JUNEE SHIRE COUNCIL€¦ · 01.08.17 RESOLVED. on the motion of P HalliburtonCr seconded Cr R...

JUNEE SHIRE COUNCIL

AGENDA AND BUSINESS PAPER

Ordinary Meeting of Council

Tuesday, 19 September 2017

@ 5.00pm

in the Council Chambers

Our Vision:

“Junee will be a great place to live, with a healthy civic pride. That will come about because the amenity of the Shire – social, recreational, cultural, environmental and visual – is the best quality possible given our circumstances. There will be an increase in population because of this, with the increase made up of people who are net contributors to the community.

“Junee will be prosperous and existing services and businesses will have been preserved and grown. The Shire will have economic development strategies recognising the different circumstances of urban and rural areas.

“Junee will be a place where innovative, responsive leadership and management occurs in all facets of community life.

“It will be an independent Local Government area with a strong sense of identity.”

Our Mission:

The community and Junee Shire Council are to Make Tracks systematically and with determination towards the Shire Vision.”

Our Community Values:

Proud and welcoming – we are proud of our Shire and as a friendly community we encourage and support new residents and business owners.

Innovative and progressive – we welcome new ideas and we seek to make changes that will improve the lifestyle of our community.

Inclusive – we have a perspective broader than the Shire boundary; our regional focus means we are tuned to the opportunities available through co-operation and partnerships.

Leadership and wisdom – we listen and act; we are prepared to take tough decisions in the best interests of the future of our people, our place and our economy.

AGENDA

APOLOGIES

CONFIRMATION OF MINUTES ORDINARY MEETING 15 AUGUST 2017

MATTERS ARISING OUT OF MINUTES

DECLARATIONS OF INTEREST

MAYORAL MINUTE

GENERAL MANAGER’S REPORT 1. RE-DETERMINE ORGANISATIONAL STRUCTURE2. REVOTES FROM 2016/2017 TO CURRENT FINANCIAL YEAR3. FRAUD CONTROL PLAN4. REQUEST FOR DONATION – CHAPLAINCY PROGRAM JUNEE HIGH SCHOOL5. COUNCIL INVESTMENTS AND BANK BALANCES6. REVIEW OF DELIVERY METHOD FOR LANDFILL SUPERVISION, PARKS & STREET CLEANING

AND REST AREA & RESERVE CLEANING7. STRONGER COUNTRY COMMUNITIES FUND

CORRESPONDENCE

COUNCIL COMMITTEE REPORTS Athenium Working Party Committee Broadway Museum Working Party Committee Internal Audit Committee Junee Junction Recreation & Aquatic Centre Section 355 Committee

DELEGATES REPORTS

NOTICES OF MOTION Cr P Halliburton

LATE BUSINESS (MATTERS OF URGENCY)

QUESTIONS/STATEMENTS WITH NOTICE Cr M Holmes

INFORMATION BOOKLET – TABLED FOR THE INFORMATION OF COUNCILLORS

GENERAL MANAGER’S CONFIDENTIAL REPORT – RECOMMENDATIONS OF COMMITTEE OF A WHOLE MEETING 1. SOUTH WEST REGIONAL FAMILY DAY CARE2. FRAUD RISK ASSESSMENT3. RESIDENTIAL LAND SALE PRICING REVIEW4. KERBSIDE COLLECTION OF MOBILE GARBAGE BINS – TENDER

CLOSE

JUNEE SHIRE COUNCIL

CONFIRMATION OF MINUTES ORDINARY MEETING

MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 15 AUGUST 2017.

CHAIRPERSON: __________________________________________________________

GENERAL MANAGER: _____________________________________________________ Page 1 of 7

The meeting opened at 4.30pm.

PRESENT

Councillors Cr N Smith, R Asmus, M Austin, R Callow, D Carter, M Cook, P Halliburton, M Holmes and K Walker.

STAFF

General Manager, Director Finance and Administration, Director Community and Business, Director Engineering Services and Executive Assistant.

ADDRESS BY GRANT MARSDEN, CROWN LANDS

Grant Marsden from Crown Lands addressed the Council and spoke about the direction and review of the Crown Lands Act.

CONFIRMATION OF MINUTES – ORDINARY MEETING 18 JULY 2017

01.08.17 RESOLVED on the motion of Cr P Halliburton seconded Cr R Asmus that the minutes of the Ordinary Meeting held on 18 July 2017, copies of which had been supplied to each Councillor, be confirmed.

BUSINESS ARISING

Nil

DECLARATIONS OF INTEREST

Councillors were invited to disclose any Declarations of Interest related to the items of business in the report.

The General Manager declared a significant non-pecuniary interest in Item 1 of the General Manager’s report as he is an Executive Member of the Board of the Regional Development Australia Riverina.

Cr Matt Austin declared a non-significant non-pecuniary interest in Item 1 of the General Manager’s Confidential report as he is an employee of the GEO Group, Junee Correctional Centre.

Cr Kerri Walker declared a non-significant non-pecuniary interest in Item 1 of the General Manager’s Confidential report as she is an employee of the GEO Group, Junee Correctional Centre.

MAYORAL MINUTE

1. REROC STREET LIGHTING OR “SOUTHERN LIGHTS” PROJECT

02.08.17 RESOLVED on the motion of Cr N Smith that the report be noted.


CHAIRPERSON: __________________________________________________________ GENERAL MANAGER: _____________________________________________________ Page 2 of 7

2. JUNEE SHIRE COMMUNITY POWER GROUP UPDATE 03.08.17 RESOLVED on the motion of Cr N Smith that the report be noted. ADDRESS BY STEVEN FOULDS Steven Foulds addressed the Council and spoke about his Development Application 2017/27 which is before the Council for consideration. GENERAL MANAGER’S REPORT The General Manager presented a report which dealt with Items 1 to 10, and the following action was taken: 04.08.17 RESOLVED on the motion of Cr P Halliburton seconded Cr M Austin that the Council

suspend Standing Orders and bring Item 10 forward; the time being 5.10pm. 10[DESM] DA 2017/27 – MULTI-UNIT DEVELOPMENT (FIVE SEPARATE

DWELLING UNITS), COMMUNITY TITLE SUBDIVISION AND DEMOLITION OF EXISTING SHED

05.08.17 RESOLVED on the motion of Cr B Callow seconded Cr R Asmus that pursuant to Section

80 and Section 80A of the Environmental Planning & Assessment Act 1979, Development Application No. 2017/27 for the construction of a multi-unit development (five separate dwelling units), community title subdivision and demolition of existing shed upon Lot 5 DP908405, Lot 1 DP120597 and Lot 2 DP976143, known as 7 – 11 Hill Street, Junee, be approved, as a deferred commencement consent, subject to the conditions of consent included in Schedule A, B and C within the 79C attachment to this report.

As required under Section 375A of the Local Government Act, the following is the record of voting for this planning matter. FOR: Councillors Cr N Smith, R Asmus, M Austin, R Callow, D Carter, M Cook, P Halliburton, M Holmes and K Walker. AGAINST: Nil 06.08.17 RESOLVED on the motion of Cr P Halliburton seconded Cr M Austin that Standing Orders

be resumed the time being 5.35pm. 1[GM] RIVERINA COUNTRY CHANGE EXPO The General Manager declared a significant non-pecuniary interest in this item and left the room at 5.35pm. 07.08.17 RESOLVED on the motion of Cr R Callow seconded Cr R Asmus that the Council

participate in the Riverina Country Change Campaign.



The General Manager returned to the Council Chambers at 5.38pm. 2[GM] REGIONAL GROWTH FUND 08.08.17 RESOLVED on the motion of Cr D Carter seconded Cr R Asmus that:

1. Council conducts a Councillor workshop to further discuss the Regional Growth Fund programs, and to align local projects to those funding opportunities.

09.08.17 RESOLVED on the motion of Cr R Callow seconded Cr K Walker that:

2. Council receives the report on the Regional Growth Fund.

3. Council allocates $80,000 to support the preparation of the new and varied funding

opportunities arising from the Regional Growth Fund as well as other funding programs in 2017/18 and that this allocation be included in the September Quarterly Budget Review Statement.

Councillor P Halliburton voted against the Motion and asked that this be recorded.

3[GM] LOCAL GOVERNMENT NSW ANNUAL CONFERENCE 10.08.17 RESOLVED on the motion of Cr M Holmes seconded Cr R Callow that:

1. The Mayor, Deputy Mayor and General Manager attend the Local Government NSW Annual Conference 2017 with associated costs being paid by Council.

2. Council’s voting delegate to the Local Government NSW Annual Conference be the

Mayor. 3. Councillors consider and provide any proposed motion for the Local Government NSW

Annual Conference to the General Manager by 11 September 2017. 4[DFA] CODE OF CONDUCT – POLICY AND PROCEDURES 11.08.17 RESOLVED on the motion of Cr R Asmus seconded Cr K Walker that:

1. Council adopt the revised Code of Conduct as presented. 2. The Complaints Coordinator under the Code of Conduct be the Director Finance and

Administration with the Alternate Complaints Coordinator be the Director Community and Business.



5[DFA] DELEGATIONS TO THE MAYOR AND GENERAL MANAGER 12.08.17 RESOLVED on the motion of Cr R Callow seconded Cr M Cook that:

1. Council approves the delegations to Mayor, Deputy Mayor and General Manager as attached to this report.

2. Council notes the sub-delegation to the Manager, Riverina Zone, NSW Rural Fire

Service.

6[GM] REVIEW OF COMMITTEES OF COUNCILS 13.08.17 RESOLVED on the motion of Cr M Austin seconded Cr P Halliburton that:

• Council receives the report on the review of Committees of Council. • Endorse the following Committees of Council under s355 for inclusion at its

extraordinary meeting to be held on the 19 September 2017.

- Art and Culture Committee - Village and rural improvement Committee - Events and Tourism Committee - Access Advisory Committee

7[DFA] COUNCIL POLICIES 14.08.17 RESOLVED on the motion of Cr K Walker seconded Cr R Callow that:

1. Council adopts the local policies as detailed in this report. 2. Council rescinds the policies detailed for rescission.

8[FM] COUNCIL INVESTMENTS AND BANK BALANCES 15.08.17 RESOLVED on the motion of Cr D Carter seconded Cr R Asmus that:

1. The Monthly Investment Reports as at 31 July 2017 be received and noted. 2. The Certificate of the Responsible Accounting Officer be noted and the report adopted.



9[DCB] CLOSURE AND TRANSFER OF PART BROADWAY STREET ROAD RESERVE

16.08.17 RESOLVED on the motion of Cr R Callow seconded Cr M Cook that:

1. Council continue to apply for the closure of the portion of the Broadway Street road reserve identified as Lot 160 in the unregistered plan titled “Plan of first title creation and road closing pursuant to the Roads Act, 1992” and dated 10 August 2010.

