1

Introductory Remarks on Development of Management Information Systems and Administrative Information Systems

CERN

John Ferguson October 2011

2

AISAdvanced Information Systems Project

• Presentation on 2010 Website, slides,video• Historical overview of AIS project, And

subsequent developments• Project management • Document archiving, retrieval and

management

John Ferguson October 2011

3

Carlo Rubbia’s Request

• Total modernisation of Cern's corporate management information systems

• State of art or beyond IT techniques• AIS staff to reach or exceed scientific

computing expertise• System should be recognised as world class

and attract academic and business interest• This was achieved

John Ferguson October 2011

4

Why Are We Here • AIS Project collaboration with JINR, Mephi• Students and Associates participation• Agreement with Professors Sissakian and

Rusakovich, November 2009• Wish to participate in education process with

students within Russian collaboration, knowledge transfer where appropriate

• Support for the NICA project

John Ferguson October 2011

5

State of the Art Competence

• Electronic Document Handling and Workflow• Integration of ERP Systems• Project Management Systems• Management Reporting, Datawarehousing• WEB programming techniques• Document storage,archive,retrieval systems• Access Management, On-line safety training• e-Recruitment, Secure Interchange of data• RDBMS John Ferguson October 2011

6

Electronic Document Handling and Workflow

• Internationally recognised expertise in workflow systems and business process engineering,

• EDH ~14000 users worldwide• 2010 > 276,398 EDH documents, with 593,096

signatures, > 50% approved within 1 day.

John Ferguson October 2011

7

Integration of ERP Systems

Selection, integration, parameterization of ERP systems:By following a best-of-breed approach, we have evaluated and selected ERP solutions from independent vendors. Expertise developed in the skills needed to integrate the different systems within our corporate IT landscape.

John Ferguson October 2011

8

Project Management Systems

Our project management team has developed software solutions ( Project tracking, resource management, Project management ), that are capable of managing large scale projects such as ATLAS, and the LHC.Recognised as critical to the success of the LHC project.Team members are solicited to present at high profile Project Management events. International EVM conferenceJohn Ferguson October 2011

9

Management Reporting Toolkits

Management Dashboards with intuitive interfaces, self-service end-user reporting, and a comprehensive view of our financial and HR systems to all levels of management, reporting solutions are the envy of many large organizations. • HRT Annual Statistics: users >7500, reports

>350000• CET Annual Statistics: users >1400, reports

>150000• John Ferguson October 2011

10

WEB programming techniques

From starting Web development in 1995 almost every corporate IT system at CERN is now made available through a web interface. Collaborated in web developments of ERP partners applications.Early Java developments recognised by Sun Microsystems and Oracle corporation as State of the Art and attracted widespread commercial and academic interest.John Ferguson October 2011

11

Document storage,archive,retrieval systems

• Invenio developed at CERN to run the CERN

Document Server CDS, managing >1000000 bibliographic records in HEP since 2002, covering, articles, books, journals, photos, videos. Now co developed by international collaboration, CERN, DESY, EPFL, FNAL, SLAC , and used by > 30 scientific institutions worldwide.

• Invenio covering all aspects of digital library management

John Ferguson October 2011

12

Other Areas

• Access Management system for co-ordinating

interventions on the accelerator, was specifically mentioned by the external Nuclear regulators (French Nuclear Authority) On-line safety training: our in-house developed ~1000 courses per month. ‘kiosk’ style touch screen e-Learning system. 25000 courses have been taken

• e-Recruitment >24000 applications in 2010,RDBMS• Secure Interchange of data

John Ferguson October 2011

13

conclusion

• Feedback from school will be welcomed• Topics of interest for the future• Enjoy

John Ferguson October 2011