KENYON, Allan, Collins, de la Isla , Lewis, Kudlicki, VanCleave

PUBLIC SERVICE COMMITTEEJune 18, 2007

9:00 a.m.

1. Approval of Minutes: May 21, 2007

2. Monthly Financial Report (attached)

3. Public Comment:® Sondra Schepp, Aurora, on Paying Taxes

RECORDER (Wegman)4. Monthly Report (attached)

COLLECTOR (Rickert)5. Monthly Report6. Ordinance: Amending the Kane County Code

SUPERVISOR OF ASSESSMENTS (Armstrong)7. Monthly Report

COUNTY CLERK (Cunningham)8. Monthly Report9. Certificate of Recognition: , Election Judges

REGIONAL OFFICE OF EDUCATION ( Mejia)10. Monthly Report

OTHER BUSINESS

COMMITTEE COMMENTS

ADJOURNMENT

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MONTHLY RECORDER REPORTMay 31, 2007

FEES COLLECTED

General Recordings 179,935.25Financing Statement Fees 555.00UCC Searches 0.00General Photo 9,488.61Copy Fees (12802) 3,351.00RHSPS-County 10,356.00Interest paid on Regular Checking Account 91.20Interest paid on Revenue Checking Account 76.89

FEES COLLECTED - PAID TO COUNTY 203,853.95

COUNTY PORTION OF REAL ESTATE TRANSFER TAX REVENUEAmount Collected by Kane County Recorder 91,731.50Amount Collected by Chicago Title 82,180.00TOTAL COUNTY TAX REVENUE PAID TO TREASURER 173,911.50

TOTAL COLLECTED FOR GENERAL FUND 377,765.45

STATE PORTION OF REAL ESTATE REVENUEAmount Collected by County Recorder 183,463.00Amount Collected by Chicago Title Company 164,360.00

TOTAL STATE TAX REVENUE . . 347,823.00

FEES COLLECTED FOR RECORDER'S RECORD FUND (AUTOMATION FUND)RRF @ Fees 33,735.00Computer Generated Income 0.00GIS 11,245.00

TOTAL COLLECTED FOR RECORDER RECORD. FUND

Documents Recorded without Fee

Submitted By:

Approved By:

****************

44,980.00

Dated:

COMPARISON REPORT OF RECORDERMAY 2006 VS MAY 2007

CATEGORIES 2006 2007 DIFFERENCE------------------------Total Collected For General Fund 438,875.00 377,765.45 (61,109.55)

Total County Tax Revenue 196,593.75 173,911.50 (22,682.25)

Fees Collected and Paid to County 242,281.25 203,853.95 (38,427.30)

-Recording Fees Collected for Gen. Fund 207,940.00 179,935.25 (28,004.75)

-Financing Statement Fees 505.00 555.00 50.00

-UCC Search 30.00 0.00 (30.00)

-Photo Copies 21,954.54 12,839.61 (9,114.93)

-RHSPS-County 11,581.00 10,356.00 (1,225 .00).

-Interest 270.71 168.09 (102.62)

Total Collected For Recorder Record Fund 50,996.25 44,980.00 (6,016.25)

RRF @ Fees 38,010.00 33,735.00 (4,275.00)

Computer Generated Income 316.25 0.00 (316.25)

GIS 12,670.00 11,245.00 (1,425.00)

Total State Tax Revenue 393,187.50 347,823.00 (45,364.50)

Statistics

Total Documents Recorded - Filed 12,676 11,272 (1,404)

Real Estate Documents 12,641 11,212 (1,429)

Financing Statements Filed 29 33. 4

Deed with Declarations for Revenue Stamps 1,387 987 (400)

Number of Documents Recorded without Fee 6 27 21

Average Number of Daily Documents 576 512 (64)

Number of Working Days 22 22 0

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STATE OF ILLINOIS

COUNTY OF KANE

ORDINANCE NO. 07 -

AN ORDINANCE TO AMEND THE COUNTY CODE

WHEREAS, it is the responsibility of the County Collector to ensure that property tax collectionsare conducted in a secure and efficient manner; and

WHEREAS, it may be necessary to extend hours of operations beyond those stated in Section 2-1(a) of the county code (during peak collection times in order to accommodate taxpayers).

