JOHANNESBURG ROADS AGENCY (SOC) LTD TENDER …cidb 1ce or higher) t1.1 tender notice and invitation...

JOHANNESBURG ROADS AGENCY (SOC) LTD

November 2020 TENDER PROCEDURE 1.1

TENDER DOCUMENT

CONTRACT NO: JRA/20/63

FOR

APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE OR HIGHER)

DATE: NOVEMBER 2020

ISSUED BY:

THE CHIEF EXECUTIVE OFFICER JOHANNESBURG ROADS AGENCY

PRIVATE BAG X70

BRAAMFONTEIN

GAUTENG

2017 NAME OF BIDDER: ……………………………………………………………………………..

ADDRESS: ……………………………………………………………………………………..

………………………………………………………………………………………

TEL: ………………………………………… FAX:……………………………..

EMAIL: ………………………………………………………………………………………


November 2020 TENDER PROCEDURE 1.2

CONTRACT NO: JRA 20/63

FOR


PART 1. TENDER PROCEDURE

The Tender Part 1 Tender Procedures CONTRACT NO: JRA 20-63

APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING

ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED

FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE

SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A

PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE OR

HIGHER))

August 2020

TENDER PROCEDURE 1.3


CONTRACT NO: JRA / 20/ 63

FOR


TABLE OF CONTENTS

CONTENTS PAGE

PART 1.TENDER PROCEDURE ..................................................................................... 1.2

T1.1 TENDER NOTICE AND INVITATION TO TENDER ................................................ 1.5

T1.2 PROJECT DESCRIPTION ...................................................................................... 1.8

T1.3 TENDER DATA..................................................................................................... 1.13

T1.4 SCHEDULE OF CONTRACT DOCUMENTS ........................................................ 1.27

PART 2.RETURNABLE DOCUMENTS AND SCHEDULES ............................................ 2.1

FORM A: MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS .................. 2.4

FORM A1:CERTIFICATE OF TENDERER'S ATTENDANCE OF BRIEFING SESSION…2.5

FORM B: CERTIFICATE OF AUTHORITY OF SIGNATORY .......................................... 2.6

FORM C: DETAILS OF BIDDER .................................................................................... 2.8

FORM D: PRICING SCHEDULE & REQUIREMENTS ........................................................... 2.9

FORM D1: FORM OF BID .............................................................................................. 2.13

FORM D2: FORM OF BID 2 ........................................................................................... 2.14

The Tender Part 1 Tender Procedures CONTRACT NO: JRA 20-63


ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED

FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE

SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A

PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE OR

HIGHER))

August 2020

TENDER PROCEDURE 1.4

FORM E: RECORD OF ADDENDA TO BID DOCUMENTS .......................................... 2.15

FORM F: COMPANY FINANCIAL REFERENCE AND RATINGS ................................. 2.16

FORM G: MBD 6.1 POINTS CLAIMED FOR B-BBEE STATUS .......................................... 2.18

FORM H: MBD 4 DECLARATION OF INTEREST ................................................................. 2.25

FORM I: MBD 2 TAX COMPLIANCE REQUIREMENTS ............................................... 2.28

FORM J: CURRENT MUNICIPAL CHARGES ...................................................................... 2-29

FORM K: VENDOR NUMBER REGISTRATION WITH CENTRAL SUPPLIER DATABASE 2-31

FORM L: MBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT 2-32

FORM M: MBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION ................... 2-34

FORM N: REFERENCES (TO BE COMPLETED BY BIDDER) ............................................ 2-37

FORM O: CURRENT CONTRACTS (TO BE COMPLETED BY BIDDER) ........................... 2-38

FORM P: RECORD OF SERVICES PROVIDED TO ORGANS OF STATE (TO BE COMPLETED

BY BIDDER) ............................................................................................................................. 2-39

FORM Q: DECLARATION OF BIDDERS LITIGATION HISTORY ................................. 2-41

FORM R: MBD 3.2 PRICING SCHEDULE – NON-FIRM PRICES (PURCHASES) ........ 2-42

FORM S: DEFAULT CLAUSE ....................................................................................... 2-43

FORM T: MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS ................ 2-44

