Kentucky’s Common Kindergarten Entry ScreenRefresher Training on the BRIGANCE K Screen IIIand Online Management System

April 27, 2015

Interactive Webcast

During the webcast, send questions to:

Melody.Cooper@education.ky.gov

Review Kentucky’s Common Kindergarten Entry Screen initiative requirements, recommendations, and timelines

Review screening best practices

Review process and timeline for entering screening data into the Online Management System

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Objectives

2015-16 is the third year of full implementation!

We continue to establish and refine best practices

Early childhood is front and center, so smooth implementation is crucial

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2015-16 Implementation

49,089 children screened 50% of all children screened Kindergarten

Ready Only 4% of students were missing prior

settings data – down from 20% last year

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Highlights from 2014-15

The BRIGANCE Kindergarten Screen is the tool that was chosen for assessment of readiness skills Motor, Language, and Academic/Cognitive Skills, and Self-

help and Social Emotional Development

K Core Assessments-REQUIRED Self-help and Social-Emotional Scales-REQUIRED Supplemental Assessments-Recommended Reading Readiness Scale-Recommended

Data collected and aggregated with the Online Management System (OMS)

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Screen Tools for 2015-16

Early Childhood Screen III K&I “Manual” Objects for counting and sorting Includes screen assessments and tools

Kindergarten Data Sheets Technical Report

Other items needed for screening: Paper, pencil, blank and lined paper Picture book(s) that has at least three lines of text on each

page Timer Copies of the Self-Help and Social-Emotional Scales Implementation Guide

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Tour of the BRIGANCE Screen Kit

No sooner than 15 calendar days before school starts

No later than the 30th instructional day

NEW! OMS and IC data to be entered within 15 calendar days after screening window closes AND no later than October 15 – pending LRC approval

Be sure you know your district’s screening window for 2015-16

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Your Screening Window

• Previous surveys indicated teamwork is essential for a successful implementation!• Decide who will screen, enter data, etc.• If screening before school starts, invite child care, preschool,

and Head Start staff

• Also on the list:• Organization• Scheduling• Using additional staff as needed• Having a system for organizing materials

• See the 2015-16 Implementation Guide for more details

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Best Practices

Prior Setting Data

Have a plan for entering prior setting data into Infinite Campus (IC)

Double check students who attended state-funded preschool and/or Head Start

Schedule a time for district contacts to check progress using the ad-hoc report available in IC

Enter “Other” if no information is available

Accommodations versus modifications

English Learners (EL) should be screened in their primary language Bilingual personnel Volunteer interpreters Friends of the family (trained in asking questions)

Planning ahead: From students you’ve had in the past, what types of situations do

you expect where you will need to make accommodations? What type of support will you need for EL students?

See the 2015-16 Implementation Guide for more details

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Screening Childrenwith Special Considerations

For the K Core Assessments:

Be sure to adhere to the Discontinue point

Use directions as they are written in the Manual

Tip: Use sticky notes to tab places in the Screen you need for quick reference

See the 2015-16 Implementation Guide for notes on specific subtests

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Remember!

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Online Management System

There will be a NEW account for the 2015-16 year

The account will be readyJuly 15

If you need access to student level data from previous years, contact Melody Cooper

State/district results posted on KDE’s Open House

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Online Management System Overview

Accessible starting July 15th

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Online Management System

How do I get Access to the New OMS? Send the staff file (all staff who need OMS

access) to Melody Cooper by June 15 Starting on July 15, use the Forgot Password

feature – oms.brigance.com Be sure to use your school email You will receive an email from BRIGANCE

Complete Staff File by June 15

Column A – do nothing Column B – designate location user should be associated

with, using district a district/school code or e-mail address (this helps determine what the user sees - entire district, entire school, classroom, or data entry only) Teacher location ID must be his or her district e-mail address

Column C – Staff ID must be the district e-mail address Columns D-G – enter e-mail addresses carefully, no need

for middle initial Column H – designate the user role

More about the staff file…

Melody Cooper will distribute the staff file template to district K Screen contacts this week

Due to Melody Cooper June 15

Complete one staff file per district – please do not send a staff file for each school

How is the new KY OMS set up?