NOW, THEREFORE, BE IT ORDAINED The county code shall be amended as follows:

Sec. 2-1. Hours For County Offices 1:

(a) Except as otherwise provided County offices shall be open from eight thirty o'clock (8:30) A.M.until four thirty o'clock (4:30) P.M. each weekday. This subsection shall not apply to the offices of State'sAttorney, the offices of judges, a PA-the office of the clerk of the Circuit Court, and the office of the CountyCollector.

(b) The closing hour of the office of the County Clerk on Wednesdays shall be eight o'clock (8:00)P.M. unless it is necessary to close earlier because of conditions beyond the control of the County Clerk.(Res. 70-41, 5-12-1970; Res. 71-115, 12-14-1971; Res. 72-98, 9-12-1972; Res. 16, 1-14-1975; Ord. 95--125, 4-11-1995)

Passed by the Kane County Board on July 10, 2007.

John A. Cunningham Karen McConnaughayClerk, County Board Chairman , County BoardKane County, Illinois Kane County , Illinois

Vote:YesNoVoiceAbstentions

7Collector

COUNTY OF KANEOFFICE OF THE TREASURER

DAVID J. RICKERT, CPAGeneva, Illinois 60134

Phone: (630) 232-3565Fax: (630) 208-7549

To:

From:

Date:

Subject:

Public Service Committee

David J. Rickert

June 18, 2007

May Report

Dear Committee Members,

Attached are the following reports:

Payment Processing Report as of 06/08/2007

• The Internet Processing Report as of 06/03/2007

• Discover Card Processing Report as of 06/04/2007

• Lockbox Processing Report Fifth Third Bank as of 06/06/2007

• Lockbox Processing Report JP Morgan Chase as of 06/05/2007

• The Treasurer's WEB Page Activity Report as of 06/11/2007

Please contact me for additional information concerning these reports.

Sincerely,

David J. Rickert, CPATreasurer of Kane County

Payment Processing Report6/8/2007

Installment Installment Installment InstallmentTownship Total Due Total Paid % Due Paid % Due Paid %AU 149, 059, 779 68, 499, 994 ' 46% 74, 540, 469 65, 417, 307 88% 74, 519, 310 3,082,687 4%BA 79, 280, 366 37, 099, 007 47% 39, 640, 596 35, 878, 343 91% 39, 639, 770 1,220,664 3%BR 4,843,977 2,141, 660 44% 2,421,988 1,931,885 80% 2,421,988 209,775 9%

BB 33,131, 531 15, 490, 655 47% 16, 567, 234 15, 004, 096 91 % 16, 564, 296 486,559 3%BU 5,311,329 2,357,958 44% 2,655,665 2,207,372 83% 2,655,665 150,586 6%CA 48,158, 245 22, 008, 940 46% 24, 080, 828 21, 340, 470 89% 24,077'417 668,470 3%

DU 116, 061, 929 54, 481, 286 47% 58, 031, 716 52, 449, 795 90% 58, 030, 213 2,031,491 4%EL 167, 091, 091 77,124, 774 46% 83, 546, 621 74, 320, 526 89% 83, 544, 471 2, 804, 248. 3%GE 87, 673, 761 41, 060, 097 47% 43, 843, 307 40, 026, 974 91% 43, 830, 455 1,033,123 2%

