Kentucky 4-H State Teen Council · Kentucky 4-H State Teen Council 212 Scovell Hall | University of...

Kentucky 4-H State Teen Council

212 Scovell Hall | University of Kentucky | Lexington, KY 40546-0064 | (859) 257-5961

Dear Kentucky 4-H 2017-2018 State Teen Council Member:

The Officer Team anticipates a successful, productive, and enjoyable second State Teen Council

Meeting. We look forward to seeing you on November 3-5 at the Lake Cumberland 4-H Education

Center in Jabez, KY. The meeting will begin promptly at 7pm (EST). Please plan to arrive and

check in by 6:30 pm--dinner will not be provided.

TO BRING:

• Calendar

• Writing utensils and paper

• Paperwork and $50 Registration Fee

• Clothing:

o STC Polo, khaki pants, belt, and nametag (for Saturday attire)

o No leggings, athletic wear, short shorts, or sweatpants

• Toiletries and personal items (linens are provided by the Leadership Center)

• Snacks to share with the Council

• Information (activities, roles, positions, etc.) to use for resume development

• Completed 4-H Achievement Application

• Summit and Teen Conference T-shirt Designs

• Halloween Costume

T-Shirt Design:

Bring your Summit and Teen Conference T-shirt Designs and submit to the Marketing Committee

on Friday, November 3rd. The winning Teen Conference design creator will receive an $85.00

scholarship to Teen Conference, and the winning Summit design creator will receive an automatic

invitation to an additional Summit Session.

Paperwork:

All paperwork is due to Brandon Darby, State 4-H Treasurer, on November 3rd. Along with

paperwork, please remember that each State Teen Council Meeting has a $50 registration fee. This

pays for some of your food and lodging at the Leadership Center. The Kentucky Farm Bureau

subsidizes the remainder of your fee. Please thank your local Farm Bureau representative for their

support. Brandon will take up registration paperwork at 7:00pm (EST).

Registration:

If you are unable to attend the meeting or need to make arrangements for the registration fee, contact

Mattea Wyatt and Cc: Rachel Noble by October 19th.

Tardy payments are charged an additional late fee. There will be NO EXCEPTIONS to the payment

policy. Late payments (whether from individual, county or agent) will be charged the late fee.



If you must arrive late (arrival can be no later than Saturday at 8:00 am (EST)) or be absent from

all or part of a meeting for any reason, it is required you send a written excuse explaining your

absence or late arrival. You will still be referred to the Peer Review Panel for review. These must

be sent at least 2 weeks in advance to Mattea Wyatt, State 4-H Secretary, at

[email protected]. Please be sure to Cc the email to Rachel Noble at [email protected].

Please note that attendance is mandatory at ALL meetings and it is assumed you are attending

unless a formal notice is sent. Failure to notify that you will not be at the meeting will result in a

charge of $50 for the meeting registration fee and possible dismissal from the State Teen Council.

We look forward to our November State Teen Council Meeting and the growth to come on the

Council this year.

Best Regards,

The 2017-2018 Kentucky 4-H Officer Team

Deborah Myers, 4-H President

[email protected]

Noah Carter, 4-H Vice President

[email protected]

Mattea Wyatt, State 4-H Secretary

[email protected]

Brandon Darby, State 4-H Treasurer

[email protected]

KENTUCKY 4-H STATE TEEN COUNCIL: RESERVATION FORM

**Please note that failure to inform of absence by deadline will result in paying the $50.00 fee.**

DATE: November 3-5, 2017 SITE: Lake Cumberland 4-H Center, Jabez, KY COST: $50.00 (Payable to Kentucky 4-H Foundation) PAY DEADLINE: 11/3/17 (or late fee)

NAME M/F DISTRICT COUNTY County Use Only: PAID UNPAID Check Number: __________________ Paid by: ________________________

Driving options:

Time Site to Meet

I will be driving myself (arrival time by 6:30 pm EST Friday)

6:30 pm EST

I would like to ride with State 4-H Staff from Richmond, KY. NEW THIS YEAR: ONLY one van with 10 spots will be leaving from the Madison County Extension Office on Friday and returning on Sunday. If you need a ride this transportation is first-come, first-serve.

3:00 pm EST

Madison County Extension Office

You must contact Rachel Noble by October 31st to notify her if

you need a ride.

I will be riding with another STC/FLB/PAT/SET Board/Council Member.

Who:

Please bring with you:

Completed Reservation Form

Check payable to Kentucky 4-H Foundation ($50.00)

Additional Items Requested in Officer Letter

INSURANCE: We no longer purchase insurance for primary coverage. Your parents insurance will be primary in all instances. However, if you have a deductible that has not been met or have a co-pay policy our insurance will cover your out-of-pocket expense. This will only cover direct travel to and direct travel from the meeting. It does not cover anyone leaving a State Teen Council meeting to go participate in any other school, church, community or other 4-H activity, meeting or function nor when returning to a Council meeting from any of these. I know I am responsible for complying with the Code of Conduct of the Council, including the time that I am to be in my assigned room each evening, and abiding by the rules of the meeting facility. I accept these responsibilities and pledge support for them. My parent or guardian is aware of these and has signed below to indicate knowledge about and support of these.

STC

Date:

Parent/Guardian

Date:

It is preferred that you bring this form, payment and associated paperwork to the meeting.



(This is a working schedule and subject to change as needed)

Time Activity Coordinator

Friday, November 3, 2017

5:00pm Officers Arrive Executive

Council Meeting

Officers

6:30pm Arrival and Check-In Front Desk

7pm Registration

Meeting Room

Brandon Darby,

Treasurer

7:30pm Welcome Back! Deborah Myers,

President

7:40pm Icebreakers Officers

8:00pm Business Session 1

● Officers’ Report

o Secretary’s

o Treasurer’s

● Fundraiser

● Unfinished Business

o Constitution/Bylaws

● New Business

Brandon Darby,

Treasurer

8:30pm Board Member Presentation Fashion Leadership Board

9:30 pm Mentor/Mentee Activity Officers

10:00 pm Hall Time

10:30 pm Lights Out

Executive Meeting

Officer Team and Advisors

Saturday, November 4, 2017

7:30 am Wake Up Brandon Darby,

Treasurer

8:00 am Breakfast

Arrive by 8:20

Dylan Gentry,

Program Assistant Headshots!

9:00 am Effective Councils Patrick Allen, Advisor

9:30 am Committee Meeting #1 Noah Carter,

Vice President

10:00 am Resume Workshop Chuck Stamper, Specialist



11:15 am Business Session #2

● Committee Reports o T-Shirt Report

● Unfinished Business ● New Business

Mattea Wyatt, Secretary

12:00 pm Lunch

1:00 pm Board Member Presentation Shooting Sports

Ambassador Board

2:00 pm Interview Workshop Chuck Stamper, Specialist

3:15 pm Committee Meeting #2 Noah Carter,

Vice President

3:30 pm Board Member Presentation Performing Arts Troupe

4:00 pm District Meeting #1

4:30 pm Business Session #3

● Committee Reports ● District Reports


Noah Carter,

Vice President

5:00pm Etiquette Workshop Caryn McCreary,

Advisor

6:00 pm Etiquette Dinner

Caryn McCreary, Advisor

7:00 pm Interview Workshop Rachel Noble, Specialist

8:00 pm Resume Work Session Rachel, Patrick,

Caryn, Chuck

8:45pm Change for Halloween Party Officers

9:00 pm Halloween Party Advisors

Officer Team

10:00 pm Hall Time

Committee Chair Meeting

Advisors

Officer Team

10:30 pm Executive Meeting Officer Team

10:30 pm Lights Out

Sunday, November 5, 2017

7:30 am Wake Up Noah Carter,

Vice President

8:00 am Breakfast

Arrive by 8:20



8:40 am Healthy Living Activity Camila Falcon

Delaney Simpson

9:10 am Committee Meeting #3 Noah Carter,

Vice President

9:30 am District Meeting #2 Districts

9:45 am Project Proposal Committee

Presentation

Project Proposal Committee

10:45 am Business Session #4

● Committee Reports ● District Reports


Deborah Myers,

President

11:30 am Clean Up Meeting Room

Clean Up Leadership Center

Clean Up Rooms-Move out

Important Dates

February STC Meeting - February 2-4, 2018

4-H Summit – Session 1 - March 8-10, 2018



Officer Candidate Slating – April 19-20, 2018

June STC Meeting – June 9-10, 2018

State Teen Conference – June 11-14, 2018

Special Thanks

A special thanks is extended to Kentucky Farm Bureau. They subsidize your meeting

registration fee by approximately $50 per person (about $2,300 per meeting) to help keep costs

reasonable. Please thank your local Farm Bureau representative if you have the chance.

