Kamyar Mollazadeh Moghaddam, Pharm.D Students’ Scientific Research Center, Tehran University of...

<PRESENTATION SKILLS>

Kamyar Mollazadeh Moghaddam, Pharm.DStudents’ Scientific Research Center,Tehran University of Medical Sciences

OUTLINES

1.A successful presentation…

2.A poster presentation…

3.An oral presentation…

4.The Checklists…

SUCCESSFUL PRESENTATION

Audience

Clearance

Sharp Figures & Pretty Pictures

Prepare & Practice

Zzzzzz …

Closure

AUDIENCE

Jump in with brief background

More setup for non-expert

Purpose of your talk (Convince? Update?

Teach?)

Communicate with your audience Size matters Formal vs. discussion format

Convey your enthusiasm about your work

CLEARANCE

Outlines first

Controls number of slides & provides balance

Have one story to tell (rational steps)

√ decide on underlying issue to be

addressed

√ divide into logical, hierarchical sub-

questions

√ talk should be series of answers to these

questions

Zoom-In (intro) and Zoom-Out (closure)

Style & format

- use color to highlight & organize

- be consistent (audience knows where to look)

Summary statement (conclusion)

Science talk vs. murder mystery -- don’t keep you’re

audience hanging!

Make sure you can be heard!

CLEARANCE

SHARP F IGURES & PRETTY P ICTURES

This is the Heart of the Matter

Clear title

Highlight particular areas/words

Don’t crowd with too much info

Give evidences and results

Give credit where credit due

reference published data

Have showmanish presentation

VERBAL SKILLS:

Slow down!

Don’t read your slides - use as cues

Vary voice tone (conversational)

Genuine enthusiasm

SPEAK-UP

HAVE SHOWMANISH PRESENTATION

BODY LANGUAGE

Eye contact

Stand straight - breathe

Don’t overgesture with pointer, etc.

Face your audience

HAVE SHOWMANISH PRESENTATION

PREPARE & PRACTICE

Timing

Memorize intro and first few lines

Beware of overpracticing

ZZZZZZ …

Talk to your audience (eye contact,

conversational style)

Engage your audience by asking questions

Keep it interesting:

√ share interesting tidbits

√ give unique examples/analogies

CLOSURE

Summary of conclusions

Zoom-out (relevance or application of your

work)

Next steps (if appropriate)

Acknowledgements

THE WOLF AND THE SEVEN YOUNG KIDS

IMRAD

IMRAD

I

M

R

D

ntroduction

aterials & Methodsesults

iscussion

SOME REAL EXAMPLES

See these posters and compare them!

Try to understands the pros and the cons!

Be on the real atmosphere of the

presentation!

Review them as a reviewer!

How should we create a poster?

Do we have an special software for creating a

poster?

What is my poster’s size?

What should I put as background?

(Photograph? Dark? Colored?)

Contrasting is a skill!

KEY NOTES BEFORE THE CONGRESS

Thinking!!!

Can I play with my fonts?

Font face and font size are the real

matters!

Can I use bold, italic, or underline?

How should I design my main major title?

How should I design my main Subheadings?

How should I design my main body text ?


Is it important to have title for everything?

What is the best way to explain my research?

Schematics, graphs, and other visual strategies!

Use minimum supporting text!

As little as you can with short sentences!


Is it necessary to have selected references?

What times should I practice my presentation?

Is it important to consider the reviewer’s check

lists?

Who should I present my project for? (for practice)

experts in deferent fields!


What times should I check my poster?

Final poster checking!

How should I print my poster?

When should I presentation my poster in the

congress?

Where is my location?

KEY NOTES BEFORE PRESENTATION

Can you have a handout or pamphlet?

Should I have a business-card?

How should I glue my poster to wall?!!!

KEY NOTES BEFORE PRESENTATION

What it the first think I should do in presentation?

Say Hello! Are you glad?!

What should I do next?

