Joint Board January 21, 2016 Agenda Packet

8/20/2019 Joint Board January 21, 2016 Agenda Packet

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10:27 AM

1/07/16

Cash Basis

Downtown Oakland Association

December 2015 Expenses

Curr. Actual Curr.Bud. Curr. Var. Percent YTD Actual YTD Bud. YTD Var. Percent Ann. Budget

EXPENSES

DISTRICT IDENTITY (DISI)

Banner Program 0.00 250.00 -250.00 0.0% 0.00 3,000.00 -3,000.00 0.0% 3,000.00 Not expended in

Marketing 7,096.19 3,541.67 3,554.52 200% 27,372.46 42,500.00 -15,127.54 64.41% 42,500.00 Includes fulfillme

and the design o

Misc. 0.00 211.63 -211.63 0.0% 2,111.28 2,539.55 -428.27 83.14% 2,539.55 Includes partial s

Festival.

Public Relations 1,250.00 1,250.00 0.00 100.0% 15,000.00 15,000.00 0.00 100.0% 15,000.00

Total DISI Projects 8,346.19 5,253.30 3,092.89 158.88% 44,483.74 63,039.55 -18,555.81 70.57% 63,039.55

Special Events

Arts & Culture 0.00 416.67 -416.67 0.0% 5,000.00 5,000.00 0.00 100.0% 5,000.00 Includes sponso

CBD Sponsored Events 0.00 458.33 -458.33 0% 5,500.00 5,500.00 0.00 100.0% 5,500.00 Includes sponso

and Oakland Mu

Total Special Events 0.00 875.00 -875.00 0.0% 10,500.00 10,500.00 0.00 100.0% 10,500.00

TOTAL DISI 8,346.19 6,128.30 2,217.89 136% 54,983.74 73,539.55 -18,555.81 74.77% 73,539.55

ORGANIZATION

Non-Personnel Expenses

Accounting Expenses 0.00 250.00 -250.00 0% 2,775.00 3,000.00 -225.00 92.5% 3,000.00 Includes preparComputer Service & Support 25.00 41.67 -16.67 60% 532.50 500.00 32.50 106.5% 500.00 Includes repair o

from the cloud.

Consulting & Legal Expenses 0.00 416.58 -416.58 0% 2,499.50 4,999.00 -2,499.50 50.0% 4,999.00 Includes payme

Committee cons

Fees & Permits 35.00 166.67 -131.67 21% 1,711.50 2,000.00 -288.50 85.58% 2,000.00 Includes SPUR,

Insurance

Directors & Officers 0.00 0.00 0.00 0% 1,260.00 1,300.00 -40.00 96.92% 1,300.00

General Liability 0.00 0.00 0.00 0% 4,353.00 3,530.00 823.00 123.31% 3,530.00 Variance due to

Big Belly trash c

Misc. 105.67 349.14 -243.47 30% 3,237.78 4,189.65 -951.87 77.28% 4,189.65 Includes sponso

Oakland Prototy

Rent 3,186.39 3,208.33 -21.94 99% 36,355.66 38,500.00 -2,144.34 94.43% 38,500.00

Office Furniture & Equipment 165.50 125.00 40.50 132% 1,032.89 1,500.00 -467.11 68.86% 1,500.00

Organizational Expenses 0.00 -800.00Postage, Shipping & Delivery 19.17 41.67 -22.50 46% 439.10 500.00 -60.90 87.82% 500.00 Includes postag

Printing & Copying 260.40 250.00 10.40 104% 1,836.18 3,000.00 -1,163.82 61.21% 3,000.00

Supplies 147.32 291.67 -144.35 51% 2,493.63 3,500.00 -1,006.37 71.25% 3,500.00

Telephone & Telecommunications 262.80 208.33 54.47 126% 2,925.75 2,500.00 425.75 117.03% 2,500.00 Includes increas

Total Non-Personnel Expenses 4,207.25 5,349.06 -1,141.81 79% 60,652.49 69,018.65 -8,366.16 87.88% 69,018.65