HA 14, 407,148 6,821,422 47% 7,203,724 6,539,046 91% 7,203,424 282,376 4%

KA 3,089,697 1,421,195 46% 1,544,849 1,323,483 86% 1,544,849 97,711 6%PL 13,401,119 6,223,291 46% 6,701,385 5,929,204 88% 6,699,735 294,087 4%RU 30, 449, 493 14, 606,122 48% 15, 224, 940 14, 008, 772 92% 15, 224, 554 597,350 4%SC 148, 403, 315 67, 710, 804 46% 74, 206, 804 65, 229, 978 88% 74,196, 511 2,480,826 3%SG 41, 976, 056 19, 415, 244 46% 20, 988, 691 18, 766, 930 89% 20, 987, 365 648,314 3%vi 4,318,616 1,810,217 42% 2,159, 308 1,733,874 80% 2,159, 308 76,342 4%Total 946, 657, 453 438, 272, 664 46% 473, 358,124 422,108, 055 89% 473, 299, 329 16,164, 609 3%

46.30% 89.17% 3.42%

2006 PAYABLE 2007ELECTRONIC CREDIT CARD PAYMENTS

DATE TAX AMOUNT PAID FEE AMT NUMBER05/03/07 15,441.91 386.05 405/04/07 21, 920.57 548.18 405/05/07 4,896.56 122.42 205/06/07 2,716.37 67.91 105/07/07 4,000.85 100.03 205/08/07 1,535.77 38.40 305/09/07 6,063.44 151.59 205/10/07 10,299.04 257.48 405/11/07 3,027.18 75.68 105/12/07 1,864.70 46.62 '105/13/07 14, 300.51 357.52 405/14/07 16,406.45 410.16 705/15/07 11, 681.63 292.04 505/16/07 21, 355.04 533.88 . 405/17/07 14,768.86 369.23 705/18/07 1,746.99 43.67 205/19/07 7,747.16 193.68 205/20/07 5,520.54 138.02 2

05/21/07 22, 281.32 557.04 11

05/22/07 29, 302.61 .732.57 8

05/23/07 21, 990.92 549.76 705/24/07 43, 493.46 1,087.33 1505/25/07 4705.36 892.63 1705/26/07 14, 459.81 361.50 405/27/07 29, 768.86 744.22 705/28/07 29, 524.69 738.12 1305/29/07 168, 627.35 4,215.67 46

05/30/07 160,108.94 4,003.25 5605/31/07 260, 416.81 6,512.47 9106/01/07 269, 375.07 6,734.78 9006/02/07 7,819.17 195.48 2

06/03/07 4,017.01 101.40 4

TOTALS $ 1,262 , 184.95 $ 31,558.78 428

2006 PAYABLE 2007 DISCOVER CARD PAYMENTS

DATE TAX AMOUNT PAID FEE AMT NUMBER05/11/07 4,114.56 51.00 205/16/07 22, 688.63 114.00 305/16/07 10, 943.08 76.00 205/18/07 8,004.98 38.00 105/21/07 3,605.67 51.00 205/21/07 3,128.73 38.00 105/22/07 1,494.18 -22.00 105/22/07 4,513.18 38.0005/24/07 28, 831.51 76.00 505/24/07 4,849.36 38.00 205/25/07 5,857.12 67.00 205/25/07 14, 274.73 38.00 105/29/07 11, 237.00 60.00 305/29/07 17, 388.80 127.00 4.05/30/07 50, 975.01 143.00 1305/30/07 28, 005.68 219.00 605/30/07 4,862.22 51.00 205/30/07 38, 527.18 190.00 605/ 31 /07 36, 280.74 181.00 1305/31/07 36, 330.30 190.00 505/31/07 33, 582.25 241.00 806/01/07 29, 371.32 172.00 506/01/07 62,468.41 228.00 706/01/07 36, 512.80 346.00 1206/04/07 5,065.23 38.00 1

