June 2010 ANSI 4010 Revision 002 - iconnect-corp.com EDI Guide 06... · June 2010 ANSI 4010...

Staples Supplier

Electronic Data Interchange Implementation Guide

June 2010

ANSI 4010

Revision 002.13

Staples Supplier EDI Implementation Guide ANSI 4010 Revision 002.13 Updated June 2010

StaplesEDI.doc

Staples Supplier EDI Implementation Guide Table of Contents

GETTING STARTED WITH STAPLES ......................................................................................................................................3 VAN (Value Added Network).......................................................................................................................................................3 850 Purchase Order Implementation ......................................................................................................................................3 Data Integrity...................................................................................................................................................................................3 Parallel Test.......................................................................................................................................................................................4 Move to Production.........................................................................................................................................................................4 Functional Acknowledgment .......................................................................................................................................................4 EDI Send/Receive IDs...................................................................................................................................................................4 Document Types and Versions ..................................................................................................................................................4 Staples Van Communication Schedule ...................................................................................................................................5 Additional EDI Transactions ........................................................................................................................................................5 Transaction Sets Currently In Use At Staples But Not Included In This Guide.......................................................5 Interconnect Network Listing .....................................................................................................................................................5 Costs Associated with Electronic Transmission ...................................................................................................................6 Staples Non-Disclosure Form .....................................................................................................................................................6 Staples ASN Creation Rules ........................................................................................................................................................7 Important Names And Numbers ...............................................................................................................................................8 Trading Partner Specifications .................................................................................................................................................10 Staples Purchase Order Implementation Milestones.......................................................................................................12

Staples EDI Transaction Sets.................................................................................................................................................13 Staples ISA and GS Segments ................................................................................................................................................13 Outbound 850 Purchase Order ................................................................................................................................................15 Inbound 810 Invoice ...................................................................................................................................................................29 Outbound 852 Product Activity Data .....................................................................................................................................41 Inbound 856 Advance Shipment Notification – Standard Carton ..............................................................................46 Inbound 856 Advance Shipment Notification - Pick and Pack .....................................................................................59 Outbound 816 Organizational Relationship Segment (Store / Warehouse updates) .........................................72 Outbound 824 Application Advice...........................................................................................................................................78 Outbound 812 Credit / Debit Adjustment ...........................................................................................................................83 Outbound 860 Purchase Order Change................................................................................................................................96 Outbound 820 Remittance Advice ........................................................................................................................................103 Notice to Vendors regarding Purchase Order Transmissions .....................................................................................109 Staples, Inc. Non-Disclosure Agreement ...........................................................................................................................110


StaplesEDI.doc

GETTING STARTED WITH STAPLES

VAN (Value Added Network)

Staples uses the Sterling:COMMERCE(ORDERNET) network. Interconnect capability exists for most other major VAN's.

850 Purchase Order Implementation

We will assist you in the initial setup and connectivity testing associated with the receipt of the Staples electronic purchase order. Testing of successful connect, pickup and acknowledgment will certify that parallel testing can begin between your company and Staples.

If you are not a Sterling Software COMMERCE network customer and need to exchange EDI documents via an interconnect, please contact your NETWORK service provider to arrange the interconnection.

Data Integrity

A listing will be provided to you of all SKUs purchased by Staples. For each SKU listed, the following information will be reported:

• Staples SKU • Product Description • Vendor Model Number • UPC Code • Unit Cost • Case Pack (number of selling units per case) • Case Cost

This list must be reviewed for errors. Corrections should be communicated directly to Bob Canavan (Voice: 508-253-8198; Fax: 508-253-4010) here at Staples. All corrections should be endorsed on the original report. Receipt and processing of corrections by Staples is a prerequisite to moving to a production mode.


StaplesEDI.doc

Parallel Test

Purchase Order tests will be sent in parallel. This means that the orders will continue to be faxed and that data on the EDI order must match the corresponding data on the Fax original.

As part of the verification process the supplier is expected to confirm that there are no discrepancies between the EDI and the fax versions (Note that the EDI version by design contains less data than the fax version).

The test period will be mutually defined, based in part on the number and frequency of orders. Normally Staples looks to discontinue all paper following three error free transmissions.

Move to Production

Timing determined by Staples to correspond to end of parallel testing. All purchase orders will be transmitted via EDI - with no paper copy sent to supplier.

Functional Acknowledgment

Staples requires a 997 Functional Acknowledgment for each functional group (i.e., group of purchase orders) transmitted. If a Functional Acknowledgment has not been received by Staples within 24 hours of transmission you will be contacted by your Staples EDI Analyst.

EDI Send/Receive IDs

Staples ID's for initial testing will be assigned by Staples as part of setup procedures for connectivity verification. Staples ID will remain the same in most cases. Moving into a parallel test stage will occur when a Staples EDI analyst has contacted you to move to parallel.

Staples ID's are specified on the ISA specification page found elsewhere in this guideline.

Document Types and Versions

Staples currently supports release 4010 of the ANSI X12 Standards for all transaction sets. In the future, as we migrate to newer releases, we will support the previous release for up to six months. The responsibility will be with the trading partner to upgrade versions when required.


StaplesEDI.doc

Staples Van Communication Schedule SEND & RECEIVE

Staples communication sessions run on a 30 minute schedule twenty-four hours a day.

Additional EDI Transactions

For information regarding implementation procedures for the EDI transaction sets supported by Staples please call one of the EDI contact persons identified in this guide. Any one of us will be glad to answer any questions you might have.

Staples is developing a growing number of transaction sets which will be available in the future. If you are interested in discussing a transaction set not mentioned in this implementation guide, please contact us.

Transaction Sets Currently In Use At Staples But Not Included In This Guide

There are transaction sets in use by Staples which are not included in this Guide due to the limited audience. We are prepared to discuss usage and if appropriate to provide formats upon request.

Interconnect Network Listing

EDI Networks that Interconnect to the Sterling COMMERCE network:

• IBM Global Services • General Electric • Harbinger • TransSettlements • AT&T • Harbinger • ECS • BT • Tymnet • Kleinschmidt

If your Value Added Network (VAN) is not listed above, check with your VAN to see if an interconnect has recently been put in operation


StaplesEDI.doc

Costs Associated with Electronic Transmission

With the exception of the 852, each partner is responsible for the costs associated with their particular van agreement. An example of how this typically works is as follows:

Supplier Mailbox on Supplier Van Supplier pays Supplier sends to Staples Mailbox on Staples' Van Supplier pays

Supplier receives from own Mailbox on Supplier Van Supplier pays

Any interconnect charges on Supplier Van Supplier pays Staples Mailbox on Staples' Van Staples pays Staples sends to Supplier Mailbox on Supplier Van Staples pays

Staples receives from own Mailbox on Staples' Van Staples pays

Any interconnect charges on Staples' Van Staples pays Any interconnect charges on Staples' Van Staples pays

Trading Partners are expected to assume all costs associated with the receipt of the 852 Product Activity transaction set from Staples. In order to receive either or both of these transaction sets you will need to sign a Reverse Billing Agreement (RBA) with Sterling Commerce and a Non-disclosure Agreement with Staples.

Staples Non-Disclosure Form

Prior to participation in any programs which include the electronic transmission of sensitive information (e.g., sales, forecast) your company will be required to sign a non-disclosure form.


StaplesEDI.doc

Staples ASN Creation Rules

Single Stop Delivery

= 1 ASN Document = 1 Bill of Lading Document

May have multiple purchase orders and skus

MultiStop Delivery

= 2 or more ASN Documents = 1 Master Bill of Lading

= 2 or more Sub Bills of Lading May have multiple purchase orders and skus

Small Package Delivery to Staples Location

= 1 ASN Document per group shipment = May contain multiple packages

= Must contain UCC128 small package label May have multiple purchase orders and skus

Business Rules

1. Staples supports the standard carton and pick and pack structures of the ASN. Please contact your Staples EDI Analyst for any questions or issues regarding the ASN structure.

2. An ASN is created for each physical shipment. 3. ASN Shipment ID must be unique on each ASN created. 4. ASN may contain only one shipment level. 5. Bill of Lading Number on ASN must be the same Bill of Lading number on paperwork

received at Staples Location. For LTL shipments the Carrier Pro Number is a required field on the ASN. For small package shipments the Package Tracking Number will be used in place of the Carrier Pro Number.

6. ASN must contain only one ship-to location. 7. ASN must be created and transmitted when the doors are sealed on the truck. 8. ASN must arrive before the physical goods arrive at the Staples Location.

ASN's not received by Staples before the truck arrives at the Staples Location will be considered LATE and penalties may be incurred.


StaplesEDI.doc

9. Quantity on the ASN must be the shipped quantity, not the original ordered quantity. 10.Valid Case Pack Quantity, Unit of Measure, and Shipped Quantity are required and must

match what is physically loaded on the truck. 11.Staples Retail order quantities should always reflect full cases. 12.Packing Slip and ASN must match 13.For Shippers and Displays, the ASN should be created using the same SKUs on the

original purchase order. DO NOT SEND internally assigned display number(s). 14.The 824 Transaction Set is a required document associated with the ASN. This document

will provide a list of errors encountered while processing the ASN document. Please see the 824 Transaction Set specification for a list of detailed errors. Penalties may be incurred as a result of these errors.

Important Names And Numbers

EDI Contacts At Staples

Sr Analyst Technical

Lynne Ranallo 508-253-3250 [email protected]

EDI Analyst Bryan Harger 303-664-3112 [email protected]

Staples EDI Fax 508-253-0070

Data Integrity Contacts at Staples

Data Integrity Specialist

Bob Canavan 508-253-8198 [email protected]

Data IntegrityFax 508-253-4010

Staples Value Added Network Contacts

Sterling COMMERCE:Network 4600 Lakehurst Court Dublin, Ohio 43017

General Questions 800-766-7369

Sterling Network Telesales for EDI Software Solutions 800-677-3027

mailto:[email protected]


StaplesEDI.doc


StaplesEDI.doc

Trading Partner Specifications

Suppliers trading with Staples, Inc. through EDI are expected to meet certain requirements.

