JOWSCO

STATE OF READINESS

WSSD 2002

The UN Precinct • Sandton Convention Center• Date change : 26 Aug – 4 Sept

– Draft plans submitted to UN – Includes use of Sandton Library and Art Gallery

• Sandton Library– Host country media center

• Sandton Art Gallery • UN Accreditation Center / Pass Office

• Zone 1

Major Groups Venue• NASREC

• Zone 4

– Gallagher unavailable for revised dates• NASREC : only venue with sufficient capacity and

resources

– Commitment obtained from NASREC for entire venue @ 44-000 square meters

– Move welcomed by the City of Johannesburg• Investment in the South

Update

• Civil Society forum- NGO Opening ceremony planned– Exhibitions and side events to also be held at

NASREC

19Pre-NGO Week

Sun Mon Tue Wed Thur Fri Sat

20 21 22 23

Zone 1 Transport Operational

24

Search Park in place

18Ubuntu Village LiveVolunteers 30%

26Civil Society IndabaUN Informal Meetings

27 28 29 30 3125UN Staff ArriveVolunteers 60%

2UN OpeningCommittee Meetings

3 4 5Sponsors Dinner

6Business B/fast

7HOS Arrive

1SA Opening CeremonyVolunteers 100%

12SCC Build-up Complete &Accreditation Centres Live

13Airports Ready& Transfers 100%

14Reinforcement of Security Forces into Gauteng

15Zones 2 – 10 TransportOperational

16

Security & DMDry runs

1711All JOCs liveTransport dry-runs

9HOS SummitState Banquet

10 11WTC 1-YearAnniversaryAirport Transfers 100%

12SA Closing Ceremony

13 148Cradle of Humankind

The Ubuntu Exhibition

• Logistical hub located at Innisfree Park– Overflow capacity venue to SCC & interchange

• Along M1 & Grayston Drive

• Tensile 1• 10,000 square meters

• Largest portable venue in the world

• 5,000 square meters allocated to the exhibition

• Multi-stakeholder involvement

• Opportunity for “good” practice to be showcased by :

• Country

• Substance category

• NGO

• Business

• Open, fair & transparent in selection of projects

The Ubuntu Village • Innisfree Park

• Along Grayston Drive and M1

• Facilities include – The International Best Practice Exhibition including multi level exhibition space (up to 5000

square meters) and meeting rooms (500 pax total)– The African Globe Theatre - A multipurpose theatre and presentation venue (600 pax)– AfricaArt – a showcase gallery for award winning African Fine Art. – An International Food and Beverage Court with the emphasis on showcasing the African

culinary experience and South African wines..– A Commercial Business Center with print, secretarial, communications and internet services– A Central Information Bureau with 24-hour access to trained personnel and the Summit Call

Center.– A satellite Police Station– A basic care Medical Center and general practitioner’s consulting rooms and dispensary.– WSSD Open University – A resource center featuring scheduled lectures on the theme of

sustainable development run along summer school lines.– Summit Radio Studios – WSSD’s 24 hour summit themed radio station– WSSD Internal TV Broadcasts – Both on Big Screen and television constant coverage will be

relayed of major summit events.– The Global Village Media Mixer - An informal media lounge for the world’s media

Ubuntu Village Cont’d • The Earth Arena - an open air concert arena including:

– A landscape seating area for up to 5000 pax– A covered stage with full lighting, sound and basic backline facilities– A daily program of cultural and entertainment activities featuring at least one headlining

South African/African act.– Speaker’s Corner – with regular opportunities for all to have a platform for their views.

• Expression HQ– office facilities with basic communications infrastructure available on a daily basis for

organizers of demonstrations in an around Sandton. – This will enable liaison with security services.– This will emphasize South Africa’s commitment to the orderly exercise of the rights to

freedom of speech, expression and association.

• BioHouse– A ”Big Brother” type installation featuring the principles of sustainable development in

action.– SABC and Summit TV to include live broadcasts of activities in and around the house.

• The Market– a commercial arts and craft market.– The emphasis will be on products that empower people and protect the environment.

Accommodation • Hotel grids 80% complete for all headquarter

hotels– More rooms becoming available

• DMC appointed December 5– Global DMC Consortium – DMC website online with 4500 beds

provisionally booked, pending accreditation• Theta to assist with service standards training • Tourism Grading Council to assist with

Homestays • Summit as a catalyst for Fedhasa’s Umvelo

Awards ‘02 for industry to convert to best practice

• SA will offer two-tiered, integrated accreditation system which caters for everyone coming to the official UN WSSD as well as the events co-ordinated by the major groupings as recognised by the UN Commission on Sustainable Development and accredited parallel and fringe events

Accreditation System

The Challenge

• Pre accreditation is the key to access transport, accommodation & conference venues