2. Upon acquisition, classify the land identified as Lot 160 in the unregistered plan titled

“Plan of first title creation and road closing pursuant to the Roads Act, 1992” and dated 10 August 2010 as operational land in accordance with clause 31 of the Local Government Act 1993.

3. Enter into a contract for the sale of the land described above with the lessee of Lot 157

DP 1061900 (Reserve R79355), known as the Junee Tourist Park, and apply Council’s seal to all documentation as required.

4. Delegate authority to the General Manager to finalise the selling price of the land

described above and generally in the terms as described in the body of the report. COMMITTEE REPORTS DELEGATES’ REPORTS • Sports Committee – Cr K Walker

NOTICE OF MOTION Nil

LATE BUSINESS Nil QUESTIONS ON NOTICE Cr D Carter asked the following question: 1. In light of the recent announcements by the Member for Cootamundra for the Regional

Cultural Fund and the Stronger Country Communities Fund; "What is the Council's position on how the application process will be undertaken and what type of projects is council considering in these two funding rounds." A report on the subject matter is included in the business paper. A Councillor workshop has been allocated to consider what projects are suited to this fund.



Cr P Halliburton asked the following questions:

1. What was Junee townships population in the 2016 Census? What was its population in the previous Census?

Junee township (State suburb): • 2016 = 4,922 • 2011 = 4,578

2. What was the Junee Shire's population in the 2016 Census? What was its population in

the previous Census? Junee LGA: • 2016 = 6,295 • 2011 = 5,879

3. Are there any way/s in which the nature of our population has changed, and, if so, what,

and how may this impact our Strategic Plan?

The census data is extensive and can undoubtedly inform our strategic planning. It is suggested that you review the data which is provided in a number of ways including community profile documents. From this you can see the extent of information available and determine areas of particular interest for possible further investigation. http://www.abs.gov.au/websitedbs/D3310114.nsf/Home/2016%20Census%20Community%20Profiles

4. What do we as a Council need to do to be more flexible with our minimum 500m2 lot size

requirements as outlined in the Junee Local Environment Plan of 2012?

Minimum lot size of 500m2 is for RU5 Village zone and applies across the entire RU5 area. Local Environment Plans do have an amendment process to consider varied sizes within a zone however this needs to be justified through a land use strategy; this is something we do not have. There is significant work in preparing strategies of this type. Councillor Halliburton is invited to provide a written response to the Director of Community and Business describing the underlying issues and assumptions that underpin this enquiry so that an appropriate assessment can be made.

INFORMATION BOOKLET The information booklet was received and noted. CONFIDENTIAL REPORT 17.08.17 At 6.33pm Council RESOLVED on the motion of Cr P Halliburton seconded Cr R Asmus to

go into Closed Committee of the Whole under Section 10A (2) (c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

http://www.abs.gov.au/websitedbs/D3310114.nsf/Home/2016%20Census%20Community%20Profiles



1[DES] SEWAGE TREATMENT PLANT UPGRADE – PROCUREMENT 18.08.17 RESOLVED on the motion of Cr R Asmus seconded Cr D Carter that Junee Shire Council,

subject to receiving sufficient grant funding, proceed to procurement of the Sewage Treatment Plant Upgrade.

REVERSION TO OPEN COUNCIL 19.08.17 RESOLVED on the motion of Cr P Halliburton seconded Cr R Asmus that Council move out

of committee and revert to an open meeting of the Council, the time being 6.35pm. 20.08.17 RESOLVED on the motion of Cr R Callow seconded Cr D Carter that Council adopt the

resolutions made in Closed Committee. There being no further business, the meeting closed at 6.36pm.

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JUNEE SHIRE COUNCIL

GENERAL MANAGER’S

REPORT

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 19 SEPTEMBER 2017.

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Report No: 1 RE-DETERMINE ORGANISATIONAL STRUCTURE

Reporting Officer: General Manager

Key CSP strategic theme: Legislative Requirement

Attachments: Nil

RECOMMENDATION:

In accordance with Section 333 of the Local Government Act 1993, Junee Shire Council re-confirm its present organisation structure as appropriate for the Council’s purposes. ________________________________________________________________________

EXECUTIVE SUMMARY

Section 333 of the Local Government Act requires that councils are to re-determine their organisational structure within 12 months of a general election.

When considering issues of organisational structure review, it is also important to contemplate that structure follows strategy. It is relevant therefore, for Council to contemplate how the existing organisation structure can best execute Council's adopted plans (eg. Community Strategic Plan; Delivery Program and Operational Plan; and Long Term Financial Plan).

While the current structure is functioning satisfactorily, its performance and architecture moving forward should be aligned with the new direction contained in Council’s adopted plans which follow the NSW Government’s Integrated Planning and Report framework.

The organisation will review its Workforce Plan this year to establish what staffing requirements will be required to deliver the desired services and projects in accordance with Delivery Plan as well as meeting the Council’s governance and regulatory obligations into the future. It would be inappropriate to consider a change to the organisation structure before the review is complete.

BACKGROUND

Within the first year of this Council’s elected term, the Council has adopted a new Community Strategic Plan and Delivery Program. This included a comprehensive community consultation phase which received strong shire wide support through the community contributing to this process.

The Community Strategic Plan has set ambitious strategic directions for the Council to act on. The Plan has acknowledged that it would like to pay more attention to areas such as arts and culture, village and rural improvements, and tourism and economic development; while maintaining existing levels of service across the traditional areas of road maintenance and renewal, and retaining a continued focus on delivering high visual amenity at our parks, gardens and sporting fields.

At the same time, the regulatory burden impacting councils is increasing through improved governance and auditing requirements that require additional resources to achieve compliance. Councils have also had to adapt to the Fit for Future reforms including committing to


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organisational improvements listed in improvement plans submitted to the NSW Office of Local Government in 2016.

The current organisational structure includes the following four directorates:

• Executive Services• Administration and Finance• Community and Business• Engineering Services

While the current structure is functioning satisfactorily, its performance and architecture should be aligned to the new directions contained in Council’s plans which meet the NSW Government’s Integrated Planning and Reporting Framework. The organisation will review its Workforce Plan this year to establish what staffing requirements will be required to deliver the desired services and projects in accordance with the Delivery Plan as well as meeting the Council’s governance and regulatory obligations into the future

CONSIDERATIONS

Policy

Regulatory Requirement.

Risk Assessment

Council must meet the minimum regulatory compliance requirements featuring governance, auditing, environmental compliance, asset management and record management. These are the main areas that the organisation needs to make improvements in.

Financial

The financial constraints for our Council are well known and documented. The Council has implemented efficiencies or productivity savings while increasing operating revenue in planning for improvements in financial sustainability. With the recent reforms into local government most of the Council’s initiatives to improve its financial position have been consumed by other external factors.

The Council is in a tight financial position and it will need to move forward cautiously in terms of allocating additional resources, however, there is an imperative to do so to address governance and auditing functions at the operational level and a desirability to satisfy the community’s expectations to make improvements in areas that have been noted earlier.

CONCLUSION

It would be inappropriate to consider a change to the organisation structure at the moment and the Council can proceed to re-confirm the current organisational structure to meet the regulatory requirement. This action does not limit a further examination of the organisational structure.

To build the organisation’s financial sustainability, we need to continually strengthen every component - finance, strategic partnerships, organisational structure and relationships with other stakeholder groups within and outside our community.


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Report No: 2 REVOTES FROM 2016/2017 TO CURRENT FINANCIAL YEAR

Reporting Officer: Director Finance and Administration

Key CSP strategic theme: This proposal would cover all CSP themes

Attachments: Nil

RECOMMENDATION:

That the Council approve the 2016/17 Revotes to the 2017/2018 Financial Year as presented in this report. ________________________________________________________________________________

EXECUTIVE SUMMARY

At the end of each financial year the Council typically has some uncompleted works. Loans, grants, contributions or reserves fund form some of these revoted works. The balance is funded from Council’s Accumulated Funds.

BACKGROUND

Revotes from 2016/2017 to the current financial year are outlined below. These revotes will be included in the Quarterly Budget Review Statement for 30 September 2017 report, that will be presented to Council in November.

Item Revote Total $ Source of Funds

Unexpended Grant

Restricted Asset

General Revenue/

Loan Funds

Upskillin It Project 45,953 45,953

Repainting of Administration building 25,000 25,000

Remodelling of Customer Service 18,000 18,000

Creating Liveable Communities 8,586 8,586

Depot Building Improvements 15,000 15,000

Sewer Treatment works Upgrade 333,865 333,865

Sealed Roads – Grant Funded 61,334 61,334

Sealed roads – Regional Roads Funded 313,495 313,495

TOTALS 821,233 429,368 333,865 58,000


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CONSIDERATIONS

Policy - N/A

Risk Assessment - N/A

Financial

The revotes will be reflected in the Quarterly Budget Review that will be completed for the quarter ending 30 September 2017.

CONCLUSION

The revotes from 2016/2017 reflect projects that had been allowed for in the DPOP however were not completed by the end of the 2016/2017 financial year and are considered required for 2017/2018.


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Report No: 3 FRAUD CONTROL PLAN


Key CSP strategic theme: Sustainable - Strategy 6.1 – Council is accountable and financially sustainable

Collaborative - Strategy 8.3 – Provide representative, responsive and accountable community governance and leadership

Attachments: YES – Fraud Control Plan

RECOMMENDATION:

That Council adopt the Fraud Control Plan as endorsed by the Council’s Internal Audit Committee.

________________________________________________________________________________

EXECUTIVE SUMMARY

The Council’s Internal Audit Committee met on Thursday, 7 September where an updated Fraud Control Plan was presented for endorsement.

BACKGROUND

The Internal Audit Committee determined that the first review to be done by the new Internal Auditor was Fraud Control.

A review of fraud control was conducted utilising the fraud control framework in the NSW Audit Office’s Fraud Control Improvement Kit (February 2015) on Wednesday, 26 July 2017.

At the workshop, working with the Internal Auditor, staff assessed and populated the fraud risk assessment matrix and developed the ten key attributes in the fraud control framework of the Fraud Control Improvement Kit.

Following the Workshop, a draft Fraud Control Plan was developed and then presented to the Internal Audit Committee on Thursday, 7 September 2017. The new plan replaces the existing Fraud Control Plan that was adopted by Council on 15 May 2012.

CONSIDERATIONS

Policy

The Fraud Control Plan supports the requirements of the current Fraud Control Policy.

Risk Assessment

The Fraud Control Plan was developed following a detailed risk assessment undertaken by management.


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Financial

N/A

CONCLUSION The Fraud Control Plan was developed utilising the NSW Audit Office’s Fraud Control Improvement Kit and was endorsed by the Council’s Internal Audit Committee and replaces the plan that was adopted by Council in 2012.