General Specifications:

1. Trading Partners shall strictly adhere to published ANSI X12 Standards for approved transactions and will accommodate all Staples transaction set specifications.

2. Trading Partners shall convert to new published ANSI X12 Standards within 180 days of Staples actual conversion to the new standard or of the Staples published conversion date, whichever is later.

3. Trading Partner shall exchange business data with Staples using the Sterling Software Commerce: Network, or through a Value Added Network that is interconnected to the afore mentioned network or direct with Staples.

4. Trading Partner shall use Functional Acknowledgments as required by Staples. 5. Trading Partner shall reconcile transmissions and acknowledgments for return receipt

within 24 hours, or as specified by Staples. This requirement has significant consequences for equipment maintenance, downtime, operator backup, and reliable operating status of trading partner's EDI system.

6. Trading Partner agrees to actively send and receive test data transmission to the network or Staples until routinely successful.

7. When problems occur, Trading Partner agrees to immediately and actively seek to identify the problem. Staples test transmissions will usually be postponed until the problem has been corrected.

8. Trading Partner agrees to receive transmissions in parallel (Faxed copy and electronic), if required by Staples, for up to one month after a successful EDI link is established with Staples.

9. Trading Partner agrees to continual adherence to ANSI standard coding in segment fields. If segment code is not available, Staples and Trading Partner shall agree mutually to use defined code (ZZ) if applicable, by contacting the Staples' EDI Specialist prior to use.

To Facilitate Smooth and Direct Entry into Trading Partner's System:

1. Trading Partner shall provide a method to consistently accept the UPC number, the Staples SKU number, the Staples Order Quantity, the Staples Unit of Measure, the Merchandise Type Code, and assigned Staples Vendor Number from the inbound Staples electronic purchase order. Staples may require the return of these data elements on documents inbound to Staples such as the '810' Invoice.

2. Trading Partner should accept all transactions with errors into the Trading Partner's EDI system for review and correction, thus salvaging the business transaction. Rejection back to the network is highly discouraged. Trading Partner agrees to notify the Staples' EDI Specialist by phone or email of the transaction error, so that corrective action may be taken.


StaplesEDI.doc

To Provide For Continuous And Trouble Free Operations

1. Trading Partner agrees to maintain trained EDI operators and EDI support personnel. This means the ability to independently perform EDI day-to-day operations. Calling Staples' EDI Specialist with "how to do this" questions is considered to be inconsistent with this requirement. Training may be external or internal to the Trading Partner, but is the Trading Partner's responsibility. This requirement extends to having trained backup operators to cover periods of vacation and other absence.

2. Trading Partner agrees to retrieve documents for Trading Partner's EDI Value Added Network as often as required by Staples, but not less than once per day. This is a minimum requirement; production contracts may require more frequent access to mailbox. This requirement has significant consequences for equipment maintenance, downtime, operator backup, and reliable operating status of Trading Partner's EDI system.

3. Trading Partner agrees to review status reports daily and report errors to appropriate party (internal, Value Added Network, hardware/software supplier, maintenance vendor, Staples; usually in that order). The same daily requirements apply to hardware or transmission problems.

4. Trading Partner agrees to install revisions to translation software when received. 5. Trading Partner agrees to install compatible computer equipment for EDI operations with

sufficient resources to support operation of the translation software. 6. Trading Partner agrees to treat Staples data as confidential, to provide adequate security

and to prevent unauthorized access. 7. Trading Partner shall maintain self evaluation of performance on EDI and take corrective

action to maintain performance above acceptable levels. 8. Trading Partner shall keep their procurement contracts with Staples up-to-date on item

numbers and all other appropriate data (SKUs, unit of measure, price, description, etc.) when such data is required in the terms of sale. Staples must be informed of any changes which impact the integrity of data resident on Staples files (e.g., # eaches per case).


StaplesEDI.doc

Staples Purchase Order Implementation Milestones

Please note that due to the nature of electronic documents, any special instructions that are normally included in your faxed documents will NOT be included in the EDI documents. Any special instructions that are necessary will be directly communicated to you by the responsible buyer.

• Data Integrity Verification o Staples provides Supplier with report of all merchandise purchased by Staples. o Supplier verifies integrity of data by noting any changes/corrections on report. o Supplier returns report to Staples. o Staples makes all appropriate updates to internal files.

• Connectivity Testing with Staples o Supplier reviews Staples EDI Implementation Guide o Supplier contacts Staples regarding testing. o Supplier completes 850 mapping per specifications in Staples EDI Implementation

Guide. o Supplier establishes Trading Partnership on VAN with interconnect if required. o Supplier establishes Trading Partnership in own Translator. o Staples transmits test P/O to supplier o Supplier successfully receives Purchase Order. o Supplier transmits 997 Functional Acknowledgment to Staples. o Supplier contacts Staples directly regarding parallel test to obtains Staples approval

to move to parallel. • Parallel Test

o Staples completes any mapping/application modification tasks required o Staples sends purchase orders to supplier electronically. o Supplier transmits 997 Functional Acknowledgment to Staples within 24 hours. o Supplier will compare data on the electronic purchase order to the paper orders

being faxed. o Supplier will report any discrepancies to a Staples EDI analyst the same day that o they are detected. Please note that not all information contained on the Fax version

of the order will be transmitted via EDI. Staples will transmit only the minimum data required to process a Staples order.

o The test period will depend on progress made and the comfort level of both parties with the results.

o Staples typically expects the process to consist of three (3) error free transmissions.

• Move to Production o Discontinuance of all paper. Electronic Purchase Order only.


StaplesEDI.doc

Staples EDI Transaction Sets

Staples ISA and GS Segments

Staples ISA and GS Segments

Segments And Descriptions Data Element

ISA Interchange Header

"00" ISA01 Authorization Qualifier

"blank" Staples is not using this element ISA02 Authorization Code

"00" ISA03 Security Code Qualifier

"blank" Staples is not using this element ISA04 Security Code

"01" = Staples Sterling Commerce Network Qualifier ISA05 Sender ID Qualifier

"015106482" = Staples Sterling Commerce Network ID ISA06 Sender ID

Trading Partner/Supplier ID Qualifier ISA07 Receiver ID Qualifier

Trading Partner/Supplier ID ISA08 Receiver ID

"YYMMDD" = Interchange Date ISA09 Interchange Date

"HHMM" ISA10 Interchange Time

"U" = US EDI Community of ASC X12, TDCC and UCS ISA11 Control Standards ID

"00401" = Version 4 Release 1 ISA12 Interchange Control Version Number

Nine digit Interchange counter/control number ISA13 Interchange Control Number

"0" = Interchange Acknowledgment NOT requested ISA14 Acknowledgment Requested

Either a "T" for test or "P" for production. ISA15 Test Indicator

">" Hex 6E = Staples sub-element separator ISA16 Sub-element Separator


StaplesEDI.doc

GS Functional Group Header

"PO" = Purchase Order GS01 Functional Identifier Code

Sender's ID Code GS02 Application Senders Code

Receiver's ID Code GS03 Application Receiver's Code

"CCYYMMDD" = Date group was generated GS04 Group Date

"HHMM TO HHMMSSDD" = Time group was generated GS05 Group Time>

"000000123" = 9 digit group level counter GS06 Group Control Number

"X" = Accredited Standards Committee X12 GS07 Responsible Agency Code

"004010" = ANSI GS08 Version/Release/Industry ID Code

VICS Suggested Separators - EBCDIC

ELEMENT SEPARATOR - 2F

SUB-ELEMENT SEPARATOR - 6E

SEGMENT TERMINATOR - 15

VICS Suggested Separators - ASCII

ELEMENT SEPARATOR - 07

SUB-ELEMENT SEPARATOR - 3E

SEGMENT TERMINATOR – 0D


StaplesEDI.doc

Outbound 850 Purchase Order

850 Purchase Order Segment Hierarchy

850 Purchase Order Segment Hierarchy

ISA Interchange Start GS Group Start ST Transaction Set Header BEG Beginning Segment For Purchase Order

REF Reference Numbers REF Reference Numbers REF Reference Numbers REF Reference Numbers REF Reference Numbers PER Administrative Communications Contact CSH Sales Requirements ITD Terms Of Sale/Deferred Terms Of Sale DTM Date/Time Reference (Delivery Date) DTM Date/Time Reference (Cancel Date) PWK Paperwork N1 Ship-To Name N3 Address Information (Ship-To) N3 Address Information (Ship-To) N4 Geographic Location (Ship-To) REF Reference Numbers PER Administrative Communications Contact N1 Ship-From Name N4 Geographic Location (Ship-From) PO1 Purchase Order Baseline Item Date PO3 Additional Item Detail PID Product/Item Description PO4 Item Physical Details CTT Transaction Totals SE Transaction Set Trailer GE Group End IEA Interchange End