FORM U: SCHEDULE OF PLANT AND EQUIPMENT .......................................................... 2-45

FORM V: DETAILS OF THE SUBCONTRACTORS WHICH WILL BE USED .................... 2-46

FORM W: SCHEDULE OF COMPLIANCE ............................................................................ 2-47

FORM X1: SCHEDULE OF WORK CARRIED BY BIDDER................................................. 2-49

FORM X2: COPY OF REGISTRATION/CERTIFICATION ..................................................... 2-50

FORM X3: SAFETY RELATED DOCUMENTATION TO BE PROVIDED ............................ 2-52

FORM Y: MBD 5 DECLARATION OF PROCUREMENT ABOVE R10 MILLION (ALL APPLICABLE TAXES INCLUDED) .......................................................................... 2-5311

Form Y2 DECLARATION OF PUBLIC INTEREST SCORE (PIS) SCORE…………………….2-

FORM Z: BIDDERS CAPACITY TO DO ASSIGNMENT ................................................. 2.13

THE CONTRACT (VOLUME 3) ...................................................................................... 2-58

PART 3.AGREEMENT AND CONTRACT DATA ............................................................ 2-58

PART 3.1 GENERAL CONDITIONS OF CONTRACT .................................................... 2.61

PART 3.2: CONDITIONS OF BID FOR BIDDER ........................................................... 2.72

PART 3.3: CONDITIONS PERTAINING TO AFFIRMATIVE PROCURMENT ................ 2.77

PART 3.4: SPECIAL CONDITIONS OF CONTRACT (SCC)........................................... 2.80

ELECTRONIC PAYMENT INTO BANK ACCOUNT ....................................................... 2.86

PART 4:ANNEXURES ................................................................................................... 2.87

STANDARD CONDITIONS OF TENDER ....................................................................... 2.88

The Tender Part 1 Tender Procedures

CONTRACT NO: J R A / 20-63

APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL,

ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR

INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF

REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36

MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE OR HIGHER)

November 2020 T1.1 PROJECT DESCRIPTION 1.5


CONTRACT NO: JRA-20-63

FOR


T1.1 TENDER NOTICE AND INVITATION TO TENDER

The Tender Part 1 Tender Procedures

CONTRACT NO: J R A / 20-63

APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL,

ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR

INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF

REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36

MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE OR HIGHER)



The Johannesburg Roads Agency invites tenders for the following:

CONTRACT NO: JRA /20/63

APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS

(INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED

CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND

MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED

MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A

PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE

OR HIGHER)

The Bid document will be available in the form of a download from the JRA official website

(www.jra.org.za/ptocurement/tenders ) starting from the 14th November 2020.

The Employer is the Johannesburg Roads Agency.

Only Tenders complying with the following requirements will be considered:

i) Tenders submitted on the prescribed Form of Tender

ii) Tenders sealed in envelopes conspicuously marked as follows:

Tender Contract No JRA/ 20/63 Johannesburg Roads Agency 75 Helen Joseph Street Johannesburg CBD, Ground Floor 2000

All tenders and supporting documents must be sealed and be placed in the Tender box on the ground floor

of the Johannesburg Roads Agency, 75 Helen Joseph Street, Johannesburg before 11h00 on 10

December 2020.

The Johannesburg Roads Agency is not obliged to accept the lowest or any tender and the JRA

reserves:

- the right not to appoint the Highest Scoring Bidder.

- the right not to appoint any Bidder at all.

- the right to appoint more than one Bidder, if so required

http://www.jra.org.za/ptocurement/tenders

The Tender Part 1 Tender Procedures CONTRACT NO:20-63

SUPPLY, DELIVERY, SUPPLY, APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS

INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB

1SK OR HIGHER AND CIDB 1CE OR HIGHER)

August 2020 T1.1 PROJECT DESCRIPTION 1.7

- the right to appoint the bid in part / by item to various bidders, if so required

A valid and binding contract will be concluded once the JRA has awarded the contract.

