June 16, 2014 Page UNOFFICIAL 1 of 5

June 16, 2014 UNOFFICIAL Page 1 of 5

The regular meeting of the Clare City Commission was called to order at 6:00 p.m. in the Commission Chambers by Mayor Pat Humphrey who led the Pledge of Allegiance. Present were: Commissioners Bob Bonham, Pat Humphrey, and Karla Swanson. Absent: Jean McConnell, and Carolyn (Gus) Murphy. Also present were Ken Hibl, City Manager; Steve Kingsbury, Treasurer & Finance Director; James Chapman, Fire Chief; and Diane Lyon, City Clerk. 2. CONSENT AGENDA

Moved by Commissioner Swanson second by Commissioner Bonham to approve the items listed with an asterisk (*) (Amended Agenda, Minutes, Department Reports, Communications, and Bills) that are considered to be routine by the City Commission. Ayes: All. Nays: None. Absent: Jean McConnell and Gus Murphy Motion Carried.

:

3.

Approved By Consent Agenda. *APPROVAL OF AMENDED MINUTES;

4.

Approved By Consent Agenda. *APPROVAL OF AGENDA:

5. PUBLIC COMMENT:

None.

6. UNFINISHED BUSINESS:

None.

7.

NEW BUSINESS:

A. Firefighters Dennis Koch and Jeff Michels of the Clare Fire Department and Paramedics Randy Hall and Joel Ball of MMR responded to an injury accident just north of Clare on December 11, 2013. Their immediate, professional actions upon arrival at the accident scene contributed to reviving and saving the life of the accident victim. Their heroic actions are deserving of recognition and merit – thus the Mayor publicly presented Life Saving Pins to these individuals at the meeting.

PRESENTATION OF LIFE-SAVING PINS

B.

The City applied for a federal COPS Grant in 2013 to assist in the funding of a full-time police officer to perform school liaison officer duties for Clare Public Schools (CPS) for nine months of the year. Regrettably we were not successful in last year’s attempt. We again recommend application for this grant; the grant deadline is June 23rd.

COPS GRANT

Chief Gregory’s provided a letter outlining the general and fiscal parameters of the program. The City Commission is asked to approve the submission of the grant application. If the grant is approved, the savings to the City over the next three years will be approximately $200K (approx. $125 from the grant program and approx. $75K contribution from CPS). Approval of the grant application would require us to increase our number of full-time officers by one upon completion of the three-year period. Motion by Commissioner Swanson second by Commissioner Bonham to approve the submittal of the grant application by adoption of Resolution 2014-072. Roll call vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, and Karla Swanson. Nays: None. Absent: Jean McConnell and Gus Murphy. Motion Carried.

C. At its scheduled meeting of April 14, 2014, the City Commission held a public and subsequently adopted Resolution 2014-034 thereby directing the initiation of the process of establish a new Local Development Finance Authority (LDFA). The required 60-day waiting period has expired. To date none of the affected taxing jurisdictions have elected to “opt out” of the LDFA; our City Clerk certified to this effect on June 13th.

ESTABLISHMENT OF LOCAL DEVELOPMENT FINANCE AUTHORITY


We’ve received the names of the appointees for the LDFA from most all of the taxing jurisdictions; the Mayor will tentatively present his nominations for appointment to the City Commission at the scheduled meeting of July 7, 2014, at which time we will present the full slate of all eleven of the Board of Directors of the LDFA. The City Commission is asked to consider completing the process to establish the LDFA by adoption of the required resolution (Resolution 2014-073). There is no immediate, direct fiscal impact. But the creation of the LDFA is considered to be an essential element of the development of the continued growth and expansion of the City’s industrial tax base. The LDFA will “capture” taxes from taxing jurisdictions that have not “opted out” and use those revenues for improvements made within the new industrial park and to pay existing or future debt of the LDFA. Motion by Commissioner Bonham second by Commissioner Swanson to establish the LDFA by adoption of Resolution 2014-073. Roll call vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, and Karla Swanson. Nays: None. Absent: Jean McConnell and Gus Murphy. Motion Carried.

D. he City Staff has previously outlined its plans for financing the respective portions of the new Industrial Park Project, to include the recommendation to sell bonds (borrow funds from the USDA) for the sanitary sewer, water, and general construction portions of the IP Project. The City’s Bonding Attorney has prepared the required resolutions (copies attached as Resolutions 2014-075, 076, and 077) declaring the City’s intent to sell the aforementioned bonds/borrow funds from the USDA for this project. The City Commission is asked to adopt the required resolutions declaring its intentions.

RESOLUTION OF INTENT – BONDS FOR NEW INDUSTRIAL PARK

Adopting the three resolutions will commit the City to repayment of the bonds: $400,000 for sanitary sewer; $600,000 for water; and $600,000 for capital improvements of the new industrial park. Motion by Commissioner Bonham second by Commissioner Swanson to approve the Notice of Intent to Issue Bonds for Sewer Disposal System improvements by adoption of Resolution 2014-075. Roll call vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, and Karla Swanson. Nays: None. Absent: Jean McConnell and Gus Murphy. Motion Carried. Motion by Commissioner Swanson second by Commissioner Bonham to approve the Notice of Intent to Issue Bonds for Water Supply System improvements by adoption of Resolution 2014-076. Roll call vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, and Karla Swanson. Nays: None. Absent: Jean McConnell and Gus Murphy. Motion Carried. Motion by Commissioner Bonham second by Commissioner Swanson to approve the Notice of Intent to Issue Bonds for Capital Improvements by adoption of Resolution 2014-077. Roll call vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, and Karla Swanson. Nays: None. Absent: Jean McConnell and Gus Murphy. Motion Carried.

E. State Law requires that a budget of the revenues and expenditures of a municipality be annually approved for its general and special revenue funds prior to the beginning of the fiscal year and that amendments to said budget be presented for review when/as required. The Clare City Commission approved the fiscal year 2013/14 budget on June 3, 2013 and has amended the budget as needed throughout the year. However, there remains some additional "housekeeping" type of budget amendments that will be required to be considered during the final City Commission meeting of the current fiscal year to be held on Monday, June 16, 2014.

FISCAL YEAR 2013/2014 BUDGET AMENDMENTS


Commissioner Bonham of the City of Clare’s Fiscal and Budget Committee met to review and discuss the proposed/recommended amendments to close out the City’s 2013/14 fiscal year budget with the City Treasurer on June 16, 2014, prior to tonight’s scheduled meeting. Commissioner Bonham recommended had no stated concerns with the proposed amendments. Prior Amended Increase Fund - Activity Budget Budget (Decrease)

Federal Grants 214,005. -0- (214,005.) Local Development Finance Authority

Transfers In - General Fund 48,151. -0- (48,151.) Transfers In - Sewer Fund 135,537. -0- (135,537.) Transfers In - Water Fund 172,987. -0- (172,987.) Office Supplies 500. -0- (500.) Printing & Publishing 1,000. -0- (1,000.) Capital Outlay 356,675. -0- (356,675.)

Federal Grants 361,000. 389,891. 28,891. General Fund

Donations 1,000. 8,600. 7,600. Cemetery - Water 6,000. 21,000. 15,000. Police - Prof/Contracted Svcs. 5,000. 13,500. 8,500. Bldg Inspection Dept - Prof 27,900. 31,900. 4,000. Non-Dept - BOR & Tribunal -0- 4,400. 4,400.

General Fund - Out 182,000. 242,000. 60,000. Interfund Transfer

Parks & Recreation - In 182,000. 242,000. 60,000.

Miscellaneous -0- 2,100. 2,100. Cemetery Perpetual Care Fund

State Trunkline Maintenance 52,169. 62,169. 10,000.

Major Street Fund

Preservation Streets 75,784. 79,784 4,000. Preservation Streets 153,160. 156,160. 3,000.

Local Street Fund

Donations 4,000. 210,000. 206,000.

Parks & Recreation Fund

Capital Improvements 650,000. 650,000. -0- (No actual budget change - Railroad Depot Restoration Project Added) Operations 42,700. 56,100. 13,400

Downtown Development Authority Fund

Mainstreet 6,000. 6,000. 10,000. Fines and Forfeitures 2,000. 5,000. 3,000

Drug Law Enforcement Fund

Supplies 179. 3,179. 3,000. Federal Grants -0- 81,322. 81,322

Sewer System Fund

Bond Proceeds -0- 218,000. 218,000. Electricity 110,000. 123,000. 13,000. Capital Outlay 35,000. 445,000. 410,000. Transfers Out - LDFA 135,537. -0- (135,537.) Federal Grants 2,000. 105,792. 103,792.

Water System Fund

PRP Reimbursements 98,316. 111,408. 13,092. Capital Outlay 120,000. 293,000. 173,000. PRP #1 Expenses 98,316. 111,408. 13,092. Transfers Out - LDFA 173,000. -0- (173,000.) Gas, Oil & Lubricants 80,000. 90,000. 10,000.

Mobile Equipment Internal Svc Fund

Natural Gas 8,500. 13,600. 5,100. Equipment Repairs 30,000. 46,000. 16,000.

Motion by Commissioner Bonham second by Commissioner Murphy to approve the proposed FY13/14 Budget Amendments by adoption of Resolution 2014-078. Roll call


vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, and Karla Swanson. Nays: None. Absent: Jean McConnell and Gus Murphy. Motion Carried.

8. Treasurer’s Report was presented. TREASURER’S REPORT

9. CITY MANAGER’S REPORT

Promise Zone Initiative.

The City participated in the second of what will be a series of meetings with the goal of submitting a Promise Zone Application (deadline is October) for the three-county region of Clare, Gladwin, and Isabella Counties. MiddleMichigan Development Corporation (MMDC) has offered to take the lead in submitting the application.

Authorization to Solicit Bids.

We’ve received authorization to solicit bids for the new industrial park from the EDA and the USDA; GFA submitted the solicitation for bids on June 11th. We have a mandated 30-day bid period.

Initiatory Petition.

We’ve received an initiatory petition to amend our City Charter to allow the use, possession, or transfer of up to 2.5 ounces of marihuana within the City of Clare. If sufficient signatures (111) of qualified Clare electorate are obtained, this matter will be placed on the November ballot. We’ve asked Jaynie to opine on this matter; her response has been provided to the Commission (it essentially says even if approved by the Clare electorate, the use, transfer, or possession of MJ remains illegal by state and federal law). Law enforcement officials – includes the Clare PD – are obligated to enforce state and federal law. The deadline for submitting ballot items for the November election is July 29th. The City of Harrison has received a similar initiatory petition. Jaynie has confirmed that the City Commission is not required to approve the ballot language if sufficient signatures are obtained.

Hatton Township Landfill Study.