StaplesEDI.doc

850 Purchase Order Segment Hierarchy ST Transaction Set Header

Mandatory Segment

Element

Element#

Description Qualifiers/Definition Min

Max

ST01

143

M Transaction Set Id Code

"850" 3/3

ST02

329

M Transaction Set Control Number

4/9

BEG Beginning Segment For Purchase Order

Mandatory Segment

Element

Element#


Max

BEG01

353

M Transaction Set Purpose Code

"00" = Original Purchase Order 2/2

BEG02

92

M P.O. Type Code "CN" = Consignment Order

"DS" = Drop Ship Order

"PR" = Promotional Order

"SA" = Stand Alone Order

2/2

BEG03

324

M P.O. Number Staples Purchase Order Number 1/22

BEG05

373

M P.O. Date Staples Purchase Order Date, date expressed CCYYMMDD

8/8


StaplesEDI.doc

REF Reference Numbers Segment

* Optional Segment

Element

Element#


Max

REF01

128

M Reference Number Qualifier

"CO" = Customer PO Number 2/2

REF02

127

M Reference Number Purchase Order Number 1/30

*Dropship Orders only REF Reference Numbers Segment

* Optional Segment

Element

Element#


Max

REF01

128


"RE" = Release Number 2/2

REF02

127

M Reference Number Release Number 1/30

*Dropship Orders only


StaplesEDI.doc


* Optional Segment

Element

Element#


Max

REF01

128


"IL" = Staples Front End Purchase Order

2/2

REF02

127

M Reference Number Purchase Order 1/30

*Dropship Orders only REF Reference Numbers Segment

Mandatory Segment

Element

Element#


Max

REF01

128


"IA" = Staples internal vendor number

2/2

REF02

127

M Reference Number Vendor Number 1/30


StaplesEDI.doc


Mandatory Segment

Element

Element#


Max

REF01

128


"MR" = Merchandise Type Code 2/3

REF02

127

M Reference Number Merchandise Type Code 3/5

PER Administrative Communications Contact

Optional Segment

Element

Element#


Max

PER01

366

M Contact Function Code

"BD" = Buyer

"IC" = Information Contact

2/2

PER02

93

C Name Contact Name 1/60

PER03

365

O Communication Number Qualifier

"TE" = Telephone 2/2

PER04

364

C Communication Number

Telephone Number 1/80


StaplesEDI.doc

CSH Sales Requirements Segment

Optional Segment

Element

Element#


Max

CSH01

563

M Sales Requirement Code

"N" = No Backorder 1/2

ITD Terms Of Sale / Deferred Terms Of Sale

Optional Segment

Element

Element#


Max

ITD01

336

M Terms Type Code 2/2

ITD03

338

M Terms Discount Percent

1/6

ITD05

351

M Terms Discount Days Due

1/3

ITD07

386

M Terms Net Days 1/3

ITD12

352

M Description Free Form Description of the Terms of Sale

1/80


StaplesEDI.doc

DTM Date / Time Reference

Mandatory Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier * "002" = Delivery Requested By

"010" = Ship Date

3/3

DTM02

373

M Date Date expressed as CCYYMMDD 8/8

*Mutually agreed upon by Vendor and Staples. Ship Date is a target ship date. The actual ship date will be determined through the routing process. DTM Date / Time Reference

* Optional Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier "001" = Cancel After 3/3

DTM02

373

M Date Cancel After date as CCYYMMDD 8/8

*Mandatory for Replenishment orders


StaplesEDI.doc

PWK Paperwork

* Optional Segment

Element Element#

Description Qualifiers/Definition Min Max

PWK01 755

M Note Reference Code "AT" = Purchase Order Notes 2/2

PWK07 352

M Free Form Message Purchase Order Notes 1/80

*Dropship Orders only N1 Name(Ship-To)

Mandatory Segment

Element Element#

Description Qualifiers/Definition Min Max

N101 98

M Entity Id Code "ST" = Ship To 2/3

N102 93

C Name Name of Staples Store, Warehouse,

or Customer Name

1/60

N103 66

O ID Code Qualifier "92" = Assigned By Buyer 1/2

N104 67

C ID Code * Staples Store or Warehouse Number

3/5

*Mandatory for Replenishment orders N3 Address Information(Ship-To)

* Optional Segment

Element

Element#


Max

N301

166

M Address Information Ship-to Address 1 1/35


StaplesEDI.doc

N302

166

C Address Information Ship-to Address 2 1/35

*Mandatory for Dropship and Special Orders N3 Address Information(Ship-To)

* Optional Segment

Element

Element#


Max

N301

166

M Address Information Ship-to Address 3 1/35

*Dropship and Special Orders only N4 Geographic Location

* Optional Segment

Element

Element#


Max

N401

19

M City Name Ship-To City 2/30

N402

156

M State or Province Code

Ship-to State 2/2

N403

67

M Postal Code Ship-To Zip Code 3/15

*Mandatory for Dropship and Special Orders


StaplesEDI.doc

REF Reference Numbers

Optional Segment

Element

Element#


Max

REF01

128


"2J" = Floor Number 2/3

REF02

127

M Reference Number Ship-to Floor Number 1/30

PER Administrative Communications Contact

Optional Segment

Element

Element#


Max

PER01

366

O Contact Function Code

"IC" = Ship-to Contact Name 2/2

PER02

93

O Name Ship-to Contact Name 1/60

N1 Name(Ship-From)

*Mandatory Segment

Element

Element#


Max

N101

98

M Entity Id Code "SF" = Ship From 2/3

N102

93

C Name Vendor Name 1/60

*Mandatory for Replenishment orders only


StaplesEDI.doc

N4 Geographic Location

* Optional Segment

Element

Element#


Max

N401

19

M City Name Ship-From City 2/30

N402

156


Ship-From State 2/2

N403

67

M Postal Code Ship-From Zip Code 3/15

*Mandatory for Replenishment Orders only


StaplesEDI.doc

PO1 Purchase Order Baseline Item Data

Mandatory Segment

Element

Element#


Max

PO101

350

M Assigned Identification

Line Item Number 1/6

PO102

330

M Quantity Ordered Quantity Ordered in Staples Order Units

1/9

PO103

355

M Unit of Measure Code

Staples Order Unit of Measure 2/2

PO104

212

M Unit Price Item Unit Cost 1/14

PO106

235

M Prod/Serv ID Qual "SK" = Staples 6 Digit SKU Number

2/2

PO107

234

O Prod/Serv ID Staples 6 Digit SKU Number 6/6

PO108

235

C Prod/Serv ID Qual "UP" = UPC code

"UK" = 14 position GTIN

2/2

PO109

234

O Prod/Serv ID UPC code 1-5-5-1 format

UPC code GTIN format

12/14

PO110

235

C Prod/Serv ID Qual "VA" = Vendor Model Number 2/2

PO111

234

O Prod/Serv ID * Vendor Model Number 1/15

*Mandatory for Drop ship and Special Orders


StaplesEDI.doc

PO3 Additional Item Detail

Optional Segment

Element

Element#


Max

PO301

371

M Change Reason Code "PS" = Staples Non-inventory Item

2/2

PID Product/Item Description

Optional Segment

Element

Element#


Max

PID01

349

M Item Description Type "F" = Free Form Description 1/1

PID05

349

M Free Form Description Product Description or Line Item Note

1/80


StaplesEDI.doc

PO4 Item Physical Details

Optional Segment

Element

Element#


Max

PO401

356

M Pack Number of Staples selling Units in a case

1/6

*Mandatory for Full Case Replenishment Orders CTT CTT Transaction Totals

Mandatory Segment

Element

Element#


Max

CTT01

354

M Number of Line Items Number of PO1 Segments on Order

1/6

SE Item Transaction Set Trailer

Mandatory Segment

Element

Element#


Max

SE01

96

M Number of Included Segments

Number of Segments Contained in Transaction

1/10

SE02

329

M Trans. Set Control Number

Transaction Set Control Number 4/9


StaplesEDI.doc

Inbound 810 Invoice

810 Invoice Segments

810 Invoice Segment Hierarchy

ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BIG BEGIN SEGMENT FOR INVOICE REF REFERENCE NUMBERS REF REFERENCE NUMBERS REF REFERENCE NUMBERS N1 SHIP-TO NAME N3 SHIP-TO ADDRESS

N4 SHIP-TO GEOGRAPHIC LOCATION ITD TERMS OF SALE DTM DATE/TIME REFERENCE - DATE SHIPPED FOB FOB RELATED INSTRUCTIONS IT1 INVOICE BASELINE ITEM DATA REF REFERENCE NUMBERS SAC SERVICE, PROMOTION, OR ALLOWANCE CHARGE TDS TOTAL MONETARY VALUE SUMMARY CAD CARRIER DETAILS SAC SERVICE, PROMOTION, OR ALLOWANCE CHARGE ISS INVOICE SHIPMENT SUMMARY CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER

GE GROUP END IEA INTERCHANGE END


StaplesEDI.doc

810 INVOICE SEGMENT HIERARCHY ST TRANSACTION SET HEADER

Mandatory Segment

Element

Element#


Max

ST01

143


"810" 3/3

ST02

329


4/9

BIG BEGINNING SEGMENT FOR INVOICE

Mandatory Segment

Element

Element#


Max

BIG01

373

M Invoice Date Invoice Issue Date

date expressed CCYYMMDD

8/8

BIG02

76

M Invoice Number Identifying Number Assigned by Issuer

1/22

BIG04

324


BIG07

640

* Transaction Type Code

"DI" = Debit Invoice / "CR" = Credit Memo / "DR" = Debit Memo

2/2

*BIG07 is a mandatory data element for all suppliers sending memo invoices electronically.


StaplesEDI.doc

REF REFERENCE NUMBERS SEGMENT

BM = Mandatory Segment / CN = Optional Segment

Element

Element#


Max

REF01

128


"BM" = Bill of Lading Number

"CN" = Carrier Pro Number

2/3

REF02

127

M Reference Number Bill of Lading Number

Carrier Pro Number

1/30


Mandatory Segment

Element

Element#


Max

REF01

128


"IA" = Staples internal vendor number

2/3

REF02

127

M Reference Number Vendor Number 1/30


StaplesEDI.doc


Mandatory Segment

Element

Element#


Max

REF01

128


"MR" = Merchandise Type Code 2/3

REF02

127

M Reference Number Merchandise Type Code 1/30

N1 SHIP-TO NAME

Mandatory Segment

Element

Element#


Max

N101

98

M Entity ID Code "ST" = Ship-To 2/2

N102

93

O Name Customer Name 1/60

N103

66

M ID Code Qualifier "92" = Assigned by Buyer 1/2

N104

67

M ID Code Staples Ship To Warehouse or Store code

3/7


StaplesEDI.doc

N3 SHIP-TO ADDRESS

Optional Segment

Element

Element#


Max

N301

166

M Address Information Customer Address Line 1 1/55

N302

166

O Address Information Second Customer Address Line 2 if needed

1/55

N4 SHIP-TO GEOGRAPHIC LOCATION

Optional Segment

Element

Element#


Max

N401

19

M City Name Customer City 2/30

N402

156


Customer State 2/2

N403

116

M Postal Code Customer Zip Code 3/15


StaplesEDI.doc

ITD TERMS OF SALE

Mandatory Segment

Element

Element#


Max

ITD01

336

M Terms Type Code Code Identifying the type of payment terms

14 = Previously agreed Upon

2/2

ITD02

333

M Terms Basis Date Code

Identifies the beginning of terms period

2 = Delivery Date

1/2

ITD03

338

O Terms Discount % Discount % available if invoice paid on or before Terms Discount Due Date