TOTAL $ 502,912 .67 $ 21833.00 1 07

FIFTH THIRD BAN2006 PAYABLE 2007LOCKBOX PAYMENTS

DATE NUMBER OF PARCELS Amount Collected05/07/07 1138 2, 902, 017.3905/08/07 1314 3,446, 217.1005/09/07 2156 6, 644, 795.0805/10/07 773 1, 869, 261.3805/11/07 1284 3, 235, 919.5405/14/07 2154 5, 815, 730.7205/15/07 1566 4, 287, 600.6105/16/07 1338 3, 647, 659.5105/17/07 1317 3,591,001.0205/18/07 1312 3, 841, 300.1205/21/07 1797 5,660,132.4305/22/07 2149 5, 850, 723.7905/23/07 1682 4,695,855.7905/24/07 2776 7,915,319.7905/25/07 3104 10, 003, 594.0005129/07 2241 7, 899, 865.0705/30/07 6154 20, 030,183.2705/31/07 4731 16, 308,179.3006/01/07 3274 11,431,562.11'06/04/07 3199 11, 490, 820.2506/05/07 .1171 3, 997, 217.8806/06/07 678 2,123, 559.74

TOTAL $ 1 46,688 ,515.89

JPMORGAN CHASE BANK2006 PAYABLE 2007

LOCKBOX PAYMENTS

DATE NUMBER OF PARCELS AMOUNT05/04/07 14 39,205.6605/07/07 89 203, 834.7005/08/07 83 188, 553.1805/09/07 54 107, 391.8205/10/07 38 73, 380.1605/11/07 36 77,402.3605/14/07 72 160, 305.7305/15/07 60 150,495.73.05/16/07 62 156,488.8405/17/07 55 162,458.3105/18/07 50 127, 092.9905/21 /07 99 256,480.5705/22/07 140 448, 245.2805/23/07 122 372, 977.1605/24/07 103 267,190.4805/25/07 130 336,408.3405/29/07 269 870, 556.1805/30/07 473 1,409,409.3205/31/07 494 1, 683, 800.0306/01/07 609 1, 954, 370.3206/04/07 839 2, 994, 530.4706/05/07 6 21,121.92

TOTALS 3897 $ 12,061,699.55

June07VISITS

Total 703,187

Average Per Day 420Average Visit Length 3:02

Last Hour 57

Today 201

This Week 2,941

PAGE VIEWS

Total 1,401,399

Average Per Day 748

Average Per Visit 1.8

Last Hour 94

Today '348

This Week 5,235

COUNTY OF KANECOUNTY ASSESSMENT OFFICE , County Government CenterMark D. Armstrong , CIAO 719 Batavia Avenue, Building C

Supervisor of Assessments Geneva, Illinois 60134-3000Holly A. Winter , CIAO/11 (630) 208-3818

Chief-Deputy Supervisor of Assessments

Memorandum

To: The Honorable Chairman Michael Kenyon and thePublic Service Committee of Kane County Board

From: Mark D. Armstrong

Date: June 13, 2007

Re: Monthly report for June 2007

Attached is a copy of the June issue of KANE ASSESSMENT NEWS, ETC.,.which contains the

customary statistical data (page 4) that I have reported to the committee.

Please also note two highlights: I have appointed Holly Winter as my Chief Deputy (see mycolumn and a related article on page 2) and we now have two townships in; certification iscurrently running ahead of projections as well as ahead of last year's schedule.

If you have questions or comments, please don't hesitate to contact me at your earliestconvenience.

Our Mission : An equitable assessment for every parcel.

A publication ofthe Kane County

AssessmentOffice

Inside this issue:

Take Five! withJean Abrams 2

Holly Winter namedChief Deputy SOA 2

2007 CertificationProgress 3

Board of ReviewAdopts. Rules 3

Year -To-DateProduction Report 4

KANE COUNTY

ASSESSMENT OFFICEMark D. Armstrong, CIAO

Supervisor of Assessments

Holly A . Winter, CIAO/1Chief Deputy

719 South Batavia Avenue

Building CGeneva, Illinois 60134-3000

Voice: (630) 208-3818

Fax: (630) 208-3824wwwco.kane.il.us/soa

From Mark's Desk ...

