JOHNSON COUNTY COMMUNITY COLLEGE 12345 College … · 11/19/2020 · McDaid, Rochelle Boyd, and...

JOHNSON COUNTY COMMUNITY COLLEGE 12345 College Boulevard

Overland Park, Kansas

Meeting--Board of Trustees

GEB 137 and Zoom Webinar November 19, 2020 – 5:00 p.m.

AGENDA

I. CALL TO ORDER Trustee Musil II. PLEDGE OF ALLEGIANCE Trustee Musil III. ROLL CALL Trustee Musil IV. AWARDS AND RECOGNITIONS Trustee Musil V. OPEN FORUM Trustee Musil VI. BOARD REPORTS

A. Student Senate Sailor Usher B. College Lobbyist Mr. Dick Carter C. Faculty Association Dr. James Leiker D. Johnson County Education Research Triangle Trustee Cross E. Kansas Association of Community College Trustees Trustee Ingram F. Foundation Trustee Ingram

VII. COMMITTEE REPORTS AND RECOMMENDATIONS

A. Audit (pp 1-4) Trustee Musil Recommendation: Audited Financial Statements (p 1)

B. Collegial Steering Trustee Musil

C. Learning Quality (pp 5-8) Trustee Cook

D. Management (pp 9-20) Trustee Cook Recommendation: Course Fee Changes for Spring 2021 Semester (p 10) Recommendation: HVAC Improvements – Various JCCC Buildings (p 14) Recommendation: Instructor Management Software Solution (p 15)

Capital Acquisitions and Improvements (p 17) Facilities Master Plan Project Matrix (p 18)

VIII. PRESIDENT’S RECOMMENDATIONS FOR ACTION

A. Treasurer’s Report (pp 21-33) Trustee Cross B. Monthly Report to the Board Dr. Andy Bowne

IX. NEW BUSINESS Trustee Musil . X. OLD BUSINESS Trustee Musil

XI. CONSENT AGENDA Trustee Musil

A. Regular Monthly Reports and Recommendations 1. Minutes of Previous Meeting 2. Cash Disbursement Report (pp 34-35) 3. Grants, Contracts and Awards (pp 36-37) 4. Affiliation, Articulation and Reverse Transfer, Cooperative

and Other Agreements (pp 38-40) B. Human Resources (pp 41-46)

1. Retirement 2. Separation 3. Reassignments 4. Employment - Regular 5. Employment – Temporary 6. Change to the FY2020-2021 Staffing Authorization Table

for Part-time Regular Staff 7. Change to the FY2020-2021 Staffing Authorization Table

for Full-time Regular Staff C. Human Resources Addendum

XII. EXECUTIVE SESSION XIII. ADJOURNMENT

JCCC AUDIT COMMITTEE MEETING Minutes

November 5, 2020 8:00 AM

Zoom Webinar

The Audit Committee Meeting met at 8:00 a.m. on Thursday, November 5, 2020, via Zoom webinar. Panelists present were: Trustee Chair Greg Musil, Trustee Vice-chair Paul Snider, Dr. Andy Bowne, Dr. Randy Weber, Tom Pagano, Chris Gray, Phil Mein, Julie Lombard, Rachel Lierz, Susan Rider, Chrystal Williams, Debbie Brewer, Terri Schlicht, Becky Centlivre, Kelsey Nazar, Dr. Sandra Warner, Janelle Vogler, Randy Stange, Shannon Ford, Derrick Lane, Paul Kyle, Justin McDaid, Rochelle Boyd, and Cheryl McLeod. Chester Moyer, Audit Partner and Corey Robinson, Audit Manager, from RubinBrown LLP were present for the first agenda item (draft audited financial statements).

Presentation of Draft Audited Financial Statements (AU11)

Mr. Moyer, Partner, along with Mr. Robinson, Audit Manager, from RubinBrown, LLP, presented the draft annual financial statement report and the compliance report for the year ended June 30, 2020. Mr. Moyer informed the committee that the college has received an unmodified opinion. The committee made the following recommendation: RECOMMENDATION

It is the recommendation of the Audit Committee that the Board of Trustees accept the administration’s recommendation to accept the audited financial statements for the year ended June 30, 2020. Update on activities and audits (AU-1) Mr. McDaid gave updates on in-progress audit projects which include the audit of the Accounts Payable function and the Capital Projects Construction Contract audit. He also noted that the department continues to assist in investigations as needed. Audit recommendations follow-up matrix (AU-2) Business Continuity Updates – Dr. Sandra Warner gave a presentation on the progress made with the implementation of the audit recommendations. She thanked the Audit Committee, the Information Services group and the JCCC leadership as a whole, for supporting the Business Continuity initiative and highlighted the strides the college has made and the positive impact the process has had on the college’s response to the pandemic. She also laid out the targets for FY21 which include planned exercise assessment and maintenance and continued development of department continuity plans.

Board Packet 1 November 19, 2020

Athletics Internal Audit Updates – Randy Stange updated the committee on the progress being made with the implementation of the recommendations while acknowledging the impact of pandemic on the process. JCCC Ethics Report Line update (AU-3) Quarterly Report - Between July 1, 2020 and September 30, 2020, four reports were received via the JCCC Ethics Report Line.

• Two reports were received anonymously. • As of October 15, 2020, four reports have been reviewed and appropriately addressed,

and one report is currently in progress.

A summary of reports by calendar year and report category was also presented. Audit Committee Charter (AU–9): Report: Annually, the Audit Committee reviews the Internal Audit/Audit Committee Charter contained in the Board Policies. This practice is consistent with the Institute of Internal Auditors – International Professional Practices Framework (IPPF) Standard 1000 which requires the chief audit executive to periodically review the internal audit charter and present it to senior management and the board for approval. As a result of this review, Audit Committee proposes no updates to the Audit Charter for the upcoming calendar year.

Draft 2021 Internal Audit & IS Audit Plan (AU-10)

Mr. McDaid gave a presentation on the audit selection methodology utilized for the proposed 2021 Internal Audit & IS Audit Plan. The process included seeking input from college executive management, and a ranking of overall risk for specific auditable units/functions of the college. Using the results of the risk assessment, a proposed audit plan was developed for non-technology and technology areas for 2021. The Internal Audit plan was presented by Mr. McDaid while Ms. Boyd presented the IS Audit plan. The plans were reviewed and accepted by the Trustees. Post-Audit Survey Results – Athletics 2020 Internal Audit Mr. McDaid shared the results of the post-audit survey. Trustee Musil commented on the importance of the surveys as a measure of the role and impact of the Audit and Advisory department on the college community.


Executive Session #1 At 9:18 a.m., upon motion by Mr. Musil, seconded by Mr. Snider, which motion carried, the Trustees agreed to recess into executive session at 9:18 a.m. until 9:38 a.m. to discuss matters relating to the implementation of information security measures from our IS security audit recommendation which would jeopardize such security measures if they were discussed in an open meeting. Dr. Bowne, Dr. Weber, Mr. Pagano, Mr. Lane, Mr. Ford, Ms. Vogler, Ms. Schlicht, Ms. Lombard, Mr. Mein, Ms. Boyd, Ms. McLeod, Mr. McDaid and Ms. Nazar were invited to participate. The meeting reconvened at 9:38 a.m. and Mr. Musil announced that no action had taken place during executive session. Executive Session #2 At 9:40 a.m. upon motion by Mr. Musil, seconded by Mr. Snider, which motion carried, the Trustees agreed to recess into executive session at 9:40 a.m. until 9:50 a.m. to discuss matters relating to the implementation of information security measures from our IS security audit recommendation which would jeopardize such security measures if they were discussed in an open meeting. Dr. Bowne, Dr. Weber, Mr. Pagano, Mr. Lane, Mr. Ford, Ms. Vogler, Ms. Schlicht, Ms. Lombard, Mr. Mein, Ms. Boyd, Ms. McLeod, Mr. McDaid and Ms. Nazar were invited to participate. The meeting reconvened at 9:50 a.m. and Mr. Musil announced that no action had taken place during executive session.

Next Meeting Thursday, February 4, 2021 at 3:30 p.m.