JUNEE SHIRE COUNCIL

ATTACHMENT TO GENERAL MANAGER’S REPORT

2017

Item No. Subject

3[DFA] FRAUD CONTROL PLAN

Junee Shire Council

FRAUD CONTROL PLAN

JUNEE SHIRE COUNCIL – FRAUD CONTROL PLAN

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FRAUD POLICY STATEMENT

The NSW Audit Office in February 2015 adopted a Fraud Control Improvement Kit to assist organisations such as councils to manage their fraud control obligations.

This kit supports the efforts of Junee Shire Council in exercising its commitment to minimise the incidence of fraud through the development, implementation and regular review of a range of fraud prevention and detection strategies. The desired outcome of this commitment is the elimination of fraud.

Fraud prevention is about working and managing better to ensure honesty, professionalism and fairness in all our dealings. Fraud control is the responsibility of all staff; staff play an essential part in managing our potential exposure to fraudulent activity by ensuring that they behave in an ethical way consistent with the Code of Conduct, and reporting any incidents of suspected fraud.

The 2017 Junee Shire Council Fraud Control Plan contains a risk assessment of its identified fraud risks and outlines the activities that the Council is undertaking to ensure fraudulent activity is minimised.

Council has followed the Audit Office’s fraud control framework from its Fraud Control Improvement Kit in developing its approach to ensure that its commitment to managing fraud risks is embedded in the organisation’s culture and is integrated within the core business of the organisation.

The fraud control framework has ten key attributes, being:

Leadership Ethical framework Responsibility structures Fraud control policy Prevention systems Fraud awareness Third party management systems Notification systems Detection systems Investigation systems

Any person who reports a suspected incident of fraud can be assured that any information that they provide will be treated confidentially and followed up diligently.

I consider the act of committing a fraud within Junee Shire Council a very serious matter. Any such acts will be dealt with to the maximum extent possible within existing legislative arrangements. This includes reporting cases of fraud to the NSW Police and ICAC for investigation and prosecution under State legislation as appropriate.

I look forward to your individual commitment and support to ensuring that the incidence of fraud in Council is minimised. I encourage everyone to read the 2017 Fraud Control Plan. All instances of suspected fraud should be reported to the Fraud Control Officer without delay.

James Davis General Manager August 2017


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BACKGROUND Council is committed to a work environment that is resistant to fraud and is dedicated to implementing effective measures to minimise fraud risks. The Council does not tolerate fraudulent behaviour and will take appropriate action against employees and contractors who have participated in such behaviour and those who allowed it to occur. This Plan conveys Council’s approach to the deterrence and detection of fraudulent behaviour and documents strategies to assist managers to meet their fraud control responsibilities. The fraud control framework used in this Plan is based on Standards Australia AS8001-2008 Fraud and Corruption Control and incorporates the ten attributes of fraud control contained in the NSW Auditor Office’s Fraud Control Improvement Kit (February 2015).

OBJECTIVES The main objectives of this Plan are: 1. to demonstrate the commitment of the Councillors, General Manager, Directors and line

managers to combat fraud. 2. to establish the responsibilities for managers and staff in relation to fraud control. 3. to ensure existing policies and procedures aimed at encouraging ethical behaviour and

combating fraud are integrated in an holistic framework.

DEFINITIONS Fraud Council has adopted the Australian Standard AS8001-2008 definition of fraud which is “Dishonest activity causing actual or potential loss to any person or entity including theft

of moneys or other property by employees or persons external to the entity and where deception is used at the time, immediately before or immediately following the activity.”

This also includes the deliberate falsification, concealment, destruction or use of falsified documentation used or intended for use for a normal business purpose or the improper use of information or position for personal financial benefit. Employee Where used in this Plan, the term employee refers to:

Councillors; Council staff; Individuals who are engaged as contractors working for the Council; and Other people who perform public official functions for the council such as volunteers.

FRAMEWORK FOR FRAUD CONTROL PLAN The fraud control framework has ten key attributes which sit within the themes of prevention, detection and response.


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Details of these attributes and Council’s strategy for implementing this framework to counter the identified fraud risks at Junee Shire Council are set out below.

1. Leadership A successful fraud control framework is led by a committed and accountable leadership team to provide the organisation with a model to follow. The General Manager and Directors at Junee Shire Council are both demonstratively committed to the organisation’s fraud control activities and are directly accountable and responsible for fraud control.

2. Ethical framework An organisation’s fraud control framework is part of a much bigger ethical framework that guides the values of the organisation and provides standards of behaviour and decision-making. Council’s Code of Conduct guides employees in what is accepted practice and behaviour and sets our ethical standards at a level above the law. Council’s values also reinforce ethical behaviour and are set out in Council’s Statement of Business Ethics. Employees will always:

Act with fairness; Act with honesty and integrity; Act openly.

Council recognises that fraud prevention requires the maintenance of an ethical climate which encourages all staff to be active in protecting Council’s funds and assets, and in reporting any breaches of accepted standards. Managers must be mindful of their responsibility to foster and develop in their areas the highest standards of ethical behaviour and commitment to a highly ethical workforce culture.

3. Responsibility structures Council has introduced a structure that ensures that there is clear accountability and responsibility for the implementation and monitoring of the Fraud Control Plan, as well as all supporting policies, procedures and initiatives. It is also important that all staff know this accountability and that there is a common understanding that everyone in the Council has a key role to play in effective fraud control management. The General Manager is responsible for the corporate governance of Council and has overall responsibility for fraud control. The General Manager is the Fraud Control Officer. The Audit and Risk Committee is responsible for the ongoing monitoring and review of the fraud control framework, including the actions agreed to in this Fraud Control Plan. Management must exhibit to staff and clients a genuine and strong commitment to fraud control, and to good practices. They are responsible for identifying and managing individual fraud risks across the organisation, and for implementing the treatments identified in this Fraud Control Plan.


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Management must also adopt a firm approach to dealing with fraudulent activity and penalising unacceptable behaviours, to retain the commitment of honest staff and to deter those who may be tempted to commit fraud. With the risk of detection, the severity of punishment must be seen to outweigh the possible gains from fraud. The Council’s Corporate Section is responsible for ensuring that the appropriate processes are in place to ensure that the risk of fraud in Council is well managed. All Employees have the responsibility of reporting any fraudulent activity within Council that they become aware of or suspect. Reporting can be done through line management or the Fraud Control Officer. All employees are encouraged to become familiar with the Fraud Control Plan and contribute to its effective implementation, thereby assisting in minimising the incidence of fraud against Council. Fraud risk management will form part of the business planning cycle and will contribute to business performance through minimisation of Council risks. It provides senior management and the Audit and Risk Committee with solid evidence that fraud risk management is occurring within Council.

4. Fraud Control policy The Council’s fraud control policy is included as the introduction to this Fraud Control Plan and is supplemented by the Council’s Code of Conduct, Statement of Business Ethics and Internal Reporting Policy. Council will ensure the currency of these policies by reviewing them regularly, with the Fraud Control Plan being reviewed every two years.

5. Prevention systems Council undertakes a separate Fraud Risk Assessment which will quantify the level, nature and form of the risks to be managed and leads to the identification of actions to mitigate the risks identified. These Fraud Risk Assessments will be undertaken at least once every two years. The current Fraud Risk Assessment was undertaken in July 2017 and is attached. Fraud risks were reviewed and updated through interviews and control self assessments. The risk ratings are in accordance with the Audit Office’s risk assessment framework. The assessment of each individual risk has been undertaken in accordance within this framework. Key controls have been listed against each individual risk. The list of controls is not intended to be an exhaustive list of the controls in place. The controls listed represent those controls which together form the framework for controlling the sources of each individual risk. Assessments regarding the effectiveness of each control in mitigating the risks have been determined based on the views of key staff and our experience with similar environments. Overall risk ratings have also been determined in this way. Council will be constantly on the lookout for ways to enhance the way that it focuses on its fraud control activities including the regular review of both this Plan and the associated Risk Assessment as well as facilitating the employment of staff who possess values similar to those of the organisation and the means to ensure the protection of its information technology.


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6. Fraud awareness Council aims to ensure that all employees understand the ethical behaviour required of them in the workplace and that adequate training programs are in place and briefings are conducted covering ethical behaviour and fraud and corruption risks. The extent of training may relate to the duties performed by individual staff. Those in senior positions of operating areas considered more susceptible to fraud and corruption may receive training that is more involved. The types of training and briefings would include

Code of Conduct training and briefings to be included in Council induction programs for new staff, temporary staff, contractors etc.

Public interest disclosure training Emails from the General Manager highlighting relevant policy changes Fraud prevention training

Additionally, Council will also ensure that its customers, the community and its contractors understand that Council will not tolerate fraudulent or corrupt behaviour in its dealings with them and that they are aware of the consequences of such behaviour. In this regard, the Council’s Fraud Control Plan and Statement of Business Ethics are available on Council’s website to reinforce this message.

7. Third party management systems With councils relying more and more on services being provided by third parties, this adds an additional level of complexity to fraud control with the need to ensure that there are clear lines of accountability to those with responsibility for managing fraud as well are raising awareness of fraud committed by and against third parties. Council will therefore investigate:

Provision of specific training for those staff responsible for dealing with contractors and third parties;

Ways of ensuring that the contractors and third parties with which the Council conducts business, have the highest levels of fraud awareness including structured checking of third party processes; and

Ways of communicating to contractors and third parties that Council will not tolerate fraudulent activities, including use and promotion of its Statement of Business Ethics.

8. Notification systems Employees and those outside of the Council are encouraged to report any incidents of unethical behaviour including fraud. Council will ensure that policies and procedures are in place to encourage the reporting of suspect behaviours and those employees who do so can have their identity protected and are protected from reprisals. This protection is legislated in the Public Interest Disclosures Act 1994. Such disclosures can also be made externally to investigating authorities, the details of which are contained in the Council’s Internal Reporting Policy.


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9. Detection systems Council will ensure that there are adequate detection systems to monitor data and identify irregularities and warning signals. In addition to management’s own monitoring and review, the Council has established a plan of risk based internal audits to provide assurance on the effectiveness of internal controls established by management including those to prevent and detect fraud. As part of this process:

Available data will be thoroughly monitored and reviewed to ensure that irregularities and warning signals are picked up at a very early stage and flagged for further detailed review;

Audits regularly examine samples of medium and high risk financial decision making across the organisation; and

Outcomes of audits are reported to executive management on a regular basis.

10. Investigation systems Council will appoint internal resources for the initial investigation of reported or detected instances of fraud against it. The internal fraud investigator will provide a report recommending further actions. Where the initial investigation discloses a complex situation beyond Council's capability to investigate the matter will be referred to the Police and/or ICAC for further investigation. In this instance Council will have little control of the investigation process (including timing and resources) once the investigation has been handed over. The Fraud Control Officer will be the operational liaison point with the relevant authority.