Williams & Works has completed the study of the landfill. The results are essentially what we expected: that the plumes continue to move in a northeasterly direction; that the width or breadth of migration remains constant; and after an approximately eight-year period of testing, one can make some verifiable trend judgments and assessments regarding the three major pollutants – that being (with a few anomalies) the pollutant levels are decreasing as they migrate. We are scheduled to meet with MDEQ on June 26th to discuss the results. We will propose to MDEQ that we drill three new monitoring wells and abandon two plus reduce the frequency of testing to once annually.

Absence.

I will be attending the annual MML Worker’s Compensation Fund Trust Board conference in northern-lower Michigan during the period June 18-21. I will be accessible via phone and email throughout my absence.

Chamber of Commerce Office Move.

The Chamber of Commerce is leasing its present office space on a month-by-month basis. A new tenant is moving into the space they currently occupy, thus they will have to move 30 days after the lease is signed by the new tenant. They have accepted our offer to relocate to City Hall on a temporary basis.

Summerfest Activities.

The annual Clare Chamber of Commerce-sponsored Summerfest activities are scheduled for the week of June 23-29 with usual activities including hot dogs and fireworks at Shamrock Park scheduled for June 27th and the annual Fly-In Breakfast at the Clare Airport on June 29th. But there are also some new activities planned, e.g., Chicken Poo Bingo. As in years past, the City Commission is invited to join the City Staff in cooking and serving hot dogs.

Clare Wildwest Show.

The Clare Area Chamber of Commerce is sponsoring a new activity at the Clare City Park on July 4th. Activities include a chuck wagon, a horse-reining demonstration, a cowboy shoot-out, and appearances by some well-known cowboy character, including John Wayne, Annie Oakley, and the Lone Ranger.


Additional Costs – Well 7.

We’ve been informed by our contractor, Peerless-Midwest, who during the course of rehabilitating the well pump found the pump bowl to be irreparable; the additional cost (new bowl) is $3,133; I approved the expenditure.

10. Approved By Consent Agenda. *COMMUNICATIONS

The most recent editions of the following publications were provided for the Commissions information. SOS Express, Capital Update, Healthcare Reform Newsletter, & MDOT Public Reports.

Letter of Appreciation.

The City offered a letter for work far beyond expectations regarding an element needed for move forward on the City’s new IP Project.

Health Department Notice.

The City received a notice regarding the Lake Shamrock Beach. Appropriate notices have been posted as directed.

LCC Correspondence.

The City offered a letter to the Liquor Control Commission regarding the “Brewin’ on McEwan” Project.

Zoning Compliance Application.

The City provided approval of a requested Zoning Compliance application to Willbros Engineers, LLC.

11. EXTENDED PUBLIC COMMENT:

None.

12. COMMISSION DISCUSSION TOPICS:

Mayor Humphrey inquired about the status of the 415 Building. The DDA purchased the building and a framework for bid specifications has been developed. The City Attorney is reviewing the bid specs and working on a draft agreement which will be reviewed with the Commission when it is complete.

13. Consent agenda approved.

*APPROVAL OF BILLS

14.

Motion by Commissioner Swanson second by Commissioner Bonham to adjourn the meeting. Ayes: All. Nays: None. Absent: Jean McConnell and Gus Murphy. Motion Carried. Meeting adjourned at 6:44 p.m.

ADJOURNMENT

____________________________ _______________________________ Pat Humphrey, Mayor Diane Lyon, City Clerk

AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: July 3, 2014 RE: Legal Services Letter of Engagement – Clark Hill For the Agenda of July 7, 2014 Background. Within the past month, the City has received nine notices of filing of Tax Tribunal appeals (see copy of att’d spread sheet) by four property owners within the City of Clare. The City Staff (Steve, Edie, & I) are confident in the City’s current valuations of these properties and strongly believe it is imperative that the City defends those valuations to ensure the continued stability of the tax base of the City and all the other affected taxing jurisdictions in both Clare and Isabella Counties and to maintain equity in our taxation system. Defending these cases will require the services of a qualified attorney. Our City Attorney will assume this role in two of these current cases (Walgreen’s and Brookwood Springs, LLC); however, Jaynie has a conflict of interest in all of the cases involving North Ten and JD as she represents the owners of these local firms in other matters. Consequently, we are obliged to obtain the services of another legal firm if we are to defend our tax valuations. Based upon our past experience related to a recent bankruptcy case wherein we were successfully represented by Ms. Sandra Hamilton, an attorney from the firm of Clark Hill of Grand Rapids, Michigan, we contacted Sandra and conducted a preliminary interview with her and a fellow attorney, Ms. Ingrid Jensen, regarding one of the pending cases and her (and her firm’s) experience and capabilities in representing the City at the Tax Tribunal. We are confident in the competency of both of these attorneys and the firm’s abilities to adequately and aggressively defend us. Consequently, we asked her to send us a Letter of Engagement (copy att’d). We ask the City Commission to approve the use of the services of Ms. Hamilton and Ms. Jensen and the firm of Clark Hill to represent the City in these and any other tax appeal cases in which our City Attorney is unable to represent us for reasons related to her profession’s ethical code. Issues & Questions Specified

. Should the City Commission approve the use of legal services offered by Ms. Hamilton and the firm of Clark Hill?

Alternatives1. Approve the use of the proffered legal services.

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2. Direct the solicitation of bids for these services. 3. Do not obtain legal services to defend this matter. 4. Defer/delay decision of this matter to a subsequently scheduled City Commission

meeting.

2

Financial Impact

. As reflected in the Letter of Engagement, the hourly rate for these legal services will be $250 per hour. The total costs for these services is presently indeterminable and will be highly dependent upon whether we are able to negotiate/settle these cases or whether the cases will be heard and decided by the Tax Tribunal. If all the currently pending cases proceed to the latter venue, the cost could be tens of thousands.

Recommendation

. I recommend that the City Commission engage the legal services of Ms. Hamilton and Ms. Jensen and the legal firm of Clark Hill to defend the City in pending, select Tax Tribunal cases by adoption of Resolution 2014-079 (copy att’d).

Attachments1. Spread Sheet.

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2. Letter of Engagement. 3. Resolution 2014-079.

OriginalParcel # Address Owner 2014 True Cash 2014 SEV 2014 Taxable True Cash SEV Taxable Difference TV

18-170-00-011-20 635 Industrial JDM Investment 1,688,400 844,200 839,917 1,115,550 557,775 557,775 282,142

Clark Hill PLC Information sent to Attorney

18-990-00-214-03 635 Industial JDM Investment 168,000 63,400 63,400 60,000 30,000 30,000 33,400


18-990-00-204-02 635 Industrial JD Metalworks Inc 577,600 288,800 288,800 52,500 26,250 26,250 262,550


18-990-00-206-60 635 Industrial JD Metalworks Inc 102,164 51,800 51,082 33,000 16,500 16,500 34,582


051-072-006-50 429 N McEwan St North Ten LLC 418,000 209,000 209,000 200,000 100,000 100,000 109,000


18-002-10-012-09 520 Industrial Dr North Ten LLC 289,800 144,900 144,900 140,000 70,000 70,000 74,900


051-480-016-10 235 Dwyer Brookwood Springs LLC 1,064,400 532,200 532,200 417,200 208,600 208,600 323,600

Jaynie Smith

Hoerauf, PC Assessor reviewing Income Data rec'd from Petitioner

051-900-209-08 1141 N. McEwan Walgreens - Personal 0 0 0 0 0 0 33,969

Jaynie Smith This Docket consist of tax years 2010-2013 for Personal Property.

Hoerauf, PC The difference shows is the net of all years.

18-002-10-013-15 555 Clare Industrial Pkwy North Ten 619,554 309,800 302,023 349,900 174,500 174,500 127,523

Received 7-2-14

Petitioner Requested

Status of Pending Tax Tribunals As of 7/2/14

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RESOLUTION 2014-079 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING THE USE OF LEGAL SERVICES OFFERED BY THE FIRM OF CLARK HILL OF GRAND RAPIDS, MICHIGAN.

WHEREAS, the City of Clare has recently been apprised of pending appeal of tax valuations filed by North Ten LLC, JD Investments, JD Metalworks, Inc. with the Michigan Tax Tribunal; and

WHEREAS, the City is highly confident its current valuations for the properties being appealed are accurate and just and therefore must be defended to ensure the stability of its tax base and to ensure continued equity in the tax system of the City; and

WHEREAS, the City Attorney is unable to defend the City in the tax appeals of said entities due to the fact she represents the owners of said local firms in other matters and thus her professional code of ethics prohibits her from representing the City in said tax cases; and

WHEREAS, the City Staff has previously used the legal services of Ms.

Sandra Hamilton of the law firm of Clark Hill of Grand Rapids, Michigan with success and consequently conducted a phone interview with her and Ms. Ingrid Jensen, another attorney with said firm, to determine their expertise and abilities to represent the City in these matters and is confident that said attorneys are fully capable and competent to aggressively defend the City in said tax cases; and

WHEREAS, the firm of Clark Hill has offered the City a Letter of

Engagement for said legal services; and WHEREAS, the City Staff has recommended said engagement; the City

Commission has duly considered said recommendation. NOW THEREFORE BE IT RESOLVED THAT the Clare City

Commission hereby approves the use of the proffered legal services of Ms. Sandra Hamilton and Ms. Ingrid Jensen and the firm of Clark Hill of Grand Rapids, Michigan in the tax appeal cases of North Ten LLC, JD Investments, JD Metalworks, Inc. and any other select tax appeal cases wherein the Clare City Attorney is precluded or prohibited from representing the City of Clare.

BE IF FURTHER RESOLVED THAT the Clare City Manager is hereby

authorized to execute the proffered Letter of Engagement of Clark Hill and the Clare City Treasurer, Assessor, Clerk, and Manager shall take all actions necessary and/or required to assist its legal counsel in resolving these tax appeal cases in the best interests of all parties concerned.

AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: July 3, 2014 RE: Purchase of Aerator and Related Budget Amendment For the Agenda of July 7, 2014 Background. To ensure the continued efficient and effective operation of our waste water treatment system, we have identified the need to purchase an additional aerator for our lagoons. As it is important to maintain consistency, reliability, and efficiency in our aeration system, it is highly desirable to use only one brand and make of aerator versus multiple aerators from multiple manufacturers and suppliers. Consequently, all of our aerators are Aire 1030 series. We obtained a quotation (copy att’d) from SK Associates the regional and only supplier of this aeration system in Michigan. The City Commission is asked to approve the purchase of the aerator. Issues & Questions Specified

. Should the City Commission approve the sole source purchase of an aerator?

Alternatives1. Approve the sole source purchase of the aerator.

.

2. Direct the solicitation of bids for a different type of aerator. 3. Disapprove the purchase of the aerator. 4. Defer/delay decision of this matter to a subsequently scheduled City Commission

meeting. Financial Impact. As reflected in the attached quotation, the cost of the aerator, to include shipping, is $12K. This is not an approved expense in the approved 2014/2015 budget. Consequently, a budget amendment will be required if the City Commission approves the purchase. A Fiscal Oversight & Budget Committee is scheduled to convene at 5:30pm on July 7th

to consider the purchase; the recommendation of the Committee will be provided at the scheduled Commission meeting. The Sewer Fund has the reserve/uncommitted funds available for the purchase.