JCCC AUDIT COMMITTEE WORKING AGENDA

FY 2020-2021

AU-1 Review audit reports and discuss current Audit & Advisory Services activities

February, May, August, and November

AU-2 Review status of audit recommendations from completed internal and external audits


AU-3 Quarterly report – JCCC Ethics Report Line (Annual Benchmarking Report in May)


AU-4

Annual Summary Reports – KOPS Watch/BIT & Student Complaint Portal

August

AU-5 Planning meeting with external auditors

May

AU-6

Performance Review – Exec. Director, Audit and Advisory Services

February

AU-7 Review and approve Audit Committee Working Agenda

August

AU-8 Annual Trustee Expense Reimbursement Report August

AU-9

Review Audit Committee Charter

November

AU-10 Review proposed audit plan for upcoming year

November

AU-11 Review audited financial statements and recommend acceptance to the Board

November

AU-12 Executive session As necessary


Learning Quality Committee November 2, 2020, 8:30 a.m.

Zoom Meeting Meeting Minutes

Those present were: Trustee Jerry Cook, Trustee Lee Cross, Trustee Laura Smith-Everett, Andy Bowne, Malinda Bryan-Smith, Becky Centlivre, John Clayton, Anne Dotterweich (Recorder), Deb Elder, Shannon Ford, Chris Gray, Paul Kyle, James Leiker, Karen Martley, Mickey McCloud, Vince Miller, Kelsey Nazar, Gurbhushan Singh, Terri Schlicht, Sandra Warner, and Randy Weber.

LQ4 Monitor Faculty Development Sabbatical Appointments Redesigning the JCCC Biotechnology Program Mary Harmon Dr. Harmon was granted a sabbatical during the fall 2019 semester. The objective of her sabbatical was to conduct laboratory rotations with four different industry partners, assess skills used as either common competencies or unique to specific positions/projects within that company and recommend the creation of new JCCC courses based on the skills assessments and industry needs. This effort was part of a larger initiative to redesign the Biotechnology program, bridge the gap between industry and academia, and relaunch the program during the spring 2021 and fall 2021 semesters. Since completing her sabbatical, Dr. Harmon is continuing to strengthen relationships with industry leaders, middle school STEM facilitators and with four-year partner schools regarding the transferability of all course credit. She also plans to use identified industry standards to develop new courses and credentials (both credit and CE) for program students and those working in the industry. Re-establishing and growing the program and working to become a regional leader in the field will be on-going priorities. LQ2 Monitor Learning Engagement Process Updates on Academic Programs

Environmental Science Mary Wisgirda

Deborah Williams Dr. Wisgirda shared a promotional video and provided an update on the Environmental Science program which prepares students for a variety of degree and career options. Labor statistics indicate this is a growing field with above average growth expected.


Program students are actively engaged in the community at numerous locations, developing skills needed to be successful and actively networking with industry partners. The curriculum was deliberately developed to enhance skills (teamwork, data collection and analysis etc.) and the course prefixes have been changed to provide clarity and align JCCC with transfer partners. Dr. Williams praised the dedicated faculty for their commitment to the program and its growth. LQ6 Monitor Workforce Education Credit/Non-credit JCCC Partnerships CE Ed Talks Update Elisa Waldman Dean Waldman provided an overview of Ed Talks. Ed Talks are free, online educational offerings that Continuing Education produces internally for the community. They are offered weekly (forty-two to date) featuring a topic of professional, personal or special interest. In addition, the Talks are recorded for repeated viewing after the live event. As a community service, JCCC has partnered with senior living facilities to broadcast the Talks on retirement homes’ internal TV stations. JCCC is also collaborating with KU Osher Lifelong Learning Institute and K-State Research and Extension on a project to combat social isolation among seniors through virtual programming. In response to the Covid-19 pandemic, Ed Talks were developed to engage and entertain the community while at home, educate and assist instructors in presenting interactive classes online, provide an opportunity to compensate outside instructors and collaborate with JCCC departments. The Ed Talks series is promoted through the JCCC Strategic Communications and Marketing Department, social media, Johnson County Public Library and Chamber and CE partners. Outside presenters receive a $100 stipend through CARES Act Funding. Community feedback has been positive, and the program plans to continue to add new content to meet community needs. Dr. Waldman indicated an easily accessible library of content is being developed for the website. LQ3 Monitor Learning Outcomes

Affiliation, Cooperation, Articulation, Reverse Transfer and Other Agreements, Policies, and Procedures

Affiliation Agreement Gurbhushan Singh Other Agreement Shelia Mauppin


Dr. Singh presented a renewal agreement with Merriam Gardens Healthcare & Rehab Center. The site provides clinical experience for program students. Dr. Mauppin presented a new MOU with the Blue Valley School District, USD 229. The agreement will provide educational services to high school students who are, or who desire to be, dually enrolled at both the School District and the College. Both agreements were moved forward for Board approval. Complete details can be found subsequently in the consent agenda portion of the November 19 board packet. LQ2 Monitor Learning Outcomes Course Modification Horticulture Fees Gurbhushan Singh As an information item, Dr. Singh explained that the fees associated with the Horticultural programs were being discontinued. The meeting adjourned at 10:17 a.m.


Learning Quality Committee Working Agenda

2020-2021

LQ1 Review and Update Policies as needed

LQ2 Monitor the Learning Engagement Process • Marketing, recruiting, placement, counseling, retention, and support services

activities • Educational planning and development initiatives • Updates on academic programs

LQ3 Monitor Learning Outcomes

• Program review and assessment practices • Curriculum and program additions and modifications • Advisory committee membership and cooperative agreements with

other institutions • Affiliation, cooperation, articulation, reverse transfer and other

agreements, policies, and procedures LQ4 Monitor Faculty Development

• Professional development programs • Professor Emeritus and Senior Scholar status • Sabbatical appointments

LQ5 Monitor Student Development

• Student life, leadership and development activities • Student organization reports • Student personnel actions

LQ6 Monitor Workforce Education

• Credit/non-credit JCCC partnerships • Kansas Board of Regents/Post-Secondary Technical Education Authority

actions LQ7 Highlight Technical Support for Learning Activities

LQ8 Review Academic Data Analysis and Research

LQ9 Review Accreditation/the Academic Quality Improvement Program (AQIP) activities


MANAGEMENT COMMITTEE Minutes

November 4, 2020

The Management Committee took place at 8:00 a.m. on Wednesday, November 4, 2020 in a Zoom Webinar format. Participants were: Dr. Jerry Cook, Chair; Laura Smith-Everett, trustee; Paul Snider, trustee; Janice Blansit; Dr. Andy Bowne; Don Campbell; Becky Centlivre; John Clayton; Chris Gray; Tom Hall; Rachel Lierz; Karen Martley; Shelia Mauppin; Dr. Mickey McCloud; Kelsey Nazar; Linda Nelson, recorder; Tom Pagano; Greg Russell; Terri Schlicht; Janelle Vogler; Dr. Sandra Warner; Dr. Randy Weber, and Rob Wyrick.

MA-9 JCCC Foundation annual report Rob Wyrick, Director JCCC Foundation provided an overview of the JCCC Foundation Fiscal Year 2020 finance and fundraising report. He said that total revenue was $4.3 million, and expenses were $5.6 million. The Foundation’s total assets reached $38.6 million and the endowment fund finished the year above $23 million as of June 30, 2020. Scholarships totaled over $1.3 million with 23 new, named student scholarships created by donors in FY20. MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements Dr. Randy Weber, Interim Executive Vice President for Finance and Administrative Services presented information on several agreements. First was an agreement for right of way with the City of Overland Park, next was a memorandum of understanding with Blue Valley School District and the last agreement was a partnership renewal with Johnson County Libraries. These will be brought forward through the Consent agenda at the November 19th, 2020, board meeting.