ORG/Special Projects

Annual Breakfast Meeting 0.00 0.00 0.00 0% 5,074.22 5,500.00 -425.78 92.26% 5,500.00 Costs incurred t

Business Attraction and Retention 0.00 83.33 -83.33 0% 0.00 1,000.00 -1,000.00 0.0% 1,000.00

Shuttle 250.00 0.00 250.00 100% 8,000.00 8,000.00 0.00 100.0% 8,000.00 Fulfillment of 20

pledged to amba

Total ORG/Special Projects 250.00 83.33 166.67 300% 13,074.22 14,500.00 -1,425.78 90.17% 14,500.00


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Cash Basis

Downtown Oakland Association


Curr. Actual Curr.Bud. Curr. Var. Percent YTD Actual YTD Bud. YTD Var. Percent Ann. Budget

Personnel & Related

Public Relations 1,250.00 1,250.00 0.00 100% 15,000.00 15,000.00 0.00 100.0% 15,000.00

Staff Personnel 20,912.04 10,912.46 9,999.58 192% 140,944.48 130,949.56 9,994.92 107.63% 130,949.56 Includes addition

Training & Prof. Develop. -60.04 333.33 -393.37 -18% 3,263.54 4,000.00 -736.46 81.59% 4,000.00 Includes costs a

Conference in S

Total Personnel & Related 22,102.00 12,495.79 9,606.21 177% 159,208.02 149,949.56 9,258.46 106.17% 149,949.56

TOTAL ORGANIZATION 26,559.25 17,928.18 8 ,631.07 148% 232,934.73 233,468.21 -533.48 99.77% 233,468.21

SOBO

Landscaping Staff Person 1,632.82 1,632.83 -0.01 100% 19,593.84 19,594.00 -0.16 100.0% 19,594.00

Maintenance 23,555.55 18,540.00 5,015.55 127% 312,582.12 222,480.00 90,102.12 140.5% 222,480.00 Variance due to

during the roll ou

Includes addition

Misc. SOBO Expenses 1,007.36 1,491.49 -484.13 68% 7,007.46 17,897.92 -10,890.46 39.15% 17,897.92 Includes costs a

clock at the corn

of bike parts, su

PROW Maintenance 16,753.92 5,000.00 11,753.92 335% 27,499.60 60,000.00 -32,500.40 45.83% 60,000.00 Includes costs a

median mainten

Security 27,249.28 32,645.27 -5,395.99 83% 302,048.86 391,743.25 -89,694.39 77.1% 391,743.25 Includes addition

Watering 0.00 1,471.75 -1,471.75 0% 870.00 17,661.00 -16,791.00 4.93% 17,661.00 Watering charge

Total SOBO 70,198.93 60,781.34 9,417.59 115% 669,601.88 729,376.17 - 59,774.29 91.81% 729,376.17

TOTAL EXPENSE 105,104.37 84,837.82 20,266.55 123.89% 957,520.35 1,036,383.93 -78,863.58 92.39% 1,036,383.93


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Lake Merritt/Uptown District Association

YTD Cash Summary-December 2015

Cash Available YTD Budget Actual Annual Budget

Prior Year Reserve and Assessment Income $1,371,545.37 $1,403,299.71 $1,371,545.37

Less Reserve $128,589.54 $115,589.54 $128,589.54

Payments from Reserve $0.00 $13,000.00 $0.00

$1,242,955.83 $1,274,710.17 $1,242,955.83

Expenses

DISI $72,057.12 $57,145.70 $72,057.12

ORG $230,624.20 $232,745.03 $230,624.20

SOBO $940,274.51 $859,564.30 $940,274.51

Total Expenses $1,242,955.83 $1,149,455.03 $1,242,955.83

Cash Remaining $0.00 $125,255.14 $0.00

Non-Assessement Funds Current Liability YTD Actual Remaining Funds

Fox Theater Services (2015) $12,000.00 $5,731.48 $6,268.52

P

Ss

D

Total Cash Available

P

P

A

a

d

$

re

m

InS

$

re

P

P


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10:19 AM

1/8/15

Cash Basis

Lake Merritt Uptown District Association


Curr. Actual Curr. Budget Curr. Variance Percent YTD Actual YTD Budget YTD Variance Percent Ann. Budget

