compound
wall, retaining wall etc. including civil and structural works, interior fit out
works, plumbing and sanitary works, fire alarm and protection works, electrical
works, air conditioning works, integrated building management system, lifts ,
landscaping, security systems including CCTV etc.
B. The scope of work of the consultant may include but not limited to the below:
• Arranging site survey / soil investigation etc.
• Preparation of feasibility reports.
`
Kerala State IT Infrastructure Limited Page 3
• Preparation of development proposals for various schemes.
• Preparation of concept/ master plan
• Preparation of detailed project report on basis of various proposed schemes.
• All architectural services. The consultant has to prepare sections and
elevation drawings of all items, 3D views/model/computer walk through etc.
• Preparation of budget estimates for review and administrative approvals.
• Preparation of detailed bill of quantities, detailed estimates and drawings
including structural design for review and approval.
• If required by the client estimate and rate analysis needs to be prepared in
PRICE software in consultation with KSITIL.
• Rate analysis of all items based on latest CPWD/MORTH specifications and
for items not covered by CPWD, on the basis of market rate with supporting
documents.
• Preparation of tender document including tender drawings, BOQ, technical
specifications, conditions of contract as per e-tender specification and
furnishing copies to KSITIL.
• Evaluation of tender and preparation of tabulation, taking up clarifications
and submitting recommendation to KSITIL for award of work.
• Issue of good for construction of drawings to the contractor after award of
work.
• Site management and supervision of work at site and quality control by
engaging qualified and experienced site personnel.
• Taking joint measurement of works completed and certification of bills for
payment by KSITIL.
• Progress monitoring, reporting and taking / advising action plan for
expediting the work.
• Advising on safety measures.
• Preparation of time lines and programme for project implementation.
• Liaising with Government and local bodies.
• Providing all assistance for statutory approvals.
• Providing technical support during the defect liability period of various
contracts.
• Any other works assigned from time to time.
CATEGORIES OF EMPANELMENT
1. The architectural cum engineering and project management consultant will be
empaneled in following categories, based on their experience and number and
type of projects of the relevant field handled by them:
`
Kerala State IT Infrastructure Limited Page 4
a. Category A – shall be eligible for taking up projects with estimated cost above
Rs.30 Crores.
b. Category B – shall be eligible for taking up projects with estimated cost above
Rs.10 Crores up to Rs.30 Crores.
c. Category C – shall be eligible for taking up projects with estimated cost up to
Rs.10 Crores.
2. KSITIL reserves its right to allow the empaneled agencies in any category of bid
for the works in next lower/higher category in specific cases on need basis.
PRE-QUALIFICATION CRITERIA
1. The firm should be either registered, limited or partnership type and in the
consultancy business in the present name and style for a period of minimum 5
years ending the last date of the month previous to the one which applications
are invited.
2. Eligibility Criteria for each category:
Category Architectural cum engineering consultancy
provided as per the scope mentioned in clause1
under the head expression of interest , No of
projects/ works and value
Average Annual
Minimum
Turnover by way
of professional
fee for the past
three years
A At least one completed project /work (any kind of
buildings) of value more than Rs.50 Crores.
OR
Two completed projects/ works (any kind of
buildings) for an aggregate value of Rs.30 Crores
Experience in providing Architectural cum
Engineering and Project Management
consultancy service for the construction of single
Pre Engineered structure (pre cast concreate or
pre-fabricated steel structure) of minimum 50000
Sq.ft and above, which includes civil, MEP and
other allied services within India.
Rs.50 Lakhs
B At least one completed project /work (any kind of Rs.30 Lakhs
`
Kerala State IT Infrastructure Limited Page 5
buildings) of value more than Rs.20 Crores.
OR
Two completed projects/ works(any kind of
building) for an aggregate value of Rs.12 Crores.
Experience in providing Architectural cum
Engineering and Project Management
consultancy service for the construction of single
Pre Engineered (pre cast concreate or pre-
fabricated steel structure) structure of minimum
30,000 Sq.ft and above, which includes civil, MEP
and other allied services within India.
