June 8, 2005

Briefing on the 2005 National Conference on Volunteering and Service and the AmeriCorps Grantee Meeting

Washington DC Convention Center

August 4-6, 2005 (not including pre-conference)

June 8, 2005

2005 National Conference Basics2005 Theme: Serve Communities * Solve Problems * Strengthen America

Overall Pre-conference Activities (Mon-Wed, Aug. 1-3): YesAmbassador Training Points of Light Youth Leadership Institute VCNN Council meetings Employee Volunteer Training sessions AmeriCorps VISTA National sponsor meeting AmeriCorps Grantee Staff Training State Commissioner Training Connect America Council Meeting Second Annual International Roundtable Second Annual National Faith and Community Service Institute CNCS Peer Review Certification Other Volunteer Center Training Government Volunteer Program Training

June 8, 2005

Wednesday, August 3 for AmeriCorps Grantees specifically Grantee Staff training has a committee made up of your peers. Two conference calls to give feedback to agenda, June 9, 2-3 and June, 10 11-noon There are beginning, intermediate, and advanced sessions and a fiscal track Five sessions per four workshop blocks – total 20 sessions, topics include: Beginning eGrants, Intermediate eGrants, Performance measurement, CNCS 101, Program

Management: “Starting and Staying Strong,” Administrative Standards, Working the GARP process, Monitoring and Coaching for High Performing Programs, Performance Measurement: Beyond the Basics, Establishing Innovative partnership within your community, Member and Volunteer Development, Seminar (two workshop blocks): Professional Development on the Job, Seminar (two workshop blocks): Management coaching for nonprofit leaders, A Year in the Life of a PO, A Year in the Life of a TO, CNCS GARP Overview, Fiscal Issues for Non-fiscal staff, Fiscal Management: Beyond the Basics, Meeting the Match, and Audit Issues

There is also a commissioner training with one session each per four workshop blocks (Dave Bell from WV commission and ASC board is planning)

AmeriCorps Leadership meeting from 4:00-5:30 Opening Reception for Grantee meeting 6:00-7:30 (David Lauren from Ralph Lauren and

Congressional Caucus?) ASC dinner from 8:00-10:00 Separate registration letter with all of these activities listed coming out middle of June

June 8, 2005

2005 National Conference BasicsConference Program, Thurs-Sat., Aug. 4-6)

3 General Sessions (Opening and 2 Luncheons) Cokie Roberts, Bob Woodson, David Lauren, and Mark Victor

Hansen (still waiting on others) 120 + workshop sessions

Topics, presenters, and descriptions available on-line at www.volunteeringandservice.org along with “conference planner”

Volunteer Management Track 6 introductory-level workshops on such topics as developing

volunteer positions and recruiting volunteers 8 intermediate-level workshops on such topics as volunteer

management, planning, and trends in volunteering 8 advanced-level workshops on such topics as volunteer

management systems, professional volunteer management CEUs for individuals who register for track through American

Humanics Pre- and post-assessment of learning outcomes

June 8, 2005

2005 National Conference Basics

Conference Program (cont.) 6 Forums (Town Hall Meetings)

Panel on “What Funders Look For” and Responding to RFPs Forum on Youth and Volunteering Research Study (joint

research sponsored by POLF and CNCS with the Census Bureau)

Family Volunteering Forum: Sponsored by Disney 50+ Volunteering in a New Age: Innovative Pathways for

Organizations and Volunteer Managers (part of the White House Conference on Aging)

Serving the Common Good: Ethical and Effective Practice in Non-Profit Organizations (Independent Sector)

“Better Together” (Coordinated by leadership of Volunteer Centers and AmeriCorps)

June 8, 2005

Thursday, August 4 for AmeriCorps Grantees specifically 7:30-9:00 a.m. special meetings (Direct grantees, standards group,

New EDs and Mentors, Data group?) 9:30-11:30 Opening session of the conference with Cokie Roberts

and Bob Woodson Noon-1:30 possibly CNCS strategic plan input session? Other

special meetings? 2:00-5:30 AC Grantee meeting (all Grantees together in one room)

topics include: Implementing Rulemaking, Nuts and bolts of 2005 NOFA, Follow-up on Customer service, Cross-stream training, Update on eGrants, report out from Data Group?, Planning the rest of your conference, Update on appropriations?

6:30 Conference special event at Museum of Natural History

June 8, 2005

Friday, August 5 for AmeriCorps Grantees specifically 7:00 am Fun Run, stretching, and program as part of the conference service project

and the “President’s Active Lifestyle Program” with the Kennedy Recreation Center in the Shaw neighborhood (Darryl Green from the Redskins, other sports figures, and possibly Sec. Leavitt in attendance)

9:00-10:30 Concurrent sessions including “Sharing best practices: AmeriCorps models that work.” Forum on “Better Together” with Volunteer Centers and AmeriCorps

11:00-noon Free in the Exhibit Hall – hands-on demos of eGrants Noon-1:30 Corporate Awards Luncheon. David Lauren speaking and being intro’ed

by AC member. CNCS giving a corporate award. 2:00-5:30 Afternoon concurrent sessions including: AmeriCorps Longitudinal Study,

AmeriCorps Alums, How State Commissions Can Reach Out to Faith-based and Grass-roots organizations, managing spontaneous volunteers in Disaster, and several sustainability sessions, and Forums on Engaging Baby-boomers and Forum on Ethical and effective practice in non-profit organizations with the Independent Sector (this is following up on the legislation through the Senate Finance Committee)

6:30 - Networking receptions. Right now New Mexico is the only “official state reception” but others are brewing

June 8, 2005

Saturday, August 6 for AmeriCorps Grantees specifically 8:00-9:30 Concurrent sessions including some of the

previous ones mentioned and a Forum on findings from the Census Bureau’s study on youth and volunteering

10:00-11:30 Closing session of AC Grantee meeting – “Communities of Practice” an experiential exercise using Implementing Rulemaking as the subject matter.

Noon-1:30 Closing session with speaker Mark Vistor Hansen (original author of Chicken Soup for the Soul) and possibly Colin Powell, Sec. Leavitt, or other administration official. We will give out CNCS Spirit of Service awards here.

June 8, 2005

What we need from the AC staff…

Is this conference and the pre-conference day on your calendar?

Are these the right sessions? Have we covered all the needs/ideas you had previously identified?

Where do you want to be involved? Let Charles know. What are your overall concerns or suggestions to

strengthen the overall grantee meeting?