EXPENSES

7,808.62 3,541.67 4,266.95 220.48% 29,531.84 42,500.00 -12,968.16 69.49% 42,500.00 Includes fu

the design

Misc 23.20 338.09 -314.89 6.86% 2,113.86 4,057.12 -1,943.26 52.1% 4,057.12 Includes p

Public Relations 1,250.00 1,250.00 0.00 100.0% 15,000.00 15,000.00 0.00 100.0% 15,000.00

9,081.82 5,129.76 3,952.06 177.04% 46,645.70 61,557.12 -14,911.42 75.78% 61,557.12

Special Events

Arts & Culture 0.00 416.67 -416.67 0.0% 5,000.00 5,000.00 0.00 100.0% 5,000.00 Includes s

0.00 458.33 -458.33 0.0% 5,500.00 5,500.00 0.00 100.0% 5,500.00 Includes s

Oakland M

Total Special Events 0.00 875.00 -875.00 0.0% 10,500.00 10,500.00 0.00 100.0% 10,500.00

9,081.82 6,004.76 3,077.06 151.24% 57,145.70 72,057.12 -14,911.42 79.31% 72,057.12

Non-personnel expenses

Accounting Expenses 0.00 250.00 -250.00 0.0% 2,850.00 3,000.00 -150.00 95.0% 3,000.00 Includes p

Computer Service & Support 38.17 41.67 -3.50 91.6% 644.67 500.00 144.67 128.93% 500.00 Includes re

the cloud.

0.00 416.58 -416.58 0.0% 2,499.50 4,999.00 -2,499.50 50.0% 4,999.00 Includes p

Committee

Fees & Permits 0.00 166.67 -166.67 0.0% 1,592.00 2,000.00 -408.00 79.6% 2,000.00 Includes S

Insurance for Caltran

Directors & Officers 0.00 0.00 0.00 0.0% 1,285.00 1,300.00 -15.00 98.85% 1,300.00

General Liability 0.00 0.00 0.00 0.0% 5,138.00 4,887.00 251.00 105.14% 4,887.00 Variance i

Big Belly S

Misc -206.32 334.00 -540.32 -61.77% 3,299.68 4,008.20 -708.52 82.32% 4,008.20 Includes s

Occupancy expenses

Rent 3,186.39 3,208.33 -21.94 99.32% 36,355.68 38,500.00 -2,144.32 94.43% 38,500.00

Office furniture & equipment 145.56 125.00 20.56 116.45% 1,531.55 1,500.00 31.55 102.1% 1,500.00 Includes p

Postage, shipping, delivery 19.18 41.67 -22.49 46.03% 532.04 500.00 32.04 106.41% 500.00 Includes p

Printing & copying 260.40 250.00 10.40 104.16% 2,154.73 3,000.00 -845.27 71.82% 3,000.00

Supplies 147.32 291.67 -144.35 50.51% 2,640.63 3,500.00 -859.37 75.45% 3,500.00

Telephone & telecommunications 222.81 208.33 14.48 106.95% 2,854.83 2,500.00 354.83 114.19% 2,500.00 Includes in

Total Non-personnel expenses 3,813.51 5,333.92 -1,520.41 71.5% 63,378.31 70,194.20 -6,815.89 90.29% 70,194.20

ORG/Special Projects Annual Breakfast Meeting 0.00 0.00 0.00 0.0% 5,168.11 5,500.00 -331.89 93.97% 5,500.00 Expended

250.00 0.00 250.00 100.0% 5,000.00 5,000.00 0.00 100.0% 5,000.00 Fulfillment

pledged to

Total ORG/Special Projects 250.00 0.00 250.00 100.0% 10,168.11 10,500.00 -331.89 96.84% 10,500.00