We would also like to thank the Kentucky 4-H Foundation who provide financial and

administrative support to ensure the success of 4-H programs in Kentucky. Without their

generous and ongoing commitment to teen programs, we would not have been able to grow into

a thriving teen council.

2017 September 4-H State Teen Council Meeting Minutes

By: Kentucky 4-H Secretary, Mattea Wyatt

Business Session #1

4-H Leadership Center in Jabez, Kentucky

Call To Order:

Kentucky 4-H President, Deborah Myers at 8:23pm EST.

Posting of the Colors:

● Cameron Stribling (Fayette County, District 4) - American Pledge

● Skyler Turner (Perry County, District 2) - 4-H Pledge

Moment of Reflection:

Madam President called for a moment of reflection to pray or to reflect on the weekend

ahead.

Roll Call:

Kentucky 4-H President called Kentucky 4-H Secretary, Mattea Wyatt to do the roll call.

The roll call was signified by an interesting fact about themselves. The Science

Engineering and Technology Board was present and also introduced themselves and

continued the interesting facts to help get to know them. Madison Dodgen Fleming

County D1 was not called and will be added to the list of State Teen Council Members.

Treasurer’s Report:

The 4-H President called Kentucky 4-H Treasurer, Brandon Darby to present the

Treasurer’s Report. The beginning balance was $9,180.55. Expenses for June were to

Dana Anderson $40.00 and Caryn McCreary $369.00. The current balance for State

Teen Council is $8,771.55. No one had any comments or concerns with the Treasurer’s

Report and thus the report was approved as read.

Officer’s Report:

Madam President called on the officers for the officer reports.The Secretary discussed

how she went to a Mammoth Cave Picnic with legislators about 4-H. Kentucky 4-H Vice

President, Noah Carter discussed the Officer Training- goals for the team, talking to

Dean Cox and Dr.Palmer about going forward with 4-H, University of Kentucky visit to

Scovell Hall and Kentucky State Fair- meeting legislators, handing out ribbons, and

meeting new people. President discussed the Alexandria Parade- rode in the parade,

handed out ribbons at cow and horse shows.

Committee Reports:

No committee has met yet but the Madam President recognized the Vice President. He

announced the committee chairs.

● Finance- Lexie Brooks (Todd County, District 7)

● Elections- Skyler Turner (Perry County, District 2)

● Evaluations- Walter Steely (Webster County, District 6)

● Public Relations- Amanda Harder (Warren County, District 6)

● Marketing- Molly Logsdon (Oldham County, District 3)

● Newsletter- Camila Falcon (Grayson County, District 5)

● Events- Catherine Drysdale (Carlisle County, District 7)

● Technology- Madison Dodgen (Fleming County, District 1)

● Project Proposal- Not yet determined (the chair will be whoevers project gets

chosen)

Other Unfinished Business:

Amanda Harder (Warren County, District 6) was recognized by Madam President and

she asked about the committee expectations and asked to talk to Vice President after

meeting. Since there was no further unfinished business Madam President moved onto

new business.

New Business:

● The Secretary was recognized and told State Teen Council they all must get a 4-

H gmail (Example: [email protected]).

● The Treasurer was recognized and told the State Teen Council about how all will

be apart of the younger people donating to the Kentucky 4-H Foundation. The

money they put in will be going towards programs and activities for the council.

● Rachel Noble (State Teen Council Advisor) was recognized and gave a update

on State Teen Conference 2018. The council members received a paper going

over how the Teen Conference is moving forward and the major core content

areas of 4-H are going to be prominent. The new names for the tracks will be

Natural Resources, Health, Communication/ Citizenship, Science, Engineering,

Technology, and Math, Expressive Arts, Family Consumer Sciences, Agriculture.

The new name of the workshops will be minors. Each 4-Her who attends

Kentucky 4-H Teen Conference will receive 6 credit hours of education in a 4-H

core content area (Major) of their choice. There will be “cohort areas” where

youth will choose specific topics. There will be community service projects during

the conference and the community service committee will be deciding the places

to go and things to be apart of. Each member of State Teen Council will co-teach

with an agent for a minor and a major. Agents will be taught by Rachel Noble.

The Teen Conference will be a large recruitment for the University of Kentucky

mailto:[email protected]

and the major/minors will be more associated to the University of Kentucky as

well.

- Madam President recognized Genaea Sarautakos (Jessamine County, District

4). She asked Do the State Teen Council Members choose which ones they

prefer to do? Rachel Noble(Advisor) answered that the February meeting would

be the meeting that will have more information hopefully and the cohorts are not

decided yet.

- Madam President recognized Walter Steely (Webster County, District 6). He

asked if last years workshops and funshops last year fit into this core content

idea. Rachel Noble (Advisor) answered yes they did.

- Madam President recognized Patrick Allen (Advisor). He asked the council to be

open to this change to State Teen Council and have a positive outlook.

- Madam President recognized Landry Woodrum (Boyle County, District 4). He

asked what happened if you did not know the content that you were assigned to

help. Rachel Noble (Advisor) answered by explaining the agents will be there

help and the State Teen Council members will not be teaching the class, they will

be taking on an assistant role, transporting them to the locations, and introduce

speaker.

- Madam President recognized Jenna Meredith (Hardin County, District 5). She

asked will the 6 hours of instruction count for livestock certification if it is a class

that pertains to that. Rachel Noble (Advisor) said she was not sure and would

look into it.

- Madam President recognized Noah Carter (Kentucky 4-H Vice President). He

said hours for livestock certification is due by June 1.

- Madam President said the certification would not count for that program year.

- Madam President recognized Rachel Noble (Advisor). She said it would be a

great idea to share a funshop with another council member like last year Zach

Akers and Walter Steely did a workshop called “Whisked Away in the Kitchen

with Walter and Zach”. The specialists and agents will be the ones to be teaching

majors. A certain amount of agents from each district will teach minors. Each

district will be required to do 6 funshops and that is where State Teen Council

can volunteer to teach. The agenda for the whole Teen Conference will also be

changing it is all a big work in progress.

- Madam President asked if there were any other questions on this topic.

- Madam President recognized Jamila Green (Montgomery County, District 1). She

asked could still take part in the Culinary Challenge. Rachel Noble (Advisor) said

yes but the Culinary Challenge may not be at Teen Conference this year it is still

undecided.

- Madam President recognized Hannah Snyder (Jessamine County, District 4).

She asked if the council members were taking the class or teaching. Rachel

Noble (Advisor) answered no but council members can choose the topic in

February if the choices are available then.

- Madam President recognized Amanda Harder (Warren County, District 6). She

asked if the council members receive 6 hours as well. Rachel Noble (Advisor)

answered yes they would.


asked if there were any other changes besides the names to major and minor.

Rachel Noble (Advisor) answered no, just the community service committee

deciding the minors that they will be either taken off campus or a project on

campus. An example will the humane society, work at the hospital, etc.