Recommendation

. I recommend that the City Commission approve the sole source purchase of the aerator by adoption of Resolution 2014-080 and approve the related and required budget amendment by adoption of Resolution 2014-081 (copies of both resolutions att’d)

Attachments1. Quotation.

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2. Resolution 2014-080. 3. Resolution 2014-081.

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RESOLUTION 2014-080 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING THE PURCHASE OF AN AERATOR FOR THE CLARE WASTE WATER PLANT.

WHEREAS, the City Staff has identified the need to purchase another aerator for the City’s lagoon system at the City’s waste water treatment plant to improve the City treatment process; and

WHEREAS, all of the existing aerators in place at the City’s treatment plant are of identical design and manufacture; and

WHEREAS, to ensure reliability and to maintain efficiency, the City Staff strongly recommends the purchase of a like aerator; and

WHEREAS, said aerator can only be purchased through a regional

representative in Michigan; and WHEREAS, the City Commission has considered the recommendation of the

sole source purchase and deems said purchase to be in the best interests of the City. NOW THEREFORE BE IT RESOLVED THAT the Clare City

Commission hereby approves the sole source purchase of a new aerator from Solburg, Knowles & Associates of Newaygo, Michigan for the purchase price of $12,000.

ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner ________and supported by Commissioner _______. The Resolution declared adopted by the following roll call vote: YEAS: NAYS:

ABSENT: Resolution approved for adoption on this 7th

day of July 2014.

Mary Warner, Deputy City Clerk _______________________________

RESOLUTION 2014-081 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING A BUDGET AMENDMENT WITHIN THE SEWER SYSTEM FUND FOR THE PURCHASE OF AN ADDITIONAL LAGOON ASPIRATOR/AERATOR.

WHEREAS, the City completed in 2013 a major upgrade of its wastewater treatment plant that was started in 2011 during which several components of the lagoon equipment were replaced with new equipment compatible with the Webitat modules;

WHEREAS, it is has been noted by the City's Wastewater Treatment Superintendent that the dissolved oxygen levels within one of the City's sewer system lagoons is lower than desired to maintain proper bacteria growth;

WHEREAS, based upon the charted dissolved oxygen levels in the lagoon the

City's Wastewater Treatment Plant Superintendent recommends adding an additional aspirator/aerator to increase the oxygen levels within the lagoon;

WHEREAS, to maintain compatibility with current equipment a sole source

quote was obtained from Solberg, Knowles & Associates as they are the exclusive vendor for this type of equipment within the Michigan market.

NOW THEREFORE, BE IT RESOLVED THAT the City Commission of the

City of Clare hereby approves a budget amendment in the amount of $12,000 within the City's Sewer System Fund to complete the purchase of the additional equipment for the wastewater treatment system. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner and supported by Commissioner . The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 7th

day of July 2014.

_______________________________ Diane Lyon, City Clerk

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day of July 2014.


AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: July 3, 2014 RE: Retainer – Williams & Works For the Agenda of July 7, 2014 Background. Williams & Works (specifically, Dan Whalen of that organization) completed his assessment and analysis of the Hatton Township Landfill in respect to identifying the current limits of the contamination plume, charting trends of the three major contaminants, and formulating recommendations for future actions. We (Dan Whalen, Steve Kingsbury, Dale Clark, and I) met with representatives of the MDEQ and a representative of the Central Michigan Health Department on June 26th

to review Dan’s work. All parties at the meeting reached a general consensus regarding future actions the City should to take in respect to the landfill; we will work collectively to coordinate some of the specific details of those actions.

One of the next steps we will take is to meet with Hatton Township officials to provide them a general overview of Dan’s work; that meeting is tentatively scheduled for August 19th in conjunction with Hatton Township’s regularly scheduled meeting. MDEQ and Health Department officials will join us at that meeting; I suggest that representatives of the City Commission (Mayor Pat and Mayor Pro Tem Jean) also attend that meeting. We’ve also asked Dan to provide his findings to the City Commission at the scheduled August 4th

meeting.

While Dan has completed the scope of work (copy of approved work proposal att’d) for which we engaged him, there will now be occasional work for which we require his services and his expertise – these two meetings being prime examples. Consequently, we asked Dan to provide us a retainer proposal (copy att’d) to provide these services. The City Commission is asked to approve the retention of Dan Whalen for this purpose. Issues & Questions Specified

. Should the City Commission approve the retention of Dan Whalen of Williams & Works for professional consulting services related to the Hatton Township Landfill?

Alternatives1. Approve the proposed retainer for Dan Whalen’s services.

.

2. Do not approve the proposed retainer. 3. Defer/delay decision of this matter to a subsequently scheduled City Commission

meeting. Financial Impact

. The total financial impact is indeterminable. But the hourly rate for Dan’s services are stipulated in the proposed retainer. These costs are deemed reasonable.

2

Recommendation

. I recommend that the City Commission approve the retention of Dan Whalen of Williams & Works for professional consulting services related to the Hatton Township Landfill by adoption of Resolution 2014-082 (copy att’d)

Attachments1. Letter – Williams & Works.

.

2. Resolution 2014-082.

June 30, 2014 Mr. Ken Hibl, City Manager City of Clare 202 West Fifth Street Clare, Michigan 48617-1490 Reference Hourly Rate Schedule for Work Associated with the Hatton Township

Landfill Dear Mr. Hibl: As you are aware, the long term monitoring and technical demands of the Hatton Township Landfill are an ongoing effort. This letter is to provide you with my hourly rate for your use when such assignments arise related to the Hatton Township Landfill. The hourly rate for Dan Whalen is $100.00 per hour. Mileage expenses are charged at a rate of $0.56 per mile. Thank you for the continued opportunity to assist you. Please call me if you have any questions. Respectfully, Williams & Works Daniel J. Whalen, P.E.

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RESOLUTION 2014-082 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING A CONTINUING RETAINER RELATIONSHIP WITH MR. DAN WHALEN OF WILLIAMS & WORKS.

WHEREAS, the City of Clare is the owner of the Hatton Township Landfill; and

WHEREAS, the firm of Williams & Works of Grand Rapids, Michigan, and more succinctly, Mr. Dan Whalen of said firm, is intimately familiar with said landfill due to the City’s professional consultant-client relationship with said company established approximately twenty years ago during a major project related to said landfill; and

WHEREAS, the City re-established said relationship with Williams & Works in February 2014 due to a mandated requirement related to said landfill directed by the Michigan Department of Environmental Quality (MDEQ); and

WHEREAS, Mr. Dan Whalen has again proven his expertise and value

during the course of completing said mandated requirement; and WHEREAS, based on Mr. Whalen’s demonstrated value, the City requested a

proposal from Williams & Works to retain the professional services of Mr. Whalen on an as-needed basis due to the continuing need for professional consulting services related to the Hatton Township Landfill; and

WHEREAS, the City considers the proffered proposal for retention of Mr.

Whalen’s services as reasonable. NOW THEREFORE BE IT RESOLVED THAT the Clare City

Commission hereby approves the proposal of Williams & Works to provide the professional consulting services of Mr. Dan Whalen for the City of Clare in matters pertaining to the Hatton Township Landfill, the terms, conditions, and cost of said services as outlined within said proposal, which is attached to this Resolution as Exhibit A.

ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED.

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The Resolution was introduced by Commissioner ________and supported by Commissioner _______. The Resolution declared adopted by the following roll call vote: YEAS: NAYS:


day of July 2014.


AGENDA REPORT To: Mayor Pat Humphrey and the Clare City Commission From: Steven J. Kingsbury, MBA, CPFA, MiCPT Treasurer, Finance and Technology Director Date: July 3, 2014 Regarding: Intergovernmental Agreement between the City of Clare and the Clare Public Schools For the Agenda of July 7, 2014 ________________________________________________________________________ Background:

With the recent completion of the Clare Public Schools significant upgrade of the Brookwood Athletic Complex school administrators have been working on improving the technology connectivity between the school buildings and the Brookwood complex. Currently the school is using wireless technology from an antenna tower located at the high school to connect to the Brookwood Complex. This connectivity is very limited in capability and is prone to poor transmission throughput due to numerous trees and other obstacles between the school and the Brookwood Complex.

The Technology Director for the Clare-Gladwin Regional Education Services District (RESD) who provides all technology support for Clare Public Schools has suggested the establishment of a wireless connection point on the top of the City's municipal water tower which is a much higher and closer point to the Brookwood Athletic Complex. He also suggested that the small antennae be connected to the RESD's fiber optic network through the cabling that is already installed in the water tower and City Hall. With the installation of the small point-to-point wireless antennae the Clare Public School administrators will have vastly improved connectivity between the school facilities and the Brookwood Complex. One of the primary purposes of this increased connectivity is for continuous, real time video surveillance of the facility. Issues & Questions Specified:

Should the Clare City Commission approve an intergovernmental agreement with the Clare Public Schools?

Alternatives1. Approve the intergovernmental agreement.

:

2. Don’t approve the intergovernmental agreement. 3. Set the matter aside for consideration during a future meeting.

Financial Impact:

None.

Recommendation

The City of Clare and Clare Public Schools have enjoyed a tremendous mutually beneficial relationship of cooperation in serving the public for many, many years. It is the recommendation of management that the City Commission approve the intergovernmental agreement between the City and the Clare Public Schools.

Attachments1. Intergovernmental Agreement

2. Resolution 2014-083

1

INTERGOVERNMENTAL CONTRACT CITY OF CLARE / CLARE PUBLIC SCHOOLS

Agreement made between the following: City of Clare, a Michigan municipal corporation (City of Clare) and Clare Public Schools (CPS), WHEREAS, the parties to this contract are entering into an Intergovernmental Contract pursuant to MCL 124.1, et seq. WHEREAS, this agreement allows CPS antennae space on the City of Clare water tower as follows: Installation and maintenance of a single point-to-point wireless communication antennae on the top of the City of Clare’s municipal water tower located at 202 West Fourth Street, Clare, Michigan for CPS’s use in communicating with the Brookwood Athletic Complex. This agreement will also include the installation of a single computer communication category 6 or future equivalent network cabling from the top of the water tower to its base, installation of electronic communication switching equipment in the base of the water tower if needed and also the use of one pair of the City of Clare's fiber optics from the water tower to City Hall through the City’s underground conduit where connection to the Clare-Gladwin RESD fiber optic communication network will be achieved. ARTICLE I – TERM This agreement shall commence on the ______ day of ________________, 20_______. The term of this contract shall be three (3) months. This Agreement may be terminated at any time upon one year written notice by either party. After the initial three-month term, this agreement shall renew automatically for one year periods without any action by any party. ARTICLE II – COMPENSATION No monetary compensation for this use. ARTICLE III – NON-INTERFERENCE CPS will not construct or install nor permit the construction or installation by third parties of improvements or equipment on the premises owned by City of Clare located in the vicinity of the premises that interferes with the operation of the improvements or the City of Clare’s equipment.