Page 7

Report No: 4 REQUEST FOR DONATION – CHAPLAINCY PROGRAM JUNEE HIGH SCHOOL


Key CSP strategic theme: N/A

Attachments: Yes – letter and brochure from Junee Christian Education Association

RECOMMENDATION:

Council acknowledge receipt of the request and advise that Council is not in a position to make a contribution to the Chaplaincy Fund. ________________________________________________________________________________

EXECUTIVE SUMMARY

Council has received a request to make a contribution to the Chaplaincy Fund at the Junee High School.

BACKGROUND

A request has been received from the Junee Christian Education Association (JCEA) to assist with the financial support via a donation to the Chaplaincy program at the Junee High School.

The request is general in nature and does indicate the level of donation sought. Details of the program are attached for Councils consideration.

The current Policy makes reference to a number of annual donations, grants and sponsorships it will support during the year. There is no scope in the current budget to meet this open request.

CONSIDERATIONS

Policy

The request should be considered in accordance with Council’s Donations, Grants and Sponsorship Policy adopted by Council in 2015.

Risk Assessment – N/A

Financial

Council budgeted an amount of $3,000 for Community donations.

CONCLUSION

On reviewing the Donation, Grants and Sponsorship Policy the requested donation to the Chaplaincy Fund at the Junee High School is not warranted and does not fit within the scope of Council’s donation policy.

JUNEE SHIRE COUNCIL

ATTACHMENT TO GENERAL MANAGER’S REPORT

2017

Item No. Subject

4[DFA ] REQUEST FOR DONATION - CHAPLAINCY PROGRAM JUNEE HIGH SCHOOL

• . '

Dear Jo. VV\ e.-S,,,

Date k "!· ej - - -,-------GOA 1J

Old File ffo

Officer

" Gerelgambeth"

lllabo NSW 2590

The Junee Christian Education Association (JCea) has a mission to Promote Christian values

through education to empower Junee Youth and recently as a first for Ju nee High School we

have been part of a partnership between the JCea board, the Principal and staff at Ju nee

High and Generate Misnistries to place a Chaplain in the School. The Chaplain works

alongside the learning and support team to facilitate the wellbeing of students and their

families. We have formed a sub-committee (Chaplaincy Support Team) which oversee the

wellbeing of the chaplain and fund raising for this position as this is not a government

funded position.

Mr Lucas King was appointed as Chaplain at Ju nee High School in March this year. Lucas is a

caring, approachable person who provides a listening ear and a source of comfort in a

difficult time. Lucas meets with students and families to provide support and guidance

regarding relationships, wellbeing, choices and values.

Lucas has been welcomed by the school and its community and has quickly become one of

its valued staff members. Students and their families are appreciating a person in whom

they can confide and staff values the extra support when needed.

The Chaplaincy program is a valuable asset to the community as it will assist the students to

make sound life choices and to become valued members of the community.

Lucas is employed one day a week and at present being funded by the JCea board and Junee

High School. For this program to continue we need community investment. We are seeking

assistance to keep Lucas at the school to provide a positive impacting program for the

school community. To do this we are asking Junee shire council to consider sponsorship

towards this program whether that be in the form of a one off donation, or a monthly,

quarterly or yearly pledge. All donations over $2 are tax deductible.

If you would like more information about the Chaplaincy and the Wellbeing Programs that

are running in Junee High School, please contact Cheryl Carter on 0427245483 and we will

gladly come and talk to your organisation.

If you would like to support th is worthwhile program, see the donation methods on reverse

if this letter or contact Beverley Norman 0427318036

Yours Faithfully

Cheryl Carter

Ci~£~ Chairperson JCea

Contact Lucas King at Junee High School

School Office: 02 6924 1666 lucas.king@generate .org .au mychaplain .org .au/mychaplain/lucas-king

How is School Chaplaincy funded?

School Chaplaincy is funded through a variety of ways in schools throughout NSW. Many schools receive a government grant which covers a set number of hours per year until the end of 2018. Some schools have also sourced funding from local grants, P&C activities, business sponsorship, community groups, churches and individual supporters to increase hours.

Generate Ministries

Generate is the largest provider of School Chaplains in NSW. Generate partners with schools in the recruitment, training, supervision and ongoing professional development of School Chaplains. This ensures the placement of high quality Chaplains who are well equipped to support young people and strengthen local communities.

Generate Ministries PO Box 3306 Redfern NSW 2016

02 8042 2760

[email protected] .au generate.org.au

® generate

ministries

Lucas King

Chaplain at Junee High School

We welcome Lucas King serving the Junee High School community. Our Chaplain works alongside the learning and support team to facilitate the wellbeing of our students and their families. Our Chaplain runs approved programs that build children's emotional resilience, personal awareness and social capabilities.

Our Chaplain is a caring and approachable presence in the school, providing a listening ear and a source of comfort and referral for those in a difficult time or in need of a friend .

Our Chaplain is available to meet with students and other members of the school community to provide support and guidance regarding relationships, wellbeing, choices, values and spiritual matters following the written permission from a parent or guardian.

All students and their families are able to make an appointment during the school term. To find out more or to make a referral please contact our Chaplain on the school number or in person.

A Chaplain is an additional support for school communities to assist with the social, emotional and spiritual wellbeing of their students.

Chaplains are able to run specific programs tailored to the needs of the school such as social skil ls, grief and loss, resilience building and anti-bullying. Chaplains also provide one-on-one care, mentoring and support for students, parents and staff. Chaplains network with the local community to provide a broad range of support services to the school.

School Chaplains:

• Work with Learning Support or Welfare Team to facilitate student wellbeing

• Provide pastoral care for students, staff and t he wider school community

• Facilitate small group programs and one-on-one meetings with students

• Facilitate lunch time activities to assist students in building healthy relationships

• Network with welfare services, local churches and other agencies in the local community to provide a broad range of support services to t he school

• Faci litate groups, events and activities to support spiritual wellbeing with voluntary student participation

• Build mentoring relationships and assist students with goal setting

• Support staff at school camps, excursions and other activities as required

"Our Chaplain fills the gap in our school that no one else does. His role is unique and makes our school a better place for students, parents and teachers."

Junee High School Principal

"When my child was experiencing friendship issues at school our Chaplain ran a lunch time group to help talk through the issues and restore relationships."

Parent

" It's great to have a Chaplain at school. It's like talking to a friend, but very helpful."

Student


Page 8

Report No: 5 COUNCIL INVESTMENTS AND BANK BALANCES

Reporting Officer: Finance Manager

Key CSP strategic theme: An Informed Community - Instil public confidence through maintaining appropriate controls and records of Council's finances

Attachments: No

RECOMMENDATIONS:

1. That the Monthly Investment Reports as at 31 August 2017 be received and noted.

2. That the Certificate of the Responsible Accounting Officer be noted and the reportadopted.

EXECUTIVE SUMMARY

It is required under Clause 212 of the Local Government (General) Regulation 2005 and section 625 of the Local Government Act 1993 to provide the Council with a written report monthly setting out details of all money that the Council has invested. On the following page of this business paper is a Monthly Investment Report as at 31 August 2017.

BACKGROUND

Monthly report to the Council.

CONSIDERATIONS

Policy - Report required under legislation.

Risk Assessment - Appropriate financial management reporting.

Financial

Certification – Responsible Accounting Officer.

I, Bradley Pascoe, hereby certify that the investments listed in this report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council's Investment Policy. The Internal and External Reserve Figures listed are an estimate value only, they are subject to change or review in part with the Audit of Council Annual Financial Statements scheduled to occur in October 2017, following which they will be reported separately to Council in due course.

CONCLUSION

The report is a legislative requirement to ensure and promote appropriate financial management, accountability and transparency.


Page 9

INVESTMENT REPORT AT 31 AUGUST 2017

Financial Institution Date Invested

No. of

Days

Date Due

Interest Rate per

Annum

Performance Benchmark -

Bank bill swap

reference rate (pick

relevant rate eg. 30, 60, 90

days)

As % of Total

Invested

Amount of

Interest $

Amount Invested

$

AMP Bank 24-Jul-17 181 21-Jan-18 2.55% 1.850% 25.00% 6,322.60 500,000.00 ME Bank 23-Jun-17 90 21-Sep-17 2.52% 1.710% 50.00% 6,213.70 1,000,000.00 ME Bank 25-Jul-17 91 24-Oct-17 2.45% 1.710% 25.00% 3,054.11 500,000.00

Total Term Deposits 100.00% 15,590.41 2,000,000.00

CBA Business Online Saver 1.30% 0% 0.00 0.00

Total On-Call Funds 0% 0.00 - Total Investments 100.00% 15,590.41 2,000,000.00

Cash at Bank - as per Bank Statement 1,919,820.43

TOTAL FUNDS 3,919,820.43


_____________________________________________________________________________________________________________________________________________________________ Page 10

31 AUGUST 2017

a) Application of InvestmentFunds

Restricted Funds Description Value Externally Restricted

Unspent Loans $0.00 Sewerage Fund

$2,107,458.41

Domestic Waste Management $(77,735.66) Unspent Grants $912,175.01 Reserves Trust $19,444.44 Section 94A Contributions $0.00

$2,961,342.20

Internally Restricted

ELE Reserve $205,000.00 Gravel Pit Restoration $26,847.97 Trust fund 9 Bank & Investments $35,554.80 Junee Historical Society - Sale of Old Museum Site $17,217.21

$284,619.98

Unrestricted Funds $673,858.25

TOTAL FUNDS $3,919,820.43

* Externally & Internally Restricted Reserve figures are subject to final adjustment andexternal audit at 30 June each year. Figures shown above are estimates only.


_____________________________________________________________________________________________________________________________________________________________ Page 11

Report No: 6 REVIEW OF DELIVERY METHOD FOR LANDFILL SUPERVISION, PARKS & STREET CLEANING AND REST AREA & RESERVE CLEANING

Reporting Officer: Director Engineering Services

Key CSP strategic theme: Prosperous

Sustainable

Attachments: Nil

RECOMMENDATION:

That Junee Shire Council delivers Landfill Supervision, Parks & Street Cleaning and Rest Area & Reserve Cleaning by day labour staff. ________________________________________________________________________

EXECUTIVE SUMMARY

The delivery method for three services, being the supervision of the Landfill, Parks & Street Cleaning and Rest Area & Reserves Cleaning, requires review as the respective contracts have either concluded, or are due to conclude by the end of the year.

Broadly speaking, there are two options available to the Council:

• Continue to utilise a contractor(s), or• Deliver these services through day labour, that is, staff of the Council

A financial assessment of each service has been made and measured against the other and the previous year’s cost. This exercise has demonstrated that delivering all three services by day labour is the less expensive method; however it still represents a nett increase in the cost of delivering these services by some $19,000 annually.

Of the three services, the Landfill Supervision, it is estimated, will experience the largest increase of approximately $41,000 per annum. This increased expense can be accommodated by the Waste Fund without compromising the Council’s target of achieving a Waste Fund Reserve balance of $500,000 by 2025/26.