Infinite Campus and the BRIGANCE OMS Initial set-up Ongoing maintenance

Initial Set-up: Infinite Campus to OMS Initial “import”/ “onboarding” of districts,

schools, administrators, teachers, classes, and students from Infinite Campus into the OMS

Make sure all info is in

Infinite Campus by

July 1

Changes made in IC by end of day Fridays will be reflected in OMS the following Tuesday or Wednesday morning

Updates to student information must be made in IC Any changes to teacher information and creation of

new classes must be made directly in the OMS by an administrator

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Ongoing: Infinite Campus will “talk to” the OMS weekly

Fri PM Tues/Wed AMStudent Changes Teacher Changes/

New Classes

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District/Admins/ Teachers/Classes

in IC by July 1?In OMS

YES

Studentsin IC by July 1?

YESIn OMS

NO

Will be updated in OMS weekly

automatically from IC

REMEMBER:Always enter and update student

information in IC!

Admins must enter into OMS

NO ADMINS REMEMBER:After July 15, enter/ update teacher info in

the OMS!

When entering data into the OMS: Enter only one new screening session Be sure all items on the Self-help and Social-

Emotional Scales are completed Make sure you click “Submit” after entering both the

K Core Assessments and SHSE Scales View the Group Report and Export as CSV to sort

information by domains

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Remember!

Kentucky OMS Training Videos Part 1: Introduction & Overview

NEW!

Part 2: Accessing the OMS NEW!

Part 3: Entering required Screen data: K Core Assessments

Part 4: Entering required Screen data: Self-help and Social-Emotional Scales NEW!

Part 5: Viewing the Screening Summary Report and online Data Sheets

Part 6: Group Reports

Part 7: Recommended Screen data (Supplemental Assessments and Reading Readiness Scale) NEW!

Part 8: Sharing Screening Results with Families NEW!

Part 9: OMS Resources

Part 10: IMPORTANT!! Avoiding Common Pitfalls when Entering OMS Data NEW!

Part 11: Administrator Features

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Creating a Class

Under “My Account” choose “School/Class List”, then click the “Add” icon

Be sure to choose the school where the class is located, not just the district

The School/Class ID MUST be the teacher’s district e-mail address!

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Instructional Planning Sheet

Your Next Steps

Review the 2015-16 Implementation Guide

Prepare for screening: Know your screening window Gather materials Make sure the screening team has discussed processes and

personnel

Watch OMS training videos before entering data

Prepare 1 hour training for experienced trainers

Your Next Steps www.BRIGANCE.com/Kentucky

Possible Topics for Experienced Teacher Training

Timelines Notes on each item (in IG) Common pitfalls video Collecting prior settings data If SHSE scale is unavailable from family, fill out the

teacher survey during your screening window Review Implementation Guide OMS videos Logging into new OMS account beginning July 15 District specific procedures and timelines Sign implementation agreement (in IG)

Training & Resources

Districts/schools keep training sign-in sheets and agendas on file

Collect and file signed Implementation Agreements, found in the Implementation Guide)

Links to training materials will be distributed to district K Screen contacts this week by Melody Cooper

Contact your district K Screen contact for the links to training materials- they will not be posted

April 27-30 – Update webcast and new trainer TOTs

May/June – materials shipped to schools

June 15 – staff files for OMS to Melody Cooper

June 25 – TOT in Frankfort

June-August—staff training (including OMS training videos - www.brigance.com/Kentucky)

Mid-July-September—screening windows open

August-October 15—OMS and IC data entry

Screen students no earlier than 15 calendar days before start of program—finish no later than 30th day of instruction (this does not include data entry)

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2015-16 Timeline

THANK YOU!

You are a critical part of this initiative and your participation is valued!

Refer to the Implementation Guide for specific details and contact info