1/6

ITD04

370

O Terms Discount Due Date

Date payment is due if discount is to be earned


8/8

ITD05

351

C Terms Discount Days Due

Number of days in the terms discount period

1/3

ITD06

446

M Terms Net Due Date Date when total invoice date becomes due


8/8

ITD07

386

O Terms Net Days Number of days until total invoice is due (discount not applicable)

1/3

ITD12

352

M Description A Free Form Description to clarify the related data elements and their content

1/80

NOTE: ITD03 / ITD04 / ITD05 ONLY WHEN THERE IS A PAYMENT TERMS DISCOUNT


StaplesEDI.doc

DTM DATE /TIME REFERENCE (Date Shipped)

Mandatory Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier "011" = Date Shipped 3/3

DTM02

373

M Date Date expressed CCYYMMDD 8/8

FOB FOB RELATED INSTRUCTIONS

Mandatory Segment

Element

Element#


Max

FOB01

146

M Shipment Method of Payment

"PC" = Prepaid but Charged to Customer

"PP" = Prepaid (by Seller)

2/2

FOB06

309

M Location Qualifier "DE" = Destination (Shipping)

"OR" = Origin (Shipping)

1/2


StaplesEDI.doc

IT1 BASELINE ITEM DATA

Mandatory Segment

Element

Element#


Max

IT102

358

M Quantity Invoiced Number of Units Invoiced 1/10

IT103

355

M Unit of Measure Code Unit of Measure 2/2

IT104

212

M Unit Price Price per Staples order unit of measure

1/17

IT106

235

M Prod/Serv ID Qualifier * 2/2

IT107

234

M Prod/Serv ID 1/48

IT108

235

O Prod/Serv ID Qualifier * 2/2

IT109

234

C Prod/Serv ID 1/48

IT110

235

O Prod/Serv ID Qualifier * 2/2

IT111

234

C Prod/Serv ID 1/48

* ‘UP’ and / or ‘SK’ required; ‘VN’ optional


StaplesEDI.doc


Optional Segment

Element

Element#


Max

REF01

128


"TK" = Tracking Number 2/3

REF02

127

M Reference Number Small Package Tracking Number 1/30

SAC SERVICE, PROMOTION, ALLOWANCE, OR CHARGE INFORMATION

Optional Segment

Element

Element#


Max

SAC01

248

M Allowance or Charge Indicator

"C" = Charge

"A" = Allowance

1/1

SAC02

1300

M Service, Promotion, Allowance, or Charge Code

Provide list of codes used to Staples

4/4

SAC05

610

O Allowance or Charge Total Amount

Total Dollar amount for the allowance or charge

1/15

SAC12

331

M Method of handling Code

"02" = Off invoice

"06" = Charge to be paid by Staples

2/2


StaplesEDI.doc

TDS TOTAL MONETARY VALUE SUMMARY

Mandatory Segment

Element

Element#


Max

TDS01

610

M Total Invoice Amount Amount of Invoice (including charges / less allowances) before discount

1/15

TDS02

610

O Amount Subject to Terms Discount

Amount on which the terms discount is calculated

1/15

TDS03

610

M Discounted Amount Due

Amount of invoice due if paid by terms discount due date

1/15

TDS04

610

O Terms Discount Amount

Total amount of terms discount 1/15

CAD CARRIER DETAIL SEGMENT

Mandatory Segment

Element

Element#


Max

CAD04

140

** SCAC Code Standard Carrier Alpha Code 2/4

CAD05

387

** Routing Free form Description 1/35

** At least one element is required


StaplesEDI.doc


This is an optional segment which is only required if there a bottom line charge or allowance.

Optional Segment

Element

Element#


Max

SAC01

248


"C" = Charge

"A" = Allowance

1/1

SAC02

1300


"E740" = New Store Allowance

"F800" = Promotional Allowance

"H750" = Tax

"D240" = Freight Charged

4/4

SAC05

610

O Allowance or Charge Total Amount


1/15

SAC12

331

M Method of handling Code

"02" = Off invoice

"06" = Charge to be paid by Staples

2/2

ISS INVOICE SHIPMENT SUMMARY

Mandatory Segment

Element

Element#


Max

ISS01

382

M Number of Units Shipped

Total # of Cases Shipped 1/10


StaplesEDI.doc

ISS02

355 M Unit of Measure Code "CA" 2/2

ISS03

81 M Weight 1/10

ISS04

355 M Unit of Measure Code "LB" 2/2

CTT CTT TRANSACTION TOTALS

Mandatory Segment

Element

Element#


Max

CTT01

354

M Number of Line Items Number of IT1 Segments on Invoice

1/6

SE ITEM TRANSACTION SET TRAILER

Mandatory Segment

Element

Element#


Max

SE01

96



1/10

SE02

329




StaplesEDI.doc

Outbound 852 Product Activity Data

852 PRODUCT ACTIVITY DATA SEGMENT HIERARCHY

ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER XQ REPORTING DATE/ACTION LIN ITEM IDENTIFICATION CTP PRICING INFORMATION ZA QA QTY ON HAND SDQ DESTINATION QUANTITY ZA QS QTY SOLD SDQ DESTINATION QUANTITY ZA QP QTY ON ORDER SDQ DESTINATION QUANTITY ZA QL MINIMUM PRESENTATION QTY SDQ DESTINATION QUANTITY CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END


StaplesEDI.doc

852 PRODUCT ACTIVITY DATA SEGMENT HIERARCHY ST TRANSACTION SET HEADER

Mandatory Segment

Element

Element#


Max

ST01

143


"852" 3/3

ST02

329


4/9

XQ REPORTING DATE/ACTION

Mandatory Segment

Element

Element#


Max

XQ01

305

M Transaction Handling Code

"H" = Notification Only 1/1

XQ02

373

M Date Report Period Start Date in Format CCYYMMDD

8/8

XQ03

373

M Date Report Period End Date in Format CCYYMMDD

8/8

LIN ITEM DESCRIPTION


StaplesEDI.doc

Mandatory Segment

Element

Element#


Max

LIN01

350

M Assigned Identification

Line Item Number 1/20

LIN02

235

M Prod/Serv ID Qualifier "SK" = Staples SKU 2/29

LIN03

234

M Prod/Serv ID Staples SKU Number 6/9

LIN04

235

O Prod/Serv ID Qualifier "UP" = UPC 2/2

LIN05

234

C Prod/Serv ID UPC code 1/14

CTP PRICING INFORMATION

Optional Segment

Element

Element#


Max

CTP02

236

M Price Qualifier Code "RES" = Resale Price 3/3

CTP03

212

M Unit Price Staples Average Retail Selling Price

1/17

ZA PRODUCT ACTIVITY REPORTING


StaplesEDI.doc

Mandatory Segment

Element

Element#


Max

ZA01

859

M Activity Code "QA" = Quantity On-Hand

"QS" = Quantity Sold

"QP" = Quantity On-Order

*"QL" = Minimum Presentation Quantity

1/3

*(Only transmitted when 852 transaction set is requested for store level detail)

SDQ DESTINATION QUANTITY

Mandatory Segment

Element

Element#


Max

SDQ01

355

M Unit of Measure Code Staples Unit of Measure 2/2

SDQ02

66

M ID Code Qualifier "92" = Assigned by Buyer 1/2

SDQ03

67

M ID Code Staples Warehouse or Store Code 3/5

SDQ04

380

M Quantity Quantity 1/15

SDQ05

67

O ID Code Staples Warehouse or Store Code 3/5

SDQ06 C Quantity Quantity 1/15


StaplesEDI.doc

380

SDQ07

67


SDQ08

380

C Quantity Quantity 1/15

SDQ09

67


SDQ10

380


SDQ11

67


SDQ12

380


SDQ13

67


SDQ14

380


SDQ15

67


SDQ16

380


SDQ17

67


SDQ18

380



StaplesEDI.doc

SDQ19

67


SDQ20

380


SDQ21

67


SDQ22

380


CTT TRANSACTION TOTALS

Mandatory Segment

Element

Element#


Max

CTT01

354

M Number of Line Items Number of LIN Segments in Transaction Set

1/6


Mandatory Segment

Element

Element#


Max

SE01

96


Number of Segments Contained in PO

1/10

SE02

329



Inbound 856 Advance Shipment Notification – Standard Carton

Advance Ship Notice Segment Hierarachy


StaplesEDI.doc

ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BSN BEGINNING SEGMENT FOR SHIP NOTICE HL HIERARCHICAL LEVEL (Shipment Level) TD1 CARRIER DETAILS - QTY / WEIGHT TD5 CARRIER DETAILS - ROUTING SEQUENCE TD3 CARRIER DETAILS – SHIPMENT REF REFERENCE NUMBERS - BILL OF LADING REF REFERENCE NUMBERS - CARRIER PRO NUMBER DTM DATE/TIME REFERENCE - SHIP DATE N1 SHIP-FROM WAREHOUSE N4 SHIP-FROM WAREHOUSE LOCATION N1 SHIP-TO WAREHOUSE OR STORE IDENTIFICATION N3 SHIP-TO LOCATION ADDRESS N4 SHIP-TO GEOGRAPHIC LOCATION HL HIERARCHICAL LEVEL (Order Level) PRF PURCHASE ORDER REFERENCE HL HIERARCHICAL LEVEL (Item Level) LIN ITEM IDENTIFICATION SN1 ITEM DETAIL PO4 ITEM PHYSICAL DETAILS HL HIERARCHICAL LEVEL (Tare Level) MAN MARKS AND NUMBERS HL HIERARCHICAL LEVEL (Pack/Carton Level) MAN MARKS AND NUMBERS CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END


StaplesEDI.doc

856 ADVANCE SHIP NOTICE SEGMENT HIERARCHY

STANDARD CARTON STRUCTURE ST TRANSACTION SET HEADER

Mandatory Segment

Element

Element#


Max

ST01

143


"856" 3/3

ST02

329


4/9

BSN BEGINNING SEGMENT FOR SHIP NOTICE

Mandatory Segment

Element

Element#


Max

BSN01

353


"00" = Original 2/2

BSN02

396

M Shipment Identification

Assigned by Vendor

Must be Unique on each ASN received

2/30

BSN03

373

M Date Transaction Creation Date (CCYYMMDD)