Personnel & Related

1,250.00 1,250.00 0.00 100.0% 15,000.00 15,000.00 0.00 100.0% 15,000.00

Staff Personnel 20,910.84 10,910.83 10,000.01 191.65% 140,930.08 130,930.00 10,000.08 107.64% 130,930.00 Includes a

0.00 333.33 -333.33 0.0% 3,268.53 4,000.00 -731.47 81.71% 4,000.00 Includes c

Conferenc

Total Personnel & Related 22,160.84 12,494.16 9,666.68 177.37% 159,198.61 149,930.00 9,268.61 106.18% 149,930.00

26,224.35 17,828.08 8,396.27 147.1% 232,745.03 230,624.20 2,120.83 100.92% 230,624.20


Marketing

CBD Sponsored Events

Public Relations

TOTAL (DISI)

Consulting & Legal Expenses

TOTAL ORGANIZATION

DISI Projects

Total DISI Projects

Training & Prof. Develop.

Shuttle

ORGANIZATION


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10:19 AM

1/8/15

Cash Basis

Lake Merritt Uptown District Association


Curr. Actual Curr. Budget Curr. Variance Percent YTD Actual YTD Budget YTD Variance Percent Ann. Budget

2,349.66 2,349.67 -0.01 100.0% 28,195.92 28,196.00 -0.08 100.0% 28,196.00

Maintenance 29,636.45 22,887.59 6,748.86 129.49% 373,125.82 274,651.00 98,474.82 135.86% 274,651.00 Variance d

during the

Includes a

Misc SOBO expenses 7,551.54 3,216.81 4,334.73 234.75% 22,725.62 38,601.72 -15,876.10 58.87% 38,601.72 Includes th

uniforms.PROW Maintenance 19,361.92 5,457.50 13,904.42 354.78% 39,065.33 65,490.07 -26,424.74 59.65% 65,490.07 Includes c

and media

Security 31,799.44 42,527.98 -10,728.54 74.77% 395,379.61 510,335.72 -114,956.11 77.47% 510,335.72 Includes a

0.00 1,916.67 -1,916.67 0.0% 1,072.00 23,000.00 -21,928.00 4.66% 23,000.00 Watering c

90,699.01 78,356.22 12,342.79 115.75% 859,564.30 940,274.51 -80,710.21 91.42% 940,274.51

126,005.18 102,189.06 23,816.12 123.31% 1,149,455.03 1,242,955.83 -93,500.80 92.48% 1,242,955.83

SOBO

TOTAL SOBO

TOTAL EXPENSE

Watering

Landscaping Staff Person


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2015 and 2016 DOA Annual Line Item Budget Comparison

2015 2015 2016

Annual

Budget

Annual

Budget

Actuals

Proposed

Annual Budget

Ordinary Income/Expense

Income

Assessment Revenue

(Reserve) -51,875.67 -37,260.42 -51,310.12

Prior Year Bal - Carry Forward 119,897.32 120,104.54 160,097.15

Assessment Revenue - 94% Collection 968,362.30 1,010,954.78 968,362.30

0.00 -14,615.25 0.00

Total Income 1,036,383.95 1,079,183.65 1,077,149.33

Expense


DISI Projects

Banner Program 3,000.00 0.00 0.00

Marketing 42,500.00 27,372.46 42,500.00

Misc 2,539.55 2,111.28 1,000.00

Public Relations 15,000.00 15,000.00 0.00

Total DISI Projects 63,039.55 44,483.74 43,500.00

Special Events

Arts & Culture 5,000.00 5,000.00 5,000.00

CBD Sponsored Events 5,500.00 5,500.00 5,000.00

Total Special Events 10,500.00 10,500.00 10,000.00

Total DISTRICT IDENTITY (DISI) 73,539.55 54,983.74 53,500.00

ORGANIZATION

Non-Personnel Expenses

Accounting Expenses 3,000.00 2,775.00 3,000.00

Computer Service & Support 500.00 532.50 500.00

Consulting & Legal Expenses 4,999.002,499.50

2,000.00

Fees & Permits 2,000.00 1,711.50 2,000.00

Insurance

Directors & Officers 1,300.00 1260,00 1,300.00

General Liability 3,530.00 4,353.00 4,174.00

Misc 4,189.65 3,237.78 2,000.00

Occupancy expenses

Rent 38,500.00

36,355.66 43,882.80

Includes new lease amount for 3

Street to take effect in February a

increase on space at 1924 Frank

effect in June.