C At least one completed project /work (any kind of
building) of value more than Rs.5 Crores.
OR
Two completed projects/ works (any kind of
building) for an aggregate value of Rs.3 Crores.
Rs.10 Lakhs
3. For Category A, consultant should have in house Design and engineering
department for civil and structural, electromechanical and project and
construction management. No outsourcing sub consultant is acceptable.
4. Category A shall be an ISO certified company.
5. To meet the PQ criteria consultants are requested to furnish the following:
a. PQ Criteria No: 1- Copy of the registration certificate along with copy of the
article of association.
b. PQ Criteria No:2- Completion certificate from client showing the details of
work, value of work, completion date etc., copy of the work order for pre-
qualifying work, copy of the BOQ and tender documents for the pre-
qualifying work. Notary attested audited balance sheet along with profit and
loss account sheet for the last three financial years 2017-18, 2016-17, 2015-16 to
be submitted. The organizations shall be profit making during the above-
mentioned financial years.
c. PQ Criteria No: 3- Details of the engineering staff (key persons) available in
the organization with name of staff, qualification and experience etc.
6. No joint application will be accepted.
SELECTION PROCESS
a. Inviting application for empanelment.
`
Kerala State IT Infrastructure Limited Page 6
b. Shortlisting of application on the basis of PQ Criteria documents submitted
by the consultants.
c. Empanelment of the consultants on respective category on the basis of PQ
criteria.
KSITIL reserves the right to reject any or all of the applications without assigning any
reasons whatsoever.
Special conditions
1. Forged/ falsified documentary proof furnished by the applicant in support of the
eligibility criteria shall make the applicant in eligible from participating in any
work of organizations under Electronics and Information Technology
Department Government of Kerala.
2. No joint application is acceptable.
3. For Category B & C, the consultant should furnish the details of sub consultants
if any for electromechanical works, specialized works etc.
Instructions & Guidelines for submission of application form for empanelment
1. Empanelment documents shall be downloaded from the KSITIL website
www.ksitil.org.
2. Application form for empanelment shall be submitted in sealed envelope super
scribing “Application for empanelment of Architectural cum Engineering and
Project Management Consultant for KSITIL (Category to be mentioned)” on or
before 15/05/2019 up to 17:00Hrs in the office of the Managing Director, Kerala
State IT Infrastructure Limited, 07th Floor, Felicity Square, MG Road, Statue,
Trivandrum – 695 001.
3. The application shall be submitted only as per the enclosed format (s) along with
Annexure-I to IX, notarized or original documentary proof (s) in respect of the
details furnished in the application form shall be submitted along with the
application. The intending candidates shall also submit the list of such projects
were abandoned / suspended by the architect(s). Suppression of any information
in this regard may lead to cancellation of empanelment of firm / Architect (s)
concerned, if such information comes to the notice of KSITIL after empanelment.
In complete application will be summarily rejected.
4. The application shall be signed by the authorized person (s) of the firm. All pages
of the documents shall be signed and sealed. Authorization /power of attorney of
the authorized signatory to be submitted.
`
Kerala State IT Infrastructure Limited Page 7
5. In case an application found suitable for consideration for empanelment in
category lower than the one applied for, the empanelment may be done in the
eligible category in respect of such candidate (s).
6. The empanelment shall be valid for a period of 5 (five) years. The panel may be
extended further at the discretion of KSITIL.
7. Architect (s)/ firms having experience in designing green building as per LEED
norms or equivalent recognized international norms should give details of such
works designed /carried out by them in the last three years is desirable.
8. Application should be on the prescribed form. All annexures duly completed
should be submitted.
9. Applicants should give an undertaking certifying that the firm has not been
blacklisted by any Central or State Government departments, local bodies and
PSU’s.
10. Evaluation of application will be done by an expert committee of KSITIL. The
application that has been qualified as per the above evaluation would be
informed on further proceedings.
