Quarterly Grant Managers Meeting

Keith Hurka-Owen & Susan LasleyOffice of Research Support

19/16/15

It’s one o’clock on a week day.

Do you know where your proposals are?

They’re in the…

Hot Zone!

We missed a couple of deadlines last year.

This year, we’re raising the temperature every afternoon at 1pm.

We’re running the queue and walking the halls.◦ PNCA, PCA, RFC, AS—expect a call.

Hot Zone!

We’re contacting the ORS ADs,◦ Then the GMs and BMs,◦ Then the PIs if necessary.

Why are you in the Hot Zone and what can we do to help?

We’re collecting the “whys” and the “whats.”

Hot Zone!

We all know North Carolina is a great State.

But do you know the greatest state?

Hot Zone!

Submitted!

Agenda

Agency UpdatesSPS & grants.duke

UpdatesOSP UpdatesCloseout Updates

DOD has received permission from grantsts.gov to include a new Abstract Form in the R&R Form Family.

DOD has moved a one-slot attachment form into production.◦ This form could start showing up in solicitations

immediately. The abstracts are intended to be made

publicly available, so they should be written in layman terms.

DOD is developing a grants award website.

Agency Updates - DOD

*Coming Soon: Electronic Prior approval Requests Workflow.

◦ $500,000 direct cost application◦ Change in level of effort◦ Carry over request.

PI will initiate the process in Commons and routes electronically to Signing Official/pre-award office.

*Estimated timeframe early 2016.

Agency Updates - NIH

New Compliance Checks for funding mechanisms: Conference, Equipment, Ideas Lab, Facility/Center, and Fellowship.

Warning messages (not errors) will be triggered if certain forms are missing:◦ References Cited, Biographical Sketch(es), Budget

Justification: Primary Organization, Budget Justification: Sub recipient Organization, Current and Pending Support, Facilities, Equipment and Other Resources.

The messages suggest that the submitter review the solicitation for the requirements.

Agency Updates - NSF

October 2015 NSF will release their new proposal and award guide

Top changes to look for: Zero dollar budgets? Pilot test (Math and Physics)

NSF will move to hard deadlines and not allow proposals to be submitted after 5pm EST

Biosketch and Current & Pending documents: Must upload separately for PI and Co-PIs not as one combined pdf

Biosketch: No longer include collaborators and other affiliations (this will be included in Single Copy section for COI). Biosketch will retain two page limit

Agency Updates - NSF

Uniform Guidance Flag: Required Field.

Implement two new NIH web services:◦ 1.       Invalid Agency ID◦ 2.       Invalid eRA Commons account◦ 3.       Resubmissions that had a different PI◦ 4.       Career Awards that require a Mentor Plan, but

didn’t have one◦ 5.       Career Awards that don’t allow a Mentor Plan,

but one was sent◦ 6.       Budget Period is in the past

SPS Updates

SPS Legacy is retiring! Please join us in welcoming SPS on the Web as its official successor!◦ User account clean up is underway. ◦ Central offices will maintain accounts.

SPS Updates

From RAD Memo 09/16/15:

We know that change can be difficult, but it may help to know that 2/3 of legacy users have already successfully made the transition to SPS Web. The support calls have been few and the positive comments have been numerous.

We attribute this to our amazing SPS Web Working Group! They guided us through the port, identifying gaps, simplifying processes, and suggesting ways to optimize the user experience. We can’t thank them enough!

SPS Updates

SPS Updates: Web Working Group Members

Judith Andersson, Office of Research SupportAmy Barbee, Office of Research AdministrationGloria Bass, Duke Cancer InstituteCherre Bethea, GenomicsLaura Brooks, Research Application Development (RAD)Stephanie B Dash, Research Application Development (RAD)Michael Dickman, , Office of Research AdministrationJoanna Downer, School of MedicineMarianne Drysdale, Research Application Development (RAD)Jeanette Florence, Social Science Research Institute (SSRI)Jane Halpin, School of NursingPatti Hanline, Duke Human Vaccine Institute (DHVI)Keith Hurka-Owen, Office of Research SupportAdam Kuehn, Office of Research SupportSusan Lasley, Office of Research Support

SPS Updates: Web Working Group Members

Eve Marion, Nicholas SchoolRachel Monteverdi, Office of Research SupportDebera Nixon, Research Application Development (RAD)Tina Radford, ChemistryCathy Sciambi, Office of Research AdministrationMaria Scripa, Biomedical EngineeringStephanie Smith, DCRIWilliam Smith, Department of MedicineMollie Sykes, Cell BiologyRobbin Thomas, School of NursingPatricia Tirrell, EconomicsBobbi Tucker, ImmunologyDeeDee White, Department of MedicineChantal Whitfield, Office of Research AdministrationGwendolyn Wright, Consortium for Social Equity Administration

Grants, Contracts and Compliance: 101◦ September 23, 2015

Grants, Contracts and Compliance: 102◦ October 19, 2015

Grants, Contracts and Compliance: 103◦ November 18, 2015

Introduction to Subcontracts/Subawards◦ To be schedule: Pilot ran this morning.

ORS Fall Training Workshops