Less Payments Made From Reserve


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2015 and 2016 DOA Annual Line Item Budget Comparison

2015 2015 2016

Annual

Budget

Annual

Budget

Actuals

Proposed

Annual Budget

Office furniture & equipment 1,500.00 1,032.89 1,500.00

Postage, shipping, delivery 500.00 439.10 500.00

Printing & copying 3,000.00 1,836.18 3,000.00

Supplies 3,500.00 2,493.63 3,000.00

Telephone & telecommunications 2,500.00 2,925.75 1,500.00

Total Non-Personnel Expenses 69,018.65 60,652.49 68,356.80


Annual Breakfast Meeting 5,500.00 5,074.22 5,500.00

Business Attraction & Retention 1,000.00 0.00 0.00

Shuttle 8,000.00 8,000.00 5,000.00

Total ORG/Special Projects 14,500.00 13,074.22 10,500.00

Personnel & Related

15,000.00 15,000.00 2,500.00

Staff Personnel 130,949.56 140,944.48 195,408.54

Training & Prof. Development 4,000.00 3,263.54 4,000.00

Total Personnel & Related 149,949.56 159,208.02 201,908.54

Total ORGANIZATION 233,468.21 232,934.73 280,765.34

SOBO

Landscaping Staff Person 19,594.00 19,593.84 20,893.99

Maintenance 222,480.00 312,582.12 659,940.00

In 2016, Maintenance and Secur

are combined into one - Clean an

Misc SOBO expenses 17,897.94 7,007.46 9,000.00

PROW Maintenance 60,000.00 27,499.60 38,050.00

Security 391,743.25 302,048.86 0.00

Watering 17,661.00 870.00 15,000.00

Total SOBO 729,376.19 669,601.88 742,883.99

Total Expense 1,036,383.95 957,520.35 1,077,149.33

Public Relations


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10:25 AM

04/16/15

Cash Basis

2015 and 2016 LMUDA Annual Line Item Budget Comparison

2015 2015 2016

Annual Budget

Annual Budget

Actuals

Proposed Annual

Budget

Ordinary Income/Expense

Income

Assessment Revenue

(Reserve) -128,589.54 -115,589.54 -78,503.31

Prior Year Bal - Carry Forward 234,398.42 230,226.52 241,670.37

0.00 -13,000.00 0.00

Assessment Revenue - Other 1,137,146.95 1,173,073.19 1,137,146.95

Total Assessment Revenue 1,242,955.83 1,274,710.17 1,300,314.01

Total Income 1242955.83 1274710.17 1300314.01

Expense


DISI Projects

Marketing 42,500.00 29,531.84 42,500.00

Misc 4,057.12 2,113.86 1,000.00

Public Relations 15,000.00 15,000.00 0.00

Total DISI Projects 61,557.12 46,645.70 43,500.00

Special Events

Arts & Culture 5,000.00 5,000.00 5,000.00

CBD Sponsored Events 5,500.00 5,500.00 5,000.00

Total Special Events 10,500.00 10,500.00 10,000.00

Total DISTRICT IDENTITY (DISI) 72,057.12 57,145.70 53,500.00

ORGANIZATION

Non-personnel expenses

Accounting Expenses 3,000.00 2,850.00 3,000.00

Computer Service & Support 500.00 644.67 500.00

Consulting & Legal Expenses 4,999.00 2,499.50 2,000.00

Fees & Permits 2,000.00 1,592.00 2,000.00

Insurance

Directors & Officers 1,300.00 1,285.00 1,300.00

General Liability 4,887.00 5,138.00 4,569.00

Total Insurance 6,187.00 6,423.00 5,869.00

Misc 4008.2 3299.68 2000

Less Payments Made From Reserve

10 25 AM


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10:25 AM

04/16/15

Cash Basis

2015 and 2016 LMUDA Annual Line Item Budget Comparison

2015 2015 2016

Annual Budget

Annual Budget

Actuals

Proposed Annual

Budget

Occupancy expenses

Rent, parking, other occupancy

38,500.00 36,355.68 42,682.80 Includes new lease

Street to take effec

increase on space effect in June.