MA-2 Guide Budget Development: Course Fee Changes for Spring 2021

Rachel Lierz, Associate Vice President, Financial Services/CFO presented a recommendation from the Horticulture Department/Science Division for removal of course fees from the following courses, effective for the Spring 2021 semester, which were previously approved by the Board of Trustees as part of the Fiscal 2020-2021 budget:

HORT 150 Fruits, Vegetables & Herb Crops $50.00 HORT 205 Plant Propagation $50.00 HORT 220 Herbaceous Plants $50.00


HORT 265 Landscape Construction $100.00 Previously, this fee revenue was used to purchase student supplies which are no longer required. Course offerings depend upon the progression of enrolled students, therefore each of these courses are not offered every semester. Estimated total revenue from these course fees is approximately $2,000 per academic year. RECOMMENDATION: It is the recommendation of the Management Committee that the Board of Trustees adopt the course fee changes outlined above effective with the Spring 2021 semester.

Rachel Lierz Associate Vice President Financial Services/CFO

Randy Weber Interim Vice President Finance and Administrative Services; Vice President Student Success and Engagement

Andrew W. Bowne President

MA-3 Stewardship of College Finances: Kansas Municipal Investment Pool (KMIP)

Ms. Lierz reviewed the portfolio diversification report detailing the investments that were held in the Kansas Municipal Investment Pool (KMIP). The College had $1,146,248 invested at the KMIP as of September 30, 2020, which was approximately 1% of reserve funds. The College’s average daily rate earned for the month of September was .003%.

MA-2 Guide Budget Development: Fiscal 2021-22 Budget Guidelines

Ms. Lierz reviewed the proposed budget guidelines for FY 2021-2022 and how they


impact the college’s five-year financial projection model. Recommendations for approval of the budget calendar and guidelines, including tuition rates, will be brought forward to the Management Committee at the December 2, 2020 meeting. MA-2 Guide Budget Development: Budget Projection Model

Ms. Lierz presented information on the five-year budget projection model. Two scenarios were discussed, first a baseline best estimate and second, “what if” scenario that included significant decreases in assessed valuation and slight enrollment growth over a five-year period.

MA-5 Monitor Business Services: Single-Source Purchase report

Janelle Vogler, Associate Vice President, Business Services, reviewed five single-source purchases.


MA-5 Monitor Business Services: Bid/RFP review and recommendations

Ms. Vogler reviewed a contract renewal, a bid summary and two bid recommendations.

SUMMARY OF RENEWALS:

$50,000+

NOVEMBER 2020 MANAGEMENT COMMITTEE

Bid Title Total Contract Period

Vendors Original Bid Amounts Renewal Option Amount Description of Services

Annual Contract for AccuCampus/ Student Engagement Tracking System Subscriptions (JCCC-1437) Original Term: Base Year, 4 Renewal Option Years 01/01/2018 - 12/31/2022 Renewal Option: 3 of 4

1. Engineerica Systems, Inc.: $125,000 / $545,000

2. Education Advisory Board (EAB)

$110,000 Software, hosting, technical support, professional services for implementation, and remote training. This renewal amount also includes the additional AccuCampus Single Entity license. The license is for an indefinite amount of users and 21 offices/departments as listed in the contract.


SUMMARY OF AWARD OF BIDS/RFPs:



Fund Source / Firms Notified

Vendors Original Bid Amounts

First Year / Multi-Year Total (if applicable)

Current Year Amount Multi-Year Total or

Single Purchase

Justification If other than Low Bid

21-014, Training Stations - Industrial Maintenance Fund Source: Grant and Maintenance Reserve, Capital Outlay Fund Firms Notified: 26

Four (4) Pneumatics Training Modules 1. Depco Enterprises, LLC: $49,780.00 2. Innovative Education Systems (IES)

$58,815.60 Six (6) Variable-Frequency Drive Training Systems 1. Innovative Education Systems (IES):

$49,999.98 Four (4) Cyber Physical Lab Modules 1. Innovative Education Systems (IES):

$249,983.72

$49,780.00

$49,998.98

$249,983.72*

*This purchase exceeded the threshold

due to expedited purchasing needs to

meet grant requirements

Low bids.


AWARD OF BIDS/RFPs - SINGLE PURCHASE:

$150,000+





Current Year Amount Single Purchase/Split

Award


21-021 HVAC Improvements - Various JCCC Buildings Source of Funds: ITC Repair & Maintenance Reserve, Capital Outlay Fund Firms Notified: 58

ITC, GEB, COM and LIB Buildings 1. SGI: $160,715.00 2. Stanger Industries: $187,000.00 3. Kruse Corp.: $189,968.00

HCDC Building 1. Stanger Industries: $170,500.00 2. SGI: $176,035.00 3. Kruse Corp.: No bid

$160,715.00

$170,500.00

Low Bids

PURPOSE & DESCRIPTION The purpose of this Request for Bid (RFB) is for the heating, ventilation and air conditioning (HVAC) improvements in five (5) JCCC buildings: Industrial Training Center (ITC); Hiersteiner Child Development Center (HCDC); General Education (GEB); Commons (COM), and Library (LIB). ORIGINAL EVALUATION COMMITTEE - Brett Edwards: HVAC Maintenance Supervisor - Jeff Allen: Director, Campus Services & Energy Management

- Larry Allen: Senior Buyer, Procurement Services - Tom Hall: Associate Vice President, Campus Services/Facilities Planning

MANAGEMENT COMMITTEE RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the low bids from SGI in the amount of $160,715.00 for the ITC, GEB, COM and LIB buildings, with an additional 10% contingency of $16,071.50 to allow for possible unforeseen costs and Stanger Industries in the amount of $170,500.00 for the HCDC building, with an additional 10% contingency of $17,050.00 to allow for possible unforeseen costs for Request for Bid (RFB) 21-021, HVAC improvements - Various JCCC Buildings, for a total estimated expenditure of $364,336.50.


AWARD OF BIDS/RFPs - MULTI-YEAR PURCHASE:

$150,000+





First Year / Multi-Year Total (if applicable)

Current Year Amount Multi-Year Total


21-005, Instructor Management Software Solution Base Year, 4 Renewal Option Years 11/20/2020 - 11/19/2025 Base Year Fund Source: General Firms Notified: 474

1. CourseMaven, Inc: $58,925 / $205,113 2. Traction on Demand: $266,927 / $347,887

$58,925 $205,113

Based on the product capabilities, previous similar experience, reliability and proposed costs, it was determined that CourseMaven’s proposal would most effectively meet the college's requirements.

PURPOSE & DESCRIPTION The purpose of this RFP is to establish a contract a cloud-based software solution for the management of the dual enrollment program on campus. The dual enrollment program supports high school students that are receiving college credit for courses they are taking in high school. The College has more than 300 instructors that deliver the curriculum associated with more than 600 courses to this population of students. The software program would manage the on-boarding of instructors to include the management of personnel files and documentation tracking, communication with instructors, and the documentation that is submitted by each instructor in support of Higher Learning Commission (HLC) requirements. The initial term of the contract will be from November 20, 2020 through November 19, 2021 and is renewable for four additional years, in one-year increments, upon the approval of both parties. ORIGINAL EVALUATION COMMITTEE - Mallory Mitchell: Program Director Early College Concurrent

Enrollment - Metra Augustin: Program Director Early College Partnerships and Outreach - Sheila Rader: Administrative Assistant Communication Outreach and STEM - Gavin Cotsworth: Business Analyst, IS Enterprise Application Support

- Laura Radke: Manager Senior Business Analyst, IS Enterprise Application Support

- Susan Rider: Director of Accounting Services & Grants, Financial Services - Julie Lombard: Senior Buyer, Procurement Services

MANAGEMENT COMMITTEE RECOMMENDATION It is the recommendation of the Management Committee that the Board of Trustees accept the recommendation of the college administration to approve the proposal from CourseMaven, Inc. for the provision of the Instructor Management Software Solution for a base year of $58,925 for FY 2020 - 2021 and a total expenditure not to exceed $205,113 for the optional renewals through 2025.


MA-4 Monitor Facilities: Capital Acquisitions and Improvements: Progress Report Tom Hall provided the committee with an update on facilities projects from the capital acquisitions and improvements matrix. MA-4 Review financial plans for capital improvements

A report summarizing the budgets and expenditures to date for the projects associated with the Facilities Master Plan was presented by Mr. Hall. He also reviewed progress on the various infrastructure projects currently under construction on campus.