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CPS’s installation, operation, and maintenance of its transmission facilities shall not damage or interfere in any way with the City’s water tower operations or related repair and maintenance activities or with such activities of other tenants of the water tower. The City, at all times during this Lease, reserves the right to take any action it deems necessary, in its sole discretion, to repair, maintain, alter or improve the premises in connection with the Tower operations as may be necessary, including leasing parts of the water tower and surrounding ground space to others. The CPS will exercise reasonable care to prevent interference with other water tower tenants’ internet operations. ARTICLE IV – INSURANCE. CPS shall maintain, at its sole cost during the entirety of this Lease, commercial general liability insurance insuring CPS against liability for personal injury, death or damage to personal property arising out of the use of the Site by CPS. Such insurance shall provide coverage in an amount not less than one million dollars for property damage. CPS shall provide the City with a certificate of insurance evidencing such coverage which states the carrier has insured CPS for all liabilities under this Lease and that it will not cancel or change any policy of insurance issued to CPS except after thirty (30) days’ notice in writing to the City. The City shall be added to the policy as an additional insured. The fact that CPS is required to furnish insurance in accordance with this paragraph or the fact that such insurance is furnished does not and shall not relieve CPS from its obligations to the City under the provisions under other parts of this Lease for any deficiency amount of which CPS is responsible to the City. The City shall insure the property and building of which the Site is part thereof, as the case may be, against loss or damage under a policy or policies of fire and extended coverage. All of the City’s and CPS’s policies of insurance shall include standard waiver of subrogation clause or endorsement. The City and CPS each hereby waive all right of recovery against the other for losses covered by insurance. ARVICLE V – INDEMNITY. CPS shall indemnify and hold the City harmless from any and all costs (including but not limited to, reasonable attorney’s fees and court costs) and claims of liability or loss which arise out of CPS’s use and/or occupancy of the Site including liability or loss arising from environmental contamination. ARVICLE VI – OTHER PROVISIONS

A. Changes Or Modification. No change or modification of this agreement shall be valid unless the same be in writing and signed by all the parties hereto.

B. State Law Governing Agreement. This Agreement shall be governed by the laws of the State of Michigan.

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C. Choice Of & Consent To Forum. The parties hereby affirmatively

waive and release any and all recourse to any and all courts federal and/or foreign courts; and irrevocably consent to submit all disputes arising under this Agreement to resolution within state courts in the State of Michigan. The parties consent to the exercise of personal jurisdiction by the courts of the State of Michigan.

D. Situs. The situs of this Agreement is Clare County, State of Michigan because all obligations hereunder pertain to activities therein.

E. Venue. Venue shall be laid in Clare County, State of Michigan.

F. Severability. If any of the provisions of this document are rendered void by acts of the legislature or the courts, this agreement shall be construed as if the offending portion had been omitted.

G. Anti-Waiver. No provision of this Agreement, right or remedy hereunder may be waived except by in a writing signed by the party expressly waiving such right, remedy or obligation. No waiver shall be implied upon the conduct, enforcement, non-enforcement or course of performance of the parties.

H. Consent To Jurisdiction, Forum, And Venue. The parties consent to submit to the jurisdiction of the courts of the State of Michigan, said consent to be deemed irrevocable and a waiver of right of recourse (if any) to any Federal or foreign court, whether claim to Federal jurisdiction is laid upon diversity or subject matter (or both). IN WITNESS WHEREOF, the parties have hereunto signed their names on the day and date set forth above. WITNESSES CITY OF CLARE ___________________________ ________________________________________ BY: PAT HUMPHREY ___________________________ ITS: Mayor WITNESSES CLARE PUBLIC SCHOOLS ___________________________ ________________________________________ BY: ___________________________ ITS:

RESOLUTION 2014-083 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY AND THE CLARE PUBLIC SCHOOLS FOR THE INSTALLATION OF A SMALL WIRELESS POINT-TO-POINT ANTENNAE ON THE WATER TOWER.

WHEREAS, the Clare Public Schools owns and operates a multi-purpose recreation and athletic complex on the west side of the City of Clare;

WHEREAS, the School through the very successful community supported Brookwood 2.0 Project completed a major upgrade of the complex in 2013;

WHEREAS, the School has been using a wireless connectivity system from the

school facilities on the East side of the City to the Brookwood Complex which has significant limitations and is subject to almost continuous interference;

WHEREAS, the City of Clare in cooperation with the Clare-Gladwin RESD and

several governmental, library and public safety entities through Clare County currently are connected through fiber optic communication cabling with the School;

WHEREAS, to improve communication connectivity primarily for security

surveillance of the Brookwood Complex the Clare Public Schools would like to install a small wireless point-to-point antennae on the top of City's municipal water tower and connect it to through the City's fiber optic cabling to the Schools network.

NOW THEREFORE, BE IT RESOLVED THAT the City Commission of the

City of Clare hereby approves an intergovernmental agreement between the City and the Clare Public Schools for the installation of a single wireless antennae on the top of the City's municipal water tower located on Fourth Street. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner and supported by Commissioner . The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 7th

day of July 2014.

_______________________________ Mary Warner, Deputy City Clerk

AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: July 3, 2014 RE: Professional Engineering Services for New Recreation Complex For the Agenda of July 7, 2014 Background. By majority vote at its scheduled June 2nd

Commission Meeting, the Clare City Commission directed the City Staff to initiate the process to solicit bids for the initial phase of development for the City’s new recreation complex (see copy of att’d Agenda Report). In order to solicit construction bids, the City requires the professional services of an engineering firm to complete necessary preliminary work to prepare a bid package. We solicited the services of GFA, the City’s engineer of record, to complete the required work. GFA has offered the City its proposal; the City Commission is asked to approve the GFA proposal to allow us to proceed with the solicitation of bids as directed.

Issues & Questions Specified

. Should the City Commission approve the GFA engineering proposal?

Alternatives1. Approve the proposal.

.

2. Direct consultation with one or more other engineering firms. 3. Direct the bid solicitation process be terminated. 4. Defer/delay decision of this matter to a subsequently scheduled City Commission

meeting. Financial Impact

. Approval of the GFA proposal will commit the City to the expenditure of $9,265. These costs will be incorporated in the administrative costs of the bond proposal.

Recommendation

. I recommend that the City Commission approve the GFA proposal by adoption of Resolution 2014-084(copy att’d)

Attachments1. Agenda Report for June 2

. nd

2. GFA Proposal. Meeting.

3. Resolution 2014-084.

AGENDA REPORT To: Mayor Pat Humphrey & the Clare City Commission

From: Ken Hibl, Clare City Manager

Date: May 29, 2014

Regarding: Bond Proposal for New Recreation Complex For the Agenda of June 2, 2014 ______________________________________________________________________________ Background

. Based on the strong-majority vote of the Clare electorate to approve a ten-year recreation millage and the need to develop a new recreation facility to accommodate the continuously growing community soccer program, the City Commission approved the purchase of property to accommodate the ballot-box expressed wishes of Clare’s residents and to facilitate a complex that would adequately support the increasing recreation needs of the community. The estimated costs to develop the entirety of the purchased property into a viable and usable sports and athletic complex (see copy of att’d Park Layout Plan) exceed $1M.

The City’s Parks & Recreation Advisory Board (PRAB) has determined that developing the entire recreation complex is simply not currently affordable or presently prudent and has recommended that the development occur in stages – the first stage being to develop a portion of the new complex sufficient to accommodate the community’s immediate recreation needs. The PRAB, through donations and reserving allotted recreation funds, has approximately $100K of the funds needed for the first-phase development; they have recommended that the City bond for the remainder (approx. $235K) needed to commence first-stage development this year. The City Commission is asked to approve the initiation (solicit bids – which will ultimately determine the amount of the bond) of the process to eventually bond for the needed amount. Issues & Questions Specified

. Should the City Commission approve the initiation of the process to bond for funding to allow commencement of construction of the new recreation complex?

Alternatives1. Direct the City Staff to initiate the process to bond for the funds needed to commence

construction of the new recreation complex.

.

2. Do not approve the initiation of the bond initiative. 3. Defer/delay decision of this matter to a subsequent City Commission meeting.

Financial Impact

. Recreation millage funds are available (see copy of att’d email and spread sheet of our Treasurer/Finance Director) to bond for the proposed project while still maintaining an adequate reserve for other recreational capital projects or needs during the life of the bond.

Recommendation

. I recommend that the City Commission approve by appropriate motion(s) and vote direct the City Staff to initiate the process (solicit construction bids) to bond approximately $237K to allow commencement of the development of the new recreation complex.

Attachments.

1. New Complex Pamphlet. 2. Email & Spread Sheet.

1

RESOLUTION 2014-084 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING A PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES BY GOURDIE-FRASER FOR THE CITY’S NEW RECREATION COMPLEX.

WHEREAS, at its scheduled meeting of June 2, 2014, the Clare City Commission directed its staff to initiate the process to solicit bids for the first phase of the development of the City’s new recreation complex; and

WHEREAS, the Clare City Staff requested a proposal from Gourdie-Fraser (GFA), its engineering company of record, to complete all required engineering services needed to solicit said bids; and

WHEREAS, GFA has offered the City the requested proposal, which has been reviewed by the Clare City Staff and deemed to be reasonable and complete and therefore recommended for approval; and

WHEREAS, the Clare City Commission has duly considered the

recommendation of the Clare City Staff. NOW THEREFORE BE IT RESOLVED THAT the Clare City

Commission hereby approves the proposal of Gourdie Fraser to complete all professional engineering services necessary to allow the solicitation of bids for completion of the first phase of the City’s new recreation complex, the terms, conditions, and cost of said services as outlined within said proposal, which is attached to this Resolution as Exhibit A.


ABSENT: Resolution approved for adoption on this 7th day of July 2014.

2


To: Mayor Pat Humphrey and the Clare City Commission

From: Steven J. Kingsbury, MBA, MiCPT

Treasurer, Finance Director and

Director of Information Technology

Date: July 3, 2014

Reference: Treasurer’s Report for July 7, 2014

Revenue Sharing: On June 30, 2014 we received our most recent two-month

constitutional and statutory revenue sharing payment from the State Treasury which

totaled $50,212, an increase of $2,465 from the same period in 2013. This additional

distribution represents an increase of 5.27% in constitutional and a 4.81% increase in

statutory revenue sharing.

Quarterly Investment Report: Enclosed you will find a complete listing of the

investments held by the City of Clare as of June 30, 2014.