- Madam President recognized Landry Woodrum (Boyle County, District 4). He

asked if Miss.Rachel thought the attendance would reduce due to the lack of free

time. Rachel Noble (Advisor) answered that there would still be free time at any

of the meals and one constant suggestion from agents was less free time. At this

time we are not as concerned about this topic, but it will be taken into

consideration.

- Madam President recognized Skyler Turner (Perry County, District 2). She

suggested the transitioning time to the classes locations and if we could put time

into the schedule for that. Rachel Noble (Advisor) answered that they would try to

buffer that into the schedule.

- Madam President recognized Molly Logsdon (Oldham County, District 3). She

suggested to have time to go to the gold luncheon to be buffered into the

schedule as well. Rachel Noble (Advisor) answered she would let the person in

charge of the gold luncheon know about this problem.

- Madam President recognized Caryn McCreary (Advisor). She told the council

members that the free time is not going to be in the schedule because there is

plenty of free time during lunch. Do not look at this change negatively. Many of

you look as if there is a burden during Teen Conference change is a good thing.

Teen Conference has been the same for many years. Rachel is only

restructuring how it looks going by the curriculum, Look at this change positively

and embrace it. The level of responsibility that the State Teen Council is finally

receiving is what they deserve. It is a respectful role. The community service

project is similar to the community service project at the Southern Region Teen

Leadership Conference, it is one you will never forget about. We went to the

Ronald McDonald house and it is things you have never witnessed before.

Embrace the change.

- Madam President recognized Rachel Noble (Advisor). She said doing away with

the theme and changing it to a tag will create a universal idea the whole program

year for Teen Summit, Leadership Bootcamp, Teen Conference, etc.

● Rachel Noble (Advisor) was recognized. She told the council about the progress

report that each council member will fill out. It is a record of the council members

involvement. At every meeting of the State Teen Council, members will fill out the

report with new activities and different criteria (September- personality test,

November- resume/interviewing skills, February- mock interview and resume

contest) they have been involved in. It is also to check attendendance and sent

to the Peer Review Panel when a member is being put on probation or

dismissed. After the program year is over the report will be sent to council

members county agent and signed. If a member is applying for State Officer or

trying to return on State Teen Council then this report will be looked at. She also

added that is required for all council members to track the project proposals,

teach the workshop at their county, and be involved in the county, district, and

state levels.

- Madam President recognized Molly Logsdon (Oldham County, District 3). She

asked if there was going to be one copy the council members kept or would there

be multiple. Rachel Noble (Advisor) answered that there will be only one copy

and the Secretary would keep them on file for each meeting.


asked when the program year officially started. Rachel Noble (Advisor) said

September 1- June of the next year. The reason it ends in June is because the

State Teen Council term ends in June. You are allowed to put in shows from the

previous summer before September 1 though.

Mentor/ Mentee Reveal:

● There was no other new business so Madam President asked the Vice President

to announce the mentors with the mentees.

Any Other Business:

● Rachel Noble (Advisor) was recognized. She said to remember to turn in

Foundation Donations to the Treasurer with State Teen Council written on the

envelopes so the donations went straight back to the council.

● Madam President recognized Amanda Harder (Warren County, District 6). She

had a word of advice for new members. She said when Miss Rachel first came to

council she had goals of innovation and change and to be open to it. Sometimes

it is better to hear it from a peer and not an advisor.

Adjourn:

There was no further business and the meeting was adjourned at 9:28pm EST.

Business Session #2


Call To Order:

Kentucky 4-H Vice President, Noah Carter at 9:28am EST.


● Jonna Woodson (Muhlenberg County, District 7) - American Pledge

● Jenna Meredith (Hardin County, District 5) - 4-H Pledge


Mr. Vice President called for a moment of silence to pray or to reflect on the memories

made already and the ones that are going to be made throughout the weekend.

Committee Reports:

● Finance- Lexie Brooks (Todd County, District 7) presented. All members were

present except Donavan Moore. They discussed fundraiser ideas and the budget

(T-shirts, Blankets, Cloth Bags). The co-chair is Luke Jacobs (Butler County,

District 6).

● Evaluations- Walter Steely (Webster County, District 6) presented. They started

reviewing and revising the State Teen Council Constitution and Bylaws. The co-

chair is Landry Woodrum (Boyle County, District 4).

● Community Service- Brooke Sauer (Letcher County, District 2) presented. They

discussed ideas for community service projects during State Teen Council. The

ideas were: trash pick up, humane society, and something dealing with

education. Another choice is Operation Making A Change, it is a organization

that helps children with abusive parents/ drug parents. They are open for any

suggestions.

● Project Proposal- Zach Akers (Floyd County, District 1) presented. They read

through all the project proposals and narrowed them down to the top two

projects. The top two State Teen Council Members are Raeanne Moss(Calloway

County, District 7) and Emily McCreary (Lawrence County, District 1). There will

be a vote with the council to determine the best one. The co-chair is Hannah

Snyder (Jessamine County, District 4) and Zach Akers (Floyd County, District 1).

● Technology- Madison Dodgen (Fleming County, District 1) presented. They

discussed part of the mock business meeting, they discussed ideas for the

officers and advisors. The co-chair is Rebekah Foutch (Campbell County, District

3).

● Public Relations- Amanda Harder (Warren County, District 6) presented. They

discussed goals for the year, planned quotes for the weekend, discussed the

Sunday activity, created an instagram, twitter, and in process of snapchat. A

GroupMe needs to be made for all council members. They are also working on

creating a uniform password for all the social media created. The co-chair is to

be determined.

● Marketing- Molly Logsdon (Oldham County, District 3) presented. They

discussed tags for Teen Conference and Teen Summit. The two current ideas

were: Roots Run Deep and How Far We’ll Go. They also discussed Teen

Summit ideas. The co-chair is Markus Ellegood (McCracken County, District 7).

● Elections- Skyler Turner (Perry County, District 2) presented. They discussed

officer duties and how the election process works. The co-chair is Sydney Miller

(Clark County, District 4).

● Newsletter- Camila Falcon (Grayson County, District 5) presented. All members

were present except Delaney Simpson. They assigned articles and discussed

newsletter layout. Genaea Sarautakos (Jessamine County, District 4) will be in

charge of posting pictures and is the co-chair.

● Events- Catherine Drysdale (Carlisle County, District 7) presented. The theme for

the June luncheon was decided to be “Black and White”. The February dance

theme will be “Hawaiian”. The budget is not currently done because they do not

have last years to go by. The co-chair is Carla Sturgill (Letcher County, District

2).

New Business:

● Discussion for the choice of the project proposal.

- Mr. Vice President recognized Amanda Harder (Warren County, District 6). She

asked Raeanne what the goal for her project was. Raeanne Moss (Calloway

County, District 7) answered the successful understanding of code and

teamwork.

- Mr. Vice President recognized Molly Logsdon (Oldham County, District 3). She

asked Raeanne if there were any activities for this project. Raeanne Moss ()

answered it depends, there are possibilities.

- Mr. Vice President recognized Landry Woodrum (Boyle County, District 4). He

asked what was the estimated times for these projects? Emily McCreary

(Lawrence County, District 1) answered that her project could be lengthened or

shortened depending on what is needed. Raeanne Moss (Calloway County,

District 7) answered her project proposal can be adjusted to the amount of

students.


asked Raeanne what the code could contain. Raenne Moss (Calloway County,

District 7) answered it could be shapes, numbers, and symbols. The only

restriction is no current language.

- Mr. Vice President recognized Laura Flannery (Montgomery County, District 1).

She asked if we could combine the two projects and they could spit the times

evenly for each.

- Mr. Vice President recognized Dylan Gentry (Program Assistant). He asked if

there were any specific materials Raeanne would need. Raeanne Moss

(Calloway County, District 7) answered just regular locks from the dollar store

would be fine.

- Mr. Vice President recognized Rachel Noble (Advisor). She asked Raeanne if the

project was similar to the breakout games. Raeanne Moss (Calloway County,

District 7) answered she had never done the breakout games so she was not

sure.