The remaining services either experience a moderate saving or minor increase which can be accommodated within the operational budget.

Delivery by day labour also presents the Council with the greatest flexibility in the face of uncertainty over the introduction of the Container Deposit Scheme, and results in an increase in workforce capability.

Accordingly, it is recommended that the Council resolve to utilise day labour to resource all three services, being Landfill Supervision, Parks & Street Cleaning and Rest Area & Reserve Cleaning.


_____________________________________________________________________________________________________________________________________________________________ Page 12

BACKGROUND

Supervision of the Council’s Landfill Facility (the Landfill) in Junee has been undertaken by contract since 2005 and, since 2011, this has been operating on a month-to-month basis as permitted by the present contract. This arrangement has been reviewed by the Council twice since that time, in November 2013 and February 2014.

At the November 2016 Ordinary Meeting, the Council resolved that:

“the current “Contract for Supervision of the Junee Transfer Station” continues for 12 months, concluding on 1 December 2017.”

At the May 2016 Ordinary Meeting, a full review of the Waste Service was presented to the Council with the recommendations stemming from that review adopted in full.

Those recommendations included, inter alia:

Recommendation 4: Review Junee Landfill Facility opening hours to address demand for availability.

Recommendation 7: Undertake a review for the service delivery model for the supervision and operation of the Junee Landfill Facility Transfer Station.

This report will resolve recommendation 7 and progress recommendation 4; it is proposed to undertake the patronage survey work over the period October to November as this period will generally provide staff with a sound representation of patronage throughout the year.

In addition to the contract for the supervision of the Landfill, the same contractor has since terminated a separate contract with the Council for the cleaning of streets, emptying of public bins and other cleaning services, and performs services relating to the servicing of rest areas and recreational reserves.

This report seeks to address these additional services in association with the supervision of the Landfill in order to ensure the greatest value is achieved for the Council.

An additional complicating factor is the NSW Government container deposit scheme initiative which is due to commence on 1 December 2017.

It was the initial belief of staff, as well as REROC, that council landfill facility would likely become a collection point for the CDS scheme which would have added another dynamic to the discussion on the relative merits of the service delivery model, and while there is still no firm commitment on the locations of collection points, it appears to be becoming more and more unlikely that the Landfill Facility will indeed become a nominated collection point.

Therefore the review of the service delivery model will ignore CDS and proceed with the status quo insofar as the required functions and tasks to be performed at the Landfill Facility.

Similarly, this review is limited to the supervision only. Additional operational and regulatory tasks are undertaken by a mix of staff and contractor (separate to the contract for the supervision of the Facility) and it is not proposed that any of those activities fall within the scope of this report.


_____________________________________________________________________________________________________________________________________________________________ Page 13

CONSIDERATIONS

For the sake of simplicity, the three areas within the scope of this report are described in the table below, including a brief description of the scope of the service and the total value of the contracted works for the 2016/17 financial year:

Service Indicative scope of service 2016/17 Cost (rounded)

Landfill Supervision

All activities related to the supervision and minor maintenance of the Junee Landfill Facility including receiving, receipting and reconciling gate tipping fees, direction of customers, reporting to management, compliance with environment protection licence and pollution incident response management plan, supervision of other contractors on site (eg. removing waste tyres or scrap metal)

$98,000

Parks & Street Cleaning

The cleaning of streets, public bins, open spaces and roadsides $95,000

Rest Area & Reserves Cleaning

The cleaning of shelters, public bins and toilets in village/rural rest areas and reserves

$73,000

Total $266,000

In reviewing the service delivery model, the Council may elect to do one of the following:

• Continue to utilise contractors to deliver the services.

• Bring the services ‘in-house’ to be delivered by staff of the Council.

• A combination of either.

• Make interim arrangements and review levels of service.

Although a significant criteria, the cost of each is not the sole consideration and regard has been given to workforce capability expansion, ease of management, risk and facilities.

One of the likely outcomes will be the need to review levels of service, particularly if the existing levels of service cannot be maintained within a reasonable range of the historical expenditure.

Policy

Since the original contracts were let, the regulatory burden on the Council has increased significantly, as have expectations on the day-to-day management of the Landfill, particularly with regard to mitigation and management of fire, work health and safety and security. The same is also true for the Parks & Street Cleaning and Rest Area & Reserves, though to a much lesser extent.

The nature of the operation of the Landfill has changed also: there is a more concerted effort to isolate waste streams and divert more of these from landfill; an example of this is the commencement of the operation of the Community Recycling Centre and the composting of the


_____________________________________________________________________________________________________________________________________________________________ Page 14

food and garden organics. These changes have created an additional supervision burden to ensure that the correct waste is deposited in the correct area and contamination is avoided.

On discussing these issues with the existing contractor, the recommendation is that the Facility should generally be operated with two staff in attendance most of the time. This approach has been used in the financial modelling and is consistent with the prevailing approach of similar facilities within the region.

For the areas of Parks & Street Cleaning and Rest Area & Reserves, a preliminary review of the service frequency and methods has been undertaken, the outcome of which is detailed in the following section.

Level of Service

It is important to note that there is no intention to recommend any change to levels of service at this juncture. If there are grounds for consideration of a change following investigation into the patronage of the Landfill then that will be the subject of a report to the Council at a later date.

For the Parks & Street Cleaning service, service frequencies have been reduced (summarised in the table below), however it is anticipated that the same level of service will be delivered via more efficient means.

Task Current Frequency & Method

Proposed Frequency & Method

Street cleaning Daily, by hand Three times per week, utilising the Council’s street sweeper

Emptying of public bins Daily, by hand On average, twice per week either by hand or side-lift truck

Workforce Capability

The three services represent a significant parcel of work. Through the action of delivering them through day labour, there is an opportunity to both realise efficiencies in the cross-over of duties and tasks, and to increase the capability of the existing workforce.

Consideration within a workforce capability setting should also be made of the demand placed on existing supervisors to either manage a new contract or manage additional staff. At present, there is capacity within the workforce to manage additional staff. There is insufficient capacity however to manage a new and modern contract.

There is also a case to be made, given the uncertainty over the introduction of the Container Deposit Scheme and other regulatory reform in the waste management sector, that it would be wise to maintain the greatest flexibility possible so the Council can respond to external changes as they arise without the need to undertake contract negotiations and/or risk disproportionate variations to a future contract sum.

Risk Assessment

The overriding concern with regard to risk is the possibility that the contract ceases without either appropriate staff appointments or the appointment of an appropriate contractor.


_____________________________________________________________________________________________________________________________________________________________ Page 15

Should this eventuate, staff may be redeployed to undertake the duties within each of the services, and backfilling of any position so redeployed would take place until such time as the new appointments were finalised.

Financial

To assess the annual cost of each of the service areas, the following approach has been adopted:

Contractor: Historical figures plus an additional loading to arrive at a new estimated contract value increase and, in the case of the Landfill Supervision, additional loading for increased level of staffing.

Day labour: Staff salary calculation and sensitivity testing, and provision for vehicles where necessary.

Service Contractor Day labour 2016/17 Cost by contract (rounded)

Landfill Supervision $181,943 $139,267 $98,000 Parks & Street Cleaning $104,041 $99,417 $95,000 Reserves & Rest Areas $80,480 $46,787 $73,000 Total $366,464 $285,471 $266,000

The above table compares the two delivery methods against each of the services.

It is clear that utilising day labour is the cheapest proposition, however with the existing levels of service, it still represents an increase on historical expenditure overall, due in large part to the increased cost of supervising the Landfill.

As part of the Waste Review, the Council adopted a target of having a reserve balance for the Waste Fund of $500,000 by 2025/26. Despite the increase in supervision costs, due to higher than expected gate tipping fees – which are forecast to continue – and a return to positive revenue streams from scrap metal sales, the Waste Fund Reserve remains on track to achieve this target.

For the two services contained within the General Fund, Parks & Street Cleaning and Reserves & Rest Areas, as the proposed delivery method is somewhat less expensive than present costs, this will have a modest, but positive impact on the Council’s financial position

Connection with IPR

4.1 Build the capacity and skills of our community and workforce to meet, innovate and lead change

5.3 Protect, conserve and maintain our natural assets 6.4 Reduce, reuse and recover waste

CONCLUSION

A number of events have given rise to the need to review the model of delivery for three services being the supervision of the Landfill Facility, Parks & Garden Street Cleaning and Reserves & Rest Areas.


_____________________________________________________________________________________________________________________________________________________________ Page 16

Since 2005, these have been delivered by the same contractor who has serviced the community well. It is appropriate however, that the Council reviews the model of delivering these services to ensure that it is achieving the greatest value for money.

In reviewing this, the Council has two clear options:

• Continue to utilise a contractor(s), or

• Deliver these services through day labour, that is, staff of the Council.

By comparing the estimated costs of each of the options, it is clear that the latter, the utilisation of day labour, provides the greatest value.

It is estimated to be cheaper than the alternative, it provides the Council with the greatest flexibility in the face of uncertainties relating to NSW Government initiatives and it develops the Council’s workforce capability.

It is still, however, anticipated to cost more than what it has historically cost the Council, in large part due to the increased level of staffing required at the Landfill. This increase in costs can be supported by the Waste Fund whilst still achieving the target reserve balance adopted by the Council in the Waste Review, being $500,000 by the year 2025/26.

The recommended approach is for the services to be delivered by day labour on the basis of overall cost, workplace capability and flexibility.


_____________________________________________________________________________________________________________________________________________________________ Page 17

Report No: 7 STRONGER COUNTRY COMMUNITIES FUND

Reporting Officer: Director Community & Business

Key CSP strategic theme: Liveable, Prosperous, Sustainable, Collaborative

Attachments: Nil

RECOMMENDATION:

1. That the Council make application to the NSW Government Stronger CountryCommunities Fund for the nine community projects in accordance with the priority setting determined by the Council.

2. That Council write to those Community Groups that submitted projects inappreciation of their support and contribution in this matter and to confirm their project has been submitted to the NSW State Government for consideration under the Stronger Country Communities Fund.

________________________________________________________________________

EXECUTIVE SUMMARY

The NSW Government has established the Stronger Country Communities Fund to help deliver local infrastructure projects to regional communities. The purpose of the fund is to provide the kind of infrastructure that improves the lives of local residents. The fund will also help regional communities across NSW continue to attract new residents and visitors.

Under the fund, at least $1.5 million will be made available over the next two years for community infrastructure projects in the Junee local government area. The NSW Government and the Council have promoted the fund and requested applications from community groups. The Council must make the application to the NSW Government and indicate a priority order of projects. Successful projects will be determined by the NSW Government.

Applications from Junee Shire Council open on 20 September and close 18 October 2017. Nine applications were received by the Council’s advertised date which allowed for review before the NSW Government application process opened. A multi-criteria assessment by Councillors resulted in projects being categorised in higher, medium and lower priority groupings. All nine projects will be included in the final application. The Council is required to indicate their priority order in the application and this is the purpose of this report. Following application, the NSW Government will undertake their own assessment including determining community preference.