Dr. Weber thanked Tom Pagano, Vice President Information Services/CIO, for his service to the college. Mr. Pagano will be leaving the college.


Johnson County Community CollegeAs of November 1, 2020

(reflects payments issued through October 23, 2020)

Date(s) Change Total Contract Reimb. Exp. ` EstimatedProject Professional Service Consultant / Board Contract Orders or Amount Amount Amount Amount Paid Completion

Description Scope of Work Contractor Approval Fund Amount Contingency Committed Paid Paid To Date DateMAJOR PROJECTS INCLUDED IN 2019-2020 MANAGEMENT BUDGET (Approx. $100,000 & over)Campus Exterior Signage Replacement A/E Services Confluence CO 39,250 39,250 31,740 31,740

Cons. Serv/Equip. CO 12/20Total Contract Commitments/Payments to Date 39,250 0 39,250 31,740 0 31,740Original Project Budget 400,000

Masonry Tuckpointing A/E Services DGM CO 10,000 10,000 10,001 10,001Cons. Serv/Equip. MTS Contracting 4/20 CO/ITC 155,270 155,270 130,743 10/20Total Contract Commitments/Payments to Date 165,270 140,744 10,001Original Project Budget 100,000

Solar Installations A/E Services 0Cons. Serv/Equip. Altenergy 2/20 CO 499,997 499,997 393,955 10/20Total Contract Commitments/Payments to Date 499,997 0 499,997 393,955 0 0Original Project Budget 500,000

Grand Total Contract Commitments to date for Major 2019-2020 Improvement Projects 704,517Grand Total 2019-2020 Project Budget 1,000,000MAJOR PROJECTS INCLUDED IN 2020-2021 MANAGEMENT BUDGET (Approx. $100,000 & over)HCDC AHU Replacement A/E Services Lankford Fendler & Assoc 15,200 15,200 2,200

Cons. Serv/Equip. Trane CO 19,134 19,134 19,134Total Contract Commitments/Payments to Date 34,334 34,334 21,334Original Project Budget 200,000

Lighting Upgrades A/E Services Clark Enersen CO 11,075 11,075Cons. Serv/Equip. COTotal Contract Commitments/Payments to Date 11,075 0 0Original Project Budget 110,800

Masonry Repairs/Exterior Caulking A/E Services 0Cons. Serv/Equip. CO 0Total Contract Commitments/Payments to Date 0 0 0 0 0 0Original Project Budget 100,000

Replace Dimmer Panels A/E Services NMOCA, COM & Regnier Center Cons. Serv/Equip. CO

Total Contract Commitments/Payments to Date 0 0Original Project Budget 340,000

SC 1st Floor Restroom Remodel A/E Services Clark Enersen CO 13,500 13,500 6,812Cons. Serv/Equip. CO 0 0Total Contract Commitments/Payments to Date 13,500 0 13,500 6,812 0Original Project Budget 180,000

Asphalt/Concrete Repairs & Striping A/E ServicesCons. Serv/Equip. CDTotal Contract Commitments/Payments to Date 0 0Original Project Budget 400,000

Exterior Parking/Road Signage A/E ServicesCons. Serv/Equip. CD 0 0Total Contract Commitments/Payments to Date 0 0 0 0 0Original Project Budget 200,000

SCI Lab Renovations A/E Services PGAV GF 1,265,025 1,265,025Cons. Serv/Equip. GF 0 0Total Contract Commitments/Payments to Date 1,265,025 0 1,265,025 0 0Original Project Budget 4,000,000

ITC HVAC Improvements A/E ServicesCons. Serv/Equip. ITC M&R 0 0Total Contract Commitments/Payments to Date 0 0 0 0 0Original Project Budget 170,000

Grand Total Contract Commitments to date for Major 2020-2021 Improvement Projects 1,323,934Grand Total 2020-2021 Project Budget 5,700,800


(A-B) (B+E) (D+F)

A B C D E F G H

Phase 1

Estimated Project Budget October

2020

Approved Construction Guaranteed

Maximum Price

Non-Construction Costs Project

BudgetTotal

Construction PaidNon-Construction

Encumbered (1)

Non-Construction

PaidTotal

EncumberedTotal Paid-to-

DateCTE Building 25,510,816$ 21,417,532$ 4,293,321$ 21,150,796$ 4,291,306$ 4,251,048$ 25,708,838$ 25,401,844$ OHOW/Motorcycle Garage 611,429 610,983 - 610,983 58,306 33,806 669,289 644,789 Fine Arts & Design Studios 19,255,864 16,456,063 2,799,801 15,622,644 2,661,700 2,626,151 19,117,763 18,248,795 ATB Renovation/WCMT Renovation 16,803,904 15,567,482 1,236,422 15,121,130 1,316,868 1,248,221 16,884,350 16,369,351 WLB Renovation 619,706 511,747 107,959 236,898 107,959 107,899 619,706 344,797 Chiller Plant Expansion (2) 2,030,946 1,850,520 180,426 1,484,609 129,087 129,087 1,979,607 1,613,696 Phase 1 Total 64,832,665$ 56,414,327$ 8,617,929$ 54,227,060$ 8,565,227$ 8,396,212$ 64,979,554$ 62,623,272$

(A-B) (B+E) (D+F)A B C D E F G H

Phase 2


2020


Maximum Price


BudgetTotal


Encumbered (1)

Non-Construction

PaidTotal


DateOutdoor Site Work, Athletics 12,857,459$ 11,762,172$ 1,095,287$ 11,285,498$ 1,312,844$ 1,283,605$ 13,075,016$ 12,569,103$ GYM Renovation 1,300,000 1,129,356 170,644 1,113,710 34,709 34,709 1,164,065 1,148,419 LIB Resource Centers and Backfills 8,416,435 6,286,541 2,129,894 5,839,085 2,132,314 2,092,869 8,418,855 7,931,954 Student Center Renovation 8,806,915 6,996,091 1,810,824 6,945,384 1,714,636 1,691,057 8,710,727 8,636,441 Phase 2 Total 31,380,809$ 26,174,160$ 5,206,649$ 25,183,677$ 5,194,503$ 5,102,239$ 31,368,663$ 30,285,916$

Phase 3


2020


Maximum Price


BudgetTotal


Encumbered (1)

Non-Construction

PaidTotal


DateSpace Management Backfills 5,910,000$ 481,696$ 355,883$ 287,981$ 253,242$ 769,677$ 609,125$ Phase 3 Total 5,910,000$ 769,677$ 609,125$

Total Facilities Master Plan 102,123,474$ 82,588,487$ 13,824,578$ 79,410,737$ 13,759,730$ 13,498,451$ 97,117,894$ 93,518,313$

Johnson County Community CollegeFacilities Master Plan Projects

(reflects payments issued through 10/22/2020)

(1) The "Non‐Construction Encumbered" column figures represent Purchase Order totals to date. Non‐Construction costs include "soft costs" such as fees for architectural/engineering services, surveys, geotechnical testing, furniture, fixtures and equipment.

(2) Approximately $700,000 for Chiller Plant Expansion to be funded from 2016 Capital Bond issue related to HVAC upgrades.


