Jordan S. Leopold, ASI VP of Finance HOW TO GET ASI CLUB FUNDING.
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Jordan S. Leopold, ASI VP of Finance HOW TO GET ASI CLUB FUNDING
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Transcript of Jordan S. Leopold, ASI VP of Finance HOW TO GET ASI CLUB FUNDING.
Jordan S. Leopold, ASI VP of Finance
HOW TO GET ASI CLUB FUNDING
About ASI Funding Limits Funding Overview That’s It…
OVERVIEW
IABOUT ASI:
ASSOCIATED STUDENTS, INC.
“Associated Students Incorporated (ASI) puts students’ needs first, and advocates for them on a federal, state, system, and campus level while ensuring students’ opinions are heard and taken into consideration in every major decision affecting them. Associated Students Incorporated also provides needed services, funding, and diverse programs that enhance the overall educational experience making students successful.”
ASI MISSION STATEMENT
CSUEB User
We don't need to go over this especially with our time constraints
To enhance campus life, by supporting on-campus activities that contribute to the social, cultural, educational, recreational, and physical well being of all CSUEB students.
Receiving Student Organization funds is a privilege and not a right. Thus, all funding requests are not guaranteed.
Joint effort w/ Student Life & Leadership and Accounting Offi ce
WHY ASI FUNDS STUDENT EVENTS
IICLUB FUNDING LIMITS
Quarter Spending
Fall $20,000
Winter $22,000
spring $20,000
summer $0
Seed $3000
Total $65,000
2014-15 ASI Club Funding: Budget
CSUEB User
I don't think you need to show them this. What do they really need to know about club funding? Bullet points of we have a limit and there is only certain amounts you can request, check website for my details
Quarter Spending Limit
Fall $1,500
Winter $1,000
Spring $1,500
Summer $0
TOTAL $4,000
Seed $100
2014-15 ASI Club Funding: Club
CSUEB User
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2014-15 Limits per Item
Funded Items Funding Limit (Maximums)
Advertising $200/quarter
Food $500/quarter
Clothing No more than $200/academic year
Conference fees No more than $700/academic year (3 members max)
Artist/Speaker Fees $600 quarter/quarter
Security $400/quarter
Rentals $650/quarter
Sporting Equipment $650/academic year
Miscellaneous Supply $200/quarter
Flex Fund $200/quarter
CSUEB User
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IIICLUB FUNDING OVERVIEW
Purchase materials, then return receipts to 1st Floor Student Admin Building within 48hr of event
If you are approved, Go to the office of SLL to get the proper forms to take to the 1st floor of the Student Administration Building
Attend the ASI Finance committee meeting if you are required to attend**
Submit documents to the ASI Business Office
Complete all ASI funding paperwork
ASI FUNDING OUTLINE
Read ASI Club Funding Policy
Request Form + Supporting Docs + 3 Signature = SUBMIT
14 Day rule: “First come, fi rst served” Turn in request during Summer for Fall
Unlimited Chances to Request Fund
ASI Finance Committee Approves and denies funding requests Sets funding limits. When limits are met, funding will cease until the following
quarter.
REQUESTS
CSUEB User
We don't need to say this
Must be ON campus Exceptions, Sporting Clubs
Must be FREE and OPEN for ALL students
Collaborative events Submit separate requests, but indicate it’s a joint event Max funding is $2,500, all together
Conference Fees $700 academic year Does NOT cover travel, lodging, or meals Attendance must somehow benefit the campus Report your experience
ASI FUNDED EVENT
CSUEB User
consolidate with 17
10% RuleMust have ASI Logo on funded event marketing
material Flyers, T-shirts, etc. Found on website
No ReimbursementsNo requesting additional fundingNo merging or rolling over quarterly fundsNo selling funded items for profi t
Equipment is property of SLLNo high risk events
Get insurance and security if you do
CONDITIONS/RESTRICTIONS
SUPPORTING DOCUMENTS
Shopping Cart Invoice/Quotes
Draft Marketing Materials
SUPPORTING DOCUMENTS
Have all 3 required signatures
Provide all supporting documents
Verify all requested funds are within the limits provided
Then….
FUNDING CHECKLIST
Submit Request!!!To the ASI Offi ce
You know… Where you get free scantrons…
2nd Floor of the Old Union
Request screenings will be done behind the scenes.1. Notify you that your request was received2. Ask you questions regarding your requests3. Verify all requests are within preset limits4. Request will be approved and signed off by VP Finance
You may be required to attend the finance committee meeting if there were some questions or issues that could not be resolved prior to the meeting.
THE FINANCE COMMITTEE
CSUEB User
This slide is a repeat. Delete or consolidate the information
• Get a slip from The offi ce of Student Life and Leadership. You will then go to the 1 st floor of the student service building.
• Turn in receipts 2 DAYS AFTER the event is held
AFTER YOU’RE REQUEST HAS BEEN APPROVED
CSUEB User
Let's delete this slide since I talk about it anyways
ASI FUNDING OUTLINE
CSUEB User
Already have this in the powerpoint
VIOLA! HAVE YOUR EVENT
THAT’S IT…
CSUEB User
delete
Student Life and LeadershipASI Staff
ASI BOD (Board of Directors)ASI Finance Committee
YOU! The Students!
“Act as if what you do makes a difference. It does.”
- William James
SPECIAL THANKS TO…
CSUEB User
delete and/or consolidate with the last slide
Jordan S. Leopold
Email: asivpfi [email protected]
Phone: (510) 600 - 9260
Documents found at:http://csueastbay.edu/asi
QUESTIONS?