BACKGROUND

The Stronger Country Communities Fund has been established by the NSW Government to help deliver local infrastructure projects to regional communities. The purpose of the fund is to provide the kind of infrastructure that improves the lives of local residents. It is envisaged that the fund will also help regional communities to attract new residents and visitors.

The NSW Government has committed $200 million over the next two years with funding available to 92 regional local government areas. It has been indicated to Junee Shire Council that at least


_____________________________________________________________________________________________________________________________________________________________ Page 18

$750,000 will be available in each of two rounds of funding over the next two years for projects from the Junee local government area. Applications from Junee open on 20 September and close on 18 October 2017. Projects need to be in the range of $100,000 to $1 million. Larger projects will be considered if there is significant financial co-contribution. Local governments are required to consult with their communities and submit eligible projects that strongly reflect community preferences. The recent preparation and adoption of the Junee Shire Community Strategic Plan identified a number of community priorities. In addition, renewed consultation has been undertaken with reference to this fund by way of an advertisement and invitation to community groups to apply for project funding. Promotion of the fund by the NSW Government and Junee Shire Council to the broad community and community groups has resulted in nine community projects being nominated. Some projects include cash and in-kind co-contributions leaving a total funding request of $2.6 million across the nine projects. The Council has been informed that it is required to make application on all community projects that meet the funding criteria. The application process also requires that priorities be identified and this is a key element to this report. The NSW State Government will assess the applications including a community survey using Choice Modelling to gauge community preferences. Councillors met on 12 September 2017 to review the project proposals. At the workshop Councillors determined that all of the proposed projects were suitable and met the eligibility criteria. In order to meet the requirement of providing a priority ranking, a multi-criteria assessment was undertaken at the workshop. In fairness to the project sponsors the estimated cost of projects was not taken into consideration in the assessment. The following table summarises the projects in three priority groupings and displays them alphabetically within each of the groupings.

Project Sponsor Grant request

Priority Ranking

Athenium air-conditioning Friends of the Athenium $450,000 Higher Illabo Showground improvements including Motorsports area Illabo Showground Trust $178,266 Higher

JJRAC pool filters Junee Shire Council $110,000 Higher Laurie Daley Oval improvements Junee Sports Committee Inc $730,000 Higher Eurongilly Recreation Reserve improvements Eurongilly Hall committee $182,766 Medium

Illabo Tennis Courts and Clubhouse improvements Illabo Sporting Bodies Inc $197,984 Medium

Female Refuge Junee Community Centre $250,000 Medium Old Junee Hall improvements Old Junee Hall committee $152,000 Medium Eurongilly Hall improvements Eurongilly Hall committee $287,103 Lower Junee Showgrounds – Lord Pavillion Junee Showground Trust $185,000 Lower The application by the Council will need to list the projects in order of priority and a resolution to that effect is requested by this report. The NSW Government will assess the application and make a final determination on which projects are funded in Round 1 of the funding program. The outcome of Round 1 will allow the Council to consider how it approaches Round 2 funding in the following year of the program.


_____________________________________________________________________________________________________________________________________________________________ Page 19

CONSIDERATIONS

Policy

There is no specific Council Policy to guide this matter, however, the matter has been considered with reference to the NSW Government’s fund guidelines.

Risk Assessment

A multi-criteria assessment of the applications has been undertaken by Councillors to inform a decision on the priority order. The ultimate decision on the distribution of the available funding will be made by the NSW Government.

Individual projects will carry their own set of risk where some will be generic to all projects (eg. procurement risks) and others will be project specific. Council will undertake individual risk assessment and develop risk management plans for funded projects.

Financial

The projects will be fully funded by the NSW State Government in accordance with funding agreements. Financial risk will need to be dealt with in the funding agreements and/or project risk assessment.

Some projects will attract ongoing maintenance costs for which agreement on responsibility will need to be determined.

Connection with IPR

This funding program is very clearly connected to the Community Strategic Plan. The strategies from the CSP that resonate the most with the Stronger Country Communities Fund are:

Strategy Details of Strategy 1.3 Provide the right places, spaces and activities 2.1 Enable viable localities and villages 3.1 Plan for, develop and maintain the right assets and infrastructure 3.4 Promote our community as a place to visit and stay for longer 3.6 Grow our population throughout the Shire 7.1 Encourage an informed and involved community 7.3 Build on our sense of community 8.1 Build strong relationships and shared responsibilities

CONCLUSION

All projects will be included in the Council’s application to the NSW Government Stronger Country Communities Fund. The application needs to indicate the Council’s priority for each project.

JUNEE SHIRE COUNCIL

COMMITTEE REPORTS/MINUTES

ATHENIUM WORKING PARTY

MEETING MINUTES

1

Minutes Date 21 August 2017 Start Time: 2.40pm Finish Time: 3.50pm Location: Junee Shire Council Chambers

Meeting Purpose Working Party

Attendees David Koren, Grant Johnson, Maria Turner and Virginia Stewart

Apologies Neil Smith, James Davis, Pam Halliburton and Karen Clemson

Previous Minutes

Correspondence In

Out

Actions and Agreements

No Topic Discussion Resolution/Outcome By who

AGENDA ITEMS 1. Financial Position JSC - Presentation of YTD income and expenditure statements (attached). Report noted. JSC

2. List of Projects and MaintenanceWorks

1. Dress circle. FAT were informed that their cash contribution towardsthe works is $5,000.

An extension for funding may need to be requested.

FAT to invoice JSC for the cost of chairs – 80 @ $25 each - $2000.

2. Air Conditioning

Payment made by FAT.

Project completed.

FAT to supply invoice to JSC.

Part of Masterplan.

FAT

JSC

FAT

JSC & FAT



2

3. New kitchen 4. Disability access to upstairs area 5. Lighting 6. Completion of outside (neon lighting etc)

7. Dampness under stage area. Going to try whirlybirds to draw out moist

air from under the stage area.

8. Demountable – available from Community Centre. May be used as storage or kitchen facilities.

Part of Masterplan. Restrictions apply. Part of Masterplan. Part of Masterplan. Paul O’Brien. Wait for Master Plan to determine what is needed.

JSC & FAT JSC & FAT JSC & FAT JSC & FAT JSC JSC & FAT

3. Funding Opportunities • Stronger Communities Program – Dress Circle Works • NSW Heritage Grants – Athenium “Masterplan”

Successful Funding secured; project to commence in 2017.

JSC JSC

4. Increased Usage of Athenium JSC presented booking numbers which are steadily increasing.

Noted.

JSC

5. General Business • Piano. JSC to update their fees and charges and hire agreement to include a contribution towards the maintenance and upkeep of the piano.

• Unfinished cornices in Theatre – any scope to use maintenance money from budget?

• Water leaks over stage and front steps.

• JSC visit to Roxy Theatre in Leeton - invite FAT members.

• Role of caretaker raised.

Incorporated into Council’s Fees & Charges JSC to action repairs subject to cost. Leak over stage now repaired. JSC to further investigate front verandah leak. Ongoing consideration. Ongoing consideration.

JSC JSC JSC JSC JSC FAT



3

• Side curtains appear to be rotting. Barbara Manwaring was checking on warranty of material.

• Small ceiling areas need to have cornices finished. • Outside exterior lights – noted there is a switch on the main

switchboard that needs to remain on for these lights to work.

• Box guttering – ongoing issues. FAT to get Danny Logan to have another look.

• Disposal of upright piano – Maria to get signed letter from family for

approval to dispose.

• Garden upgrade. Maria asked if Councillor’s gardeners could be consulted on type of plants to be used.

• Security checks after hours – some doors not securely locked. Need to

re-emphasise through the Hire Agreement that all doors must be secured by leasees or bonds may not be forfeited.

• Water stain damage to stage curtains

• Water tank overflow - ongoing

Waiting on warranty check. David to check if it can be done in this year’s budget. FAT to check if the switch is on. JSC to contact electrician if still not working. Danny Logan to check guttering. Seek letter from family. Add to Masterplan. JSC to tighten up Hire Agreement to ensure users lock up correctly. Advice to be sought on how to repair. Part of broader stormwater issue onsite, JSC to investigate.

JSC FAT JSC JSC & FAT JSC JSC JSC JSC

Meeting closed at 3.50pm.

Next Meeting: Monday, 11 December 2017 @ 2.30pm. Venue: Junee Shire Council Chambers

BROADWAY MUSEUM WORKING PARTY

MEETING MINUTES

1

Minutes Date 21 August 2017 Start Time: 3/56pm Finish Time: 5.05pm Location Junee Shire Council Chambers

Meeting Purpose Working Party

Attendees David Koren, Grant Johnson, Cr Mark Cook, Maree Fitzgerald and Shirley Hart

Apologies Neil Smith, James Davis and Linda Calis

Previous Minutes

Correspondence In

Out

Actions and Agreements No Topic Discussion Resolution/Outcome By who

AGENDA ITEMS 1. Financial Position JSC - Presentation of YTD income and expenditure statements.

Report noted

JSC

2. List of Capital Items Review • External painting of building – waiting on finance. Downstairs windows and doors need repair and painting. Getting quote from Broadway Builders.

• Internal painting of building – waiting on finance.

3rd on Priority List 2nd on Priority List

JSC JSC


2


• Replacement of existing roofing iron, guttering, downpipes and flashing

that have deteriorated. Heritage Near Me grant application has been submitted – not yet determined. Still being considered.

• VIC desk – lots of cords etc. underneath –fire and OH&S issues. Wifi needs to be relocated. Speak to Bob Callow where things are up to.

• Other minor maintenance items – security system. Maybe install

“screamers”, false cameras and signs, new bars on back window. Grills have been made; waiting on Pickles to install. Six movement detectors and two screamers to be installed.

• Gutter guard on shed.

1st on Priority List JSC to investigate. Waiting on installation. JSC to investigate costs.

JSC JSC JSC JSC

3. Broadway Museum Visitor Numbers

JSC presented statistical report. Report noted.

JSC

4. Other Business • Solar panels

• Back fire stairs unusable – no exit. Noted that stairs are usable.

• Powerpoints in main room need to be lowered so staff can access them without having to climb a ladder.

• David advised JDHS that $17,217.20 is being held in Trust.

• Garden beds at back of Museum need cleaning up and planting with low maintenance shrubs etc.

JSC investigating. JSC to do audit of building. Waiting on two quotes to come back in. Shirley to check with GEO if they are able to help out.

JSC JSC JSC JDHS


3


• Development Application to be tidied up and submitted.

Maree working on this.

JDHS

Meeting closed at 4.30pm.