- Mr. Vice President called for a vote the totals were: Raeanne- 11 and Emily- 26.

Emily’s project proposal will be the project we use and she will now be the chair

of the Project Proposal Committee.

● Marketing Committee discussed the tags for 2018 Teen Summit and 2018 Teen

Conference. The choices were “Roots Run Deep” and “How Far We’ll Go”.

- Mr. Vice President recognized Cameron Stribling (Fayette County, District 4).

She asked if we could change “go” to “grow”.

- Mr. Vice President recognized Patrick Allen (Advisor). He said to keep in mind

this is a time for changing and amending. This is how a meeting is supposed to

go.

- Mr. Vice President recognized Cameron Stribling (Fayette County, District 4).

She moved to changed “How Far We’ll Go” to “How Far We’ll Go”

- Maranda Young () 2nd that motion.

- Motion carried, the new tag is “How Far We’ll Grow”.


believes it sounds cheesy. He liked the other better.


asked if it was like the Dr.Seuss story.

- Mr. Vice President recognized Patrick Allen (Advisor). He said let’s rewind and

vote on these two hashtags.

- Mr. Vice President recognized Deborah Myers (President). She said the motion

comes from committee and it doesn’t need a motion from council.

- Mr. Vice President recognized Patrick Allen (Advisor). He said there are two

items up for discussion. The discussion needs to be about the amended hashtag.

- Mr. Vice President recognized Sydney Miller (). She stated that hashtags do not

have apostrophes and that it will be changed to well grow.

- Mr. Vice President recognized Lexie Brooks (Todd County, District 7). She said

grow is better because go does not specify where. I believe this is a positive

change.

- Mr. Vice President recognized Deborah Myers (President). She thinks we need

to wait and let the marketing committee discuss and think more in depth with the

tag ideas.


said he agrees with Madam President and we should wait.

- Mr. Vice President recognized Sydney Miller (). She believes the hashtag is too

long and will not work well.

- Mr. Vice President recognized Walter Steely (Webster County, District 6). He

moved to table the discussion until next Business Session.


2nd the motion.

● Mr. Vice President recognized Rachel Noble (Advisor). She said when the

council thinks of options for the tag to think broad and think of something that will

capture people's attention. Think of things that appeal to you.

- Mr. Vice President recognized Patrick Allen (Advisor). He said don’t be scared to

talk. It is just more professional to have a meeting this way.

- Mr. Vice President recognized Genaea Sarautakos (Jessamine County, District

4). She asked if this slogan was for this program year. Rachel Noble (Advisor)

said yes, just this year.

- Mr. Vice President recognized Liam Burton (Lyon County, District 7). He asked

when the council members come up with an idea what do they need to do.

Rachel Noble (Advisor) said they need to put it on the parking lot and tell the idea

to the marketing committee.

- Mr. Vice President recognized Caryn McCreary (Advisor). She said to talk to the

marketing committee and give them ideas so that they can discuss the new

ideas.

- Mr. Vice President recognized Markus Ellegood (McCracken County, District 7).

He asked if he could address the T-shirt idea. Mr. Vice President said yes he

could. Markus Ellegood (McCracken County, District 7) said the idea for the

Roots Run Deep there would be a tree with roots coming down and inspirational

quotes.

- Mr. Vice President recognized Lexie Brooks (Todd County, District 7). She asked

if the tag idea is similar to FFA themes, more inspirational. Also what is the goal

of the hashtag. Rachel Noble (Advisor) said that was a great example and that is

a great organization and we should use it as an example. The goal is for it to be

a fun and professional way to link the message for council and the program.

● Mr. Vice President recognized Rachel Noble (Advisor). She said if any council

member had any problems to place them on a sticky note and put them on the

parking lot. Example: Name tag/plate spelling errors.

● Mr. Vice President recognized Mattea Wyatt (Secretary). She said we need to

appoint a Peer Review Panel.

● Mr. Vice President referred to Section 15 of the State Teen Council Constitution

to describe the job description of the Peer Review Panel. It says, “the purpose of

this board is to assume jurisdiction when violations of the State Teen Council

Constitution and/or its bylaws occur during functions by the State Teen Council

members. These infractions must be in some way, relevant to the 4-H program.

In order to be acted upon by this panel the violations must hinder the

performance of duties and/or defame the reputation of said individual and/or 4-H

program”.

● Mr. Vice President asked which returning members would want to be on the

Panel and chose Lexie Brooks, Walter Steely, and Camila Falcon

● Mr. Vice President recognized Mattea Wyatt (Secretary). She said that the Peer

Review Panel is to decide punishments for the people that are absent or have

questioning behavior. Ultimately this is the panel that decides who gets

dismissed from the State Council.

● There was no other new business.

Adjourn:

At 10:03am EST.

Business Session #3


Call To Order:

Kentucky 4-H Secretary, Mattea Wyatt at 6:35pm EST.


● Liam Burton (Lyon County, District 7) - American Pledge

● Walter Steely (Webster County, District 6) - 4-H Pledge


Madam Secretary called for a moment of silence to reflect or pray about the memories

made, work we have accomplished, and the memories that will continue to be made

throughout the weekend.

Inspirational Quote:

Liam Burton (Lyon County, District 7) from the public relations committee read a quote.

Committee Reports:

● Events- Lane Cox (Morgan County, District 1) presented. They discussed

decoration ideas for February dance (flowers, bright reds, oranges, and yellow).

June catering will be Subway. Budget: $600 for food and decorations.

● Project Proposal- Zach Akers (Floyd County, District 1) presented. They started

planning the project timeline for Teen Summit.

● Public Relations- Jonna Woodson (Muhlenberg County, District 7) presented.

They elected a co-chair which is Jonna Woodson. They began brainstorming and

planning the Teen Summit workshop.

● Marketing- Molly Logsdon (Oldham County, District 3) presented. They

discussed tags and decided #Advanceky4h #Redefineky4h and discussed

conference t-shirt ideas. They also made plans to create Teen Summit video.

Budget:$150 for promotional video.

● Community Service- Brooke Saurer (Letcher County, District 2) presented. They

discussed community service projects for Teen Conference and Teen Summit.

They decided Operation Making A Change as the community service project.

Brooke will be emailing the coordinator to see what items are needed and then

the list will be split between the districts. Budget:$100 for miscellaneous.

● Elections- Sydney Miller (Clark County, District 4) presented. They discussed

campaign rules and slating rules. The edits and changes will be reported back to

the chair and then the final draft will be reported to Rachel and other state

advisors in the November meeting. Budget: $100 for miscellaneous.

● Evaluations- Walter Steely (Webster County, District 6) presented. They

discussed and rewrote parts of the constitution and bylaws.

● Technology- Liz Walker (Spencer County, District 3) presented. They further

discussed ideas for the State Teen Council promotional video. Started to discuss

Summit workshop and how to improve from last year. Budget: $900. $20- camera

battery, $700- camera, $20- HDMI cord, $75- camera for summitt.

● Newsletter- Camila Falcon (Grayson County, District 5) presented. They decided

what they wanted the newsletter to consist of and gave assignments. Over the

weekend they will be going around taking pictures and interviewing people.

● Finance- Lexie Brooks (Todd County, District 7) presented. They discussed the

numbers behind the 3 fundraising ideas. Cloth totes: each council member will

have to sell 10 bags for $5 with a profit of $1,575. Blankets: each council

member will have to sell 10 blankets for $10 with a profit of $3, 668. T-shirts:

each council members will have to sell 7 shirts for $10 with a profit of 1,600.

Budget: $150.

- Madam Secretary recognized Maranda Young (Lincoln County, District 4). She

discussed how t-shirt fundraisers did not work successfully in her county and

suggested not doing that.

- Madam Secretary recognized Liam Burton (Lyon County, District 7). He

expressed how he felt cloth bags would be more successful in his county as well.