Utility Billing System Reconciliation and Receivable Report: Enclosed you will find

the June 2014 Utility System Reconciliation Summary Report along with the first and last

page of the accounts receivable report prepared as of July 1, 2014.

Treasurer's Report Page 1 of 8

City of Clare

Schedule of Investments

Prepared as of

June 30, 2014


NUMBER ISSUED AMOUNT MATURITY RATE

4534 09/18/13 100,000.00$ 07/01/14 0.30%

4535 09/30/13 100,000.00 07/15/14 0.30%

4636 09/30/13 100,000.00 07/29/14 0.30%

4537 09/24/13 100,000.00 08/12/14 0.30%

4538 10/08/13 100,000.00 08/26/14 0.30%

4539 10/22/13 100,000.00 09/09/14 0.30%

4540 12/03/13 100,000.00 09/23/14 0.30%

4541 12/23/13 100,000.00 10/07/14 0.30%

4542 12/23/13 100,000.00 10/21/14 0.30%

4543 12/31/13 100,000.00 11/04/14 0.30%

4544 01/14/14 100,000.00 11/18/14 0.30%

4545 02/11/14 100,000.00 12/02/14 0.30%

4547 03/11/14 100,000.00 12/16/14 0.30%

4548 03/25/14 100,000.00 12/30/14 0.30%

4549 04/22/14 100,000.00 01/13/15 0.30%

Total 1,500,000.00$

Average = 0.30%

City of Clare

Schedule of Investments

As of June 30, 2014

All of the above investments are in the form of short-term (one-year or less) Repurchase

Agreements placed through Chemical Bank and are collaterized with United States

Government Securities (Treasury Bills, Bonds or Agency Bonds).


City of Clare

Utility Billing System Reports

Prepared as of

June 30, 2014


JUNE 2014 RECONCILIATION REPORT

JUNE 2014

Starting Balance Ending Balance

WATER $23,288.90 $20,946.14

SEWER $44,089.75 $38,038.19

GARBAGE $13,024.35 $14,299.21

METER FEES $765.48 $950.20

TOTAL $81,168.48 $74,233.74


6/30/2014Receivable Date:

Thursday, July 03, 2014

Aged Accounts Receivable by Date

1/258

Service AddressParcel NumberAccount NumberCustomer NameStatusLocation ID

Total Due180+ Days90 Days60 Days30 Days< 30 DaysNon DelqBill Item Name

105 W - 107 WHEATON051-622-003-00BAUMAN, BENJAMINActiveWHE2-000105-0107-00

$37.85$0.00$0.00$0.00$0.00$0.35$37.50Garbage

$2.63$0.00$0.00$0.00$0.00$1.38$1.25Meter Fee

$96.28$0.00$0.00$0.00$0.00$32.16$64.12Sewer

$98.38$0.00$0.00$0.00$0.00$16.48$81.90Water

$235.14$0.00$0.00$0.00$0.00$50.37$184.77

208 E -1/2 FOURTHTIGNER, JEREMYInactive-Paid4THE-000208-0005-20

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Garbage

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Meter Fee

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Sewer

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Water

$0.00$0.00$0.00$0.00$0.00$0.00$0.00

208 E -1/2 FOURTHJOHNSON, DARIANInactive-Paid4THE-000208-0005-10

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Garbage

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Meter Fee

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Sewer

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Water

$0.00$0.00$0.00$0.00$0.00$0.00$0.00

208 E -1/2 FOURTH0000407300WARREN, LAURAInactive-Paid4THE-000208-0005-00

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Garbage

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Meter Fee

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Sewer

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Water

$0.00$0.00$0.00$0.00$0.00$0.00$0.00

208 E -1/2 FOURTHPIERCE, NICHOLASInactive-Paid4THE-000208-0005-30

$0.00$0.00$0.00$0.00$0.00$0.00$0.00DEP POSTED

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Garbage

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Meter Fee

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Sewer

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Water

$0.00$0.00$0.00$0.00$0.00$0.00$0.00

208 E -1/2 FOURTHFLACHS, JENNIFERInactive-Paid4THE-000208-0005-40

$0.00$0.00$0.00$0.00$0.00$0.00$0.00DEP POSTED

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Garbage

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Meter Fee

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Sewer

$0.00$0.00$0.00$0.00$0.00$0.00$0.00Water

$0.00$0.00$0.00$0.00$0.00$0.00$0.00

605 S -1/2 RAINBOW DR051-640-012-010000464300MAXWELL, WILLIAMActiveRBW2-000605-5000-00

$18.75$0.00$0.00$0.00$0.00$0.00$18.75Garbage Treasurer's Report Page 6 of 8

Billing Item Non Delq < 30 Days 30 Days 60 Days 90 Days 180+ Days Total Due

GRAND TOTAL

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

NSF $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

WATER SP BASE FEE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

CROSS CONNECT INSPEC $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Water (Sprinklers) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

TURN ON FEE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

DEP POSTED $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Water $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Sewer $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Meter Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Garbage $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Interest Transaction Totals

$0.00 $878.83 $60.04 $27.67 $73.29 $125.93 $1,165.76

NSF $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

WATER SP BASE FEE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



TURN ON FEE $0.00 $5.00 $0.00 $0.00 $0.00 $0.00 $5.00

DEP POSTED $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Water $0.00 $204.48 $15.53 $6.71 $17.58 $30.08 $274.38

Sewer $0.00 $427.17 $30.06 $13.42 $39.90 $64.07 $574.62

Meter Fee $0.00 $15.97 $1.05 $0.47 $1.22 $2.23 $20.94

Garbage $0.00 $225.71 $13.40 $7.07 $14.59 $29.55 $290.32


Penalty Transaction Totals

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

NSF $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

WATER SP BASE FEE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



TURN ON FEE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

DEP POSTED $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Water $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Sewer $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Meter Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Garbage $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00


Sales Tax Transaction Totals

$59,650.51 $9,072.17 $25.00 $1,265.22 $1,170.46 $1,884.62 $73,067.98

NSF $0.00 $50.00 $0.00 $0.00 $0.00 $0.00 $50.00

WATER SP BASE FEE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



TURN ON FEE $44.19 $100.00 $25.00 $0.00 $0.00 $0.00 $169.19

DEP POSTED $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Water $17,486.62 $1,961.02 $0.00 $288.70 $292.64 $454.74 $20,483.72

Sewer $30,652.19 $4,417.26 $0.00 $724.60 $609.08 $1,060.44 $37,463.57

Meter Fee $685.05 $169.87 $0.00 $23.32 $21.80 $29.22 $929.26

Garbage $10,777.11 $2,370.02 $0.00 $228.60 $246.94 $336.22 $13,958.89


Billing Transaction Totals


$74,233.74 $0.00

591-000.000-043.000 $20,946.14 $0.00

590-000.000-043.000 $38,038.19 $0.00

641-000.000-043.000 $950.20 $0.00

101-000.000-043.000 $14,299.21 $0.00

GL Numbers Debit Credit

$59,650.51 $9,951.00 $85.04 $1,292.89 $1,243.75 $2,010.55 $74,233.74

NSF $0.00 $50.00 $0.00 $0.00 $0.00 $0.00 $50.00

WATER SP BASE FEE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00



TURN ON FEE $44.19 $105.00 $25.00 $0.00 $0.00 $0.00 $174.19

DEP POSTED $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Water $17,486.62 $2,165.50 $15.53 $295.41 $310.22 $484.82 $20,758.10

Sewer $30,652.19 $4,844.43 $30.06 $738.02 $648.98 $1,124.51 $38,038.19

Meter Fee $685.05 $185.84 $1.05 $23.79 $23.02 $31.45 $950.20

Garbage $10,777.11 $2,595.73 $13.40 $235.67 $261.53 $365.77 $14,249.21


1

AGENDA REPORT To: Mayor Pat Humphrey and the Clare City Commission From: Ken Hibl, City Manager Date: July 3, 2014 Regarding: City Manager's Report For the Agenda of July 7, 2014 ________________________________________________________________________ Pending Bid Closure Dates. These pending bid closure dates are provided for the Commission’s information: July 11th – New Industrial Park Project; July 18th – Colonville Road Project; July 25th – 415 Building Redevelopment (note: this bid is scheduled to be advertised commencing July 11th). We are hopeful that we can present the industrial park project bids to the City Commission for consideration and award at the regularly scheduled July 21st meeting – whether we can do so is dependent upon our receipt of approval by the EDA. If we do not receive approval from the EDA prior to the July 21st

scheduled meeting, we will likely ask the City Commission to convene a special meeting to consider and award the bids to preclude “losing” the valuable time between regularly scheduled meetings, thereby preserving the viability of meeting our set goals and objectives (to be able to provide temporary water and permanent sanitary sewer services to Consumers Energy at their new location next spring and concurrently to complete all but the final asphalt coat, striping, and restoration work before the asphalt plants close this fall).

Planning Commission Meeting. The Planning Commission is scheduled meet on July 9th

to consider an amendment to the City’s zoning codes related to projecting signs and to correct an error in the codes pertaining to parking requirements that was recently discovered.

Chamber of Commerce Move. The Chamber’s move to City Hall will commence on Monday, July 7th

and should be complete by the end of the week; they are required to vacate their current space, which will be occupied by a Wells Fargo Bank financial advisor, by July 11th.

Update – USBR-10 Rehabilitation Project. The project is scheduled to commence on July 27th

. A recent change to the original plans is that the roadway will likely close for one week of the project and a detour will be established for this week-long period. Doing so will save an estimated three weeks of project construction time.

Absence

. I will be out of the office for the period July 12-26. Steve will be the Acting CM during my absence.

Cemetery Initiatives

. Based primarily on two recent events (two new board members assigned to our Cemetery Board and a concern expressed to the Mayor approx. six weeks ago), we are in the process of making a number of positive changes at the Cemetery in respect to information sharing: the placement of new signage at the cemetery and availability of a new handbook (copy att’d). While we’ve had a published cemetery handbook for many years, the new version, which was developed by Ms. Cathy Davis, is much more user-friendly (easier to read, has less “thou shall” terminology, and the information contained in the handbook is more useful).

2

Drinking Water Quality Report

. Dale has published the 2013 Drinking Water Quality Report (copy att’d). As reflected in the report, “our drinking water meets federal and state requirements.”

Photo

. I thought it appropriate to share with the Commission the attached photo of our illustrious Mr. Dale Clark accepting our fluoride grant. As depicted by the photo, Dale did an excellent job in representing the City.

Attachments1. Cemetery Handbook.

.

2. Drinking Water Quality Report. 3. Photo.

AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: July 3, 2014 RE: *Communications For the Agenda of July 7, 2014 *Note: This is a Consent Agenda item and is considered as routine by the City Commission. As such, this matter shall be automatically enacted by one motion with all other Consent Agenda items unless a Commissioner or citizen requests this item be individually discussed, in which event it shall be removed from the Consent Agenda and considered and acted upon in its designated sequence on the approved Clare City Commission agenda of July 7, 2014. The following major items of correspondence were either received by or transmitted by the City since the last regularly scheduled City Commission meeting: Escrow Account Information

. The City provided the requested information via letter.