MANAGEMENT COMMITTEE Working Agenda

FY 2020-2021 MA-1 Review and Update Policies as needed MA-2 Guide Budget Development

• FY 2020-2021 Legal budget publication (July) • Assessed valuation: Update (July) • FY 2020-2021 Legal Budget adoption (August) • Budget reallocations: Semi-annual review (August, January) • Proposed Budget guidelines and calendar for FY 2021-2022

(October) • Multi-Year Budget Projection Model: Review (November) • Guidelines for FY 2021-2022 Budget adoption (December) • Board of Trustees Budget Workshop: (April) • Budget: Monthly update

MA-3 Stewardship of College Finances

• Banking Services (January) • Kansas Municipal Investment Pool (KMIP) statement of assets:

semi-annual review (November, May) • Financial Ratio Analysis (January) • Bonds: Bond Counsel; Financial Advisor (June)

MA-4 Monitor Facilities

• Capital acquisitions and improvements: monthly progress report • FY 2021 Capital Infrastructure Inventory and One, Five and Ten-

Year Replacement Plan: review (June) • Leases – as needed • Review and recommend financial plans for capital improvements

to the Board of Trustees MA-5 Monitor Business Services

• Single Source Purchase report: Review monthly purchasing report • Bid/RFP review and recommendations • Contract renewals

MA-6 Monitor Information Services

• Information Technology Quarterly Report (July, October, January, April)


MA-7 Insurance Program: Report (July, January) MA-8 Highlight various JCCC programs and activities

• Sustainability • Cultural Offerings • Grants Activities • Continuing Education • (Others may include Athletics, Auxiliaries, or other departments

we wish to highlight) MA-9 JCCC Foundation annual report (October) MA-10 Monitor Community and Governmental Relations

• JCCC Official Newspapers (June) • Sponsorships (June)

MA-11 Affiliation, Articulation and Reverse Transfer, Cooperative and Other Agreements as needed MA-12 Management Committee Working Agenda (June)


JOHNSON COUNTY COMMUNITY COLLEGE OFFICE OF THE PRESIDENT

November 5, 2020

TREASURER’S REPORT REPORT: The following pages contain the Treasurer’s Report for the month ended September 30, 2020. An ad valorem tax distribution of $5,975,627 was received from the county treasurer during September and was distributed as follows:

General Fund $5,628,836 Capital Outlay Fund 324,754 Special Assessment Fund 22,037

Total $5,975,627 Also during September, the College made a scheduled principal and interest payment on the Series 2017 Certificates of Participation in the amount of $2,804,242. An ad valorem tax distribution of $1.4M was received in October and will be reflected in next month’s report. Expenditures in the primary operating funds are within approved budgetary limits.


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees approve the Treasurer’s Report for the month of September 2020, subject to audit. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Executive Vice President Finance and Administrative Services; Vice President Student Success & Engagement Andrew W. Bowne President


JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORTSEPTEMBER 30, 2020

25% OF FISCAL YEAR EXPIREDI. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGET

GENERAL/PTE FUNDSAd Valorem (Property Taxes) 106,429,442$ 5,628,836$ 5,628,836$ 5% 4,815,285$ Tuition and Fees 28,704,855 626,406 13,454,842 47% 15,023,751 State Aid 20,010,102 ‐ 11,471,121 57% 11,386,732 Investment Income 600,000 7,523 32,414 5% 387,127 Other Income 2,583,499 188,726 648,118 25% 920,091

TOTAL REVENUE 158,327,898$ 6,451,491$ 31,235,332$ 20% 32,532,985$

Salaries and Benefits 120,976,907$ 10,177,115$ 24,166,762$ 20% 29,589,539$ Current Operating 30,383,149 2,641,264 7,434,431 24% 7,581,023 Capital 7,004,452 758,104 284,723 4% 3,319,427 Debt Service 3,688,113 2,804,242 2,804,242 76% 1,046,782

TOTAL EXPENSES 162,052,621$ 16,380,724$ 34,690,158$ 21% 41,536,771$

Unencumbered Cash Rollforward:Beginning Balance 100,631,770$ 103,156,449$

Revenues Over Expenses (3,454,826) (9,003,786)Encumbrances & Other Activity (7,723,095) (15,372,984)

Ending Balance 89,453,849$ 78,779,679$

TO DATE

ACTIVITYBUDGET

PRIOR YEARYEAR TO DATETHIS MONTH ACTIVITY

ACTIVITYADOPTED

18%

43%

37%

2%Actual YTD Revenues by Source

Ad Valorem (Property Taxes)

Tuition and Fees

State Aid

Other Income

70%

21%

1%

8%

Actual YTD Expenses by Source

Salaries and Benefits

Current Operating

Capital

Debt Service



25% OF FISCAL YEAR EXPIREDI. GENERAL/POST‐SECONDARY TECHNICAL EDUCATION (PTE) FUNDS

EXPENDITURE DETAIL BY NATURAL CLASSIFICATION

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGETSalaries 89,678,519$ 7,614,668$ 17,627,969$ 20% 17,318,027$ 2%Benefits 31,298,388 2,562,447 6,538,793 21% 12,271,512 * ‐47%Event Officials 62,500 ‐ ‐ 0% 17,277 ‐100%Legal Services 100,000 7,269 12,769 13% 6,066 110%Audit Services 80,000 22,600 26,200 33% 13,200 98%Collection Costs 90,000 8,424 14,377 16% 23,400 ‐39%Insurance, Property/Casualty & Rel 740,743 20,181 318,184 43% 294,995 8%Contracted Services 8,577,018 518,365 1,492,463 17% 1,571,201 ‐5%SB 155 Shared Funding Payments 450,000 ‐ ‐ 0% ‐ 100%Overnight Travel 896,273 1,306 4,366 0% 79,483 ‐95%Travel ‐ AQIP 8,000 ‐ ‐ 0% ‐ 100%Staff Development Travel 424,800 35,031 52,528 12% 136,007 ‐61%Faculty Continuing Ed Grants 19,000 200 511 3% 825 ‐38%Tuition Reimbursement 550,000 147,388 156,671 28% 208,719 ‐25%Same Day Travel 126,883 1,019 4,170 3% 11,387 ‐63%Supplies and Materials 5,837,462 459,329 1,252,180 21% 1,210,045 3%Computer Software Licenses 3,300,080 528,109 1,948,116 59% 1,604,501 21%Technical Training Travel 74,786 3,916 11,939 16% 1,086 999%Applicant Travel 15,000 ‐ ‐ 0% 1,733 ‐100%Recruiting Travel 24,632 388 1,409 6% 4,146 ‐66%Printing, Binding & Publications 183,650 ‐ ‐ 0% 18,068 ‐100%Advertising and Promotions 882,500 78,105 121,633 14% 126,803 ‐4%Memberships 367,263 22,838 152,581 42% 189,047 ‐19%Accreditation Expenses 38,510 2,875 14,776 38% 17,439 ‐15%Bad Debt Expense 400,000 350,000 350,000 88% 450,000 ‐22%Electric 3,030,000 223,769 646,565 21% 671,851 ‐4%Water 170,000 20,181 63,722 37% 59,970 6%Natural Gas 80,000 1,817 2,687 3% 4,676 ‐43%Telephone 224,100 2,945 159,608 71% 135,113 18%Gasoline 60,000 2,756 10,142 17% 12,126 ‐16%Subscriptions 503,618 14,839 210,081 42% 201,371 4%Rentals and Leases 634,171 71,890 208,971 33% 208,975 0%Repairs and Maintenance 706,766 42,761 93,271 13% 85,483 9%Freight 111,000 4,064 9,648 9% 3,557 171%Special Events 368,565 1,607 2,437 1% 130,062 ‐98%Retirement Recognitions 10,000 165 995 10% 763 30%Postage 320,000 5,792 27,000 8% 20,190 34%Contingency 600,000 ‐ ‐ 0% ‐ 0%Remodeling and Renovations 516,620 92,894 63,009 12% 4,463 1312%Library Books 186,637 13,331 27,561 15% 33,795 ‐18%Furniture and Equipment 1,870,974 652,154 721,913 39% 209,350 245%Art Acquisitions 3,000 (275) (275) ‐9% ‐ 100%Building Improvements 4,322,500 ‐ (527,486) ‐12% 3,071,819 ‐117%Land Improvements 65,000 ‐ ‐ 0% ‐ 100%Other Tax Assessments ‐ ‐ ‐ 0% ‐ 100%Income Tax 2,500 ‐ ‐ 0% ‐ 0%Grants 193,051 5,640 5,640 3% 4,501 25%Foster Care & Killed on Duty Grant 80,000 3,010 26,104 33% 22,174 18%Federal SEOG Match 80,000 32,688 32,688 41% 34,781 ‐6%Principal Payments 1,875,000 1,875,000 1,875,000 100% 115,000 1530%Interest Payments 1,811,613 929,242 929,242 51% 931,782 0%Fee Payments 1,500 ‐ ‐ 0% ‐ 100%

TOTAL EXPENSES 162,052,621$ 16,380,724$ 34,690,158$ 21% 41,536,771$ ‐16%

*FY20 benefits expense includes the one‐time accrual to establish the liability for the new Voluntary Employee Retirement Benefit (VERB).

ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITYADJUSTED YTD CHANGE

FROMPRIOR YEARTO DATE



25% OF FISCAL YEAR EXPIREDII. ADULT SUPPLEMENTARY EDUCATION & STUDENT ACTIVITY FUNDS

2020‐2021 2020‐2021 2020‐2021

ADULT SUPPLEMENTARY EDUCATION FUND Tuition and Fees 4,496,680$ 240,222$ 822,095$ 18% 1,332,114$ Investment Income 25,000 89 386 2% 8,011Other Income 1,600,100 7,657 36,905 2% 375,827

TOTAL REVENUE 6,121,780$ 247,968$ 859,387$ 14% 1,715,952$

Salaries and Benefits 3,230,152$ 181,846$ 516,219$ 16% 556,778$ Current Operating 4,330,038 105,341 251,690 6% 698,747Capital 24,000 21,919 26,967 112% 23,500

TOTAL EXPENSES 7,584,190$ 309,106$ 794,876$ 10% 1,279,025$

Unencumbered Cash Rollforward:Beginning Balance 941,470$ 1,619,878$

Revenues Over Expenses 64,511 436,927Encumbrances & Other Activity (349,849) (710,519)

Ending Balance 656,132$ 1,346,286$

STUDENT ACTIVITY FUNDTuition and Fees 2,097,627$ 62,727$ 1,041,998$ 50% 1,195,182$ Investment Income 10,000 82 368 4% 3,963Other Income 15,500 9 210 1% 3,406

TOTAL REVENUE 2,123,127$ 62,819$ 1,042,576$ 49% 1,202,550$

Salaries and Benefits 246,207$ 19,466$ 44,135$ 18% 39,441$ Current Operating 776,755 5,369 22,136 3% 91,862Capital ‐ ‐ ‐ 100% ‐ Grants/Scholarships 1,338,548 486,887 494,065 37% 561,160

TOTAL EXPENSES 2,361,510$ 511,722$ 560,336$ 24% 692,463$

Unencumbered Cash Rollforward:Beginning Balance 765,000$ 418,158$

Revenues Over Expenses 482,240 510,087Encumbrances & Other Activity (20,389) (105,968)

Ending Balance 1,226,851$ 822,277$

BUDGET TO DATE

ACTIVITYADOPTEDBUDGET

ACTIVITYTHIS MONTH

PRIOR YEAR% OFYEAR TO DATEYTD AS

ACTIVITY



25% OF FISCAL YEAR EXPIREDIII. OTHER FUNDS

2020‐2021 2020‐2021 2020‐2021

MOTORCYCLE DRIVER SAFETY FUNDTuition and Fees 146,000$ 11,648$ 64,077$ 44% 53,485$ Other Income 41,000 ‐ ‐ 100% ‐

TOTAL REVENUE 187,000$ 11,648$ 64,077$ 34% 53,485$

Salaries and Benefits 69,203$ 6,207$ 14,928$ 22% 14,367$ Current Operating 40,286 232 617 2% 975 Capital 0 ‐ ‐ 100% ‐

TOTAL EXPENSES 109,489$ 6,440$ 15,545$ 14% 15,343$


Revenues Over Expenses 48,531 38,142 Encumbrances & Other Activity (815) 2,397

Ending Balance 912,942$ 831,044$

TRUCK DRIVER TRAINING COURSE FUNDTuition and Fees 414,000$ 33,276$ 107,196$ 26% 128,972$

TOTAL REVENUE 414,000$ 33,276$ 107,196$ 26% 128,972$

Salaries and Benefits 294,283$ 7,529$ 17,314$ 6% 21,046$ Current Operating 497,900$ 5,558 11,241 2% 12,910 Capital 5,000 ‐ ‐ 100% ‐

TOTAL EXPENSES 797,183$ 13,087$ 28,555$ 4% 33,956$


Revenues Over Expenses 78,641 95,016 Encumbrances & Other Activity (16,692) (31,327)


SPECIAL ASSESSMENTS FUNDAd Valorem (Property Taxes) 421,476$ 22,037$ 22,037$ 5% 18,389$ Interest Income 0 77 306 0% 3,317

TOTAL REVENUE 421,476$ 22,114$ 22,343$ 5% 21,706$

Current Operating 300,000$ 2,442$ 6,928$ 2% 6,716$ TOTAL EXPENSES 300,000$ 2,442$ 6,928$ 2% 6,716$

Unencumbered Cash Rollforward:Beginning Balance 1,151,559$ 978,295$

Revenues Over Expenses 15,416 14,990 Encumbrances & Other Activity (13,012) (26,284)

Ending Balance 1,153,963$ 967,001$

PRIOR YEARACTIVITY

YTD AS

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH

BUDGET% OF

ADOPTEDYEAR TO DATE



25% OF FISCAL YEAR EXPIREDIV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 1

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGETREVENUESConcessions 22,000$ ‐$ ‐$ 0% 550$ Cosmetology 30,000 1,021 1,021 3% 4,411 Bookstore 6,100,000 363,886 2,380,085 39% 2,672,790 Dining Services 2,445,000 21,106 40,400 2% 590,115 Coffee Bars 0 ‐ ‐ 0% 88,191 The Market 644,000 8,154 11,326 * 2% 13,808 Vending 145,000 1,977 5,725 4% 60,689 Hiersteiner Center 1,079,000 45,949 162,204 15% 283,791 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% ‐ Printing 0 (11,064) ‐ 0% 76,280 Dental Hygiene 3,500 156 156 4% 115 Hospitality Management & Pastry Program 50,000 ‐ ‐ 0% 7,767 Café Tempo 200,000 (309) ‐ 0% 41,537 Campus Farm 13,500 2,840 8,221 61% 9,747

TOTAL REVENUES 10,736,000$ 433,716$ 2,609,139$ 24% 3,849,789$

EXPENSESConcessions 40,000$ (161)$ ‐$ 0% 1,034$ Cosmetology 15,000 ‐ 97 1% 6,973 Bookstore 5,670,462 917,722 2,253,792 40% 1,820,517 Dining Services 3,542,767 177,734 424,715 12% 650,031 Coffee Bars 0 ‐ ‐ 0% 102,150 The Market 850,459 30,385 72,126 8% 42,873 Vending 21,150 1,769 5,012 24% 4,709 Hiersteiner Center 1,807,669 105,918 296,323 16% 327,700 HVAC Auxiliary & Auto Technology Project 4,000 ‐ ‐ 0% ‐ Printing 0 ‐ ‐ 0% 16,007 Dental Hygiene 3,000 ‐ ‐ 0% 495 Hospitality Management & Pastry Program 60,000 189 4,011 7% 2,596 Café Tempo 226,773 4,672 12,403 5% 60,882 Campus Farm 13,400 83 109 1% 868

SUBTOTAL 12,254,680$ 1,238,313$ 3,068,588$ 25% 3,036,836$

Other Auxiliary Services ExpensesStudent Center Renovations ‐$ ‐$ ‐$ 0% (24,491)$ Auxiliary Construction 35,000 ‐ ‐ 0% ‐ Director 55,800 ‐ 84 0% 1,280 TOTAL EXPENSES 12,345,480$ 1,238,313$ 3,068,672$ 25% 3,013,625$

Unencumbered Cash Rollforward:Beginning Balance 1,918,783$ 2,766,083$ Revenues Over Expenses (459,533) 836,164Encumbrances & Other Activity (500,064) (434,624)