He referenced his local Ruler Foods and how they required customers to bring

their own food.

- Madam Secretary recognized Amanda Harder (Warren County, District 6). She

discussed how she believed the t-shirts would be more successful especially on

college campuses because everyone wore t-shirts most of the time.

- Madam Secretary recognized Landry Woodrum (Boyle County, District 4). He

concurred with Amanda and thought t-shirts would be a success, but felt blankets

would be best.

- Madam Secretary recognized Molly Logsdon (Oldham County, District 3). She

encouraged the council members to remember that agents also like to purchase

these items to have as a reward to 4-Her’s and she felt the blankets would be

best.

- Madam Secretary recognized Walter Steely (Webster County, District 6). He

expressed his favor of both the cloth bags and blankets.

- Madam Secretary recognized Rachel Noble (Advisor). She told the council

members how bags were given by another organization to 4-H agents and they

had numerous amounts that they could not get rid of.

- Madam Secretary recognized Markus Ellegood (McCracken County, District 7).

He discussed how he felt if a t-shirt was selected that it should be a hoodie or a

long sleeve shirt

- Madam Secretary called for a vote: Cloth bags- 0 Blankets- 26 T-shirts- 9.

Blankets won the vote so the finance committee will be in charge of the State

Teen Council fundraiser of blankets.

District Reports:

● 1: Laura Flannery (Montgomery County, District 1) presented. They discussed

Issues planning committee, State Egg preparation, committee meetings,

Livestock shows, country fair entrees, State Fair, Jr. Chef competition, and camp.

They also decided who would compose certain parts of the email.

● 2: Skyler Turner (Perry County, District 2) presented. They discussed forestry

field day, community service projects, building up their teen clubs, the State Fair,

Horticulture Team winning State and going to Nationals, the raptor program, and

county elections. They also determined who would compose certain parts of the

email.

● 3: Liz Walker (Spencer County, District 3) presented. They assigned the email

parts and who was responsible. They also discussed activities that were

happening in the district like the first meeting.

● 4: Hannah Snyder (Jessamine County, District 4) presented. They their district

officer team, the first district meeting, working on parliamentary procedures, and

champion awards at the State Fair, and 4-H activities they were involved in

during the summer.

● 5: Camila Falcon (Grayson County, District 5) presented. They discussed the

district meeting and assigned the parts of the email to send to the agents.

● 6: Luke Carter (Hart County, District 6) presented. They discussed creating a

district wide teen council, the legislative picnic, the Mammoth Cave Area

meeting, and assigned certain parts of the email for the agents.

● 7: Jonna Woodson (Muhlenberg County, District 7) presented. They introduced

themselves, discussed area meetings, discussed their county teen councils, and

assigned the parts of the email.

Unfinished Business:

● Madam Secretary opened the floor for discussion of the tabled hashtag.

- Madam Secretary recognized Landry Woodrum (Boyle County, District 4). He

said he believed that we should shorten the hashtags to just redefine or advance.


discussed how if we had a long hashtag it might change the meeting.

- Madam Secretary recognized Luke Carter (Hart County, District 6). He said he

favored the word redefine over advance because he felt 4-H really was redefining

itself at this point in time.


moved to amend the hashtag to switch the hashtag so that ky4h would be at the

beginning of the hashtag and not the end. (Example: #ky4hredefine)

- Madam Secretary recognized Zach Akers (Floyd County, District 1). He 2nd the

motion.

- Madam Secretary opened discussion of this amendment.

- Madam Secretary recognized Landry Woodrum (Boyle County, District 4). He felt

that this amendment was not a good idea.

- Madam Secretary recognized Skyler Turner (Perry County, District 2). She said

she felt the hashtag was now awkward.

- Madam Secretary recognized Walter Steely

- Madam Secretary recognized Noah Carter (Vice President). He said that redefine

might not be the best word choice.

- Madam Secretary called for a vote on amendment (ky4h before the word). One

person voted in favor and everyone else opposed. The amendment did not pass.

- Madam Secretary recognized Hannah Snyder (Jessamine County, District 4).

She moved to change redefine to the word empower. Madam Secretary

recognized Sydner Miller (Clark County, District 4). She 2nd Hannah Snyder’s

motion.The motion carried.

- Madam Secretary recognized Cameron Stribling (Fayette County, District 4). She

inquired about what the would be used for. Rachel Noble (Advisor) reminded it

would be for State Teen Summit and Teen Conference.


said she felt empower embodied the 4-H spirit.

- Madam Secretary recognized Hannah Snyder (Jessamine County, DIstrict 4).

She explained that she felt empower would incorporate 4-H and be a good idea

for a theme.

- Madam Secretary called for a vote on #empowerky4h. The motion passed.

New Business:

● Madam Secretary recognized Amanda Harder (Warren County, District 6). She

presented the social media information.

● Madam Secretary recognized Noah Carter (Vice President). He announced the

Peer Review Panel had placed members on probation.

Announcements:

● Madam Secretary introduced Delaney Simpson and Andrea Searcy to the

council.

● Madam Secretary recognized Brandon Darby (Treasurer). He announced that

everyone must turn in your foundation donation as soon as possible and also the

State Teen Council Progress Reports.

● Madam Secretary recognized Noah Carter (Vice President). He elaborated on

the foundation donation and what the money goes toward. He also announced

that as State Teen Council members they must all donate whether that be cash,

check, or change. (100% of council donate to the Foundation)

Adjourn:

● Since there was no further business Madam Secretary recognized Skyler Turner

(Perry County, District 2) and she moved that we adjourn the meeting. Madam

Secretary recognized Cameron Stribling (Fayette County, District 4) and she

second the motion. Meeting was adjourned at 7:57pm EST.

Business Session #4


Call To Order:

Kentucky 4-H Treasurer, Brandon Darby called the meeting to order at 10:07am EST.


● Laura Lockard (Pulaski County, District 2) - American Pledge

● Raeanne Moss (Calloway County, District 7) - 4-H Pledge


Mr. Treasurer called for a moment of silence to reflect or pray on the memories and

friendships made and the work we have accomplished throughout the weekend.

Inspirational Quote:

Tiffany Langdon (Perry County, District 2) from the public relations committee read a

quote.

Committee Reports:

● Events- Lindsay Gullett (Morgan County, District 1) presented. They discussed

the catering for the June luncheon and the decorations for the February dance

and June luncheon.

● Technology- Maranda Young (Lincoln County, District 4) presented. They

discussed the group chat and started planning the State Teen Council

promotional video.

● Community Service- Brooke Saurer (Letcher County, District 2) presented. They

continued discussing short term community service projects for Teen Summit,

Teen Conference, and possibly November and February meeting. Budget: $100

for miscellaneous.

● Newsletter- Genaea Sarautakos (Jessamine County, District 4) presented. They

worked on articles and created a budget. Budget: $150 for scrapbook.

● Marketing- Luke Carter (Hart County, District 6) presented. They tag options for

the 2018 Teen Conference delegates to vote on for the 2019 Teen Conference

theme. They chose #redifineky4h , #advanceky4h , and #achieveky4h . They

also planned out the Teen Summit promotional video and decided to have two t-

shirt design contests and it is for council members only. The first contest if for

Teen Conference and the winner will be awarded $85 for scholarship at

conference. The second contest is for Teen Summit and the winner will

automatically be invited to a second session. Entrees will need to be on white

printer paper with dark ink and there needs to be a hard copy brought to the

November meeting.

● Project Proposal- Delaney Simpson (Boyle County, District 4) presented. They

discussed the layout of the project and the specifics of each part of the project.

● Public Relations- Liam Burton (Lyon County, District 7) presented. They made a

rough draft of the social media roles that will be finalized and sent to the officers

and the advisors. They also wrote thank you notes to multiple supporters of State

Teen Council. They finalized their budget as well.