Small Business Administration Disaster Relief Loans

. The City received the att’d fact sheet related to available disaster loans for residents of Clare County.

Notification of New Teamsters Business Representative

. The City received notice that Mr. Joel Gutzki is no longer the Business Representative for our two bargaining units.

Zoning Information

. The City provided the attached correspondence related to the Prestige Center located in Clare.

Zoning Compliance Certification

. The City offered the attached letter regarding compliance related to a potential sale of property.

Region VII Area Agency on Aging Calls for Letters of Intent

. The City received the attached letter regarding this topic.

Dog Complaint

. The City offered the attached letter to a resident housing seven dogs within the City.

Attachments. As outlined above.

Date: 06/19/2014

U. S. SMALL BUSINESS ADMINISTRATION FACT SHEET - DISASTER LOANS

MICHIGAN Declaration 14032 & 14033 (Disaster: MI-00045)

Incident: SEVERE FLOODING, HAIL AND HIGH WINDS

occurring: April 12 - 30, 2014

For Newaygo and Osceola Counties; and the contiguous counties of Clare, Isabella, Kent, Lake, Mason, Mecosta,

Missaukee, Montcalm, Muskegon, Oceana, and Wexford in the state of Michigan.

Application Filing Deadlines: Physical Damage: August 18, 2014 Economic Injury: March 19, 2015

Whether you rent or own your home, own a business, or a small agricultural cooperative located in a declared disaster area, and are the victim of a disaster, you may be eligible for financial assistance from the U. S. Small Business Administration (SBA).

What Types of Disaster Loans are Available?

Home Disaster Loans – Loans to homeowners or renters to repair or replace disaster-damaged real estate or personal property owned by the victim. Renters are eligible for their personal property losses, including automobiles.

Business Physical Disaster Loans – Loans to businesses to repair or replace disaster-damaged property owned by the business, including real estate, inventories, supplies, machinery and equipment. Businesses of any size are eligible. Private, non-profit organizations such as charities, churches, private universities, etc., are also eligible.

Economic Injury Disaster Loans (EIDL) – Working capital loans to help small businesses, small agricultural cooperatives, small businesses engaged in aquaculture, and most private, non-profit organizations of all sizes meet their ordinary and necessary financial obligations that cannot be met as a direct result of the disaster. These loans are intended to assist through the disaster recovery period.

EIDL assistance is available only to entities and their owners who cannot provide for their own recovery from non-government sources, as determined by the U.S. Small Business Administration.

What are the Credit Requirements?

Credit History – Applicants must have a credit history acceptable to SBA.

Repayment – Applicants must show the ability to repay all loans.

Collateral – Collateral is required for physical loss loans over $14,000 and all EIDL loans over $25,000. SBA takes real estate as collateral when it is available. SBA will not decline a loan for lack of collateral, but requires you to pledge what is available.

What are the Interest Rates?

By law, the interest rates depend on whether each applicant has Credit Available Elsewhere. An applicant does not have Credit Available Elsewhere when SBA determines the applicant does not have sufficient funds or other resources, or the ability to borrow from non-government sources, to provide for its own disaster recovery. An applicant, which SBA determines to have the ability to provide for his or her own recovery is deemed to have Credit Available Elsewhere. Interest rates are fixed for the term of the loan. The interest rates applicable for this disaster are:

No Credit Available Credit Available Elsewhere Elsewhere

Home Loans 2.250% 4.500% Business Loans 4.000% 6.000% Non-Profit Organization Loans 2.625% 2.625%

Economic Injury Loans Businesses and Small Agricultural Cooperatives 4.000% N/A Non-Profit Organizations 2.625% N/A

Date: 06/19/2014

What are Loan Terms?

The law authorizes loan terms up to a maximum of 30 years. However, the law restricts businesses with credit available elsewhere to a maximum 7-year term. SBA sets the installment payment amount and corresponding maturity based upon each borrower’s ability to repay.

What are the Loan Amount Limits?

Home Loans – SBA regulations limit home loans to $200,000 for the repair or replacement of real estate and $40,000 to repair or replace personal property. Subject to these maximums, loan amounts cannot exceed the verified uninsured disaster loss.

Business Loans – The law limits business loans to $2,000,000 for the repair or replacement of real estate, inventories, machinery, equipment and all other physical losses. Subject to this maximum, loan amounts cannot exceed the verified uninsured disaster loss.

Economic Injury Disaster Loans (EIDL) – The law limits EIDLs to $2,000,000 for alleviating economic injury caused by the disaster. The actual amount of each loan is limited to the economic injury determined by SBA, less business interruption insurance and other recoveries up to the administrative lending limit. SBA also considers potential contributions that are available from the business and/or its owner(s) or affiliates.

Business Loan Ceiling – The $2,000,000 statutory limit for business loans applies to the combination of physical, economic injury, mitigation and refinancing, and applies to all disaster loans to a business and its affiliates for each disaster. If a business is a major source of employment, SBA has the authority to waive the $2,000,000 statutory limit.

What Restrictions are there on Loan Eligibility?

Uninsured Losses – Only uninsured or otherwise uncompensated disaster losses are eligible. Any insurance proceeds which are required to be applied against outstanding mortgages are not available to fund disaster repairs and do not reduce loan eligibility. However, any insurance proceeds voluntarily applied to any outstanding mortgages do reduce loan eligibility.

Ineligible Property – Secondary homes, personal pleasure boats, airplanes, recreational vehicles and similar property are not eligible, unless used for business purposes. Property such as antiques and collections are eligible only to the extent of their functional value. Amounts for landscaping, swimming pools, etc., are limited.

Noncompliance – Applicants who have not complied with the terms of previous SBA loans are not eligible. This includes borrowers who did not maintain flood and/or hazard insurance on previous SBA or Federally insured loans.

Is There Help with Funding Mitigation Improvements?

If your loan application is approved, you may be eligible for additional funds to cover the cost of improvements that will protect your property against future damage. Examples of improvements include retaining walls, seawalls, sump pumps, etc. Mitigation loan money would be in addition to the amount of the approved loan, but may not exceed 20 percent of total amount of physical loss, as verified by SBA to a maximum of $200,000 for home loans. It is not necessary for the description of improvements and cost estimates to be submitted with the application. SBA approval of the mitigating measures will be required before any loan increase.

Is There Help Available for Refinancing?

SBA can refinance all or part of prior mortgages that are evidenced by a recorded lien, when the applicant (1) does not have credit available elsewhere, (2) has suffered substantial uncompensated disaster damage (40 percent or more of the value of the property), and (3) intends to repair the damage.

Homes – Homeowners may be eligible for the refinancing of existing liens or mortgages on homes, in some cases up to the amount of the loan for real estate repair or replacement.

Businesses – Business owners may be eligible for the refinancing of existing mortgages or liens on real estate, machinery and equipment, in some cases up to the amount of the loan for the repair or replacement of real estate, machinery, and equipment.

What if I Decide to Relocate?

You may use your SBA disaster loan to relocate. The amount of the relocation loan depends on whether you relocate voluntarily or involuntarily. If you are interested in relocation, an SBA representative can provide you with more details on your specific situation.

Are There Insurance Requirements for Loans?

To protect each borrower and the Agency, SBA may require you to obtain and maintain appropriate insurance. By law, borrowers whose damaged or collateral property is located in a special flood hazard area must purchase and maintain flood insurance for the full insurable value of the property for the life of the loan.

For more information, contact SBA’s Disaster Assistance Customer Service Center by calling (800) 659-2955, emailing [email protected], or visiting SBA’s Web site at www.sba.gov/disaster. Deaf and hard-of-hearing individuals may call (800)877-8339. Applicants may also apply online using the Electronic Loan Application (ELA) via SBA’s secure Web site at https://disasterloan.sba.gov/ela.

mailto:[email protected]

http://www.sba.gov/

https://disasterloan.sba.gov/ela

Date: 07/03/14

Page: 1

PAYABLES REPORT FOR COMMISSIONERS

INVOICE DUE DATES 06/18/2014 - 07/08/2014BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION Entry Date CK DATE AMOUNT

1ST CHOICE OFFICE OUTLET81865 BLACK INKJET CARTRIDGE 06/19/14 07/08/14 40.99

1ST CHOICE OFFICE OUTLET81853 PD - BINDER CLIPS & FILE CABINET LOCK06/20/14 07/08/14 26.97

1ST CHOICE OFFICE OUTLET82113 PAPER FOR RAIL TRAIL BROCHURES06/26/14 07/08/14 5.00

ACE HARDWARE 053636 WWT - DRILL BITS ETC 06/26/14 07/08/14 27.40

ACE HARDWARE 053557 WWT - UPS SHIPPING 06/26/14 07/08/14 22.94

ACE HARDWARE 053574 WWT - TREE SPRAYER & SPRAY 06/26/14 07/08/14 42.28

ACE HARDWARE 053573 WWT - REPAIR FITTINGS 06/26/14 07/08/14 19.20

ACE HARDWARE 053515 WWT - FASTENERS 06/19/14 07/08/14 3.20

ACE HARDWARE 053541 WWT - JIG SAW, BLADES 06/19/14 07/08/14 83.73

ACE HARDWARE 053770 WWT - UPS SHIPPING 07/01/14 07/08/14 51.04

AIRNAV.COM 061514 RENEWAL AIRPORT LISTING 06/18/14 07/08/14 32.00

AMERICAN CLEANERS CLARE 7/1/14 PD - UNIFORMS 07/01/14 07/08/14 18.00

ANNE SIGSBEE 063014 SHAMROCK PARK - RENTAL DEPOSIT RETURNED06/30/14 07/08/14 50.00

AWOL - ALWAYS WORKING ON LAWNS070814 JANITORIAL SERVICES 06/17/14 07/08/14 2,300.00

BOB'S TIRE STORE 95940 REPAIRS #59 07/03/14 07/08/14 15.00

BOLLE, RICHARD DEPOSIT O/P FINAL UB refund for account: 1STW-000104-0000-06/30/14 07/08/14 92.53

BOLLE, RICHARD DEPOSIT O/P FINAL UB refund for account: RBW1-000409-0000-06/30/14 07/08/14 80.90