Total Occupancy expenses 38,500.00 36,355.68 42,682.80

Office furniture & equipment 1500 1531.55 1500

Postage, shipping, delivery 500.00 532.04 500.00

Printing & copying 3,000.00 2,154.73 3,000.00

Supplies 3,500.00 2,640.63 3,000.00

Telephone & telecommunications 2,500.00 2,854.83 1,500.00

Total Non-personnel expenses 70,194.20 63,378.31 67,551.80


Annual Breakfast Meeting 5,500.00 5,168.11 5,500.00Shuttle 5,000.00 5,000.00 5,000.00

Total ORG/Special Projects 10,500.00 10,168.11 10,500.00

Personnel & Related

Public Relations 15,000.00 15,000.00 2,500.00

Staff Personnel 130,930.00 140,930.08 200,097.62

Training & Prof. Development 4,000.00 3,268.53 4,000.00

Total Personnel & Related 149,930.00 159,198.61 206,597.62

Total ORGANIZATION 230,624.20 232,745.03 284,649.42

SOBO

Landscaping Staff Person 28,196.00 28,195.92 30,066.97

Maintenance

274,651.00 373,125.82 844,847.62

In 2016, Maintenan

are combined into

Misc SOBO expenses 38,601.72 22,725.62 12,000.00

PROW Maintenance 65,490.07 39,065.33 55,250.00

Security 510,335.72 395,379.61 0.00

Watering 23,000.00 1,072.00 20,000.00

Total SOBO 940,274.51 859,564.30 962,164.59

Total Expense 1,242,955.83 1,149,455.03 1,300,314.01


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o

o


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February 26, 2015

Board of Directors

Downtown Oakland Association and Lake Merritt/Uptown Association

Re: Recommendation to Waive Three Year Bidding Requirement for Oakland Venue M

Dear Board Members:

The Bidding Policy and Procedures for the Downtown Oakland and Lake Merritt/Upton As

require that Major Contracts be put to bid every three years. The contract with Oakland Ve

Management (OVM) for District Management Services is a Major Contract which expired

31, 2014. The Bidding Policy and Procedures provide that existing contracts may be extend

three year limit with Board approval, and that such Board approval must be accompanied b

justification for the extension.

I am recommending that the Boards approve a one year extension of the OVM contract. I h

Board Member and Co-Chair of the SOBO Committee for DOA since the inception of the d

2008. In this role I have worked closely with Steve Snider and Andrew Jones from day on

in their roles with New City America) in the selection of the Safety and Cleaning ambassad

providers and implementation of those programs in downtown and uptown Oakland. Whil

was not the first CBD/BID in Oakland it was the first of its size, scale and ambition. As suc plowing new ground, if you will, particularly with respect to partnering with the City of Oa

areas of effective interface with OPD and Public Works. In the past six years a tremendous

effort, passion and skill on the part of the OVM team (Steve Snider, Andrew Jones, Tori D

Fiona Simms) has been poured into implementing the vision of our CBD’s. The results are

OVM staff has built deep and credible relationships with all relevant departments within th

Oakland. In spite of the shifting sands of staff reductions and frequent personnel reassignm

Oakland Police Department and other City departments OVM staff has established a great

credibility and trust with those groups. I feel there is synergy in the interactions with the Cinitially there was tension, if not friction. This is a credit to the relationship building skills

the OVM team, and their relentless desire to make the City of Oakland, starting with our di

better place to work, live, and visit.

I feel that this group, OVM staff, does an outstanding job of stretching the budgets of the C

a great bang for our buck. They accomplish this through tireless (or should I say tiring?) w

passion and a collective skillset that is quite broad for just four people. We have seen thos

develop over the past six years as they, and we as board members, have created the strong is in place today.