Ch -Ch -Ch -Changes!Earlier this month, I had the pleasure of attending a re-

tirement party for Blackberry Township Assessor Karen Becker.After many years in the assessment field, including severalterms as Assessor, she will no doubt be enjoying her fall withoutdeadlines, Board hearings, and the other stuff that goes withthe end of the tax cycle. My entire staff joins me in congratulat-ing Karen on a job well done, and wishing her well in retirement.

Congratulations and well wishes are also due to UweRatter. On June 12, the Blackberry Township Board appointed Uwe to fill Karen'sunexpired term, effective June 18. At Karen's party, Uwe expressed his gratitudefor having Karen both as a boss and as a mentor in his assessment career.

Changes can sometimes be difficult and stressful; but I am confident that UweRotter will continue to serve Blackberry Township with the professional assess-ment service to which they have become accustomed with Karen Becker.

During Karen's party, someone asked about the changes that I had made inthis office since Sallie Huber retired last fall. I replied that I hadn't made many;for example, there has not been a single staff change since I took office.

The listener was shocked; hadn't I brought in my own people?

Well, first of all, I don't actually have any "people".But the main reason I didn't bring anyone in is that from the beginning, I have

been impressed by the knowledge, commitment, and dedication that I found inthe staff that was already here. And nine months later, I still feel the same wayabout these 17 people. They work hard, they know their stuff, and they have beenvery gracious and supportive to me during the transition period.

As is often the case in such situations, the credit starts at the top: Office Man-ager Holly Winter. And now, after nine months in office, it comes time to name aChief Deputy (see related story on page 2). And really, Holly is the only choice forthis job. She has been the de facto Chief Deputy since 2005, when Pat Lindgrenretired and Holly was named Office Manager, performing the duties of a ChiefDeputy. Since taking office, I have watched Holly lead by example, providing lead-ership and guidance to the staff (and sometimes to me, too) in all areas of theoffice's operations. She has an encyclopedic knowledge of assessment law, andan advanced designation from the Illinois Property Assessment Institute.

Changes are usually a little stressful, and sometimes can be very difficult; butwith people like Karen, Uwe, and Holly involved, they can also be positive andsmooth. Your thoughts and comments are always welcome.

Our Mission : An equitable assessment for every parcel.'

Page 2

Holly Winter, office

manager since 2005,

has been named

Chief Deputy

Supervisor of

Assessments.

Take Five!Jeanne Abrams is a

data specialist for theOffice of the Supervisorof Assessments. Herduties include customerservice and processingdeeds. She joined theoffice in 1993.

Take Five Questions:What is your family

like? I have one son,and many friends thatare like family to me.

What is your favoritepastime? I love cook-ing everything andanything, and havingpeople actually enjoywhat I cook; I also like

gardening.

What is a funny,memorable momentin your life? Whenmy son was young,about four, I pur-chased a longhairedfemale Shepherdpuppy for him. Thedog and he were in-

with Jean Abramsseparable, even atbath time. The dogsat right by the tuband watched him getin, as I did. But thenthe phone rang, and Iwent to answer it, andcame right back.When I got to the door,all / heard was thisgiggling and splash-ing. 1 saw the two ofthem were in the tubwith only their headsabove water, and bub-bles all over the place!Well, drying off onewas not difficult, butthe dog was anotherstory, with the longhair! After all was saidand done, I placed myson in bed and tuckedhim in. As / walkedaway, I saw throughthe corner of my eye,the dog crawl into hisbed, only to be nearhim through the night,and each and every

Jean Abrams

night after that.What are your favor-

ite childhood memo-ries? Going to River-view Park and havingpicnics on the beach,spending the wholeday there.

What is your favoritemovie? I like lots ofmovies, but my favor-ites include the Lord ofthe Rings trilogy, theGodfather trilogy,.Meet Joe Black,Se7en, and Dances

with Wolves.

Holly Winter Harried Chief Deputy

Holly Winter

Long-time Deputy Su-pervisor of AssessmentsHolly Winter has beennamed Chief Deputy byKane County Supervisorof Assessments MarkArmstrong.