CADILLAC GARAGE DOOR, INC59269 DPW - SERVICE CALL 06/19/14 07/08/14 144.50

CAPITAL EQUIPMENT 87946 WWT - AUTOCUT C25-2 SEMI AUTOMATIC06/26/14 07/08/14 34.95

CAPITAL EQUIPMENT 87046 DPW - 14" ASPHALT/DUCTILE WHEEL06/25/14 07/08/14 159.90

CAPITAL EQUIPMENT 88536 PKS & REC - AIR FILTER ETC 07/02/14 07/08/14 191.21

CAPITAL EQUIPMENT 88731 PARKS - REPAIRS - AIR FILTER, SPARK PLUG07/03/14 07/08/14 21.63

CAPITAL EQUIPMENT 88747 PARKS - REPAIR PARTS RETURNED FOR CREDIT07/03/14 07/08/14 -7.45

CCI 114001297-2 FD - SERVICE WORK 06/25/14 07/08/14 261.85



CCI 112000821-1 FD - AAM27JQH9LA1N SN#038TPS150706/17/14 07/08/14 650.00

CERTIFIED LABORATORIES 1549090 WWT - STING-X AEROSOL 07/01/14 07/08/14 117.15

CHARTER COMMUNICATIONS 071414058014 6/27 - 7/26/14 SERVICE 07/02/14 07/08/14 29.55

CINTAS FIRST AID & SAFETY5001347132 FD - SUPPLIES 07/01/14 07/08/14 85.11

CINTAS FIRST AID & SAFETY8401167195 DPW - SUPPLIES 06/19/14 07/08/14 31.01

CINTAS FIRST AID & SAFETY8401167193 CITY HALL - SUPPLIES 06/19/14 07/08/14 28.37

CINTAS FIRST AID & SAFETY8401167197 PD - SUPPLIES 06/20/14 07/08/14 21.44

CITY OF CLARE 00201 SUMMER 2014 TAXES - 203 W FOURTH ST07/01/14 07/08/14 315.80

CITY OF CLARE 00069 SUMMER 2014 TAXES - WOODLAWN AVE07/01/14 07/08/14 824.84

CLARE AUTOMOTIVE SUPPLY INC2-635041 REPAIRS #53 07/02/14 07/08/14 40.95

CLARE AUTOMOTIVE SUPPLY INC2-636149 REPAIRS #21 DUST CAP 07/02/14 07/08/14 1.20

CLARE AUTOMOTIVE SUPPLY INC2-635016 REPAIRS #83, 46K9, 1844 07/02/14 07/08/14 175.05

CLARE AUTOMOTIVE SUPPLY INC2-636091 SHOP - SIL-GLYDE 07/02/14 07/08/14 4.62

Date: 07/03/14

Page: 2




CLARE AUTOMOTIVE SUPPLY INC2-636111 REPAIRS #76 12V CHANGE OVER RELA07/02/14 07/08/14 7.26

CLARE AUTOMOTIVE SUPPLY INC2-634738 REPAIRS #53 UJOINT & SLOTTED PLUG07/02/14 07/08/14 36.50

CLARE AUTOMOTIVE SUPPLY INC2-634015 GARAGE - 3 PK 4X1/2X1/4X7/8 DP06/19/14 07/08/14 9.29

CLARE AUTOMOTIVE SUPPLY INC2-634306 REPAIRS - BATTERY RETURNED FOR CREDIT06/23/14 07/08/14 -108.89

CLARE AUTOMOTIVE SUPPLY INC2-634463 REPAIRS #105 - AIR FILTER 06/23/14 07/08/14 16.16

CLARE AUTOMOTIVE SUPPLY INC2-635058 WWT - HD GREASE GUN 06/26/14 07/08/14 29.97

CLARE COUNTY REVIEW 51610 WWT - WATER QUALITY REPORT 07/01/14 07/08/14 1,148.00

CLARE HARDWARE 326728 CHAMBER - PAINT & BRUSH 07/03/14 07/08/14 17.28

CLARE HARDWARE 326753 CHAMBER - BRUSH 07/03/14 07/08/14 3.49

CLARE HARDWARE 326732 PKS & REC - ROLLER COVER & BULBS07/03/14 07/08/14 8.57

CLARE HARDWARE 326784 CEMETERY - FITTINGS 07/03/14 07/08/14 13.77

CLARE HARDWARE 326791 WWT - NUTS,BOLTS, PIPE TAPE 07/03/14 07/08/14 8.26

CLARE HARDWARE 326338 WATER DEPT - PIPE INSULATION 07/03/14 07/08/14 5.37

CLARE HARDWARE 326235 GARAGE - HOSE END 07/03/14 07/08/14 2.99

CLARE HARDWARE 326227 PETTIT PARK - CONCRETE MIX 07/03/14 07/08/14 28.74

CLARE HARDWARE 325936 DPW - VOLTAGE & GFI TESTERS 07/03/14 07/08/14 22.98

CLARE HARDWARE 325935 PD - CAP CONN & BALLAST 07/03/14 07/08/14 36.69

CLARE HARDWARE 325973 DPW - LOCATOR 07/03/14 07/08/14 16.99

CLARE HARDWARE 325947 LOCAL STREETS - MORTAR MIX 07/03/14 07/08/14 4.99

CLARE HARDWARE 325934 CEMETERY - MORTAR MIX 07/03/14 07/08/14 4.99

CLARE HARDWARE 325900 CITY HALL - AEROSOL SILICONE 07/03/14 07/08/14 6.99

CLARE HARDWARE 325896 CITY HALL - SCREWDRIVER 07/03/14 07/08/14 3.49

CLARE HARDWARE 325886 CITY HALL - REPAIRS 07/03/14 07/08/14 1.18

CLARE HARDWARE 325872 PKS & REC - UTILITY KNIFE 07/03/14 07/08/14 6.99

CLARE HARDWARE 325797 PKS & REC - PETTIT PARK - CAUTION TAPE07/03/14 07/08/14 7.99

CLARE ROTARY CLUB #5960 1642 & 1706 01/14 - 06/14 DUES 07/03/14 07/08/14 158.50

COMMUNITY DEVELOPMENT CITYCL14-08 MAY 2014 INSPECTIONS 06/26/14 07/08/14 135.00

CONSUMERS ENERGY 201003335469 11175 S EBERHART AVE 5/9 - 6/9/1406/16/14 07/07/14 11,863.49

CONSUMERS ENERGY 201181126666 5/9 - 6/9/14 305 MAPLE ST 06/19/14 07/07/14 4,246.84

CONSUMERS ENERGY 9302468955 7/1/14 - 6/30/15 ANNUAL RENTAL POLE ATTACHMENTS07/03/14 07/08/14 120.00

COTTER DRAGLINE SERVICES INC1387 REMOVE SEDIMENT FROM 3 SILT TRAPS07/02/14 07/08/14 3,600.00

COUNTY WIDE SEPTIC TANK CLEANING062614 DPW - SEPTIC TANK CLEAMING 06/26/14 07/08/14 225.00

DAVE WILLIAMS 06/15 - 6/30/14 BUILDING INSPECTOR SERVICES 06/17/14 07/08/14 1,100.00

DAVID CORELL 06/30/14 SHAMROCK PK - RENTAL DEPOSIT RETURNED06/30/14 07/08/14 50.00

DAVID SAAD 063014 PD - FUEL FOR HUMMER 06/30/14 07/08/14 47.88

DBI BUSINESS INTERIORS 03IM6273 AIRPORT - TOWELS & SOAP 06/30/14 07/08/14 38.74

DBI BUSINESS INTERIORS 03IM4382 TONER 06/19/14 07/08/14 122.99

DBI BUSINESS INTERIORS 03IM5093 OFFICE SUPPLIES 06/23/14 07/08/14 30.60

EASTERN AVIATION FUELS INC1962492 AIRPORT - 8299 AV GAS 07/01/14 07/08/14 39,862.37

Date: 07/03/14

Page: 3




ELM CREEK LAWN AND LANDSCAPE LLC8589 6/13/14 MOWING 06/30/14 07/08/14 135.00

ELM CREEK LAWN AND LANDSCAPE LLC006022 PKS & REC - TREES 06/23/14 07/08/14 529.00

ELM CREEK LAWN AND LANDSCAPE LLC006023 PKS & REC - TREES 06/23/14 07/08/14 118.00

ELM CREEK LAWN AND LANDSCAPE LLC070814 CEMETERY MAINTENANCE 06/17/14 07/08/14 3,971.25

ETNA SUPPLY S101106447.001 RUBBER METER GASKETS 06/19/14 07/08/14 40.00

FIRST BANKCARD 071914723457 CITY MANAGER CR CARD 07/02/14 07/08/14 44.38

FIRST BANKCARD 071914723457 CITY MANAGER - CR CARD 07/02/14 07/08/14 -276.98

FIRST BANKCARD 071914723457 CITY MANAGER - CR CARD 07/02/14 07/08/14 785.00

FOUR SEASONS WINDOWS 374 WWT - INSTALL 3 ESSEN (SL,POWER-E) WINDOWS07/01/14 07/08/14 1,741.00

GALL'S INC 001923717 PD - UNIFORMS 07/03/14 07/08/14 216.49


GALL'S INC 001961574 PD - NAMEPLATES 07/03/14 07/08/14 159.99




GALL'S INC 001986817 PD - UNLOCKING TOOL 07/03/14 07/08/14 64.99




GALL'S INC 002116540 PD - UNIFORMS 07/03/14 07/08/14 1,189.15





GALL'S INC 002144893 PD - LIFE SAVING COMM BAR 07/03/14 07/08/14 86.39


GARY L TODD 06/15 - 6/30/14 AIRPORT MANAGER SERVICES 06/17/14 07/08/14 875.00

GLEN CAIN INC BRINE 5/23 - 6/13/14 BRINE 06/17/14 07/08/14 300.00

GOURDIE FRASER & ASSOC INC1338807 PROJECT 13388 - NORTHEND IND PK - SERVICES 5/25-6/21/1406/25/14 07/08/14 44,424.94

GOURDIE FRASER & ASSOC INC1408403 PROJECT 14084=COLONVILLE RD RECONSTRUCTION- 5/25 - 6/21/1406/25/14 07/08/14 10,750.00

HEINTZ PROPANE INC 21831 20# CYLINDER FILL 06/23/14 07/08/14 14.00

HYMMCO 49290 PLAYGROUND - HYMMCOTUB 18" DIA CUT07/03/14 07/08/14 66.49

JAY'S SPORTING GOODS INC1557116 PD - GUN CASE 06/30/14 07/08/14 229.99

JEAN JOHNSON 061214 7/24/14 SUMMER CONCERT SERIES 06/25/14 07/08/14 200.00

JERI HAYNAK 063014 SHAMROCK PARK - RENTAL DEPOSIT RETURNED06/30/14 07/08/14 50.00

JOHNSON, RAYMOND & ALICYN12 MONTHS/NO LATE FEUB deposit refund for account: JOHN-000307/02/14 07/08/14 150.00

