TECHNOLOGY PLAN FOR

MILLENNIAL UNIVERSITY

Kayla Anaya and Eva Rhodes

EDHE 602

July 31, 2014

ALIGNMENT TO THE UNIVERSITY MISSION AND GOALS

Goals for the New

ERP System

University Goals

University Mission

• Increase access to data

• Improve workflow and efficiency

• Extract data• Improve controls• Ease of use

• Enhance the technology used by faculty, staff, and students

• Enlarge Millennial University’s connections abroad

“As a technologically and globally engaged research institution, Millennial University focuses on preparing leaders of the future”

Source: Swartz & Orgill, 2001, p. 20 Source: “Mission and Vision,” n.d.

REASONS FOR A NEW SYSTEM

Our current data system is…..• Home-grown, outdated and slow• No longer supported by maintenance

agreement• Incompatible across departments• Losing important information• Hard to use

A new system would… • Streamline business practices and

transactions• Provide a common repository for

institutional data

Source: Bluistain, Chinniah, Newcomb, Plympton & Walsh, n.d., p. 33

POSSIBLE DRAWBACKS

• Cost (e.g., hardware, software, licenses, updates, maintenance)

• Constant system updates required

• Extensive training for faculty and staff

• Productivity will be slow during the initial roll out

Source: Swartz & Orgill, 2001, pp. 21-22

CONSTITUENTS

• President• Senior Vice President of

Finance & Administration

• Chief Information Officer• Vice President of

Enrollment Management• Vice President for

Information Resources• Budget Director• IT Project Manager

• Faculty• Staff• Students• Board of Trustees• Public

Steering Committee Stakeholders

Sources: Okunoye, Frolick, & Crable, 2006, p. 114; Clarke, n.d., pp.8 & 14

TYPES OF ERP SYSTEMS

Campus Management CAMS Datatel (ActiveCampus Experience) Jenzabar Oracle Peoplesoft SAP SCT SunGard Higher Education

Sources: Bluistain, Chinniah, Newcomb, Plympton & Walsh, n.d., p. 39; Panettieri, 2007, para. 10; Herbert & Cornelius, 2008, p. 1

COST

Sources: Axis Global Partners, 2010, para. 2; Herbert and Cornelius, 2008, p. 5; Bluistain, Chinniah, Newcomb, Plympton & Walsh, n.d., p. 39

TIMELINE

Selection of project manager

and steering committee

Needs Assessment and

Evaluation of Requirements

Gap Analysis

Creation of project plan

Review of ERP systems

Request for vendor proposals

Selection of Vendor and

Software

Implementation (phased or all-at-

once)

Testing

Roll out

Training for faculty, staff,

and administrators

YEAR ONE

YEAR TWO

Sources: Somers & Nelson, 2004; Kumar et al., 2003 as cited by Okunoye, Frolick, & Crable, 2006, p. 118; Clarke, n.d., p. 15

EXECUTIVE SUMMARY

Our university is….

• Utilizing old, outdated, home-grown systems

• Behind the technology curve

• Struggling to keep up with enrollment increases

• Searching for a robust and integrated ERP system

A new ERP system can be …

• Difficult to adjust to• A costly investment• Crucial to university

success• A way to increase

global connections• A competitive

technology• The best way to track

student success

• May take years to roll out• Will require several months of

training

We will have to weigh the challenges of an ERP system which . . .

However, the benefits will take . . .•The university to higher levels of productivity•Provide a first-rate, technologically advanced place of learning for students

REFERENCES

Axis Global Partners (2010). What does ERP really cost? Retrieved from http://www.axisgp.com/2010/11/what-does-erp-really-cost/

Blustain, H., Chinniah, N., Newcomb, S., Plympton, M., & Walsh, J. (n.d.). Information technology and services. College and University Business Administration (CUBA), 7th Edition

Gleason, B. W. (2003, August 1). Open-source software fosters integration and stability. The Chronicle of Higher Education. Retrieved from http://chronicle.com.ezproxy2.library.drexel.edu/article/Open-Source-Software-Fosters/13744/

Herbert III, A. J. & Cornelius III, E. T. (2008). ERP 101: A primer for busy executives. Collegiate Project Services. Retrieved from http://www.collegiateproject.com/articles/ERP%20101.pdf

Mission and purpose. (n.d.). Drexel University. Retrieved from http://www.drexel.edu/strategicPlan/message/mission/

Mission and vision. (n.d.). The University of Phoenix. Retrieved from http://www.phoenix.edu/about_us/about_university_of_phoenix/mission_and_purpose.html

Okunoye, A., Frolick, M., & Crable, E. (2006, April-June). ERP Implementation in higher education: An account of pre-implementation and implementation phases. Journal of Cases on Information Technology, 8(2), pp. 110-132. Retrieved from http://go.galegroup.com.ezproxy2.library.drexel.edu/ps/retrieve.do?sgHitCountType=None&sort=DA-SORT&inPS=true&prodId=AONE&userGroupName=drexel_main&tabID=T002&searchId=R3&resultListType=RESULT_LIST&contentSegment=&searchType=AdvancedSearchForm&currentPosition=6&contentSet=GALE|A164420731&&docId=GALE|A164420731&docType=GALE&role=

Panettieri, J. C. (2007, June). The new face of ERP. University Business Magazine, 10(6). Retrieved from http://www.universitybusiness.com/article/new-face-erp

Swartz, D. & Orgill, K. (2001). Higher Education ERP: Lessons learned. Educause Quarterly, 2(2001), pp. 20-27. Retrieved from http://net.educause.edu/ir/library/pdf/EQM0121.pdf

Transforming the modern urban university: Drexel University strategic plan 2012-2017. (n.d.) Drexel University. Retrieved from file:///C:/Users/kayla/Downloads/Strategic_Plan.pdf