● Elections- Raeanne Moss (Calloway County, District 7) presented. They

discussed slating application, got feedback from officers, and finalized their

budget. Budget: $250 for miscellaneous and for candidates dinner during Teen

Conference

● Evaluations- Walter Steely (Webster County, District 6) presented. They talked

about the revised constitution and discussed ideas for the Teen Summit

workshop. Vote of revised Constitution will be during the first business session of

the next State Teen Council in November. The council has the chance to suggest

changes or edits to Walter Steely by October 1st.

● Finance- Luke Jacobs (Butler County, District 6) presented. They finalized the

budget and decided that all council members would sell at least 10 blankets at

$15 for a profit of $2,390. They will be having a design poll on Facebook to make

the decision of what goes onto the blanket.

Budget:

Presented by Luke Jacobs, co-chair of the finance committee.

● Marketing- $150

● Events- $600

● Technology- $

● Newsletter- $815

● Finance- $150

● Elections- $250

● Community Service- $100

● Evaluations- $0

● Public Relations- $50

● Project- $0

District Reports:

All districts must send out an email to all agents about what they did at the State Teen

Council meeting.

1- Jamela Green (Montgomery County, District 1) presented. They started working on

their specific sections of the email.

2- Tiffany Langdon (Perry County, District 2) presented. They finalized who would be

writing each section of the email.

3- Noah Dunning (Spencer County, District 3) presented. They discussed when they

were sending their email sections to Molly so she could compose the email and send it.

4- Genaea Sarautakos (Jessamine County, District 4) presented. They assigned

sections of the email and started writing it.

5- Laura Lockard (Pulaski County, District 5) presented. They wrote their district email

and sent it to Dylan Gentry because he was sending it.

6- Walter Steely (Webster County, District 6) presented. They discussed what should be

in the email and started writing it.

7- Lexie Brooks (Todd County, District 7) presented. They started working on their email

and composing it.

New Business:

● Mr. Treasurer recognized Rachel Noble (Advisor). She said that everyone will

need to complete a weekend evaluation online.

Announcements:

● Mr. Treasurer recognized Rachel Noble (Advisor). She reminded the council that

we only communicate through email, Facebook, text, or call.

● Mr. Treasurer recognized Amanda Harder (Warren County, District 6). She asked

about the email instructions.

● Mr. Treasurer recognized Deborah Myers (President). She said she will write it

on the dry erase board.

● Mr. Treasurer recognized Patrick Allen (Advisor). He said to remember to recycle

room keys, check rooms, and make sure council members have cleaned their

area.

● Mr. Treasurer recognized Mattea Wyatt (Secretary). She reminded everyone if

they have not already to create a 4-H email and email her with the new email.

● Mr. Treasurer recognized Amanda Harder (Warren County, District 6). She

reminded the council members if they have not already to add their name and

number to the groupme poster.

Adjourn:

Mr. Treasurer recognized Hannah Snyder (Jessamine County, District 4). She moved to

adjourn the meeting. Mr. Treasurer recognized Emily McCreary (Lawrence County,

District 1). She 2nd the motion. The meeting was adjourned at 10:47am EST.

Constitution of The Kentucky 4-H State Teen Council

Article I – Name

The name of this organization shall be the Kentucky 4-H State Teen Council.

Article II – Purpose

The purpose of this council is to cooperate with the University of Kentucky College of Agriculture, Food and Environment Cooperative Extension Service and the major state 4-H organizations in planning, promoting, developing, implementing, executing, and evaluating all 4-H programs. The program must be designed to meet the needs and interests of the youth in the state, regardless of race, color, creed, sex, religion, national origin, or disability.

Article III – Functions The functions of the Kentucky 4-H State Teen Council shall be:

1. To develop, evaluate and promote teen leadership programs for Kentucky 4-H and assist in their implementation;

2. To develop faster and better communication within the 4-H program among Kentucky’s county/district/state 4-H organizations;

3. To provide the means for discerning, evaluating, and presenting the ideas of young people, agents, and adult leaders concerning the 4-H program in the Commonwealth of Kentucky;

4. To sustain and encourage teen member interest; 5. To develop common interests and goals among the individual

members of the members of State Teen Council, 6. To promote better relations between 4-H and the other

organizations in Kentucky and other states. Article IV – Officers Section 1

The officers of the Kentucky 4-H State Teen Council shall be the 4-H President, 4-H Vice President, 4-H Secretary, and 4-H Treasurer.

Section 2 An officer shall not be elected to more than one term in office. If any officer is unable to fulfill his or her term, the person selected to fill the vacant office will be able to run for office after serving the partial term if he/she chooses.

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Section 3 If for any reason, the president cannot fulfill his or her own term, the vice president shall assume that office and a new vice president shall be selected for the duration of the term as discussed in Section 4.

Section 4

If for any reason, the Vice President, Secretary, or Treasurer cannot fulfill his or her term a new officer shall be selected from the State Teen Council Membership for the duration of the term Selection of this member will be made by vote from the Assistant Director of Extension for 4-H (or their designee), State Teen Council Advisor(s), and election committee

Article V – Membership Section 1

Voting Members of this organization shall consist of:

A) Six selected youth representatives from each extension district in the state of Kentucky;

B) Three youth representatives will be selected from the state of Kentucky to serve as “At Large” members. The purpose of these positions is to serve as representatives of underserved audiences in the state of Kentucky.

B) The President, Vice President, Secretary, Treasurer and Program Assistant(s).

Section 2 A) 4-H Agents will be selected to serve as advisors to the State

Teen Council. They will serve a term of two years (may have additional terms if deemed necessary by the State 4-H Specialist for Leadership.

B) The duties of the State Teen Council advisors will be to help

plan, implement, and evaluate new and existing projects or programs of the Kentucky 4-H State Teen Council and to create partnerships to work with the present Kentucky 4-H State Teen Council, State 4-H Officers and State 4-H Staff.

Section 3

The non-voting member of this organization shall be the State 4-H Specialist for Leadership.

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Moved down [1]: D) Representatives of the Kentucky 4-H System will be selected to serve as advisors to the State Teen Council. They will serve a

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Section 4 A) Youth interested in serving on State Teen Council will complete

an application as developed by the State 4-H Specialist for Leadership. Applications will be collected and representatives will be determined by district protocol. Voting members should be reported to the State 4-H Staff by June 1 of each program year.

B) The term of membership for the selected voting members shall be up to two years or a portion thereof.

C) At-Large Members will be selected by the Assistant Director of

4-H Youth Development or his/her designee. The At-Large members use the same application process as district representatives.

D) All district and at large members must be at least 15 years of age by January 1 of the program year and not have aged out of 4-H according to the Age Policy.

Article VI – Duties Section 1

Expectations of State Teen Council Delegates:

• Be dedicated & committed to the entire 4-H program, make STC responsibilities your top priority during your years on STC.

• Commit the time, travel & financial commitments necessary to attend meetings, accomplish goals, and thoroughly prepare & participate in events.

• Work in harmony with fellow STC members and advisors, serve as a member of the team, always maintain a cooperative attitude, & do not engage in conversations detrimental to others.

• Accept challenges with enthusiasm, perform to a degree higher than what is expected, and put responsibilities into action without being told.

• Keep a positive attitude in all that you do. You may be the only contact someone ever has with the 4-H program.

• Read & respond to emails, newsletters, correspondence, & calls in a timely fashion. Ideally within 24 hours.

• Always be on time, keep track of your own schedule, take the initiative on projects, & follow through on things you say you will do.

• Willingly and graciously accept all duties, responsibilities & honors which result from being selected to serve this group. Take and follow instructions directed by those responsible for the 4-H program.

• Continually strive to improve communication and leadership skills, develop into an effective public speaker and project a desirable image of 4-H always.


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• Participate in STC fundraising.

• Participate in STC educational programming.

• Participate in STC Project Proposal.

• Aide in the development and implementation of Teen Conference and 4-H Summit.