8/8

BSN04 M Time Transaction Creation Time (HHMM)

4/4


StaplesEDI.doc

337

BSN05

1005

M Hierarchical Structure Code

"0002" = Standard Carton Structure

4/4

HL HIERARCHICAL LEVEL

Mandatory Segment

Element

Element#


Max

HL01

628

M Hierarchical ID Number

1/12

HL03

735

M Hierarchical Level Code

"S" = Shipment Level 1/2

TD1 CARRIER DETAILS (Quantity and Weight)

Mandatory Segment

Element

Element#


Max

TD101

103

M Packaging Code 1/12

TD102

80

M Lading Quantity Number of Units in TD101 1/7

TD107

81

O Weight 1/10


StaplesEDI.doc

TD108

355

C Basis For Measurement Code

"LB" = Pounds 2/2

TD5 CARRIER DETAILS (Routing Sequence)

*Mandatory Segment

Element

Element#


Max

TD502

66

M ID Code Qualifier "2" = SCAC 1/2

TD503

67

M Identification Code Carrier SCAC Code 2/80

*Optional for Wrap and Label Shipments TD3 CARRIER DETAILS (Shipment)

Optional Segment

Element

Element#


Max

TD301

40

M Equipment Desc Code "TL" = Trailer 2/2

TD302

206

M Equipment Initial Prefix or Alphabetic Part on ID Number

1/4

TD303

207

M Equipment Number Trailer Number 1/10

REF REFERENCE NUMBERS (Bill of Lading)

*Mandatory Segment - One Occurrence Only

Element Description Qualifiers/Definition Min


StaplesEDI.doc

Element# Max

REF01

128


"BM" = Bill of Lading Number OR

"TK" = Package Tracking Number

2/2

REF02

127

M Reference Number Bill of Lading Number

Small Package Tracking Number

1/30

*Optional for Wrap and Label Shipments REF REFERENCE NUMBERS (Carrier Pro Number)

*Mandatory Segment

Element

Element#


Max

REF01

128


"CN" = Carrier PRO Number 2/2

REF02

127

M Reference Number Carrier PRO Number 1/30

*LTL shipments only DTM DATE/TIME REFERENCE (Ship Date)

Mandatory Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier "011" = Ship Date 3/3

DTM02

373

M Date Ship Date expressed as CCYYMMDD

8/8


StaplesEDI.doc

N1 SHIP FROM (Vendors ship from Location)

Mandatory Segment

Element

Element#


Max

N101

98

M Entity ID Code "SF" = Ship From 2/2

N102

93

M Name Ship from Location Name 1/60


Mandatory Segment

Element

Element#


Max

N401

19

M City Name Ship From City 2/30

N402

156

M State Ship From State 2/2

N403

116

M Postal Code Ship From Zip Code 3/15

N1 SHIP TO (Staples Ship To Location)

Mandatory Segment


StaplesEDI.doc

Element

Element#


Max

N101

98

M Entity ID Code "ST" = Ship To 2/2

N102

93

M Name Staples Location Name or Customer Name

1/60

N103

66

O ID Code Qualifier "92" = Assigned by Staples 1/2

N104

67

C ID Code *Staples Ship To Location Code

from Purchase Orders

3/15

*Staples Location Code Mandatory for Replenishment Orders N3 SHIP-TO ADDRESS

*Optional Segment

Element

Element#


Max

N301

166


N302

166


1/55

*Mandatory for Dropship Orders N4 SHIP-TO GEOGRAPHIC LOCATION

*Optional Segment

Element Description Qualifiers/Definition Min


StaplesEDI.doc

Element# Max

N401

19


N402

156


Customer State 2/2

N403

116


*Mandatory for Dropship Orders HL HIERARCHICAL LEVEL

Mandatory Segment

Element

Element#


Max

HL01

628


1/12

HL03

735


"O" = Order Level 1/2

PRF PURCHASE ORDER REFERENCE

Mandatory Segment

Element

Element


Max

PRF01

324

M Purchase Order Number

Staples Original Purchase Order Number

1/22



StaplesEDI.doc

Mandatory Segment

Element

Element


Max

HL01

628


1/12

HL03

735


"I" = Item Level 1/2

LIN ITEM IDENTIFICATION

Mandatory Segment

Element

Element


Max

LIN01

350

M * Assigned Identification

Line number from PO 1/20

LIN02

235

M Product/Service ID Qualifier

"SK" = SKU Number 2/2

LIN03

234

M Product ID 1/48

LIN04

235

O Product/Service ID Qualifier

"UP" = UPC Number 2/2

LIN05

234

C Product ID UPC Number 1/48

LIN06

235

O **Product/Service ID Qualifier

"VA" = Vendor Model Number 2/2


StaplesEDI.doc

LIN07

234

C **Product ID Vendor Model Number or

Wholesaler Item Number

1/48

*Mandatory for Drop Shipment Orders and Wrap/Label Shipments Only

**Mandatory for Wrap/Label Shipments

SN1 ITEM DETAIL

Mandatory Segment

Element

Element


Max

SN102

382


1/10

SN103

355

M Basis for Measurement Code

Value from Purchase Order 2/2

PO4 ITEM PHYSICAL DETAILS

*Mandatory Segment

Element

Element


Max

PO401

356

M Pack Number of Staples Selling Units in a Case

1/6

*Mandatory for Retail Replenishment Orders Only HL HIERARCHICAL LEVEL

Mandatory Segment

Element

Element#


Max


StaplesEDI.doc

HL01

628


1/12

HL03

735


"T" = Tare Level 1/2

MAN MARKS AND NUMBERS

Mandatory Segment

Element

Element#


Max

MAN01

88

M Marks and Numbers Qualifier

"GM" = UCC/EAN-128 Serial Shipping Container Code

1/2

MAN02

87

M Marks and Numbers 1/48


Mandatory Segment

Element

Element


Max

HL01

628


1/12

HL03

735


"P" = Pack(Carton) Level 1/2


StaplesEDI.doc


Mandatory Segment

Element

Element


Max

MAN01

88



* "CP" = Carrier-Assigned Package ID Number

1/2

MAN02

87


*Mandatory for Small Package Drop Shipment Orders Only CTT TRANSACTION TOTALS

Mandatory Segment

Element

Element


Max

CTT01

354

M Number of Line Items Number of HL Segments in Transaction Set

1/6


Mandatory Segment

Element

Element


Max

SE01

96



1/10

SE02

329




StaplesEDI.doc

Inbound 856 Advance Shipment Notification - Pick and Pack


ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BSN BEGINNING SEGMENT FOR SHIP NOTICE HL HIERARCHICAL LEVEL (Shipment Level) TD1 CARRIER DETAILS - QTY / WEIGHT TD5 CARRIER DETAILS - ROUTING SEQUENCE TD3 CARRIER DETAILS - SHIPMENT REF REFERENCE NUMBERS - BILL OF LADING REF REFERENCE NUMBERS - CARRIER PRO NUMBER DTM DATE/TIME REFERENCE - SHIP DATE N1 SHIP-FROM WAREHOUSE N4 SHIP-FROM WAREHOUSE LOCATION N1 SHIP-TO LOCATION N3 SHIP-TO LOCATION ADDRESS N4 SHIP-TO GEOGRAPHIC LOCATION HL HIERARCHICAL LEVEL (Order Level) PRF PURCHASE ORDER REFERENCE HL HIERARCHICAL LEVEL (Tare Level) MAN MARKS AND NUMBERS HL HIERARCHICAL LEVEL (Pack/Carton Level) MAN MARKS AND NUMBERS HL HIERARCHICAL LEVEL (Item Level) LIN ITEM IDENTIFICATION SN1 ITEM DETAIL PO4 ITEM PHYSICAL DETAILS CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END


StaplesEDI.doc


PICK AND PACK STRUCTURE ST TRANSACTION SET HEADER

Element

Element#


Max

ST01

143


"856" 3/3

ST02

329


4/9

BSN BEGINNING SEGMENT FOR SHIP NOTICE

Mandatory Segment

Element

Element#


Max

BSN01

353


"00" = Original 2/2

BSN02

396

M Shipment Identification

Assigned by Vendor

Must be Unique for each ASN received

2/30

BSN03

373

M Date Transaction Creation Date (CCYYMMDD)

8/8

BSN04

337

M Time Transaction Creation Time (HHMM)

4/4

BSN05

1005


"0001" = Pick and Pack Structure 4/4


StaplesEDI.doc


Mandatory Segment

Element

Element#


Max

HL01

628


1/12

HL03

735


"S" = Shipment Level 1/2

TD1 CARRIER DETAILS (Quantity and Weight)

Mandatory Segment

Element

Element#


Max

TD101

103

M Packaging Code 1/12

TD102

80

M Lading Quantity Number of Units in TD101 1/7

TD107

81

O Weight 1/10

TD108

355

C Basis For Measurement Code

"LB" = Pounds 2/2


StaplesEDI.doc

TD5 CARRIER DETAILS (Routing Sequence)

*Mandatory Segment

Element

Element#


Max

TD502

66

M ID Code Qualifier "2" = SCAC 1/2

TD503

67

M Identification Code Carrier SCAC Code 2/80

*Optional for Wrap and Label Shipments TD3 CARRIER DETAILS (Shipment)

Optional Segment

Element

Element#


Max

TD301

40

M Equipment Desc Code "TL" = Trailer 2/2

TD302

206

M Equipment Initial Prefix or Alphabetic Part on ID Number

1/4

TD303

207

M Equipment Number Trailer Number 1/10


StaplesEDI.doc

REF REFERENCE NUMBERS (Bill of Lading)

*Mandatory Segment -One Occurrence Only

Element

Element#


Max

REF01

128


"BM" = Bill of Lading Number OR

"TK" = Package Tracking Number

2/2

REF02

127

M Reference Number Bill of Lading Number 1/30

*Optional for Wrap and Label Shipments REF REFERENCE NUMBERS (Carrier Pro Number)