Conflict of Interest
1. KSITIL requires that consultants should provide professional, objective and
impartial advice and at all times hold the clients’ interest paramount, strictly
avoid conflicts with other assignments/ jobs or their own corporate interests and
act without any consideration of future of works. The consultant and any of their
affiliates shall be considered to have a conflict of interest and shall not be hired
under any of the circumstances below:
a. Conflicting activities or assignment ie. providing goods or works or
assignment other than consulting assignment.
b. Conflicting relationship ie. business / relationship with member of client
staffs involved in the job
c. The consultant shall be required to observe the highest standards of ethics
during period of rendering of professional services and thereafter.
2. Upon finalization of panel, as and when required, KSITIL will assign works for
each consultants in the panel based on the following:
a. Consultants core expertize with regard to the nature of work involved.
b. Convenience factor considering the geographical location of consultant’s
corporate office.
c. Sole discretion of KSITIL.
3. Selection of consultants
a. Consultants shall be selected from the category by collecting price bid directly
or by inviting Request for Proposal (RFP)
`
Kerala State IT Infrastructure Limited Page 8
EMPANELMENT APPLICATION FORM
INFORMATION TO BE FURNISHED BY THE APPLICANT
Category of work applied for: Empanelment of Architectural cum engineering and
project management consultant- Category – (Please specify the category)
SI.No Particulars Details
1. Name of Organization
2. Address:
Telephone No:
Fax No:
E-mail ID:
3. Organization Details To be filled in Annexure-I
4. Details of Directors/ partners/ proprietors To be filled in Annexure-II
5. List of architectural cum engineering and
project management consultancy assignments
undertaken.
To be filled in Annexure- III
6. List of architectural cum engineering and
project management consultancy assignments
in progress.
To be filled in Annexure-IV
7. Financial status To be filled in Annexure-V
8. List of permanent professional employees and
key personnel mentioning their specialization,
qualification, experience and association with
the firm
Self-certified copies to be
enclosed.
9. List of award winning entries (during last
three years)
To be filled in Annexure-VI
10. List of consultants associated on regular basis To be filled in Annexure-VII
11. List of architectural cum engineering and
project management consultancy compliant
works in IT Sector
To be filled in Annexure-
VIII
12. List of works for which LEED/international
ratings for green buildings
To be filled in Annexure-IX
13. List of international works To be filled in Annexure-X
14. List of equipment available with the form To be filled in Annexure-XI
15. List of pre-engineering structures To be filled in Annexure-XII
Place: Signature of the Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 9
Annexure-I
ORGANIZATION DETAILS
SI.No Parameters Details
1. Organizational set-up:
• Year of establishment
• Status of Firm( limited company,
proprietorship/partnership/any other)
• Name of Directors/ Partners/ Proprietors
• Empanelment with Govt.
Organizations(Mention name along with
copies of certificates)
To be filled in Annexure-II
2. Staff Strength:
• Architects(nos.)
• Structural Engineers (nos.)
• Civil Engineers (nos.)
• Plumbing/ sanitary Engineers (nos.)
• Electrical Engineers (nos.)
• HVAC Engineers (nos.)
• Environmental Engineers(nos.)
3. Proof checking arrangements Details of tie-up if any to
be given
4. Details of office automation
5. ISO Certification
6. Outsourcing Jobs
• Structural Design
• Plumbing, sanitary & water supply
• Electrical scheme and design
• Fire alarm and fire fighting
• Environmental
• Air conditioning
• Mechanical
Details of sub consultants
(if any ) to be given
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 10
Annexure-II
DEATAILS OF DIRECTORS/PARTNERS/PROPRIETORS
SI.No Name of
Directors/
partners/
proprietors
Academic
Qualification
Designation Address/phone/fax/email
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 11
Annexure-III
LIST OF ARCHITECTURAL CUM ENGINEERING AND PROJECT
MANAGEMENT CONSULTANCY ASSIGNMENTS COMPLETED IN LAST 3
YEARS
SI.No Name of
work/
project
with
address
Short
descrip
tion of
Archite
ctural/c
onsulta
ncy
assign
ment
Name
and
addres
s of
owner/
client
Value
of
work/
project
Date of
start of
work/
project
Date of
comple
tion of
work/
project
Bonus/
liquida
ted
damag
es if
any
impose
d on
consult
ant
Any
other
relevan
t
inform
ation
Note: The list of works/projects mentioned should be substantiated with documentary
evidence such as work orders and completion certificate in the absence of which the
applicant is liable to be rejected.
