Joining Forms

September 2012

Agenda

The End to End process flow

1 Overview

Form Structure

2

Form wise description

3

4

Overview

• Joining forms is a collection of 6 forms:– Personal details– Education Details– Experience details– Contact details– Travel details – and Joining details

• Joining details form is separate for each GEO; which needs to be filled by the candidate who are joining in GEOs.

Process Flow

GJC

• URL with login credential is sent to candidate from Geo Joining Console.

Candidate

• Needs to fill the joining forms and needs to finally submit all the details.

• After final submission; a mailer will go to the candidate and respective EHS.

EHS

• EHS then will take the necessary action and will generate the employee code for the candidate through Joining Console.

Note* The forms are customized to suit the requirements of Local Hires and Transfer Cases.

Geo Joining

Joining forms

Personal Details

Education Details

Experience Details

Contact Details

Travel Details

Joining Details

Joining Console

6-Form Structure

Joining Forms – Description

FORMS

CASES

Personal Details

Education Details

Experience Details

Contact Details

Travel Details

Joining Details

Description Personal

details like name, DOB,

Mobile number etc.

are mentioned

here.

Past education qualifications

along with school and

college details are mentioned

under this form.

Any prior experience falls under this form

along with elaborated

details.

All contact information pertaining to, in case

of emergency

is also mentioned.

Information related to

passport and visa falls

under this form.

W-4, I-9 and Direct deposit forms’ details

to be mentioned

along in this case.

Transfer cases

Non - Editable (auto – populates from SAP/ESS)

Editable

Local Hire Editable

FORM WISE ELABORATIVE DESCRIPTION

Personal Details

• This form is used by user to fill his/her personal details like:– Name– DOB– Gender– State, birth place, Country of Birth, Blood group, military

Status, Religion etc.

Education Details

• This page can be used by user to fill his/her Education details. • Selecting one of the qualification as highest is mandatory. • Add button can be used to save the details.• Edit and Delete buttons can be used to Edit and Delete the

mentioned details; respectively.

Experience Details

• This form can be used by the user to fill his/her Experience details.

• Add button can be used to save the details.• Edit and Delete buttons can be used to Edit and Delete the

details respectively. • Filling this form is non mandatory.

Contact Details

• This page can be used by user to fill his/her family and contact details.

• In case Current and Permanent address are same “Copy Current address to Permanent address” button can be used to copy the data from current to permanent address.

Travel Details

• This form is used by user to fill his/her passport and visa details.• Filling this form is non mandatory.• For all the Transfer cases

– Bio Page (which is the first page of the passport) and the last page of the passport is to be mandatorily uploaded in GJC . This is applicable to all GEOs.

• For new local hires – Employee has an option to upload Bio Page and the last page of the passport or any

other documents like Proof of nationality, DOB certificate.

• Visa type field has been made mandatory for non-Citizen and non mandatory for US Citizens and Green card holders. – Visa types are being shown as per SAP. Only in case of Alien Visa type will be mandatory

at Final Submit.

Joining Details

• This form will be mandatorily filled by the candidate who is joining any GEO.

• Few forms which are mandatory for US* are:– W-4– I-9– Direct Deposit

• After filling all the required details candidates do the final submission so that EHS can generate the employee code.

*Note: for other GEO’s it is non-mandatory.

Thank You !!