*Mandatory Segment

Element

Element#


Max

REF01

128


"CN" = Carrier PRO Number 2/2

REF02

127

M Reference Number Carrier PRO Number 1/30

*LTL Shipments only DTM DATE/TIME REFERENCE (Ship Date)

Mandatory Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier "011" = Ship Date 3/3

DTM02 M Date Ship Date expressed as CCYYMMDD

8/8


StaplesEDI.doc

373


Mandatory Segment

Element

Element#


Max

N101

98

M Entity ID Code "SF" = Ship From 2/2

N102

93

M Name Ship from Location Name 1/60


Mandatory Segment

Element

Element#


Max

N401

19

M City Name Ship From City 2/30

N402

156

M State Ship From State 2/2

N403

116

M Postal Code Ship From Zip Code 3/15

N1 SHIP-TO (Staples Ship-To Location)

Mandatory Segment


StaplesEDI.doc

Element

Element#


Max

N101

98

M Entity ID Code "ST" = Ship To 2/2

N102

93

M Name Staples Location Name or Customer Name

1/60

N103

66


N104

67

C ID Code *Staples Ship To Location Code

from Purchase Orders

3/15

*Staples Location Code Mandatory for Replenishment Orders N3 SHIP-TO ADDRESS

*Optional Segment

Element

Element#


Max

N301

166


N302

166


1/55

*Mandatory for Dropship Orders


StaplesEDI.doc


*Optional Segment

Element

Element#


Max

N401

19


N402

156


Customer State 2/2

N403

116


*Mandatory for Dropship Orders HL HIERARCHICAL LEVEL

Mandatory Segment

Element

Element#


Max

HL01

628


1/12

HL03

735


"O" = Order Level 1/2


StaplesEDI.doc

PRF PURCHASE ORDER REFERENCE

Mandatory Segment

Element

Element#


Max

PRF01

324

M Purchase Order Number

Staples Original Purchase Order Number

1/22


Mandatory Segment

Element

Element#


Max

HL01

628


1/12

HL03

735


"T" = Tare Level 1/2


Mandatory Segment

Element

Element#


Max

MAN01

88



1/2

MAN02

87




StaplesEDI.doc

Mandatory Segment

Element

Element#


Max

HL01

628


1/12

HL03

735


"P" = Pack(Carton) Level 1/2


Mandatory Segment

Element

Element#


Max

MAN01

88



* "CP" = Carrier-Assigned Package ID Number

1/2

MAN02

87



StaplesEDI.doc

*Mandatory for Small Package Drop Shipment Orders Only HL HIERARCHICAL LEVEL

Mandatory Segment

Element

Element#


Max

HL01

628


1/12

HL03

735


"I" = Item Level 1/2


Mandatory Segment

Element

Element#


Max

LIN01

350

M * Assigned Identification

Line number from PO 1/20

LIN02

235

M Product/Service ID Qualifier

"SK" = SKU Number 2/2

LIN03

234

M Product ID 1/48

LIN04

235

O Product/Service ID Qualifier

"UP" = UPC Number 2/2

LIN05 C Product ID UPC Number 1/48


StaplesEDI.doc

234

LIN06

235

O **Product/Service ID Qualifier

"VA" = Vendor Model Number 2/2

LIN07

234

C **Product ID Vendor Model Number or

Wholesaler Item Number

1/48

*Mandatory for Drop Shipment Orders and Wrap/Label Shipments Only

**Mandatory for Wrap/Label Shipments

SN1 ITEM DETAIL

Mandatory Segment

Element

Element#


Max

SN102

382


1/10

SN103

355

M Basis for Measurement Code

Value from original PO 2/2


*Mandatory Segment

Element

Element#


Max

PO401

356

M Pack Number of Staples Selling Units in a Case

1/6

*Mandatory for Retail Replenishment Orders Only CTT TRANSACTION TOTALS

Mandatory Segment


StaplesEDI.doc

Element

Element#


Max

CTT01

354

M Number of Line Items Number of HL Segments in Transaction Set

1/6


Mandatory Segment

Element

Element#


Max

SE01

96



1/10

SE02

329




StaplesEDI.doc

Outbound 816 Organizational Relationship Segment (Store / Warehouse updates)

(816 IS USED TO BROADCAST STAPLES STORE/WAREHOUSE LIST AND UPDATES)

ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BHT BEGIN HIERARCHICAL TRANSACTION

N1 CORPORATE NAME HL HIERARCHICAL LEVEL N1 LOCATION NAME N3 LOCATION ADDRESS N4 LOCATION GEOGRAPHIC LOCATION PER ADMINISTRATIVE COMMUNICATIONS CONTACT DTM DATE/TIME REFERENCE ASI ACTION OR STATUS INDICATOR SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END


StaplesEDI.doc

816 ORGANIZATIONAL RELATIONSHIPS SEGMENT HIERARCHY ST TRANSACTION SET HEADER

Mandatory Segment

Element

Element#


Max

ST01

143


"816" 3/3

ST02

329


4/9

BHT BEGINNING SEGMENT FOR ORGANIZATION

Mandatory Segment

Element

Element#


Max

BHT01

1005


"OO65" = Company Location Address Structure

4/4

BHT02

353


"00" = Original

"04" = Change

2/2

BHT03

127

M Reference Number 1/30

BHT04

373

M Date Transaction Date expressed as CCYYMMDD

8/8


StaplesEDI.doc

N1 CORPORATE NAME

Mandatory Segment

Element

Element#


Max

N101

98

M Entity Identifier Code "CQ" = Message From Qualifier 2/2

N102

93

M Name STAPLES, INC. 1/60


Mandatory Segment

Element

Element#


Max

HL01

628


1/12

HL03

735


"35" = Company/Corporation 1/2

N1 LOCATION NAME

Mandatory Segment

Element

Element#


Max

N101

98

M Entity Identifier Code "BU" = Place of Business 2/2

N102

93

M Name Staples Location Name 1/60


StaplesEDI.doc

N103

66

M ID Code Qualifier "93" = Assigned by Staples 1/2

N104

67

M ID Code Staples Location Code 3/15

N3 LOCATION ADDRESS

Mandatory Segment

Element

Element#


Max

N301

166

M Address Information Staples Location Address 1/55

N302

166

M Address Information Second Line of Address If Required

1/55

N4 GEOGRAPHIC LOCATION

Mandatory Segment

Element

Element#


Max

N401

19

M City Location City 2/30

N402

156


Location State 2/2

N403

116

M Postal Code Location Zip Code 3/15


StaplesEDI.doc

PER ADMINISTRATION COMMUNICATIONS CONTACT

Mandatory Segment

Element

Element#


Max

PER01

366

M Contact Function Code

"IC" = Information Contact 2/2

PER02

93

M Name Name of Contact 1/60

PER03

365

M Communication Qualifier

"TE" = Telephone 2/2

PER04

364

M Communication Number

Telephone Number (including area code)

1/80

DTM DATE/TIME REFERENCE (Effective Date)

Optional Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier "007" = Store Opening Date 3/3

DTM02

373

M Date Effective Date Expressed as CCYYMMDD

8/8


StaplesEDI.doc

ASI ACTION OR STATUS INDICATOR

Mandatory Segment

Element

Element#


Max

ASI01

306

M Action Code "2" = Change (update) 1/2

ASI02

875

M Maintenance Type Code

"001" = Change

"002" = Delete

"021" = Addition

3/3


Mandatory Segment

Element

Element#


Max

SE01

96


Number of HL Segments 1/10

SE02

329




StaplesEDI.doc

Outbound 824 Application Advice

824 APPLICATION ADVICE SEGMENT HIERARCHY

ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER

BGN BEGIN SEGMENT FOR APPLICATION ADVICE OTI ORIGINAL TRANSACTION IDENTIFICATION DTM DATE/TIME REFERENCE AMT AMOUNT TED TECHNICAL ERROR DESCRIPTION RED RELATED DATA SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END


StaplesEDI.doc

824 APPLICATION ADVICE SEGMENT HIERARCHY ST TRANSACTION SET HEADER

Mandatory Segment

Element

Element#


Max

ST01

143


"824" 3/3

ST02

329


4/9

BGN BEGINNING SEGMENT FOR APPLICATION ADVICE

Mandatory Segment

Element

Element#


Max

BGN01

353

M Transaction Purpose Code

"12" = Not processed

"34" = Payment Declined

2/2

BGN02

127

M Reference Number Transaction Set Reference Number

1/30

BGN03

373

M Transaction Set Date Date expressed as CCYYMMDD 8/8


StaplesEDI.doc

OTI ORIGINAL TRANSACTION IDENTIFICATION

Mandatory Segment

Element

Element#


Max

OTI01

110

M Application Acknowledgement Code

"TR" = Transaction Set Rejected - 810

"TE" = Transaction Set Accept With Error - 856

1/2

OTI02

128


"TN" = Transaction Invoice Number - 810

"TN" = Transaction Shipment ID - 856

2/3

OTI03

127

M Reference Number Invoice Number - 810

Shipment ID - 856

1/30

OTI10

143

M Transaction Set ID Code

810 = Invoice

856 = ASN

3/3

DTM DATE /TIME REFERENCE

Mandatory Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier "003" = Invoice Date

"097" = Transaction Creation

3/3

DTM02

373

M Date date expressed as CCYYMMDD 8/8


StaplesEDI.doc

AMT AMOUNT

Mandatory Segment

Element

Element#


Max

AMT01

522

M Amount Qualifier Code

"TP" = Total Payment Amount 1/3

AMT02

782

M Monetary Amount Dollar Amount 1/18


StaplesEDI.doc

TED TECHNICAL ERROR DESCRIPTION

Mandatory Segment

Element

Element#


Max

TED01

647

M Application Error Condition Code

"006" = Duplicate

"010" = Total Out of Balance

"024" = Other Unlisted Reason

"MF" = Invalid Vendor

"MJ" = EOM Terms do not match

"POI" = Invalid Purchase Order Number

"DTE" = Missing/Invalid Mandatory Dates

"Q" = Missing or Invalid Item Id (Sku)

