Keeping Your Digital Works Alive
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Transcript of Keeping Your Digital Works Alive
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Keeping Your Digital Works Alive
December 13, 2013Alabama Digital Humanities Center
Jody L. [email protected]
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Overview• Challenges• Needs• Solutions• Resources!
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Hardware keeps changing!• Computer upgrades• Where’s that floppy insert?• Wait, I use a Mac now… (or an
iphone?)
Challenges
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Software keeps changing!• Windows 95 to 98 to 2000 to XP to…• Which version of Word was that?• They stopped making this software…
Challenges
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File Formats keep changing!• Huh? My computer can’t open this!• Can anything open my files now?• It doesn’t look right. What happened?
Challenges
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Media has issues!• CD, DVD bit loss within 3 years• Flash drives fail much more quickly• Hard drives crash• Cloud storage is not secure or
guaranteed
Challenges
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What do we really need?
• Access!• Usability!
Needs
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Requirements for access and use:• How do I find it?• How do I know what it is?• How do I know how to open it?
Needs
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Selecting Content• Focus on what you REALLY need
to keep• Find out what it takes to manage
those types of content • Be realistic!
Solutions
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Selecting Formats• Text:
– PDF/A, XML, Open Office XML, UTF-8 or ASCII text
• Images: – TIFF, JP2, PDF/A (or X), PNG
• Sound: – WAVE, FLAC
• Video: – MPEG-2, MPEG-4
Solutions
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Preparation for Reuse• Metadata:
– description!• File naming:
– useful & consistent• Organization:
– categorize, document, group like content
Solutions
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Storage & Backups• External Hard drive(s)• Multiple copies in multiple places• Using the cloud• Update, update, update
Solutions
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Regular Reviews!• Check those files!
– Corrupt?– Format still supported?– Hardware/software going out of date?
Solutions
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Migrating Content• What is the most important aspect?
– Text? Image? Audio?• What form do you need it in?• Find a converter• Test first; and review afterwards• Keep the original!
Solutions
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Resources
Recommendations for Authors and Creators (from UA Libraries Digital Services):
http://tinyurl.com/au5oz8u
Resources