I feel, without reservation, that the Board should extend the OVM contract through 2015.

currently transitioning our Safety/Cleaning programs to a single service provider, Block by

is best equipped to see this implementation through successfully. They possess a thorough

d t di f th d f th di t i t d t k h ld B t di th OVM t


17/35

2016-2018 PROPOSED

MANAGEMENT CONTRACT

AMENDMENT

Salary Increase for Executive Director,

Program Director, Operations Director and

Administrative Coordinator


18/35

Oakland Venue Management • Management Contract Amendment • 11/19/15

TABLE OF CONTENTS

2016-2018 PROPOSED MANAGEMENT CONTRACT AMENDMENT

UPDATED JOB TITLES AND DESCRIPTIONS

COST SUMMARY

ANNUAL BREAKDOWN

EXHIBIT A: STAFFING DETAILS

EXHIBIT B: COMPENSATION REPORTS


19/35


2016-2018 PROPOSED MANAGEMENT CONTRACT AMESalary Increase for Executive Director, Program Director, Operations D

and Administrative Coordinator

Oakland Venue Management recommends a contract amendment to accommodate

$85,000 for the Executive Director, $80,000 for the Program Director and $75,000

Director of the Lake Merritt Uptown (LMUDA) and Downtown Oakland Associatio

consulted a number of local BID/CBD organizations of comparable size (see becompensation surveys for non-profits in Oakland (see Exhibit B) to arrive at our prop

proposed salaries remain at the low end of the surveyed responses, but begin to alig

regional salary norms; it is recommended that the salary allocations for the positmarket rate over the course of several years. To achieve this, it is recommended tha

linked cost-of-living increase going forward after 2016. Beyond the need to align

regional industry standards, please consider that there has not been a significant inc

the management contract since 2011 even as our experience and strength of relatcommunity have grown. We have grown into our positions over the course of seven y

time have become the face of the organizations and leaders in our field both locally a

It is also recommended that the supporting administrative role, currently compenwage of $17.50/hour be increased to $20.00/hour. This increase recognizes the cur

and demands of the role, which are integral to the day-to-day administrative and op

of the organizations. This increase acknowledges the current local employment envhighly competitive for employers, and Oakland’s recently adopted minimum wage

recommending that this becomes a full time position to accommodate the increa

responsibilities, and the additional marketing and media management required

generally.

For the first time since OVM took over the management role for both districts we are

receive a management fee as part of our annual contract. As a company, dedicate

district with talented and well-managed embedded employees, we have begun to

costs that have made this contract one that costs our company money, and puts addi

department. We are proposing that we adopt a more traditional property managem

that establishes a management fee based on the total budget that OVM manage


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Human Resources: This will cover costs related our in house staff that overseHR related functions.

Parking/Travel: Costs to commute to and from district specific events and mee

Profit: As a company we need to generate a modest level of income to cover r

accounting and professional services related to the operation of this contract.

If the contract amendment allowing compensation adjustment is approved, it is reco

monies be drawn from the Organization budget category, specifically the Staff and P

with the exception of the District Horticulturalist, which is a SOBO specific cost. As

budget is developed (to be reviewed at the January 2016 Joint Organization Commapproved at the January Joint Board meeting) the salary line items will reflect th

without disrupting overall expenditure within each category beginning in 2016.

COMPARABLE POSITIONS AND THEIR SALARIES (FROM 990 TAX FORMS OF THESE

BIDs/CBDs/Similar Non-Profits Leadership Positions with Similar Job DescriptionsTemescal Executive Director: 25-35 Hours/week, $66,000 Pro-Rated: $75,400

Top of Broadway Executive Director: $75/hour or $156,000/year- 2015

Hotel Council Executive Director: $191,000/year - 2014Telegraph Hill Neighborhood Center - ED $174,826/year – 2013

Union Square Executive Director: $150,985/year - 2013Yerba Buena Center for the Arts - MD: $150,475/year – 2013