"MG" = Missing or Invalid UPC Code

"MC" = Missing or Invalid Bill of Lading

"MI" = Missing or Invalid SCAC

"H" = Missing or Invalid Unit of Measure Code

"P" = Missing or Invalid Item Quantity

"MA" = Missing or Invalid Location Code

2/3


StaplesEDI.doc

TED02

003

* Free Form Message Description of Problem 1/30

*TED02 is a mandatory data element for Error Code 024. RED RELATED DATA

Mandatory Segment

Element

Element#


Max

RED01

352

M Description Description of Error Field 1/80

RED02

1609

M Related Data ID Code "PO"=Purchase Order Number

"PS"=Product or service ID (SKU/UPC)

2/3


Mandatory Segment

Element

Element#


Max

SE01

96



1/10

SE02

329



Outbound 812 Credit / Debit Adjustment 812 Credit/Debit Adjustments Segments


StaplesEDI.doc

812 CREDIT/DEBIT ADJUSTMENTS SEGMENT HIERARCHY

ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BCD BEGIN SEGMENT FOR CREDIT/DEBIT ADJUSTMENTS N9 REFERENCE IDENTIFICATION SHD SHIPMENT DETAILS SAC SERVICE, PROMOTION, OR ALLOWANCE CHARGE N1 BILL-TO NAME

N3 BILL-TO ADDRESS N4 BILL-TO GEOGRAPHIC LOCATION N1 SHIP-FROM NAME N3 SHIP-FROM ADDRESS N4 SHIP-FROM GEOGRAPHIC LOCATION N1 SHIP-TO NAME N3 SHIP-TO ADDRESS N4 SHIP-TO GEOGRAPHIC LOCATION CDD CREDIT/DEBIT ADJUSTMENT DETAIL LIN ITEM IDENTIFICATION N9 REFERENCE IDENTIFICATION SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END


StaplesEDI.doc

812 CREDIT/DEBIT ADJUSTMENT SEGMENT HIERARCHY ST TRANSACTION SET HEADER

Mandatory Segment

Element

Element#


Max

ST01

143


"812" 3/3

ST02

329


4/9

BCD BEGINNING SEGMENT FOR ADJUSTMENT

Mandatory Segment

Element

Element#


Max

BCD01

373

M Date Adjustment Date


8/8

BCD02

475

M Credit/Debit Adjustment Number

Adjustment Number 1/22

BCD03

305


"A" = Off Invoice 1/2

BCD04

610

M Amount Monetary Amount 1/15

BCD05

478

M Credit/Debit Flag "D" = Debit 1/1


StaplesEDI.doc

BCD06

373

M Date Invoice Date 8/8

BCD07

76

O Invoice Number Invoice Number 1/22

BCD08

424

O Vendor Order Number Special Order Number 1/22

BCD10

324

O Purchase Order Number

Special Original Purchase Order Number

1/22

BCD13

128

C Reference Identification Qualifier

"1X" = Credit/Debit Adjustment Number

2/3

BCD14

127

O Reference Identification

Return Adjustment Number 1/30

N9 REFERENCE IDENTIFICATION SEGMENT

Optional Segment

Element

Element#


Max

N901

128


"RZ" = Returned Goods Authorization Number

2/3

N902

127

M Reference Number Return Authorization Number 1/30


StaplesEDI.doc

SHD SHIPMENT DETAILS

Optional Segment

Element

Element#


Max

SHD01

382


1 = Unites Shipped 1/10

SHD04

81

M Weight 1/10

SHD05

355

M Unit Basis for Measurement Code

"LB" = Pounds 1/10

SHD11

140

M Standard Carrier Alpha Code

2/4

SHD13

128

M Reference Identification Qualifier

"BM" = Bill of Lading 2/3

SHD14

127

M Reference Identification

Bill of Lading Number 1/30

*NOTE - SHD01 will always equal 1. It is only used for compliance.


Optional Segment

Element

Element#


Max

SAC01

248


"C" = Charge 1/1


StaplesEDI.doc

SAC02

1300


"D240" = Freight 4/4

SAC05

610

M Allowance or Charge Total Amount


1/15

N1 BILL-TO NAME

Mandatory Segment

Element

Element#


Max

N101

98

M Entity ID Code "BT" = Bill-To 2/2

N102

93

O Name Bill-To Name 1/60

N3 BILL-TO ADDRESS

Mandatory Segment

Element

Element#


Max

N301

166

M Address Information Bill-To Address Line 1 1/55

N302

166

O Address Information Second Bill-To Address Line 2 if needed

1/55


StaplesEDI.doc

N4 BILL-TO GEOGRAPHIC LOCATION

Mandatory Segment

Element

Element#


Max

N401

19

M City Name Bill-To City 2/30

N402

156


Bill-To State 2/2

N403

116

M Postal Code Bill-To Zip Code 3/15

N1 SHIP-FROM NAME

Mandatory Segment

Element

Element#


Max

N101

98

M Entity ID Code "SF" = Ship-From 2/2

N102

93

O Name Ship-From Name 1/60

N103

66


N104

67

C ID Code Staples Location Code 1/5


StaplesEDI.doc

N3 SHIP-FROM ADDRESS

Mandatory Segment

Element

Element#


Max

N301

166

M Address Information Ship-From Address Line 1 1/55

N302

166

O Address Information Second Ship-From Address Line 2 if needed

1/55

N4 SHIP-FROM GEOGRAPHIC LOCATION

Mandatory Segment

Element

Element#


Max

N401

19


N402

156


Ship-From State 2/2

N403

116



StaplesEDI.doc

N1 SHIP-TO NAME

Mandatory Segment

Element

Element#


Max

N101

98

M Entity ID Code "ST" = Ship-To 2/2

N102

93

O Name Ship-to Name 1/60

N3 SHIP-TO ADDRESS

Mandatory Segment

Element

Element#


Max

N301

166

M Address Information Ship-To Address Line 1 1/55

N302

166

O Address Information Second Ship-To Address Line 2 if needed

1/55


Optional Segment

Element

Element#


Max

N401

19

M City Name Ship-To City 2/30


StaplesEDI.doc

N402

156


Ship-To State 2/2

N403

116

M Postal Code Ship-To Zip Code 3/15

AMT AMOUNT

Mandatory Segment

Element

Element#


Max

AMT01

522

M Amount Qualifier Code

"TS" = Total Sales (Including Freight Charges)

1/3

AMT02

782

M Monetary Amount Total Amount 1/18

CDD CREDIT/DEBIT ADJUSTMENT DETAIL

Mandatory Segment

Element

Element#


Max

CDD01

426

M Adjustment Reason Code

"MC" = Misc Charges (Staples OTH)

"01" = Pricing Error (Staples CVR)

"06" = Quantity Contested (Staples QVR)

"54" = Frght Deducted (Staples

2/2


StaplesEDI.doc

FGT/FRT)

"55" = Tax(Staples TAX)

"72" = Authorized Return (Staples RTV)

CDD02

478

M Credit/Debit Flag Code

"D" = Debit 1/1

CDD04

610

M Amount Monetary Amount(Extended Cost) 1/15

CDD07

477

C Credit/Debit Quantity Quantity 1/10

CDD08

355

M Unit or Basis for Measurement Code

Unit of Measure 2/2

CDD09

427

O Unit Price Difference Price Difference (Difference between UCP/OPP)

1/15

CDD10

236

O Price Identifier Code "UCP" = Unit Cost Price 3/3

CDD11

212

O Unit Price Cost Price (Invoice Cost) 1/17

CDD12

236

O Price Identifier Code "OPP" = Original Purchase Order Price

3/3

CDD13

212

O Unit Price Purchase Order Price(PO Cost) 1/17

*NOTE - If there is a quantity discrepancy, the difference is found in CDD07.


StaplesEDI.doc


Mandatory Segment

Element

Element#


Max

LIN02

235

M Prod/Serv ID Qualifier "VA" = Vendor's Style Number 2/2

LIN03

234

M Prod/Serv ID Vendor Model Number 1/48

LIN04

235

M Prod/Serv ID Qualifier "IT" = Buyer's Style Number 2/2

LIN05

234

M Prod/Serv ID Staples Sku 1/48

N9 REFERENCE IDENTIFICATION SEGMENT

Optional Segment

Element

Element#


Max

N901

128


"ZZ" = Mutually Defined 2/3

N903

369

M Free-form Description Staples Sku Description 1/45


StaplesEDI.doc


Mandatory Segment

Element

Element#


Max

SE01

96


Number of Segments Contained in Adjustment

1/10

SE02

329




StaplesEDI.doc

Outbound 860 Purchase Order Change

860 PURCHASE ORDER CHANGE SEGMENT HIERARCHY

ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER

BCH BEGINNING SEGMENT FOR PURCHASE ORDER CHANGE REF REFERENCE SEGMENT DTM DATE/TIME REFERENCE (DELIVERY DATE/SHIP DATE) DTM DATE/TIME REFERENCE (CANCEL DATE) N1 SHIP-TO NAME N1 SHIP-FROM NAME N4 GEOGRAPHIC LOCATION (Ship-from) POC LINE ITEM CHANGE PO4 ITEM PHYSICAL DETAILS CTT TRANSACTION TOTALS SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END


StaplesEDI.doc

860 PURCHASE ORDER CHANGE SEGMENT HIERARCHY ST TRANSACTION SET HEADER

Mandatory Segment

Element

Element#


Max

ST01

143


"860" 3/3

ST02

329


4/9

BCH BEGINNING SEGMENT FOR PURCHASE ORDER CHANGE

Mandatory Segment

Element

Element#


Max

BCH01

353


"01" = Cancellation

"04" = Change

2/2

BCH02

92

M P.O. Type Code "SA" = Stand Alone Order

"CN" = Consigned Order

"PR" = Promotional Order

2/2

BCH03

324


BCH05

327

M Change Order Sequence Number

1/22

BCH06

373

M Purchase Order Date Staples Purchase Order Date expressed CCYYMMDD

8/8


StaplesEDI.doc

BCH11

373

M Change Request Date Change Request Date expressed CCYYMMDD

8/8

REF REFERENCE SEGMENT

Mandatory Segment

Element

Element#


Max

REF01

128

M Reference Qualifier "IA" = Vendor Number 2/3

REF02

127

M Reference ID Staples Vendor Number 1/6

DTM DATE / TIME REFERENCE

Optional Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier * "002" = Delivery Requested By

"010" = Ship Date

3/3

DTM02

373

M Date Date expressed as CCYYMMDD 8/8

*Mutually agreed upon by Vendor and Staples. Ship Date is a target ship date. The actual ship date will be determined through the routing process.