• Become knowledgeable on the information and issues related to youth development, 4-H, the University of Kentucky & the College of Agriculture, Food and Environment.

• Maintain proper dress and good grooming for all occasions; use wholesome and appropriate language in all speeches and informal conversations.

• Follow the Kentucky 4-H Code of Conduct to the letter. Avoid places or activities that in any way would raise questions as to one’s moral character or conduct.

Section 2 Expectations of State 4-H Officers: All 4-H Officers:

• Support the overall mission of the Kentucky 4-H Program.

• Serve as an ambassador for the Kentucky 4-H Program in general and at special events (i.e. Capitol Experience)

• Help plan state level 4-H events (4-H Teen Conference, 4-H Summit, etc).

• Attend meetings and events as requested. They are expected to be fully engaged and participatory at all programs.

• Complete the requirements of your position (budgets, reports, etc) in a timely, accurate and professional manner.

• Work with state and county 4-H staff members as requested. They will attend 4-H programs at the county, district and regional level as invited. They will conduct programs as requested.

• Work at the Kentucky State Fair as a 4-H Ambassador, announcer, general worker and supporter.

• Speak at conferences, banquets and events affiliated and non-affiliated with 4-H.

• Plan, prepare and run State 4-H Teen Council Meetings. Maintain order and productiveness at all meetings.

• Adhere to all deadlines, expectations, rules, and codes of conduct as established (in general and/or for specific events).

• Demonstrate enthusiasm and strong work ethic for all that is required of them. Additional duties as required, beyond that listed in this application, may be requested of all officers.

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President:

• Preside and/or Participate at meetings when required.

• Speak at the State Fair Sale of Champions, the Farm Bureau Annual Meeting and other 4-H and non 4-H programs as required.

• Serve as a member of the Kentucky 4-H Foundation (two year appointment).

• Serve as a member of the Kentucky State Fair Board (if invited). Vice President:

• Assume the duties of President in his/her absence. If the President leaves office, the Vice-President will assume this office.

• Works with committee chairs and the committee structure at State 4-H Teen Council meetings.

• Manage State Teen Council Mentor/Mentee Program.

• Speak at 4-H and non 4-H programs as required. Secretary:

• Records and maintains minutes, information and correspondence for all meetings.

• Manage absentee policy for State Teen Council.

• Serve on the Peer Review Panel for State Teen Council.

• Speak at 4-H and non 4-H programs as required. Treasurer:

• Manage all financial records, monies, bills and payments of the State Teen Council.

• Receive and handle all monies involved.

• Prepare Treasurer Reports for each State Teen Council meeting.

• Speak at 4-H and non 4-H programs as required. Article VII – Executive Committee Section 1

The composition of the Executive Committee shall be the present officers & program assistant(s), and the State 4-H Specialist for Leadership.

Section 2 The Executive Committee shall: A) Plan the agendas and welcome letter for all meetings. B) Develop a vision for the State Teen Council program year that

aligns with Kentucky 4-H goals. C) Create a State Teen Council yearly calendar providing direction. D) Appointments of needed position(s) as approved by the State 4-

H Specialist for Leadership.

Deleted: <#>A) President¶<#>1. Preside at the Meetings of:¶<#>a. Kentucky 4-H State Teen Council, Executive Committee¶<#>b. ¶<#>c. Other meetings when asked and where possible¶<#>2. Serve as a member of the Kentucky 4-H Foundation ¶<#>B) Vice President¶<#>1. Assume position if in the absence of the President.¶<#>2. In charge of committee work concerning the Kentucky 4-H State Teen Council¶<#>3. ¶<#> C) Secretary¶<#>1. Take Minutes of:¶<#>a. Kentucky 4-H State Teen Council meetings¶<#>b. Executive Committee meetings¶<#>2. Handle all correspondence for the Council ¶<#>D) Treasurer¶<#>1. In charge of all finances dealing with Kentucky 4-H State Teen Council:¶<#> Kentucky 4-H Foundation account¶<#>b. Records and Books¶<#>2. In charge of all receipts and expenses concerning the Kentucky 4-H State Teen Council¶<#>3. Serve as member on the Budget and Finance Committee of the Kentucky 4-H State Teen Council¶

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Deleted: Section 2¶The President, Vice President, Secretary, and Treasurer will all have the responsibility to:¶A) Represent Kentucky 4-H at:¶1. Programs and activities with State 4-H Staff as requested¶2. All state 4-H programs and events across the state as invited requested¶3. ¶B) Speak across the state for 4-H at (as requested):¶1. Banquets¶2. County and district teen council meetings and leaders forums¶3. County and district workshops, conventions, and achievement programs¶C) Provide general public relations across the state at county, district, and state levels¶D) Correspond with other states and their officers¶E) Serve on the Kentucky 4-H State Teen Council Executive Committee (two year term)¶F) Assist the Treasurer with finances of the Kentucky 4-H State Teen Council¶ ...

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Section 3 The meetings of the Executive Committee shall be conducted as the 4-H President and the State 4-H Specialist for Leadership deem necessary, with a minimum of four meetings each year.

Article VII – Meetings

Section 1 The Meetings of the membership shall be two in the fall, one in the winter, and one immediately before Kentucky 4-H Teen Conference – unless otherwise determined by the Executive Committee.

Section 2

The meetings shall be held to: A) Develop general policy and procedure.

B) Plan and divide responsibilities among the districts to

carry out the program for Kentucky 4-H Teen Conference

C) Have committees report and be commissioned.

D) Discuss and decide upon necessary action concerning 4-H teen leadership programs.

E) Allow the membership opportunities for networking and

professional development.

F) Aide in the development and implementation of 4-H Summit and Teen Conference.

G) Plan and develop one-hour leadership training conducted

at 4-H Summit.

H) Plan and develop a yearly special project as selected by State Teen Council.

Section 3

Notice of meetings shall be sent out to the membership at least weeks in advance of the meeting.

Section 4

Anyone that is not a member of the Kentucky 4-H State Teen Council who wishes to appear before the council to express his/her views or opinions on any 4-H matter must have the prior approval of the Executive Committee four weeks beforehand. Invitation is always extended to State 4-H Staff and Administration of the

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Section 1¶Each district representative, the present officers (with exception of the presiding officer), past officer(s) and the selected advisors will be voting delegates¶



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University of Kentucky and the College of Agriculture, Food and Environment.

Section 5

Quorum shall consist of a majority of voting members of the council.

Section 6

The presiding officer shall have the deciding vote in the case of a tie.

Article VIII – Elections Section 1

Elections of officers: A) The election of officers will be held during Kentucky 4-H

Teen Conference.

B) There will be two voting delegates (if possible, one male and one female) from each county present at Kentucky 4-H Teen Conference. The voting delegates will be decided upon by county delegation (youth/adults).

C) Elections shall be decided by a majority of the ballots

cast.

D) In the case of a tie, the President of Kentucky 4-H will cast the deciding vote.

E) Elections shall be under the direction of the State 4-H

Office with the assistance of 4-H Agents.

F) Applicants for office shall come before a Nomination/Screening Committee made up of adults and youth involved in Kentucky 4-H.

G) All rules governing the process shall be determined by

the State Teen Council Elections Committee and approved by the State 4-H Program. The policies and procedures shall be carried out by the State Teen Council Elections Committee to which all candidates are responsible.

H) In the event Kentucky 4-H Teen Conference is not held,

officers shall be chosen by the voting members of the outgoing, present, and incoming Kentucky 4-H State

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Section 1¶The Meetings of the membership shall be two in the fall, one in the winter, and one immediately before Kentucky 4-H Teen Conference – unless otherwise determined by the Executive Committee.¶ ...

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Moved up [4]: Section 1¶The Meetings of the membership shall be two in the fall, one in the winter, and one immediately before Kentucky 4-H Teen Conference – unless otherwise determined by the Executive Committee.