• Identity • Dual application forms for data capture • Integration with vetting • To relieve the pressure on accreditation centres• Memorandum of understanding to be entered into between SA & :

» The United Nations » Civil Society» Business » ICLEI » All stakeholders with accredited fringe events

Accreditation

• Vetting process underway in Jowsco

• Accreditation passes designed and coded

• Accreditation policy to be finalized early Jan 02

Airports, Airlines and Borders

• Discussions underway with SAA & BA – Sponsorship – International Marketing campaign

• Other Stakeholders – CAA– ATNS– BARSA– ACSA

Airline Capacity & Hubs • Hubs identified for capacity

– USA – JFK – Atlanta

– Europe – Schipol – Luxemborg– Frankfurt – London – Charles de Gaulle

– East – Kuala Lampur– Singapore – Dubai

Hospitality

• 3 Models of Kiosks designed for – Hotels

• Zone 1

– Key venues• Sandton Convention Center • NASREC • JIA

– Hubs • Zones 1 - 10

Health Medical Fire & DM • UN Precinct and Major Group venue medical

facilities operations ready • Receiving hospitals onboard

– 7 Private clinics and 1 Military hospital

• Staging areas located and resourcing underway • Joint Operational Command system established• Headquarter hotel requirements finalised • Search Park requirements finalised

Key Hospitals • Sunninghill hospital – Level 1• Milpark Hospital – Level 1• Sandton Clinic • Olivedale Clinic• Morningside Clinic • Union Hospital – Level 1 • Unitas Hospital – Level 1 (Pretoria) • Rosebank Clinic• One Military Hospital – Level 1 (Pretoria)

Protocol • DFA Business plan received

• Discussions with DFA re staff secondments

• Nodal Point

• Embassy briefing end Jan 02

Safety & Security

• Core Command appointed

• All planning complete

Transport

• 100% Hubs located • 100% Routes identified • 100% Road upgrade & traffic signals

scoped • Tender for transport to be issued Jan 02 • Negotiations with taxis re: road closures

and relocations of taxis 50%

Venues, Sites & Facilities

• All media centers identified

• All key venues identified

• All venues with 100+ pax capacity booked on revised dates

• All equipment and resources scoped– Tender to be issued Jan 02

Side Events

• Criteria drafted for side events outside of UN Precinct• Self funding • Credible • Related to sustainable development • Business plan & logistics

• Concentrate side events at Ubuntu Village and NASREC • UN manages UN Precinct side events

• Jowsco has appointed a dedicated manager to side events, reporting into Ops & Logistics

• SA co-ordinating committee to assess applications

• Website application form available Jan 18, 02

Process

• Application completed • Web-based / email / post / fax

• Screening by Side Events Manager • Submission for approval to co-ordination committee

• Venue / slot authorisation passed to : • DMC to release venue for all bookings outside of NASREC,

Ubuntu Village / Airport / Accreditation centre • Side Events Manager for onward transmission to the

respective key venue manager

Legacy Projects

• DEAT, DACEL & CoJ scoping legacy projects

• Ways to leave a lasting impact – Educational – Exhibit best practice in action through

community projects – Leveraging of Summit operational resources

HR & Volunteers

• All areas scoped 100% for volunteers • Job descriptions drafted • Discussions with Theta & SA Volunteers• Tertiary institutions identified • Corporates identified • Training commences March 2002• Mascot

Volunteers Programme

• Approx 5000 Volunteers– Over 35 Days – 3 Shifts

• 2 Components – Youth skills development programme

– Linked to tertiary institutions

– Professional volunteers– Linked to corporate sector and professional individuals

• Across all areas of the Summit programme• Strict vetting will be in place

Volunteer Areas

• Information kiosks • Hospitality officers • Administrative services• Medical services• Venue operations • Opening & closing ceremonies • Transport • Media centres• Airports

Marketing

• Above the line awareness raising commences March 2002- Radio & TV driven

• Ongoing media and public relations• Planning for hosting up to 10 000 media underway with UN• Roadshows to be undertaken• International marketing campaign commences April 2002 • SABC will be host broadcaster• Opening ceremony of scale envisaged • Jowsco working in conjunction with DACST and Arts Alive on a

comprehensive Social Programme

Tourism

• Tour Co-ordination company appointed • Research being undertaken with regards to available

tourism products outside Gauteng • Destination Management Company will handle all

Gauteng based day tours• Jowsco working in conjunction with tourism sector • International marketing campaign commences April

2002 • All tourism products to be vetted

Stakeholder Management

• Interaction has taken place with a large number of stakeholders ranging from political parties to taxi associations

• Identification and vetting of side events underway

Fundraising

• Government contribution secured • Foreign donor countries contributions are

underway 65% secured • Corporate Partnership drive underway

- Announce two SA partners * Standard Bank * MTN• Process to be completed by March 2002

Thank You