Ending Balance 959,186$ 3,167,623$

TO DATEBUDGET

ACTIVITY ACTIVITYTHIS MONTH YEAR TO DATE

PRIOR YEARACTIVITY

ADOPTED



25% OF FISCAL YEAR EXPIREDIV. AUXILIARY ENTERPRISE FUND ‐ SCHEDULE 2

2020‐2021 2019‐2020 NET CHANGEYEAR TO DATE YEAR TO DATE FROM

NET NET PRIOR YR

Concessions ‐$ (484)$ 484$ Cosmetology 924 (2,562) 3,486 Bookstore 126,293 852,273 (725,980) Dining Services (384,315) (59,916) (324,398) Coffee Bars ‐ (13,960) 13,960 The Market (60,800) (29,065) (31,735) Vending 713 55,980 (55,266) Hiersteiner Center (134,119) (43,908) (90,210) HVAC Auxiliary & Auto Technology Project ‐ ‐ ‐ Printing ‐ 60,273 (60,273) Dental Hygiene 156 (380) 536 Hospitality Management & Pastry Program (4,011) 5,170 (9,182) Café Tempo (12,403) (19,345) 6,943 Campus Farm 8,112 8,879 (767)

(459,449)$ 812,954$ (1,272,402)$



25% OF FISCAL YEAR EXPIREDV. PLANT & OTHER FUNDS

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGET

ARTS BUILDING CONSTRUCTION FUNDUnencumbered Cash Rollforward:Balance Forward 353,889$ 353,889$ (44,948)$ TOTAL REVENUE ‐ ‐$ ‐ 0% ‐ TOTAL EXPENSES 645,729 0 (40,166) ‐6% 129,372 Encumbrances & Other Activity 28,317 221,461


CAREER AND TECHNICAL EDUCATION CONSTRUCTION FUNDUnencumbered Cash Rollforward:Balance Forward 7,541,155$ 7,541,155$ 5,274,236$ TOTAL REVENUE ‐ ‐$ (6,000,000) 0% (591,124) TOTAL EXPENSES 11,703 0 (59,152) ‐505% 77,561 Encumbrances & Other Activity (6,060) 795,774

Ending Balance 1,594,247$ 5,401,325$

ATB RENOVATION FUNDUnencumbered Cash Rollforward:Balance Forward 956,526$ 956,526$ 1,712,590$ TOTAL REVENUE ‐ ‐$ ‐ 0% ‐ TOTAL EXPENSES 3,487,281 763,954 867,483 25% 189,127 Encumbrances & Other Activity (330,466) (473,037)

Ending Balance (241,424)$ 1,050,426$

OUTDOOR SITE & ATHLETIC IMPROVEMENTUnencumbered Cash Rollforward:Balance Forward (281,194)$ (281,194)$ (288,684)$ TOTAL REVENUE ‐ ‐$ 300,000 0% ‐ TOTAL EXPENSES 650,560 595 (406,010) ‐62% 686,647 Encumbrances & Other Activity (479,647) 1,114,562

Ending Balance (54,831)$ 139,231$

OHOW/MOTORCYCLE GARAGE CONSTRUCTIONUnencumbered Cash Rollforward:Balance Forward 28,812$ 28,812$ 1,195$ TOTAL REVENUE ‐ ‐$ ‐ 0% 591,124 TOTAL EXPENSES 23,237 ‐ ‐ 0% 33,764 Encumbrances & Other Activity (7,520) (504,734)


RESOURCE CENTERS BACKFILLSUnencumbered Cash Rollforward:Balance Forward 742,610$ 742,610$ ‐$ TOTAL REVENUE ‐ ‐$ (300,000) 0% ‐ TOTAL EXPENSES 510,024 72,565 722,891 142% ‐ Encumbrances & Other Activity 664,810 ‐

Ending Balance 384,529$ ‐$

PHASE 3 FACILITIES MASTER PLANUnencumbered Cash Rollforward:Balance Forward ‐$ ‐$ ‐$ TOTAL REVENUE ‐ ‐$ 6,000,000 0% ‐ TOTAL EXPENSES 250,000 0 ‐ 0% ‐ Encumbrances & Other Activity (127,095) 0

Ending Balance 5,872,905$ ‐$

TO DATE

ADOPTED ACTIVITY ACTIVITY PRIOR YEARBUDGET THIS MONTH YEAR TO DATE ACTIVITY



25% OF FISCAL YEAR EXPIREDV. PLANT & OTHER FUNDS (CONTINUED)

YTD AS% OF

2020‐2021 2020‐2021 2020‐2021 BUDGET

REVENUE BOND DEBT SERVICE FUNDUnencumbered Cash Rollforward:Balance Forward 1,842,563$ 1,842,563$ 1,882,132$ TOTAL REVENUE 1,558,300 47,660$ 754,701 48% 868,461 TOTAL EXPENSES 1,606,650 530 530 0% 530 Encumbrances & Other Activity (1) (1)

Ending Balance 2,596,733$ 2,750,062$

COMMONS (COM) & INDUSTRIAL TRAINING CENTER (ITC) REPAIR AND REPLACEMENT RESERVE FUNDSUnencumbered Cash Rollforward:Balance Forward 484,339$ 484,339$ 776,075$ TOTAL REVENUE 150,000 12,535$ 37,643 25% 41,318 TOTAL EXPENSES 170,000 0 (10,047) ‐6% (27,673) Encumbrances & Other Activity (180,046) (18,977)


CAPITAL OUTLAY & SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION PRINCIPAL & INTEREST FUNDSUnencumbered Cash Rollforward:Balance Forward 3,311,497$ 3,311,497$ 5,908,036$ TOTAL REVENUE 6,267,035 325,013$ 326,197 5% 305,849 TOTAL EXPENSES 3,478,250 13,207 1,550,888 45% 2,839,209 Encumbrances & Other Activity (834,894) (2,389,595)

Ending Balance 1,251,912$ 985,081$

CAMPUS DEVELOPMENT FUNDUnencumbered Cash Rollforward:Balance Forward 1,029,998$ 1,029,998$ 48,053$ TOTAL REVENUE 898,980 26,993$ 448,684 50% 514,599 TOTAL EXPENSES 750,000 14,182 14,182 100% ‐ Encumbrances & Other Activity (118,130) 1

Ending Balance 1,346,370$ 562,653$

CAMPUS IMPROVEMENTS SERIES 16 CAPITAL OUTLAY GENERAL OBLIGATION BONDSUnencumbered Cash Rollforward:Balance Forward (193,701)$ (193,701)$ 76,004$ TOTAL REVENUE ‐ 3$ 9 0% 5,639 TOTAL EXPENSES ‐ 0 ‐ 0% (84,352) Encumbrances & Other Activity 0 214,130

Ending Balance (193,692)$ 380,125$

ALL OTHER FUNDSUnencumbered Cash Rollforward:Balance Forward 1,932,615$ 1,932,615$ 2,702,694$ TOTAL REVENUE 28,499,720 8,352,744$ 14,733,120 52% 10,295,846TOTAL EXPENSES 28,580,350 8,839,370 9,498,365 33% 9,579,371Encumbrances & Other Activity (6,385,038) (1,210,188)

