JOHN BURTON FOUNDATION THP-Plus Participant Tracking System 201: Using Reports to Improve Practice,...
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Transcript of JOHN BURTON FOUNDATION THP-Plus Participant Tracking System 201: Using Reports to Improve Practice,...
![Page 1: JOHN BURTON FOUNDATION THP-Plus Participant Tracking System 201: Using Reports to Improve Practice, Administration, & Accountability 2010 THP-Plus Institute.](https://reader036.fdocuments.us/reader036/viewer/2022082418/5697bf8f1a28abf838c8d873/html5/thumbnails/1.jpg)
JOHN BURTON FOUNDATION
THP-Plus Participant Tracking System 201:Using Reports to Improve
Practice, Administration, & Accountability
2010 THP-Plus Institute – November 8, 2010 Presented by Sara Kimberlin, Participant Tracking System Consultant
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Outline of presentation
• Background and features of the THP-Plus Participant Tracking System
• Summary reports – DEMO
– Administrative reports
– Snapshot reports – and how you can use them
– Progress reports – and how you can use them
• Other THP-Plus data resources
• Training and support
• Questions?
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Background of the THP-Plus participant tracking system
• Need for statewide data system to measure effectiveness of THP-Plus programs
• Developed by the John Burton Foundation in close consultation with CDSS, counties, and providers
• Currently used by providers from 31 counties, representing approximately 80% of THP-Plus caseload statewide
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System features
• Secure web-based database
• Collects participant-level demographic and outcome data at program entrance, quarterly intervals, program exit, and follow-up, and calculates summary reports
• Includes safeguards to protect participant confidentiality
• Free for approved users
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User Access Levels
• Service Provider: Read/write access to participant data served by provider
• County Administrator: Read-only access to participant data served by contracted providers
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Data Entry
• Information is based on the point in time of program enrollment, end of quarter, program exit, and follow-up data collection
• Ongoing entrance, exit, and follow-up data entry
• Quarterly data entry for quarters ending Sept. 30, Dec. 31, March 31, June 30
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Sample Data Entry Timeline
Jul JulOct AprJan JanJul Oct Apr
2008 20102009
Entrance Form
Quarterly Update Form
Quarterly Update Form
Quarterly Update Form
Quarterly Update Form
6-Month Follow-Up
Form
12-Month Follow-Up
Form
Exit Form
Data entry completed by 15th of month after end of quarter.
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Summary Reports
• Reports specific to user access level
• Data can be exported for additional analysis
• Types of reports:
– Administrative reports
– Snapshot and outcome reports
• Entrance and quarterly snapshots
• Progress entrance-to-exit and exit-to-follow-up
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Administrative reports walk-through!
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Snapshot & Outcome Reports:Descriptive Data
Sample indicators:
• Age
• Parenting status
• Housing model
• Housing prior to THP-Plus
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Snapshot & Outcome Reports:Outcome Data
• Sample indicators:
– % of participants that showed improvement in employment status
– Total income at entrance vs exit
– % of participants that had health insurance at entrance vs exit
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Sample Report Timeline
Jul JulOct AprJan JanJul Oct Apr
2008 20102009
Report Period
Participant Entered
Participant Exited
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Snapshot Reports: Uses
• Provider: Program planning, outreach, fundraising
– What challenges do participants face when they enter our program?
– Where should we target our outreach efforts?
– Do we serve populations that match a funder’s interests?
• County: Contract management and RFP planning
– What are appropriate contract expectations for current providers, given the populations they are serving?
– What populations are not being served by current providers?
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Snapshot reports walk-through!
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Outcome Reports: Uses
• Provider: Program improvement, fundraising
– Where are participants struggling to succeed?
– What collaborations might enhance our program?
– How can we show a funder that participants are better off after participating in our program?
• County: Contract management
– How do contracted providers compare in terms of participant outcomes?
– How can we support providers to improve participant outcomes?
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Outcome reports walk-through!
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Other THP-Plus Data Resources
• Customized data exports for additional analysis
– Codebook and SPSS syntax files available from John Burton Foundation
• Reports and policy briefs produced by John Burton Foundation
– Available under Resources - Publications at www.thpplus.org
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Training and support
• THP-Plus website: www.thpplus.org
– User Manual and Reporting Functions Manual available under Resources – Publications
– Recordings of online trainings available under Past Trainings
• Contact the John Burton Foundation at (415) 348-0011 or [email protected]
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Importance of Data Quality
Reports are only as accurate as the data that’s been entered!
• Ongoing and timely participant data entry is vital for accurate summary reports
• Implications for local programs and statewide data collection efforts
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For future questions or comments:
Jaclyn Grant
(415) 693-1326
Questions or comments?