Who am I? Where Do I am coming from?

What should I do next?

Start!

KEY NOTES ON PRESENTATION

Please never read!

Please never stop and look at your texts!


How should I design my Introduction/Summary

sections?

research questions/hypotheses

How should I design my method section?

critical techniques

How should I design my results section?

the biggest. (graphs, figures, etc.)


How should I design my discussion section?

Results & discussions are together!

Link the results to the hypotheses!

How should I design my acknowledgment

section?

You may have acknowledgment or no!


Time, time and time!

Be rational!!!!!


SOME REAL EXAMPLES

See these oral presentation power points and

compare them!

Try to understands the pros and the cons!

Be on the real atmosphere of the presentation!

Review them as a reviewer!

SLIDES

How should we create a poster?

Do we have an special software for creating a

poster?

How many slides should I have?

Is it important to have title for every slide?

What should I put as background or theme?

Thinking!!!

SLIDES

How should I design my first slide?

Say Hello! Are you glad?!Your title and team!

How should I design my second page?

Who am I? Where Do I am coming from?

The fields of our work and the importance of

affiliation

SLIDES

Please, Please, Please

don’t write to much!

How should I design the titles on the slides?

Is it important to have outlines?

SLIDES

Can I present many ideas or concepts in one

slide?

Can I have only one word in one slide?

Can I have blank slide?

Should I have single font for special sites?

FONTS

Can I use new fonts?

How many fonts should I use in one slide?

Try to use 2 types of fonts! (Heading& Body)

Can I vary the slide’s format?

Every 15-20 minutes

FONTS

Fonts: 1. Serif2. San serif:

Serif: Time New Roman/ Courier New/ Georgia

San Serif: Arial/ Arial Unicode MS/ Comic Sans MS

small tail thickness

FONT SIZE

N>200 42/36

50<N<200 36/28

N<50 32/24

But larger font size regardless of the size of the

room

Best: 50/40

Here: 36/20

Word must be readable from 10 feet away!

RULE OF SIX

Max: 6 lines per slide

Max: 6 words pre line

Always fewer words are always better!

Words are just to emphasize a point that you

can expand on!

MORE WORDS

Audience become disinterested and focus attention away

Audience may read instead of listening

Never put down your fear for audience about : “get it?”

by words!

The greatest multitasker can’t read and listen at the

same time!

Retroactive Inhibition

LETTER CASE

Lowercase type styles for improved reader

comprehension!

Eye recognizes letters by the shape of the upper half

Top half of lowercase letters are more distinctive

(stand out against the with background)

COLOR

How many colors can I use in one slide?

Limit to a maximum of 4!

Be consistent with color choice

COLOR

Primary colors: Red / Yellow / Blue

Secondary colors: Green / Orange / Violet

The greatest contrast by a pair of primary colors

The least contrast by a pair of secondary colors

COLOR DISTINGUISHING

Text colors should be distinguishable from the

color of background:

White or pale text: dark background

Black or Blue text: lighter background

Avoid red and green! Can be difficult to see for

individuals

Yellow with black lettering is the most readable

COLOR MEANING

Color Meaning

Red-and-Withe

Red:

Green

Blue

Purple:

Brown

White

COLOR MEANING

Color Meaning

Red-and-Withe stop sign

Red:

Green

Blue

Purple:

Brown

White

COLOR MEANING

Color Meaning


Red: Vibrancy, Energy

Green

Blue

Purple:

Brown

White

COLOR MEANING

Color Meaning



Green Growth

Blue

Purple:

Brown

White

COLOR MEANING

Color Meaning



Green Growth

Blue Serenity

Purple:

Brown

White

COLOR MEANING

Color Meaning



Green Growth

Blue Serenity

Purple: Royalty

Brown

White

COLOR MEANING

Color Meaning



Green Growth

Blue Serenity

Purple: Royalty

Brown Earthy

White

COLOR MEANING

Color Meaning



Green Growth

Blue Serenity

Purple: Royalty

Brown Earthy

White Purity

COLOR EFFECTS

Consider the cultural significance

Consider the psychological effect :

Bright : Energy

Blue and Green: Cool

Red and Orange: Hot

White (than black): cheerful

COLOR PROBLEMS

What is on print may not work well on projector

Darker when projected in large room (small room is

opposite)

Color blindness! 8% to 12% in men and 0.5% in women:

Red and Green

Color blinds can’t see red and green on a projection

screen: Avoid1!