Downtown Berkeley Association CEO: $140,000/year - 2015Yerba Buena Executive Director: $139,241/year - 2013

Yerba Buena Arts and Events - ED: $134,149/year - 2013

Building Owners and Managers’ Association (BOMA) SF - ED $117,629/year -

Bicycle Coalition - ED $112,037/year - 2013

Fisherman’s Wharf CBD Executive Director- $112,800/year - 2012Average: 146,917/year

PRIVATE SECTOR SIMILAR ROLE

Chi f M k ti Offi Ch b f C $120 000/


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UPDATED JOB TITLES AND DESCRIPTIONSExecutive Director: The Executive Director is the driving force behind the implemen

projects and programs and will be the primary point of contact for board members, d

the City of Oakland, and the general community. The person executes the preparatioimplementation of all DOA/LMUDA program activities; oversees the daily business an

PBID in accordance with the policies set by the District Management Plan and the

implements the Strategic Plan for District Management and provides information aboard in formulating objectives and decisions of general policy to fulfill DOA/LMUDclean, and thriving district.

Program Director: The Program Director assists in the execution, preparation and im

program activities; manages bid processes for contractors for all aspects of the daily the maintenance and security ambassador program, plans and implements all aspe

beautification programs, works with City of Oakland staff to complete specific projeassists in the facilitation of Board/SOBO meetings, meets with stakeholders or specia

further DOA/LMUDA’s goals and objectives, regularly communicates with city staff iand the office of work force development to establish rapport and plans for ongoin

mutual support of district related projects, works closely with the Joint Board of Dire

Director and the Operation Director on the creation of a detailed strategic plan, lead

and gives critical feed back on the district’s most pressing issues related to ma

beautification, public rights of way improvements and public space development.

Operations Director: Operations Director is responsible for conducting the daily busi

of DOA/LMUDA in accordance with the policies set by the District Management PlBoard of Directors; responsible for DOA/LMUDA’s financial management, mainte

documents and files, scheduling and preparation for all board and committee meetin

with city staff regarding collection of assessment revenue, status of disbursemen

other compliance issues; assists in the general administration and coordinatioincluding board and stakeholder relations, planning and program development, budg

functions; assists in the guidance and supervision of the Administrative Coordinator,

and volunteers.


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District Horticulturalist: The District Horticulturalist is responsible for the cultivatDOA/LMUDA related landscaping projects, budget creation for each project and

permitting and proposal purposes. The District Horticulturalist will work directly undwhen planning and executing all projects for the district(s). Additional responsib

managing a database that documents all maintenance performed on projects, budg

and any other relevant information for operating a successful and dynamic beautifica

our districts.


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COST SUMMARYEXCECUTIVE DIRECTOR

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HORTICULTURALIST!"##$%&

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Monthly Billable Rate for Downtown Oakland Association of $16,83•

Executive Director $ 4,263.47•

Program Director $ 3,978.70

•

Operations Director $ 3,651.58•

Admin Coordinator $ 2,182.25

• Horticulturalist $ 1,674.23

• Management Fee

1 $ 959.67

• Bonus

2 TBD

Monthly Billable Rate for Lake Merritt Uptown Association of $17,57• Executive Director $ 4,263.47• Program Director $ 3,978.70

• Operations Director $ 3,651.58

• Admin Coordinator $ 2,182.25

•

Horticulturalist $ 2,409.25M t F $1 211 48


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EXHIBIT A: STAFFING DETAILS EXECUTIVE DIRECTOR

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PROGRAM DIRECTOR

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OPERATIONS DIRECTORFA#:;EB$DCAE

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ADMIN COORDINATOR

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HORTICULTURALIST

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EXHIBIT B: COMPENSATION REPORTS EXECUTIVE DIRECTOR

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PROGRAM DIRECTOR

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OPERATIONS DIRECTOR

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ADMINISTRATIVE COORDINATOR

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Joint Board January 21, 2016 Agenda Packet

Documents

Transcript of Joint Board January 21, 2016 Agenda Packet