JOHNSTON ELEVATOR INC 179752 POULTRY NET 07/02/14 07/08/14 15.95

JONATHAN TARANT 063014 SHAMROCK PARK - RENTAL DEPOSIT RETURNED06/30/14 07/08/14 50.00

JOY SIMMER 062314 MILEAGE & PROGRAM REINBURSEMENT06/23/14 07/08/14 66.06

Date: 07/03/14

Page: 4




KAWKAWLIN ROOFING COMPANY INC23787 WWT - REROOF WWT PLANT & CHEMICAL STORAGE BUILDING07/01/14 07/08/14 43,400.00

KEVIN CHAMBERLAIN 061214 7/10/14 SUMMER CONCERT SERIES 06/25/14 07/08/14 400.00

MAGGIE GROVES 063014 SHAMROCK PARK - RENTAL DEPSOSIT RETURNED06/30/14 07/08/14 25.00

MARTIN ELTZROTH 06/30/14 SHAMROCK PARK - RENTAL DEPOSIT RETURNED06/30/14 07/08/14 50.00

MEADOWBROOK INSURANCE GROUP110444 POLICY STP103148 8/23/14 - 8/23/15 STORAGE TANK LIABILITY06/24/14 07/08/14 1,574.18

METHNER, JASON 12 MONTHS/NO FEES UB deposit refund for account: COTG-000406/30/14 07/08/14 150.00

MICHIGAN DEQ 869257 WWT - 5/8 - 6/20/14 LAB SERVICES07/01/14 07/08/14 1,001.00

MICHIGAN DEQ 870173 WWT - 5/8 - 6/29/14 LAB SERVICES07/01/14 07/08/14 3,275.00

MICHIGAN DOT SE367053 SE BILLING FOR 10/1/13 - 3/30/1407/02/14 07/08/14 69.96

MICHIGAN ELECTION RESOURCES32515 QVF VOTER ID CARDS/POSTAGE 06/19/14 07/08/14 876.04

MICHIGAN MUNICIPAL LIABILITY13342201 7/1/14 - 7/1/15 POOL RENEWAL PREMIUM06/23/14 07/08/14 83,023.00

MICHIGAN PIPE & VALVE T63356 1000 GRATE FLAT M 06/26/14 07/08/14 172.00

MICHIGAN PIPE & VALVE T63357 CAPS, LUGS & BOLT PACKS 06/26/14 07/08/14 163.11

MICHIGAN PIPE & VALVE T63289 1058M GRATE 06/19/14 07/08/14 229.00

MID MICHIGAN COMM ACTION AGENCY070814 RAILROAD DEPOT PROPERTY ACQUISITION06/17/14 07/08/14 1,103.98

MIDMICH MED CENTER CLARE061214 PD - LAB 06/19/14 07/08/14 54.00

MWEA 9559 8/9/14 - 8/9/15 DALE CLARK MEMBERSHIP06/26/14 07/08/14 62.00

NATE CRADIT 173 JUNE 2014 WEB SERVICES 07/02/14 07/08/14 259.12

OWENS SOFT WATER, INC 341550 CITY HALL - WATER 06/19/14 07/08/14 20.60

PAT HUMPHREY 070814 ELECTRONIC COMM SERV STIPEND 06/17/14 07/08/14 25.00

PLM LAKE & LAND MANAGEMENT CORP136479 LAKE SHAMROCK HERBICIDE TREATMENT07/02/14 07/08/14 17,832.15

PROFESSIONAL PLUMBING SERVICE2510 BACKFLOW TESTING 07/02/14 07/08/14 850.00

PVS TECHNOLOGIES 187021 LIQUID FERRIC CHLORIDE 07/01/14 07/08/14 4,319.50

R&A ENVIRONMENTAL REHAB 13944 REHABILITATE 3 MANHOLES - RESOLUTION 2014-07107/02/14 07/08/14 14,100.00

RACHEL LEVESQUE 062514 MILEAGE - 6/20 & 6/25 COUNTY BULDING06/26/14 07/08/14 33.60

RAY'S BICYCLE SHOP 698889 PD - BG TPK STRAP TRUNK DXP/PANN06/30/14 07/08/14 99.11

REED, JOHN JR. 12 MONTHS/NO FEES UB deposit refund for account: 1STE-000106/30/14 07/08/14 150.00

RICHARD HUNT 063014 SHAMROCK PARK - RENTAL DEPOSIT RETURNED06/30/14 07/08/14 25.00

ROBBIN HARSH EXCAVATING, INC.11720 15YD TOPSOIL TO CEMETERY 06/19/14 07/08/14 300.00

ROBBIN HARSH EXCAVATING, INC.11726 100' SILT FENCE 06/19/14 07/08/14 50.00

SEITER BROTHERS LUMBER INC169930 PETTIT PK - REDI MIX GRAVEL 06/17/14 07/08/14 191.10

SEITER BROTHERS LUMBER INC169933 PKS & REC - 2X4X8 06/17/14 07/08/14 34.86

SEITER BROTHERS LUMBER INC169938 PKS & REC - 2X4X8 RETURNED FOR CREDIT06/17/14 07/08/14 -34.86

SEITER BROTHERS LUMBER INC170004 PKS & RED - REDI MIX GRAVEL - RETURNED FOR CR06/23/14 07/08/14 -59.15

SEITER BROTHERS LUMBER INC170083 PKS & REC - CHICKEN POO - PAINT TRAY06/25/14 07/08/14 4.75

SEITER BROTHERS LUMBER INC170077 PKS & REC - CHICKEN POO - DRYWALL SCREWS06/25/14 07/08/14 4.99

SEITER BROTHERS LUMBER INC170075 PKS & REC - CHICKEN POO - PLYWOOD, PAINT06/25/14 07/08/14 81.89

SEITER ELECTRIC INC 12867 REPLACE CONDUIT & WIRE ON LIGHT POLE AT SOFTBALL FIELD07/02/14 07/08/14 209.05

SPARLING CORPORATION 56071 AIRPORT - ANNUAL MAINTENANCE, TANK INSPECTION06/30/14 07/08/14 779.69

Date: 07/03/14

Page: 5




STANDARD INSURANCE COMPANY070814 07/01/14 INS POLICY 00649301 DIV 000106/27/14 07/08/14 885.59



STITCHES FOR BRITCHES 20760 PKS & REC - JUNIOR FIREFIGHTER ACADEMY06/23/14 07/08/14 259.00

USA BLUE BOOK 370178 WWT - 5 PIN CABLE FOR PLUG 06/26/14 07/08/14 140.20

USA BLUE BOOK 367772 WWT - OVER THE SHOES BOOTS & CUP06/26/14 07/08/14 52.03

VAL LEMEN 061214 7/17/14 SUMMER CONCERT SERIES 06/25/14 07/08/14 300.00

VERIZON WIRELESS 9726555459 6/9 - 7/8/14 06/17/14 07/08/14 76.56

WILLIAMS & WORKS 73733 PROJECT 214080 HATTON TWP LANDFILL THRU 5/31/1407/02/14 07/08/14 6,000.00

WILLIAMS & WORKS 73193 PROJECT 214080 HATTON TWP LANDFILL THRU 5/3/1407/02/14 07/08/14 2,700.00

WITBECK'S FAMILY FOODS 00168387 JR FIREFIGHTERS ACADEMY SUPPLIES06/19/14 07/08/14 43.63

WITBECK'S FAMILY FOODS 00236656 WWT - BAGGED ICE 06/26/14 07/08/14 2.90

Sub Total: 324,634.33

STATUS

Date: 07/03/14

Page: 1


EXP CHECK RUN DATES 06/18/2014 - 07/03/2014BOTH JOURNALIZED AND UNJOURNALIZED PAID BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION CK DATE AMOUNT

ARNIE'S ARTS 'N' CRAFTS07/02/14 CARVED SIGN - CEMETERY SIGN 07/02/14 750.00 Paid

AT&T CORPORATION 989386754106 05/11 - 6/11/14 LOCAL CALLS 06/23/14 135.10 Paid

AT&T CORPORATION 989386044506 05/11 - 6/10/14 LOCAL CALLS 06/23/14 618.71 Paid

CLARE COUNTY CLERK 061914 BALANCE OF RECORDING FEE FOR ORDINANCE AMENDMENT06/19/14 9.00 Paid

CONSUMERS ENERGY 203405957450 4/24 - 5/22/14 416 W 5TH ST 06/20/14 22.71 Paid

CONSUMERS ENERGY 206520635751 4/24 - 5/22/14 610 W WHEATON AVE #106/20/14 23.52 Paid

CONSUMERS ENERGY 601006369332 4/25 - 5/22/14 124 E 4TH ST 06/18/14 23.61 Paid

CONSUMERS ENERGY 601006365956 4/25 - 5/22/14 813 INDUSTRIAL DR06/18/14 23.61 Paid

CONSUMERS ENERGY 205719815353 4/25 - 5/22/14 299 N MCEWAN ST06/18/14 23.61 Paid

CONSUMERS ENERGY 601006365947 4/25 - 5/22/14 500 SCHOOLCREST AVE06/18/14 23.61 Paid

CONSUMERS ENERGY 203405955633 4/25 - 5/22/14 396 SHAMROCK CT06/19/14 23.61 Paid

CONSUMERS ENERGY 601006376224 4/25 - 5/22/14 820 CEDAR ST 06/19/14 23.61 Paid

CONSUMERS ENERGY 201181110522 5/1 - 5/31/14 STREET LIGHTS 06/24/14 3,734.58 Paid

CONSUMERS ENERGY 201181110521 5/1 - 5/31/14 STREET LIGHTS 06/24/14 390.89 Paid

CONSUMERS ENERGY 201181110520 5/1 - 5/31/14 TRAFFIC LIGHTS 06/24/14 6.17 Paid

CONSUMERS ENERGY 203583949615 5/9 - 6/6/14 10725 S EBERHART AVE07/01/14 345.30 Paid

CONSUMERS ENERGY 201537053442 5/9 - 6/6/14 10807 S EBERHART AVE #31007/02/14 27.12 Paid

FIRST BANKCARD 061914742603 PD - CR CARD 06/19/14 941.95 Paid

HOME DEPOT 070114583267 WWT & PKS & REC CONCRETE & CLEANING SUPPLIES06/23/14 302.17 Paid

JONATHAN HARPER 061214 7/3/14 SUMMER CONCERT SERIES 07/01/14 150.00 Paid

SCOTT KLEINHARDT 062614 REFUND OVERPAYMENT FOR POOL FILL06/26/14 23.90 Paid

STATE OF MICHIGAN 062414 ESCHEAT 2 CHECKS 06/24/14 28.50 Paid

OPEN INVOICE TOTAL:

Grand Total:

7,651.28

COMMISSION APPROVAL:

mwarner

Typewritten Text

324,634.33

mwarner

Typewritten Text

332,285.61

STATUS

Date: 07/03/14

Page: 2


EXP CHECK RUN DATES 06/18/2014 - 07/03/2014BOTH JOURNALIZED AND UNJOURNALIZED PAID BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION CK DATE AMOUNT

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