BUILD ING

Slide builds (animation): Lines, Graphics, etc. Question-answer format.

SlowConfuse

BUILD ING

TRANSIT IONING

Transition: Slides Maintain interest Understand the point Overuse: interfere the effectiveness

Constantly change: 18% less effective

TRANSIT IONING

SOUND

Combine with transition

Related to presentation. eg. Different heart

sounds

Sounds can be recorded and incorporate

Reinforce

Distract

In large lecture theater

TA B L E S

Table’s title?

Table: If percentage, total number should be

shown

Men 46%

Women 54%

TA B L E S

Table’s title?

Table: If percentage, total number should be

shown

Men 46% 57696

Women 54% 67728

B A R G R A P H S

No more than 8 bars, Logical order, etc.

T1 T2 T3 T4 T5 T60

20

40

60

80

100

120

140

B A R G R A P H S

No more than 8 bars, Logical order, etc.

T1 T2 T3 T4 T5 T60

20406080

100120140

G R A P H S

Line graphs: Data points should be marked by

different shapes

G R A P H S

Pie graphs: Print the numeric percentage

(Absolute number should be included on slide)

G R A P H S

Pie chat: pace the presentation?!! (Advancing

pie chart)

IMAGE

Worth a thousand words!

People remember: 20% of what they hear 30% of what they see 50% of what they see and hear

A poor image can be worse than no image

Crop or center! only the relevant part!

Black box insert for patient data.

IMAGE

Black box insert for patient data.

IMAGE

Using arrow instead of pointer? Using

transition?

IMAGE

Clip art for reinforce not decoration!

Do not overuse image as well as words!

Eliminate anything from the presentation that

does not assist in facilitating learner attainment

of the objectives.

Optimal contrast!

Copyright!

ERRORS IN SLIDES

My last check! (wrong slide, sentence or punctuation

jumped between them!)

Misspelling! (Capitals are important!)

Just one language

Non-standard abbreviations

Horizontal (landscape)

CREATE SIMPLE SLIPES

ONE REAL EXAMPLE

Look at this oral presentation!

Try to understand the pros and the cons!

Be on the real atmosphere of the presentation!

Review it as a reviewer!

ORAL PRESENTATION

My whole time

My slides file

When should I start my presentation?

Timing(The most important properties of oral presentation)

Zoom-in with more speed when everyone is expert!

Reviewer's checklist!

Write the special notes you want to speak about before the

presentation

ORAL PRESENTATION

Practice many times

Present for your friends before

Sleep at the previous night!

Look at everyone! Don’t look at slides! Don’t stop!

Your body languageHave showmanish presentation

Focus on discussion

ORAL PRESENTATION

Questions time

Your trick for time and questions!

Time-Location- Pamphlet- Business card

How should I bring my file?

Liser?!!(pointer)

Slide checker

KEY NOTES

My fonts change in another pc!

My numbers are Persian in my pc!

Have a copy of your file!

What happens if I loose my slides?

Dressing!

Discipline!

Louuuuuud!

KEY NOTES

Be attractive with your tools!

Sometimes your presentation is more important

than your work!!

Be rational! Every where! Have steps for your

presentation!

Again! Timing!

CHEKLIST

Look at the real cheklists!

This is what a reviewer, review your work

with!

Kamyar Mollazadeh Moghaddam, Pharm.D Students’ Scientific Research Center, Tehran University of...

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