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 12
Annexure-IV
LIST OF MAJOR ARCHITECTURAL/CONSULTANCY PROJECTS/ASSIGNMENTS
IN PROGRESS
SI.
No
Name of
work/
projects in
progress
with address
Short
descript
ion of
Architec
tural
consulta
ncy
Name
and
address
of
owner
Value of
work/
project
executed
Date of
start of
work/p
roject
Stipula
ted
time of
comple
tion
Status
of work
Expected
date of
completi
on
Any
other
relevant
informat
ion
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 13
Annexure-V
FINANCIAL STATUS
SI.No
Financial Year Turnover (in Rs. Lakhs) Profit/Loss
1. 2015-2016
2. 2016-2017
3. 2017-2018
Note:
Certified copies of audited balance sheet, P/L statement and Chartered Accountants
Certificate to be enclosed.
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 14
Annexure-VI
LIST OF AWARD WINNING ENTRIES DURING THE LAST THREE YEARS
SI.No Name of
Client
Department
Name
of
Project
Covered
Area
Cost
of
work
Salient
Features
of the
Project
Stage
of
project
Nature
and
Institution
of Award
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 15
Annexure-VII
LIST OF CONSULTANTS ASSOCIATED ON REGULAR BASIS
SI.No Nature of
Consultancy
Name &
Address of
Consultants
Name,
qualification
& experience
of staff
Important
Projects
Handled
1.
2.
3.
4.
Structural Consultant
Service Consultant
a. Civil
b. Electrical
c. Fire Alarm and
Fire Fighting
d. Air
Conditioning
e. STP
Landscaping
Consultant
Estimate Consultants
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 16
Annexure-VIII
LIST OF ARCHITECTURAL CUM ENGINEERING AND PROJECT
MANAGEMENT CONSULTANCY WORKS IN INFORMATION TECHNOLOGY
(IT PARKS) SECTOR
SI.No Name of
Client
Name of
Project
Covered
Area
Cost of
Work
Salient
features
of project
Stage of
the
project
Note: The list of works/projects mentioned should be substantiated with documentary
evidence such as work orders and completion certificate in the absence of which the
applicant is liable to be rejected.
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 17
Annexure-IX
LIST OF WORKS FOR WHICH LEED/INTERNATIONAL RATINGS FOR GREEN
BUILDINGS
SI.No Name of
Client
Name of
Project
Covered
Area
Cost of
Work
Salient
Features
of the
project)
Earned
Ratings
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 18
Annexure-X
LIST OF INTERNATIONAL WORKS
SI.No Name of
client
Name of
project
Covered
Area
Cost of
work
Salient
features
of project
Stage of
project
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 19
Annexure-XI
LIST OF EQUIPMENT AVAILABLE WITH THE TEAM
SI.No Name of Equipment Type Nos
1.
Computers
2.
Printers
3.
Plotters
4.
Software’s
5.
6.
Place: Signature of Applicant
Date: Name & Designation
`
Kerala State IT Infrastructure Limited Page 20
Annexure-XII
LIST OF ARCHITECTURAL CUM ENGINEERING AND PROJECT
MANAGEMENT CONSULTANCY WORKS IN PRE-ENGINEERING STRUCTURES
OF 50,000sq. ft AND ABOVE DURING THE LAST THREE YEARS
SI. No Name of
Client
Name of
Project
Covered
Area
Cost of
Work
Salient
features
of project
Stage of
the
project
Note: The list of works/projects mentioned should be substantiated with documentary
evidence such as work orders and completion certificate in the absence of which the
applicant is liable to be rejected.
Place: Signature of Applicant
Date: Name & Designation