Ending Balance 782,332$ 2,208,980$

TO DATEBUDGET

ACTIVITY ACTIVITY PRIOR YEARTHIS MONTH YEAR TO DATE ACTIVITY

ADOPTED



25% OF FISCAL YEAR EXPIREDVI. INVESTMENTS

DATE OF DATE OF INTEREST MATURED INTEREST CURRENT DESCRIPTION ISSUE MATURITY TERM RATE THIS MONTH RECEIVED INVESTMENTS

Commerce Bank 06/11/20 09/03/20 84 d 0.100 $ 10,000,000 $ 2,333Commerce Bank 06/18/20 09/15/20 89 d 0.140 7,000,000 2,423Commerce Bank 06/25/20 09/30/20 97 d 0.130 10,000,000 3,503Commerce Bank 07/24/20 10/15/20 83 d 0.100 $ 14,000,000Commerce Bank 07/02/20 10/30/20 120 d 0.130 7,000,000Commerce Bank 07/09/20 11/06/20 120 d 0.110 6,000,000Commerce Bank 08/07/20 11/23/20 108 d 0.100 8,000,000Commerce Bank 08/06/20 12/10/20 126 d 0.110 8,000,000Commerce Bank 08/13/20 12/14/20 123 d 0.110 8,000,000Commerce Bank 08/27/20 12/21/20 116 d 0.110 4,000,000Commerce Bank 06/25/20 12/31/20 189 d 0.160 9,000,000Commerce Bank 08/07/20 02/16/21 193 d 0.130 4,000,000Commerce Bank 07/30/20 02/25/21 210 d 0.140 4,000,000U.S. Treasury Bills 09/15/20 03/04/21 170 d 0.100 6,996,694Commerce Bank 06/25/20 03/25/21 273 d 0.170 3,003,391U.S. Treasury Bills 09/30/20 03/25/21 176 d 0.080 5,997,653Commerce Bank 08/27/20 04/26/21 242 d 0.140 4,000,000Federal Farm Credit Bank 06/23/20 06/23/21 365 d 0.210 2,000,000Federal Farm Credit Bank 06/19/20 11/26/21 525 d 0.190 150,029Federal Farm Credit Bank 06/12/20 12/08/21 544 d 0.200 1,999,569Federal Farm Credit Bank 06/23/20 12/23/21 548 d 0.230 2,000,000Federal Farm Credit Bank 06/24/20 12/23/21 547 d 0.230 4,000,622Federal Farm Credit Bank 06/25/20 12/23/21 546 d 0.230 4,000,644Federal Farm Credit Bank 06/12/20 06/09/22 727 d 0.270 2,000,383Federal Farm Credit Bank 06/24/20 06/09/22 715 d 0.230 3,500,335Federal Farm Credit Bank 06/25/20 01/28/22 582 d 1.550 2,785,697Federal Farm Credit Bank 06/12/20 04/08/22 665 d 0.375 2,007,696Federal Home Loan Mortgage Corporation 06/18/20 06/08/22 720 d 0.300 2,552,688

TOTAL 8,259 118,995,402

Municipal Investment Pool: (MIP) Daily Rate 09/01/20 09/30/20 30 d 0.003 16 1,146,248

GRAND TOTAL $ 8,275 $ 120,141,650



25% OF FISCAL YEAR EXPIREDVII. CASH AND POOLED INVESTMENT ANALYSIS

PRIOR YEARBOOK OUTSTANDING UNENCUMBERED UNENCUMBERED

FUND BALANCE COMMITMENTS BALANCE BALANCEGeneral & PTE Funds 118,884,570$ 29,430,721$ 89,453,849$ 78,779,679$ Adult Supplementary Education Fund 1,360,000 703,868 656,132 1,346,286Student Activity Fund 1,259,908 33,056 1,226,851 822,277Motorcycle Driver Safety Fund 914,275 1,333 912,942 831,044Truck Driver Training Fund 563,287 31,480 531,806 339,475Auxiliary Enterprise Funds 1,391,500 432,314 959,186 3,167,623Revenue Bond Debt Service Fund 2,645,046 48,313 2,596,733 2,750,062COM Repair and Replacement Reserve Fund 14,139 0 14,139 14,139ITC Repair & Maintenance Reserve Fund 555,034 217,190 337,844 811,950Capital Outlay Funds 3,983,639 2,731,727 1,251,912 985,081Campus Development Fund 1,464,500 118,130 1,346,370 562,653Special Assessments Fund 1,182,477 28,514 1,153,963 967,001All Other Funds 3,035,559 2,253,227 782,332 2,208,980 TOTAL 137,253,934$ 36,029,875$ 101,224,059$ 93,586,252$

Series 16 GO Capital Outlay Bond Proceeds 503,886$ 697,578$ (193,692)$ 380,125$

$ 0

$ 10,000,000

$ 20,000,000

$ 30,000,000

$ 40,000,000

$ 50,000,000

$ 60,000,000

$ 70,000,000

$ 80,000,000

$ 90,000,000

$ 100,000,000

$ 110,000,000

$ 120,000,000

$ 130,000,000

General/Post‐Secondary Technical Education (PTE) FundsUnencumbered Cash 3 Yr Monthly Trend

FY21 FY20

FY19

‐ ‐ ‐ FY21 Projected


SEPTEMBER 30, 202025% OF FISCAL YEAR EXPIRED

$ CHANGE CHANGE %

FOUNDATIONContribution Income $ 1,498,217 $ 392,309Event Revenue 3,843 205,509Investment Income 1,779,114 311,235Other Revenue 7,564 23,534

TOTAL REVENUE $ 3,288,738 $ 932,587 $ 2,356,151 252.6 %

Student Assistance $ 37,170 6,767Program Support 28,985 89,772Project Support 193 6,331Campus Support 24,343 16,500Programming Expenses 12,141 65,617General & Administrative Expenses 46,632 73,008

TOTAL EXPENSES $ 149,464 $ 257,995 $ (108,531) (42.1) %

Balance Forward $ 38,611,583 $ 39,915,471Revenues Over Expenses 3,139,274 674,592

Ending Balance $ 41,750,857 $ 40,590,063 $ 1,160,794 2.9 %

JOHNSON COUNTY COMMUNITY COLLEGETREASURER'S REPORT

SEPTEMBER 30, 2020 TO DATE

VIII. FOUNDATION

YEAR TO DATE ACTIVITYACTIVITY PRIOR YEAR



November 19, 2020

CASH DISBURSEMENT SUMMARY

REPORT: This Cash Disbursement Summary Report includes the weekly totals for accounts payable, tuition refunds, and financial aid disbursements. Supplement A to the November 19, 2020 Board Packet includes the detailed individual disbursement information. Date Control Number Amount Accounts Payable Disbursements

10/09/20 00700941-00701059 AP 452,088.25 10/09/20 !0039301-!0039329 ACH 913,006.91 10/15/20 !0039330 P-Card Wire 294,094.38 10/16/20 00701060-00701151 AP 491,369.67 10/16/20 !0039331-!0039350 ACH 129,114.53 10/23/20 00701152-00701264 AP 735,751.64 10/23/20 !0039351-!0039370 ACH 605,050.59 10/26/20 W0000189 Wire 300.00 10/30/20 00701265-00701369 AP 308,270.17 10/30/20 !0039372-!0039394 ACH 193,867.86

$ 4,122,914.00

Tuition Refunds and Financial Aid Disbursements 10/09/20 10180327-10180404 67,320.23 10/16/20 10180405-10180462 46,343.26 10/23/20 10180463-10180528 48,944.08 10/30/20 10180529-10180665 55,505.77

10/01/20-10/31/20 Refund ACH 1,215,499.52 $ 1,433,612.86

Total Cash Disbursements $ 5,556,526.86


RECOMMENDATION: It is the recommendation of the college administration that the Board of Trustees ratify the total cash disbursements as listed above and as contained in the supplement, for the total amount of $ 5,556,526.86. Rachel Lierz Associate Vice President Financial Services/CFO Randy Weber Interim Executive Vice President Finance and Administrative Services; Vice President Student Success & Engagement Andrew W. Bowne President



November 19, 2020

GRANTS, CONTRACTS AND AWARDS REPORT: The following grants have been approved for funding. 1. Johnson County Coronavirus Relief Fund Phase I – Additional funding

Funding Agency: U.S. Department of Treasury / Johnson County Government Purpose: To reimburse necessary expenditures incurred due to the COVID-19

emergency. Duration: March 1, 2020 – December 30, 2020 Grant Administrator: Rachel Lierz Amount Funded: $200,000.00 JCCC Match: - 0 -

Applicant: JCCC 2. Carl Perkins Program Improvement Grant FY21 – Additional funding

Funding Agency: U.S. Department of Education / Kansas Board of Regents Purpose: Additional funding awarded based on 2019 performance. Duration: July 1, 2020 – June 30, 2021 Grant Administrator: Shelia Mauppin Amount Funded: $3,000.00 JCCC Match: -0- Applicant: JCCC

The following grants have been submitted on behalf of the college. 1. Ellucian PATH Scholarship Program

Funding Agency: Ellucian Company L.P. Purpose: To provide f

JOHNSON COUNTY COMMUNITY COLLEGE 12345 College … · 11/19/2020 · McDaid, Rochelle Boyd, and...

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