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Teen Council at a meeting held prior to September 1, the start of the new program year.

I) State Teen Council members serving on the Elections Committee are not permitted to run for state office or participate in campaigning (they can vote as their county representative, if selected). The goal is that the Elections Committee will remain unbiased in the process to uphold the rules and policies set forth.

Article VIII – Committees Section 1

Committees deemed necessary by the Executive Committee shall be appointed by the Vice President. Special committees shall be appointed for a length of time necessary to accomplish their assignment.

Section 2

Standing committees of the Kentucky 4-H State Teen Council shall consist of the Finance, Elections, Evaluations, Public Relations, Marketing, Newsletter, Events, Technology, Project Proposal, and Community Service.

Article IX – Powers

The Kentucky 4-H State Teen Council has the authority and power to delegate responsibilities to its membership in order to carry out the ideas of the 4-H organization and the constitution. This organization will follow Robert’s Rules of Order Newly Revised.

Article X – Finances

The Kentucky 4-H State Teen Council has the power to raise, receive, and disperse funds as membership deems necessary.

Article XV – Peer Review Panel

Section 1 Peer Review Panel Purpose The purpose of this board is to assume jurisdiction when violations of the State Teen Council Constitution, Bylaws, or the Kentucky 4-H Code of Conduct occur during 4-H functions by the State Teen Council members. These infractions must be in some way, relevant to the 4-H program. In order to be acted upon by this panel the violations must hinder the performance of duties and/or defame the reputation of said individual and/or the 4-H program.

Deleted: for the year in question and ten (10) senior 4-H members from each district (selected by the districts) of the state at a meeting held during the summer.

Deleted: ¶Section 2¶The selection of district representatives:¶A) Six district representatives shall be selected from each extension district by June of each year. ¶B) The district representatives will take office at the first Kentucky 4-H State Teen Council Meeting.¶


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Deleted: Budget & Finance, Elections, Evaluations, ¶¶¶Inspirations, Luncheon, Marketing, Newsletter, and Technology committees. The members of all standing committees shall serve for a period of one year, beginning at the first State 4-H Teen Council meeting of the fall.

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Deleted: Article XIV – Amendments¶Amendments to this constitution and bylaws may be made at any regular or special meeting by a two-thirds vote of those voting members provided that the proposed amendment was submitted in writing to the membership at least thirty days prior to the date of the meeting.¶¶

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Section 2

Peer Review Panel Membership Appointed by the State 4-H Officers, the membership shall consist of the State 4-H Secretary, one additional member from the Executive Committee, one (1) advisor, and three (3) representatives from the State Teen Council. The three (3) members are to be returning members nominated by the Executive Committee. One (1) of the three (3) will be designated chairperson. In the event that one of the panel members is not in attendance at the meeting, a substitution will be selected from the State 4-H Teen Council Membership by the State 4-H Officers.

Section 3

Peer Review Panel Procedure A) The board shall meet as determined by the chairperson

and State 4-H Secretary.

B) The Procedure of the board shall be as follows: The involved parties may submit written information for the committee members before meeting. Oral

arguments of equal time for all parties shall be granted and committee members shall then convene in complete confidentiality, using ample discretion in the discussion regarding the merits of the case. During this time, a ruling shall be made. If the accused is found in violation of the State Teen Council Constitution or establishes conduct guidelines the committee shall assess a fair and

just decision. C) Upon making a decision, the committee will notify the

parties involved, their county agent. If the decision results in dismissal from the State Teen Council the Peer Review Panel will notify the member in question, their 4-H Agent, District Director and Assistant Director for Kentucky 4-H.

D) Appeals to the panel’s decision should be submitted in writing to the Assistant Director of Extension for 4-H Youth Development within 24 hours of sent notification of

decision. Article XIV – Amendments

Amendments to this constitution and bylaws may be made at any regular or special meeting by a two-thirds vote of those voting members provided that the proposed amendment was submitted in writing to the membership at least thirty days prior to the date of the meeting.

Deleted: The Kentucky State 4-H Leader, or their designee, will be invited to participate in the panel.

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Revised and Printed – September 23, 1993 Amended – February 1995 kc Revised and Printed – March 11, 2002 ts Revised and Printed – November 2, 2002 jd Revised and Printed – October 10, 2003 Revised and Printed – November 2003 jb, treas. Revised and Printed – February 8, 2008 lsf, Evaluations Committee Chair Amended, Revised, and Printed – February 12 2009, smh, Luncheon Committee Chair Amended, Revised, and Printed – June 13, 2010, RHR, Luncheon Committee Chair Revised and Printed – February 2013, Evaluations Committee Revised and Printed- September 9, 2017 Evaluations Committee

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Bylaws of The Kentucky 4-H State Teen Council

1. All complaints should be submitted to the Executive Committee in written

form. 2. If a voting member misses a meeting, they are to submit a letter, in

advance of the meeting by the denoted due date, explaining the reason for their absence to the State 4-H Secretary. If letter is not submitted, contact will be made with the Peer Review Panel.

3. Voting members missing one meeting (or part of any meetings) will be referred to the Peer Review Panel with the option of dismissal from State Teen Council.

4. No district representative shall attend another district’s activity without a formal, verbal or written invitation by a designated representative of the district which is being visited.

5. Registration fee will be set prior to the application period for the State Teen Council, members are expected to pay on the first day of each meeting.

6. All members are expected to complete all required forms and turn in as requested.

Revised and printed – September 23, 1993 Revised and printed – March 11, 2002 Revised and printed – November 2, 2002 Revised and Printed – November 2003 jb, treas. Revised and Printed – February 8, 2008 lsf, Elections Committee Chair Amended, Revised, and Printed – June 13, 2010, RHR Luncheon Committee Chair Revised and Printed – February 2013, Evaluation Committee Revised- September 9, 2017, Evaluation Committee

Deleted: <#>There will be no alcoholic beverages or illegal drugs at any time during any meeting.¶<#>If a teen member is found disregarding the above rule, first offence will result in expulsion by the decision of the Peer Review Panel. ¶<#>If in any case a teen member breaks a federal, state, and/or local law, member shall be turned into the appropriate law enforcement and parents will be notified immediately. ¶<#>If a teen member is found with tobacco products, the situation will be addressed by the Peer Review Panel and appropriate actions taken. ¶<#>Teen Council members will respect public and private property at all times during meetings.¶<#>Each teen council member attending a meeting will be expected to participate to the fullest extent; which includes business sessions, activities, and programs. If unable to participate fully, the member should notify one of the State 4-H Teen Council advisors. Repeated lack of participation will be addressed by the Peer Review Panel. ¶

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Deleted: Chairperson inquiring why the member was not present and did not submit a letter. If no valid excuse as determined by the Peer Review Panel is provided, the absence will be brought before the Peer Review Panel. Multiple unexcused absences may result in dismissal from the council.

Deleted: District Representatives missing two or more meetings may be excused from council, as determined by the Peer Review Panel

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Deleted: <#>Only official members or officially invited guests may attend/take part in any meeting of the State 4-H Teen Council. Any University of Kentucky Cooperative Extension for 4-H staff member is extended an automotive invitation. As a courtesy, staff members attending should notify the Executive Committee of their visit in advance. ¶

Deleted: <#>All members must abide by the established times to be in their assigned rooms each night. Those who violate this will be asked by the Peer Review Panel to contact their parents/guardians to explain that they will need to leave the meeting the morning following the violation and upon a second offense their membership with the council will be terminated.¶<#>No males should ever be in a female room and vice versa.¶<#>All members must fully abide by the rules and regulations of the facility in which the meeting is held or risk having their membership terminated.¶<#>All offenses of the constitution by a State Teen Council member shall be brought before the Peer Review Panel by the following State Teen Council meeting after which the offense occurred. If it is not handled in that amount of time, it will be dropped. ¶<#>District Representatives missing two or more meetings may be excused from council, as determined by the Peer Review Panel

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