Next Meeting: Monday, 11 December 2017 @ 4.00pm Venue: Junee Shire Council Chambers

MINUTES OF JUNEE SHIRE COUNCIL INTERNAL AUDIT COMMITTEE MEETING

HELD 3.00PM THURSDAY, 7 SEPTEMBER 2017 IN THE COUNCIL CHAMBERS

Committee Members:

Mr T Donoghue (Chairman, Coolamon Shire Council), Mrs C Armstrong (Coolamon Shire Council), Cr R Callow and Cr N Smith Staff:

Mr J Davis, Mrs S Sweeney and Mr I Roberts (Internal Auditor) The meeting opened at 3.00pm.

_______________________________________________________ Apologies: Mr Keith White Agenda Items 1. Fraud Risk Policy and Assessment Report RESOLVED on the motion of Mrs C Armstrong seconded Cr R Callow that: a) The Internal Audit Committee endorse the Fraud Control Plan and that the Plan be referred

to the Council with a recommendation that it be adopted.

b) The Internal Audit Committee endorses the Fraud Risk Assessment and that it be presented to the Council in Committee.

c) That the Fraud Control framework recommendations, being of an operational nature, be

completed by the executive management team in accordance with agreed timeframes. 2. Next Audit – Policy Audit Methodology RESOLVED on the motion of Mrs C Armstrong seconded Cr R Callow that That the policy audit methodology be actioned by the Internal Auditor with a report and recommendations being provided to the next Internal Audit Committee meeting.

3. Notifications of: • Incidents of Fraud – no incidents to report. • NSW Ombudsman Requests – no incidents to report. • ICAC Enquiries involving Junee Shire Council – no incidents to report. 4. Other Business • The Chairperson, Mr Donoghue, advised that Temora Shire Council were successful

in their Innovation Grant Funding application for $190,000 to be used to design and develop an electronic portal for Internal Audit Committees. Once up and running, the portal may be used as a template to support internal auditing processes at other Councils.

• An Internal Audit Alliance Meeting between the three Councils is scheduled for late September/early October.

• Implementation Plan for Fraud Control report. Mr Roberts to report back to

Internal Audit Committee once completed. 5. Next Meeting The next meeting of the Internal Audit Committee to be held on 2 or 3 November 2017.

The meeting closed at 3.30pm.

*******

Minutes of the Junee Junction Recreation & Aquatic Centre – Section 355 Committee Held 13 September 2017 Page 1 of 1

MINUTES OF THE JUNEE JUNCTION RECREATION & AQUATIC CENTRE SECTION 355 COMMITTEE MEETING

HELD WEDNESDAY, 13 SEPTEMBER 2017 IN THE COUNCIL CHAMBERS ___________________________________________________________________________________

The meeting commenced at 4.00pm. Present: Cr Martin Holmes, Cr Kerri Walker, Margaret Chisholm, Grant Johnson and David

Koren 1. Apologies: Tony Butt and James Davis 2. Confirmation of Minutes

It was resolved on the motion of Marg Chisholm and David Koren that the Minutes of the meeting, held 14 June 2017, be confirmed. 3. Matters arising out of the Minutes It was noted that there are no directional signs in town leading visitors to the Recreation Centre. As part of the Spring Promotion, the Centre will be holding Junee’s Ultimate Ninja event. This will be held on 21 October 2017 with CanAssist being a major beneficiary. 4. Operations Report It was resolved on the motion of Cr Martin Holmes and Marg Chisholm that the Operations Report be received and noted. 5. General Business Marg stated that the position of the gear change on the new spin bikes in the RPM room are not easy to change but liked the new colours. David is looking into getting new monitors for the bikes which have more functions. Marg asked who is in charge of the Centre when David is not there as she witnessed people throwing basketballs around the Stadium which could have caused harm to people walking to the RPM room or the Stadium itself and noted that she only saw young people on duty at the time. David responded that there is always a Duty Manager when he is not on site and on duty himself. Kerri advised that Aussie Hoops finishes at the end of this school term but they are hoping to extend into next term as it has been a popular event with up to 40 kids participating. An adult’s competition looks like commencing in October with the possibility of an Under 16s competition also starting. Grant advised that the Council is currently looking at their Committee structure which may affect the Junee Junction Recreation Centre 355 Committee. A decision will be made regarding this at the Ordinary Council meeting to be held on 19 September 2017. Martin noted that Marg and Tony Butt have served on this Committee for 14 years.

The meeting closed at 4.50pm.

JJRAC – Yearly visits

48,208

53,508

55,553

7,121

0 10,000 20,000 30,000 40,000 50,000 60,000

TOTAL VISITS 2014/2015




JJRAC – Yearly breakdown of visits by type

VISITS 2014/2015 VISITS 2015/2016 VISITS 2016/2017 VISITS 2017/2018 (to 31 Aug)

19,146 20,007

20,686

3,517

25,689

29,163 28,384

1,912 2,537

3,089 2,451

801 836 498 891

134 0 751 1,118

212 0 0

2,023

545

Fitness Swim Stadium Creche LTS 24/7

JUNEE SHIRE COUNCIL

NOTICE OF MOTION

J:\Council Meetings\2017\19 September 2017\Notice of Motion - September 2017.doc Page 1

NOTICE OF MOTION

FROM COUNCILLOR P HALLIBURTON

A Motion has been received from Cr P Halliburton and seconded by Cr M Austin:

That we actively approach the Hon Michael McCormack, the Hon Darren Chester and ARTC-Inland Rail to ascertain where and when they are contemplating replacing the Kemp Street Bridge over the railway line.

Staff Comment:

Staff provided an update to Councillors at the August Council meeting on this matter. The ARTC have been provided with information that Councillors have provided regarding the Kemp Street Bridge and other inland rail matters.

The Melbourne to Brisbane Inland railway is of National Priority. It spans some 1700km with construction to be completed by 2025 and is supported by the Federal Government allocation of $9.3 billion across the forward estimates.

The Council is in routine contact with ARTC representatives regarding issues that impact the Junee Council Local Government Area. They have already provided an update to Council on the progress of the Kemp Street Bridge and provided a commitment to ongoing consultation regarding this matter as the package of work in terms of survey and design options are completed. Once that information is available, Councillors will be consulted on the matter.

The ARTC Inland Rail website provides information on the progress of the 13 sections of construction work for the projects entire length. The Albury to Illabo section indicated it is still in the project feasibility stage. The link to information is https://inlandrail.artc.com.au/A2I

https://inlandrail.artc.com.au/A2I

JUNEE SHIRE COUNCIL

QUESTIONS ON NOTICE

J:\Council Meetings\2017\19 September 2017\Questions on Notice - Cr Holmes - September 2017.doc Page 1

QUESTIONS ON NOTICE FROM COUNCILLOR M HOLMES

Referred to Council’s Meeting of 19 September 2017

Question Answer

1. Could I have full inspection report on thecondition of the playing fields at Burns ParkNo 1 and No 2 and Laurie Daley Oval afterthe recent schoolboys football carnival?

2. If any repairs are required, what are therepairs needed?

3. If any repairs are required, what is theapproximate cost?

1. Inspections by the Council’s Parks andGardens staff were undertaken following theSchoolboys Carnival. The inspectionsrevealed that Field 1 had received a higherproportion of use during the carnival.

The surface on both ovals was generally in asatisfactory condition; the evenness of thesurface had not suffered any deteriorationbeyond what would ordinarily beexperienced from any regular use; grasscoverage was still adequate despite theincrease in mud which was largely cosmetic.

One impact that was noted was that some ofthe thatch had been loosened and/orremoved which, again creating a cosmeticissue, overall had a neutral to positive impactin the longer term.

2. No repairs were needed.

3. No repairs were required.

JUNEE SHIRE COUNCIL

INFORMATION BOOKLET

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JUNEE SHIRE COUNCIL

INFORMATION BOOKLET

ORDINARY MEETING TUESDAY, 19 SEPTEMBER 2017

1[GM] COUNCILLOR DELEGATE MEETINGS

2[WSRM] WORKERS’ COMPENSATION/REHABILITATION

3[LOIC] LIBRARY

4[DES] WORKS PROGRAM

5[DES] SEWERAGE SYSTEM

6[DDES] SOLID WASTE REPORT

7[EO] NOXIOUS WEEDS

8[DDES] S.149 CERTIFICATES

9[DDES] DEVELOPMENT/COMPLYING DEVELOPMENT DETERMINATIONS

10[DDES] HEALTH, BUILDING, PLANNING AND ENVIRONMENTAL INSPECTIONS

11[BSO] COMMUNITY AND RECREATION

12[FA] CUSTOMER SERVICE REQUESTS SUMMARY

*******

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1[GM] COUNCILLOR DELEGATE MEETINGS

Notification of Council Committee meetings or community meetings for which Councillors may be attending.

Council Committee Meetings

Attendee Council Committee Meeting Date Cr M Cook Broadway Museum Working Party 11 December 2017 Cr Matt Austin Athenium Working Party 11 December 2017

Cr M Cook Traffic Committee (Technical Committee) TBA

Delegates Meetings

Attendee Delegate Meeting Date Cr R Callow Goldenfields Water County Council 26 October 2017 Cr P Halliburton Riverina Regional Library 8 November 2017

Cr D Carter Riverina Zone, Rural Fire Service Liaison Committee TBA

Cr D Carter Riverina Zone, Rural Fire Service Bushfire Management Committee 19 October 2017

Community Organisation Meetings

Delegate/Attendee Meeting Date Councillors Old Junee Progress Association 4 October 2017 Councillors Bethungra On The Up Committee TBA

2[WSRM] WORKERS’ COMPENSATION/REHABILITATION

There was one new claim for the month of August 2017.

3[LOIC] LIBRARY

Date Group/Activity Presenter 1.8.2017 Tuesday Storytime Margaret Kanaley 8.8.2017 Tuesday Storytime Margaret Kanaley 10.8.2017 Goodstart Early Learning Margaret Kanaley 15.8.2017 Tuesday Storytime Margaret Kanaley 17.8.2017 Goodstart Early Learning Kim Richards 22.8.2017 Tuesday Storytime Margaret Kanaley 24.8.2017 Goodstart Early Learning Kim Richards 29.8.2017 Tuesday Storytime Kim Richards 31.8.2017 Goodstart Early Learning Kim Richards

• Back by popular demand, the library held a Wrap with Love Knit In for the enthusiasticknitters of Junee on Friday, 4 August 2017. Seven knitters came along to sit and chat whileenjoying a free morning tea provided by the library.

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• On Monday, 21 August to celebrate CBCA Book Week, Sharon Smith from RiverinaRegional Library partnered with Saint Joseph’s School to visit Cooinda Court and presentStoryplays. The 25 students entertained an audience of 18 seniors with a play-likepresentation of the book The Last Egg.

• The Film Club on Friday, 18 August attracted an audience of seven. Members whoattended enjoyed watching the film and having a discussion afterwards. The library offersthis event to anyone who wishes to participate and provides a free morning tea.