StaplesEDI.doc

DTM DATE / TIME REFERENCE

Optional Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier "001" = Cancel After 3/3

DTM02

373

M Date Cancel After date as CCYYMMDD 8/8

N1 NAME(Ship-to)

Optional Segment

Element

Element#


Max

N101

98

M Entity Id Code "ST" = Ship To 2/3

N102

93

C Name Name of Staples Store, Warehouse,

or Customer Name

1/60

N103

66

O ID Code Qualifier "92" = Assigned By Buyer 1/2

N104

67

C ID Code Staples Store or Warehouse Number

3/5


StaplesEDI.doc

N1 NAME(Ship-from)

Optional Segment

Element

Element#


Max

N101

98

M Entity Id Code "SF" = Ship From 2/3

N102

93

C Name Vendor Name 1/60

N4 GEOGRAPHIC LOCATION

Optional Segment

Element

Element#


Max

N401

19


N402

156


Ship-From State 2/2

N403

67


POC LINE ITEM CHANGE

Optional Segment

Element

Element#


Max

POC02

670

M Change or Response Type

"AI" = Add Additional Item 2/2


StaplesEDI.doc

"CA" = Change to Line Item

"CF" = Cancel Previously Transmitted PO Qty

"PC" = Unit Price Change Only

"PQ" = Quantity Change Only(Increase or Decrease)

POC03

330

M Quantity Ordered Open Quantity (Does not include in-transit)

AI = Qty will be zero

1/9

POC04

671

M Quantity Left to Receive

CF = Quantity to be Cancelled

AI = Ordered Quantity

CA/PQ = Adjustment Quantity

PC = Qty will be zero

1/9

POC05

C001

M Unit of Measure Code Unit of Measure 2/2

POC06

212

O Unit Price 1/17

POC08

235

M Prod/Serv ID Qual "SK" = SKU Number 2/2

POC09

234

M Product ID Staples SKU Number 1/6

POC10

235

O Product ID Qual "UP" = UPC code 2/2

POC11

234

C Product ID UPC code 12/14

POC12

235

O Product ID Qual "VA" = Vendor Style Number 2/2


StaplesEDI.doc

POC13

234

C Product ID Vendor Model Number 1/15


Optional Segment

Element

Element#


Max

PO401

356

M Pack Number of Staples selling Units in a case

1/6

*Mandatory for Full Case Replenishment Orders CTT CTT TRANSACTION TOTALS

Optional Segment

Element

Element#


Max

CTT01

354

M Number of Line Items Number of POC Segments on Order

1/6


Mandatory Segment

Element

Element#


Max

SE01

96



1/10

SE02

329




StaplesEDI.doc

Outbound 820 Remittance Advice

820 REMITTANCE ADVICE SEGMENT HIERARCHY

ISA INTERCHANGE START GS GROUP START ST TRANSACTION SET HEADER BPR BEGINNING SEGMENT FOR PAYMENT/REMITTANCE REF REFERENCE NUMBERS REF REFERENCE NUMBERS N1 VENDOR NAME ENT ENTITY RMR REMITTANCE ADVICE OPEN ITEM REFERENCE REF REFERENCE DTM DATE/TIME REFERENCE SE TRANSACTION SET TRAILER GE GROUP END IEA INTERCHANGE END


StaplesEDI.doc

820 REMITTANCE ADVICE SEGMENT HIERARCHY ST TRANSACTION SET HEADER

Mandatory Segment

Element

Element#


Max

ST01

143


"820" 3/3

ST02

329


4/9

BPR BEGINNING SEGMENT FOR REMITTANCE ADVICE

Mandatory Segment

Element

Element#


Max

BPR01

305


"I" = Remittance Information Only

1/2

BPR02

7826

M Monetary Amount Remittance Amount 1/15

BPR03

478

M Credit/Debit Flag Code

"C" = Credit

"D" = Debit

1/1

BPR04

591

M Payment Method Code "CHK" = Check 3/3


StaplesEDI.doc


Mandatory Segment

Element

Element#


Max

REF01

128


"VN" = Vendor Number 2/3

REF02

127

M Reference Number Staples Assigned Vendor Number 1/30


Mandatory Segment

Element

Element#


Max

REF01

128


"CK" = Check Number 2/3

REF02

127

M Reference Number Check Number 1/30

N1 VENDOR NAME

Mandatory Segment

Element

Element#


Max

N101

98

M Entity ID Code "VN" = Vendor Name 2/3


StaplesEDI.doc

N102

93

M Name Vendor Name 1/60

ENT ENTITY

Mandatory Segment

Element

Element#


Max

ENT01

554

M Assigned Number "1" 1/6

RMR REMITTANCE ADVICE ACCOUNTS RECEIVABLE OPEN ITEM REFERENCE

Mandatory Segment

Element

Element#


Max

RMR01

128

M Reference ID Qualifier "IV" = Sellers Control Number 2/3

RMR02

127

M Reference ID * Control Number 1/30

RMR04

782

M Monetary Amount Amount Being Paid 1/15

RMR05

782

M Monetary Amount Original Invoice Amount 1/15

RMR06

782

M Monetary Amount Discount Amount 1/15

* PLEASE NOTE: The control number on the RMR Segment (RMR02) will be used for matching purposes. A match indicates an invoice. A no-match is an adjustment.


StaplesEDI.doc


Optional Segment

Element

Element#


Max

REF01

128


"AM" = Adjustment Memo (Charge Back)

2/3

REF02

127

M Reference Number Reference ID (Charge Back Code)

"MC" = OTH Miscellaneous Charges

"01" = CVR Cost Variance

"06" = QVR Carton Shortage

"54" = FRT Freight

"55" = TAX Tax

"72" = RTV Return to Vendor

1/30

DTM DATE /TIME REFERENCE (Invoice Date)

Optional Segment

Element

Element#


Max

DTM01

374

M Date/Time Qualifier "003" = Invoice Date 3/3

DTM02

373

M Date Date expressed CCYYMMDD 8/8


StaplesEDI.doc


Mandatory Segment

Element

Element#


Max

SE01

96


Number of Segments Contained in Advice

1/10

SE02

329




StaplesEDI.doc

Notice to Vendors regarding Purchase Order Transmissions Vendor: Retain this notice for your records

Agreement to participate with Staples, Inc. in a purchase order electronic data interchange partnership means that the former practice of providing Vendors a faxed copy of our purchase orders will be discontinued.

Your organization should have a copy of the current Global Vendor Program Agreement by and between you and Staples the Office Superstore, LLC (additional copies are available upon request – please notify Staples’ Merchandising Dept.). The terms and conditions contained therein are and shall be deemed to be part of and incorporated in each and every EDI order placed with you as if fully set forth on the actual data transmission sent to you. By your solicitation and/or acceptance of an order, you will have confirmed your agreement to all of the terms and conditions of the Global Vendor Program Agreement, as well as to all of the terms and conditions from time to time applicable to all participants in the EDI program.

The terms and conditions of the Global Vendor Program Agreement shall have priority over and supersede any and all other terms and conditions of purchases, including, without limitation, any terms and conditions contained on your shipping documents, Bills of Lading, order acknowledgments or acceptances. In the event of any conflict or ambiguity between the Global Vendor Program Agreement and condition established by you or any other third party, the Global Vendor Program Agreement shall prevail, except to the extent that any condition is are waived in writing by an authorized officer or employee of Staples the Office Superstore, LLC.

It is essential that you retain this notice and process each order placed with you in accordance herewith.


StaplesEDI.doc

Staples, Inc. Non-Disclosure Agreement

WHEREAS the undersigned company or person (the "Vendor") is an existing or potential valued vendor of product to STAPLES, INC. ("Staples", including its affiliates) of Framingham, Massachusetts, and

WHEREAS the parties are desirous of exchanging purchasing information in trust under Staples’ Electronic Data Interchange program in order to more efficiently provide such product to Staples and to allow more efficient payment to Vendor, and

WHEREAS Staples may disclose to the Vendor information in connection with such EDI transmissions which Staples deems confidential, including without limitation Staples’ inventory balances, point of sale activity, and rolling inventory forecasts ("Confidential EDI Data"),

NOW THEREFORE, the Vendor agrees that in consideration of participating in the EDI program with Staples,

1. The Vendor recognizes that Confidential EDI Data is highly confidential and that any disclosure of such data could be strategically detrimental to Staples. Vendor agrees that it shall not disclose Confidential EDI Data to any other person, firm or corporation, and shall use at least the same degree of care to avoid publication or dissemination of such Confidential EDI Data by its employees as the Vendor employs with respect to its own information which it does not desire to have published or disseminated. Only personnel at Vendor who have a need to utilize the Confidential EDI Data for the purposes of supplying Staples with product shall be permitted to have access to such data, and each such individual shall be informed of the confidential nature of the data.

2. Notwithstanding the foregoing, the Vendor shall have no obligation with respect to any Confidential EDI Data which:

a. is or becomes publicly known through no wrongful act of the Vendor; or b. is known by the Vendor as a result of information rightfully received from a third party

without restriction and without breach of Agreement, or c. is approved for release by written authorization of Staples.

3. The Vendor shall use such Confidential EDI Data received from Staples solely for the purposes

of efficiently supplying product to Staples and for no other purpose.

4. At the conclusion of this relationship or upon demand by Staples, all Confidential EDI Data (other than actual product order/fulfillment/payment data) shall be destroyed.

IN WITNESS WHEREOF, the Vendor has duly caused this Agreement to be executed to be effective as of the last date set forth below.

_________________________________________ (Print Name of Vendor)

Date: _________ By: __________________________________

EDI ID: _________ Title: ________________________________

Qual: _________

June 2010 ANSI 4010 Revision 002 - iconnect-corp.com EDI Guide 06... · June 2010 ANSI 4010...

Documents

Transcript of June 2010 ANSI 4010 Revision 002 - iconnect-corp.com EDI Guide 06... · June 2010 ANSI 4010...