UDTimeJun 25, 2013 · shows in/out times. Total . shows calculated hours * If you work multiple...
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UDTime Misc. Wage and UG Students Employees paid by the hour © 2013 University of Delaware Summer 2013 1
Transcript of UDTimeJun 25, 2013 · shows in/out times. Total . shows calculated hours * If you work multiple...
UDTimeMisc. Wage and UG Students
Employees paid by the hour
© 2013 University of Delaware Summer 2013
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Welcome to UDTimea new online system
It will accurately capture and calculate earned time off
It will record time at work for those who already clock-in or enter time
Contents
UDTime – Impact on UD Employee Groups……………………… 4UDTime Employee Group Chart…………………………..….………. 5Why UDTime…………………………………………………………..….…… 6Clocking in and out of UDTime…………………………………….….. 8Multiple assignments …………………………………………………….. 11Viewing timesheet………………………………………………………..… 14Checking hours…………………………………………………..…….…….. 15Other helpful information on timesheet……………………....... 16Home Page – UDTime Dashboard……………………………………. 17Exceptions tab………………………………………………………………... 18Results tab………………………………………………………………………. 19Work Study tab..……………………………………………………………… 20Alternative if no computer is available..…….…………………….. 21
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UDTime will impact:• Academic faculty - very limited interaction
• Fiscal faculty – limited interaction
• All benefited staff – limited interaction
• Undergraduate student employees – full interaction
• Miscellaneous wage employees – full interaction
• AFSCME employees – full interaction
• Supervisors/timekeepers of AFSCME, misc. wage and student employees – full interaction
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UDTime by Employee Group:
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Why UDTime?
• All benefited employees - vacation, sick time and comp time– Time off balances will be current and online– Centralizing time off usage and balances
• Hourly employees– Replacing 20-year old system – Time worked recorded accurately and paid correctly – All bi-weekly pay will be on same pay cycle and use the same system
• No more TRFs, Excel spreadsheets, or Scheer time & attendance
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Training Agenda
• Misc. Wage/UG Student employees (15 minutes)
– Clocking-in/out– Multiple Assignments– Viewing timesheets– Alternative when a computer is unavailable
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Clocking in and out of UDTime
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Make this a Favorite
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Clocking IN to UDTime
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Start of work:• Click In• Click Logout to
leave UDTime
NOTE: System will log you out automatically after 30 seconds of inactivity.
06/25/2013 04:13:00 pm
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Clocking OUT of UDTime
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End of work:• Log-in to UDTime• Click Out• Click Logout to
leave UDTime
06/25/2013 04:21:00 pm
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If you have multiple assignments, you will see this box before clocking-in or out
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This is a list of your active jobs.
Click the one for you which want to clock-in.1
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FYIAdditional jobs are added by
Additional Assignments webformcompleted by your HR Liaison
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Sam, Yosemite (88888)Wascaly Wabbit Studies (07777)3028319999
Enter employee’s UD ID and click Next Step
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FYIAdditional Assignments webform
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Wascaly Wabbit Studies (07777) This is the text that will appear in the Choose Assignment window, along with department.(Limit is 30 characters)
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Viewing your timesheet*
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Log-in at the CAS screen as usual
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3 Hours shows in/out
times
Total shows calculated
hours
* If you work multiple assignments, you will have a timesheet for each job.
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Checking your hours on your timesheet
Misc. Wage and Students
FYI - You cannot edit your own timesheet (hours, rate, etc.). You must alert your supervisor about any problems.
For example:No hours are showing for Sun. 10/28 because you
forgot to clock-in and -out.
Click the Employee Comments box tab.
EMPLOYEE COMMENTS
I’m missing my hours on 10/28. I forgot to clock-in at 9:05 on Sunday morning and clock out at 1:45.I’m sorry, Doug
Type your message to your supervisor with the relevant details, then click the comment tab to close it.
Note: The Comment tab arrow turns green to indicate a comment is present
Finally, click the Save button if you added a Comment.
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Other helpful information on your timesheet
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Show all weeks checkbox allows you to view one or both
weeks of the pay period.
HOUDINI, HARRY (43210) ---- Student WList View buttonlets you select to
see your timesheet by: List, Day or
Table.
Home button takes you to the UDTime
Dashboard and a link to the WebClock
View prior period timesheet
by clicking the arrow.
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Home Page - Dashboard
Click Enter My Hours to go to your timesheet
Click Go to Web Clock to clock-in or clock-out.
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Exceptions tab
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Dates with problems are marked with a pin.
The color corresponds to the severity of the issue
See the Exceptions tab for details about the issue.
Exceptions tabRed ones indicate hours that won’t be paid – you must contact your supervisor.
6/18 and 6/19are both missing Clock-out times.
white
yellow
red
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Results tab
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Results tab displays a summary of your timesheet for this
pay period.
33.00
0.00
15.75
35.25
84.00 Estimated pay amountTotal hours
Hourly rateThis rate defaults from the
rate set on the JED or Additional Assignment
form.
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Work Study tab
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Work Study tabshows (if any) your work study award
balanceWork Study Bank
• Initial Balance – award amount at the beginning of the current pay period
• Credits – additions to your award• Debits – current pay amount deducted
for this pay period (so far)• Ending Balance – estimated award
balance at the end of the current pay period
785.50
63.00
722.50
0.00
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Alternative when a computer is unavailable
1. Employee records In and Out Times manually on a paper timesheet
2. Supervisor/Timekeeper a) Log-in to UDTimeb) Enter In and Out Timesc) Example – Mon. 6/24d) Save
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