• Conversation Exchange took place only twice this month on the 2 and 30 of August andInternet Help was provided twice on the 16 and 30 of August.

July Statistics

Computer logins 1-31 August 2017

Wifi connections 1-31 August 2017

Traffic per day report

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Upcoming Business September October Activity 5, 12, 19 & 26 10, 17 & 24 Tuesday Story-time 7, 14, 21 & 28 12, 19 & 26 Goodstart Early Learning Storytime 6, 13, 20 & 27 4, 11, 18 & 25 Internet Help 6, 13, 20 & 27 4, 11, 18 & 28 Conversation Exchange (Learning English) 14 Reading Buddies for Reading Hour 15 20 Film Club at10:00am 23 Augmented Colouring in 26 Kids school holiday movie 28 Salt Clay Making for Seniors (10:30am) & Kids (1:30pm)

3 Kids school holiday movie 5 Teen Scavenger Hunt (holiday activity) 10 An afternoon of 3D printing

4[DES] WORKS PROGRAM

SR78 Olympic Highway

Guidepost and pothole maintenance is ongoing.

SR57 Goldfields Way

Heavy patching has been completed along with sealing and pothole repairs.

Rural Sealed Roads

Pothole repairs and guidepost maintenance is ongoing. A causeway on Junee Reefs Road has been repaired and sealed.

Rural Unsealed Roads

Maintenance grading has been completed on Waterworks Road and Ivor Road. Panuara Lane has been resheeted and graded.

MR243 Gundagai Road

The Wantiool Road intersection is still ongoing.

Junee Township

Pothole repairs and guidepost maintenance is ongoing.

General

Customer Private Work Carried Out John Fowler Excavator hire Lindsey Makeham Supply gravel Peter Cowled Supply gravel Leigh Sheather Supply gravel

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Customer Private Work Carried Out Gundagai Construction Supply diesel Ian Friend Excavator hire Leo Herbert Supply gravel Pam Halliburton Grade driveway CWB Contracting Supply gravel John Day Supply gravel and grade driveway Anthony Lehmann Excavator Hire Hart Bros Seeds Supply gravel Jordan Walker Grade driveway Tim Gustowski Supply pine boards Fred Commins Supply gravel Frank Vincent Supply water Chris’s Body Works Repair to trailer Lucas Road Seal Supply of emulsion

Parks and Gardens

General

Garden and grounds maintenance has been carried out on all parks and gardens, cemeteries, rest areas and sporting fields within the township of Junee and surrounding villages.

Sporting Fields

Burns Park: • Mowing

Laurie Daley Oval: • Mowing

Parks and Gardens:

• Mowing/weeding• Pruning

Rest Areas

Wallacetown: • Mowing and edging• Vegetation maintenance• Weed spraying

Illabo: • Mowing and edging• Vegetation maintenance

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Bethungra: • Mowing• Weed spraying

Drains and Gutters

• Cleaning of drainage structures• Cleaning of V drains• Gutter cleaning and edging

Street Trees

• Pruning

Cemeteries

• Lawn, Monumental and Rural:• General maintenance including mowing and edging

There were four grave sites prepared for burial in Junee cemeteries during the month of August 2017.

Town Streets

• Mowing of roadside verges, nature strips and open areas.• Gutter cleaning• Green waste removal

Bike Path

• Edging• Mowing

5[DES] SEWERAGE SYSTEM

Over the month of August there were four chokes in the services and one choke in the mains. The public toilets were blocked at Bethungra (contract plumber) and Illabo (Council staff); both plunged clear.

During the Schoolboys Football Carnival, Council staff cleared one toilet blockage at Loftus Oval. Another blockage at the old women’s toilet block near the entrance to Laurie Daley Oval affected the whole block and required jetting post-carnival. There is ground water infiltrating the system here and requires repair.

Inflow to the treatment plants totalled 53 ML. (adjusted) with 1 ML being reused. Final effluent discharged totalled 64 ML.

An intermittent fault at the Old Works flow recorder continues. A replacement for the unit is not available (installed 1993) and a current design unit requires new cables from the switch room to the inlet works. With the new STP construction commencing shortly, I hesitate to replace this unit. In the interim, I have split the flows equally between the Old Works and Pasveer, doubling the Pasveer’s flow record. Both Treatment Plants are producing satisfactory effluent.

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6[DDES] SOLID WASTE REPORT

Junee Transfer Station

The Junee Transfer Station is functioning well with no issues or incidents at the site.

Rural Transfer Stations

All rural transfer stations were inspected on 14 September 2017 and found to be in a satisfactory condition.

7[EO] NOXIOUS WEEDS

• WAP Funding. The Minister has released details of funding to the Regions. At this time,details of individual LCA allocations have not been finalised. The WAP Executive are stilldiscussing the impact of the LLS becoming part of the WAP process with their BiosecurityManagers. Hoping to have allocation details within the month.

• Mapping of high risk pathways has been progressing allowing better capture of data for theBIS. Discussions being held to effect some changes or additions to the program that maybetter record and show activities.

• Further control of African Boxthorn has been carried out. High risk pathways have andare constantly being inspected for new incursions

• The new Biosecurity Act is now in force; working through the issues involved in the newwork flow and enforcement procedure.

• WAP targets are on track for the reporting period

8[DDES] S.149 CERTIFICATES Average Processing time (Working Days) for last 10 Certificates 2 days

9[DDES] DEVELOPMENT/COMPLYING DEVELOPMENT DETERMINATIONS

DA/CDC No. Development Address Date

Approved

10/2015/21 New Garage and New Carport Modification

15 Commins Street, Junee 23/08/2017

10/2016/31 Alteration/Additions to Existing Dwelling Modification

26 Goulburn Street, Junee 16/08/2017

10/2017/27 Demolition of Existing Shed, Community Title Subdivision and Multi-Unit Development

7-11 Hill Street, Junee 15/08/2017

10/2017/29 Alteration/Additions to Existing Dwelling and Shed 65 Prince Street, Junee 11/08/2017

10/2017/30 New Toilet/Amenities Block 14 Illabo Showground Road, Illabo 28/08/2017

15/2017/39 New Dwelling 4 Taylor Street, Junee 3/08/2017

15/2017/40 New Garden Shed 54 Marquis Street, Junee 3/08/2017

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DA/CDC No. Development Address Date

Approved 15/2017/41 New Shed 7 Anzac Avenue, Junee 4/08/2017

10[DDES] HEALTH, BUILDING, PLANNING AND ENVIRONMENTAL INSPECTIONS

100 health, building, planning and environmental inspections were carried out during the month of August 2017.

11[BSO] COMMUNITY AND RECREATION

1. Junee Junction Recreation and Aquatic Centre

a) JJRAC Statistics to 31 August 2017

The following tables summarise the attendance and membership statistics at JJRAC as at 31August 2017.

Table 1: Total Attendances by Month for 2014/15, 2015/16, 2016/17 and 2017/18

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Table 2: Total Attendances by Month by Type of Visit

Table 3: Membership Numbers by Type

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Table 4: Comparison of Month by Month Membership Numbers

Table 5: Comparison of Visits by Year (as at end of Aug 2017)

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Internet Statistics

JJRAC are now able to monitor website usage data. The following statistics were recorded:

MONTH Total Views

No. of people who looked at JJRAC website

via Google Search

No. of people who looked at

JJRAC website via

Google Maps

No. of people who

found JJRAC’s phone

number on Google

No. of people who asked for directions to

JJRAC through Google

Feb 2017 1095 565 530 61 42

Mar 2017 1147 695 452 45 15

Apr 2017 804 466 338 23 14

May 2017 910 353 557 21 33

Jun 2017 671 336 335 29 20

Jul 2017 974 407 567 39 14

Aug 2017 1072 427 645 42 27

b) Other Operational Items at JJRAC

i. Spring Promotion – Each year, around this time, JJRAC commences a promotionalcampaign to encourage new members to join the Centre. It’s also an opportune timeto encourage old members to re-join after the winter, particularly the swim onlymembers. It is traditionally the biggest promotion of the year, producing the bestresults in membership increases for the Centre. Promotional material will bedistributed in the early weeks of September with the campaign officially commencingon Monday, 25 September. The campaign will include the following:

• The highlight of the campaign will be an event held on 21 October featuring ateam challenge through an “obstacle course” at the Centre.

• $50 joining waived for new members who sign up in the promotional period.• Four free sessions with JJRAC Personal Trainer for new members.• Two weeks free access for non-members to come and try fitness classes.• An event promoting pool access and usage for kids.• The introduction of a basketball competition (organised by Junee Basketball

Association) will coincide with the spring promotion.• Introduction of “come and try” days/evenings for two new sports, most likely

table tennis and badminton.

2. Community Development

Youth Program

a) Programming for the upcoming September/October school holiday program is complete. Avery full program of six activities/events will include the ever popular Movie bus trip, an

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outdoor movie night @ Eurongilly, Archery Tag, a Poetry Slam workshop run by Eastern Riverina Arts, a Laser Tag trip and an RSA and “Drones Essential” course, as a part of the Upskilling It program.

b) Two sessions of a Mindfulness Workshop will be undertaken by six year 12 students thismonth in preparation for their HSC exams. The workshop coordinator recently ran asession at the Take Charge Leadership forum in Wagga and was well received.

c) Nicole and Ben attended the Take Charge Forum on the 31 August at CSU. Junee had sixstudents representing the shire from Junee High school. Ben was well received and hisZUU workshops were a huge success. A big thankyou and congratulations to Ben onrunning three of these sessions on the day with around 86 students in each.

d) Nicole, in conjunction with Scott Frazer from the High School, is currently in the processof organising BATYR, a mental health awareness company, attend Junee High School toconduct a full day workshop with years 9-12. This will most likely occur at the beginning ofTerm 1 2018.

e) We currently have four more courses organised for the remainder of 2017 as a part of theUp-Skillin It program. The next courses to be run will be a Responsible Service of Alcohol(RSA) course and a Drones Essential course, both being run in the upcoming schoolholidays. The RSA course is nearly fully booked which is a great result. We also have an AgSkills Course and Responsible Conduct of Gambling (RCG) course organised for themiddle of Term 4.

Athenium Theatre

a. The Dress Circle Project event was a great success. There were over 110 people inattendance, with representatives from a wide range of volunteer groups and families whowere previously connected the running of the Athenium. The Kapooka Army Band was ahit, as was the black and white film. Guests were treated to lovely food, music and plentyof conversation. Feedback about the event has been that everyone had a fantastic time andthat it was great to see the Theatre in all its glory.

b. Athenium Bookings:

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Visitor Information Centre - Statistics

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12[FA] CUSTOMER SERVICE REQUESTS SUMMARY – AUGUST 2017

James Davis General Manager

JUNEE SHIRE COUNCIL€¦ · 01.08.17 RESOLVED. on the motion of P HalliburtonCr seconded Cr R...

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