KAN-DIS The Final Reports2012-2013

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KAN-DIS The Final Report2012-2013

Kansas State Department of Education

Laura N. JurgensenTeresa L. White

KAN-DIS Websites & Resources

• KAN-DIS project web sitewww.ksde.org/kandis

• ESI resources http://ksdetasn.org/cms/index.php/esi-resources

• KAN-DIS email account kandis@ksde.org

• KAN-DIS Help Desk 785-296-7935

Today’s Webinar Focus

KAN-DIS OverviewResources and Contact Information

Sign-InRegistrationUser levels

ReportsEmergency Safety Intervention

ReportsSequence of Reports

Report TablesData InputProcess to submit reportsUn-submit and Re-Set Reports

Common Questions

Common Errors

Login – KAN-DIS

www.ksde.org http://www.ksde.org/kandis

User Level Defined Roles/Responsibilities Approval PrivilegesSchool Data Entry Create, modify, and delete an incident in the “In Progress”

status for their school. Access individual incident summary reports, import batch files,

and export files for their school. View and edit aggregate reports for their school.

Submit incidents for approval Cannot approve incidents Cannot submit school level aggregate

reports.

School Administrator* Same as School Data Entry plus:Create, modify, and delete any incident in the “Pending School Approval” status for their school. Return incidents to “In Progress”.Can permanently remove deleted items from the Recycle Bin.Can view, edit, or submit school level aggregate reports.

Approve individual incidents Submit school level aggregate reports to

KAN-DIS Return incidents that have been submitted

for School Approval to “In Progress”

School Read Only To view reports and incidents entered for the selected building.

None

District Data Entry Same as School Data Entry plus:Access individual incident summary reports, import batch files, and export files for any school in their district.View and edit school level aggregate reports for any school in their district.Access Report Submission Status Report for their district.

Submit incidents for approval Cannot approve incidents Cannot submit school level aggregate

reports.

District Administrator* Review (read) any incident at any level of the approval process, but cannot create, modify, or delete incidents.

Access individual incident summary reports for students at any school in their district.

Access Report Submission Status Report for their district. Review (read) school level aggregate reports.

Approve incidents (if allowed by their district)

Return incidents that have been marked “Approved at the School level” to “In Progress”

Return incidents that have been submitted for District Approval to “In Progress”

Cannot edit or submit school level aggregate reports.

District Read Only To view reports and incidents entered at a District Level. None

KAN-DIS User Level Definitions* Depending on the approval process established for your district these roles

and access privileges may change.

Sequence of Events

• AYP-QPA Data Checklist• Make sure data

is correct• EYOA – End of

Year Accountability

2012-2013 EOYA Collection: End of Year Accountability

1. Submission Window: May 6, 2013 – June 14, 2013. 2. Purpose: This record type collects demographic, program participation, and attendance data for use in AYP determinations and other end of year federal reporting. 3. Records for all students (both active and inactive) who attended at any time during the year should be submitted, and data should be current as of the student’s last day of membership for the school year. 4. Focus is on membership, attendance, and truancy information. 5. For information on the required and optional fields for EOYA, please refer to the KIDS 2012-2013 Submission Details: EOYA document.

Common Errors on KAN-DIS

• Sign-off before truancy data is checked.

• Entered data before uploads to the KAN-DIS system were complete

• Signed off on the AYP/QPA data checklist

KAN-DIS NCLB/IDEA Reset or Un-submitReport Request

KAN-DIS Seclusion and Restraint Unsubmit Report Request

• Call Laura Jurgensen at (785) 296-5522.• Reports may only be unsubmitted while the

reporting window is open and must be resubmitted to KSDE before the reporting window closes.

• The system will unsubmit both the seclusion and restraint reports even if you only need to make changes to one report. Please remember to resubmit both reports to KSDE.

Definition of physical restraint in K.A.R. 91-42-1(f)(Use this definition for reporting beginning in the 2013–14

school year.)

Restraint can be chemical, mechanical, or physical. • Chemical restraint means the use of medication to control a

student’s violent physical behavior or restrict a student’s freedom of movement. It is prohibited , except as prescribed treatments for a student’s medical or psychiatric condition by a person appropriately licensed to issue these treatments.

• Mechanical restraint means any device or object used to limit a student’s movement. It is prohibited unless ordered by a person appropriately licensed to issue the order for the device, for a specific student.

• Physical restraint means bodily force used to substantially limit a student’s movement.

Definition of Seclusion in K.A.R. 91-42-1(h)(Use this definition for reporting beginning in the 2013–14

school year.)

Seclusion is not a place, it is a process. Seclusion is identified by meeting three criteria:The student is…

(1) Placed in an enclosed area by school personnel.(2) Purposefully isolated from adults and peers. (3) Prevented from leaving, or reasonably believes that the student will be prevented from leaving, the enclosed area.

Final Report

June 15, 2013

Remaining ESI reporting dates for 2012–13:

4th Quarter Entry Dates: April 1–June 30, 2013 4th Quarter Submission Window: May 15–June 30, 2013

ESI Reporting Dates for2013–14 School Year

• 1st Quarter Entry Dates: July 1–September 30, 2013• 1st Quarter Submission Window: September 30–October 15, 2013

• 2nd Quarter Entry Dates: October 1–December 31, 2013• 2nd Quarter Submission Window: December 31, 2013 – January 15, 2014

• 3rd Quarter Entry Dates: January 1–March 31, 2014• 3rd Quarter Submission Window: March 31–April 15, 2014

• 4th Quarter Entry Dates: April 1–June 30, 2014• 4th Quarter Submission Window: May 15–June 30, 2014

Contact InformationLaura Jurgensenljurgensen@ksde.org(785) 296-7454

Teresa Whitetwhite@ksde.org(785) 296-7884

IT Help Desk - (785) 296-7935kandis@ksde.org