The office has beenwithout a Chief Deputysince the retirement ofPatricia Lindgren in2005. Winter has beena Deputy in the officesince 1991, and hasbeen the Office Manager

for the past two years.She was designated aCertified Illinois Assess-ing Officer in 1995, andawarded the CIAO/Intermediate designationin 2006.

Winter is a life-longKane County resident;she currently lives in El-gin with her husbandRandy and their threedaughters, Rachel, Erica,and Bethany.

Page 3

Big Rock Township

Assessor Rebecca

Byington certified

her assessment roll

on May 18.

200 7 Certification ProgressThe first two townships have certified their 2007 assessment rolls to the Su-

pervisor of Assessments. Big Rock Township Assessor Rebecca Byington certifiedher assessment roll on May 18 and Hampshire Township Assessor Rose Lethebycertified her assessment roll on June 12. Both assessors certified earlier than theoriginal estimates, as well as earlier in the assessment cycle than in the prioryear. The Big Rock assessment roll was presented seven days earlier than theprojected date of May 25, and is 36 days earlier than the 2006 certification dateof June 23; the Hampshire roll was presented 18 days earlier than the projecteddate of June 30, and 32 days earlier than the 2006 certification date of July 14.

Over the next few weeks, the assessment rolls will be processed and preparedfor certification by the Supervisor of Assessments to the Kane County Board ofReview. The certification, which will include publication in local newspapers, isanticipated to take place the week of August 10.

The projected certification dates for the remaining 16 townships range fromJuly 15 to October 31.

01-Hampshire June 30, 2007 June 12, 2007

02-Rutland September 30, 2007

03-Dundee October 12, 2007

04-Burlington September 30, 2007

05-Plato August 15, 2007

06-Elgin September 30, 2007

07-Virgil July 27, 2007

08-Campton September 30, 2007

09-St. Charles July 15, 2007

10-Kaneville September 30, 2007

11-Blackberry August 15, 2007

12G-Geneva October 5, 2007

12B-Batavia September 20, 2007

13-Big Rock May 25, 2007 May 18, 2007

14-Sugar Grove August 31, 2007

15-Aurora October 31, 2007

Board of Review Adopts 2007 RulesThe Kane County Board of Review adopted its Rules of Government for the

2007 year at its May 18 meeting. At the beginning of the 2007 assessment year,the Board undertook the first major revision of the Rules of Government in severalyears . During the process, the Board considered the Rules from Boards in 10nearby counties , as well as those of the Illinois Property Tax Appeal Board.

The rules can be found at httL)://www.co.kane. il.us/soa/2007rules.pdf.

Page 4

Year-To -Date Production ReportDuring the month of May 2007, the Office of the Supervisor of Assessments

processed nearly 8,500 documents, bringing the year-to-date total to more than36,000.

Other work completed by the staff included processing the first Certificates ofError for the 2006 tax year, and continued receipt and processing of senior as-

sessment renewals and senior freeze applications.

Deeds 1 ,998 9,395 1,707 7,790

Transfer Declarations 1,387 6,261 987 4,798

Name/Address Changes 3,045 16,310 3,669 15,910

Homestead Exemption Applications 451 3,974 206 4,649

Homestead Removals 91 294 18 193

Senior/Freeze Exemption Applications 362 1,014 345 816

The Office of the Senior/Freeze Renewals 179 1,046 522 1,019

Supervisor of Assessment Corrections 0 176 0 325

Assessments Certificates of Error 2,025 2,025 1,022 1,022

processed nearlyS u bdivisions 15 94 15 79

8,500 documents in

May 2007. Total Documents Processed9,553 40,589

Revenue/Sale of Data $2,223 $30,871

8,491 • 36,601

$24,391 $55,170

Property Tax Appeal Board Filings 0 6

Parcels Deleted 61 208

Tax Parcels

Parcels Added 968 2,334

Net Parcel Change 907 2,126

0 66

1,227 3,565

178 621

1,049 2,944

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