Failure to quote on all items within a group will render bids ineligible for consideration

For any further enquiries, please contact Johannesburg Roads Agency, at

[email protected]

mailto:[email protected]

The Tender Part 1 Tender Procedures CONTRACT NO:20-63


ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES

REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS

INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN

REQUIRED FOR A PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB

1CE OR HIGHER)




FOR


T1.2 PROJECT DESCRIPTION

The Tender Part 1 Tender Procedure CONTRACT NO:20-63 APPOINTMENT OF CONTRACTORS FOR ALL

TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND

ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND

MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD

INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR

HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE OR HIGHER)

November 2020 T1.3 TENDER DATA 1.9

T1.2 DESCRIPTION OF THE SERVICES REQUIRED

T1.2.1 Project Scope

2. PROJECT DESCRIPTION

2.1. The purpose of this Bid is to enable the Johannesburg Roads Agency to integrate aspects of the implementation of new traffic signals as well as the repair, replacement and maintenance of traffic signal equipment as required for SARTSM compliance.

2.2. The advantage of one integrated contract would be that the coordination of tasks and project management as well as the communication between sub-contractor(s) would become the responsibility of the Contractor(s) and not the JRA. It will also increase available resources to meet a variable demand in workflow and improve service delivery.

2.3. Contractor(s) may form consortia to ensure that they have the capabilities required for this contract, however only the prime contractor(s) may be in direct contact with the JRA.

2.4. This contract includes the supply of all required material that is required to execute the works.

2.5. This is an "as and when" contract for a period of 3 years from the date of award of this Bid.

2.6. Activities listed under this bid is ring-fenced for traffic signal related work only and will apply upon appointment. The project manager, Manager TS/ITS Design, Projects can however provide approval to the appointed service provider/s to undertake work on behalf of other department/s within the JRA in accordance to this bid. A copy of this approval must be attached to the official order before the contractor can undertake any such work. In the event where the contractor undertake such work without approval, then the contractor will be in breach of contract.

2.SCOPE

3.1. The project entails the execution of work connected with the installation of traffic lights in accordance with SARTSM, including road crossings (the excavation of trenches), laying of cables, casting of concrete footings, installation of traffic light poles, threading of cables and installation of traffic signal heads and controllers. The work also includes cutting and installation of loops or core drilling and installation magnetometer for traffic signal equipment and all electrical work related to connecting the signal heads with the controller, connection of the traffic signal controller to the main electrical power supply and related electrical and maintenance work. Furthermore, all related road markings including sand blasting as well as road signs related to traffic signals will form part of the works. Horizontal under road drilling where required also forms part of the scope of works. All major electrical work will require a certificate of compliance (CoC) upon completion.

3.2. All labour, supervision, transport, specialized plant, equipment and facilities as well as all material and consumables necessary to execute the Works must be supplied by the Contractor(s).

3.3. The Work has a civil, electrical as well as electronic engineering component. Bidder(s) must ensure that all these competencies are within their company’s capacity. The Bidder(s) may choose to subcontract other competencies that are not within their company’s capacity. Should the Bidder(s) subcontract other competencies, the name and particulars of the specific subcontractor(s) must be








provided in the necessary form attached. An agreement between the Bidder(s) and subcontractor(s) should be attached to the bid document before submission.

3.4. The location and the detail drawings for the traffic signal installations will be supplied to the Contractor(s) in the form of a works order by the JRA Project Representative for each installation.

3.5. All material and equipment to be installed, must be approved by the JRA before installation commences.

3.6. The Contractor(s)’s insurance should cover any damage caused by the Contractor(s) or his staff to electrical, water, sewer, gas, telephone or any other services or to private or JRA property.

3.7. The description of the work is merely a broad exposition of the work, and will not limit the work carried out by the Contractor(s) under this contract.

3.8. The work connected with traffic signals entail different aspects of work, with the following making up the most important elements of the contract:

a) Crossing of existing streets for the laying of ducts where ducts are not available. This includes cutting of the asphalt, excavation, laying of ducts, backfilling and compaction of material and repairing of asphalt.

b) Obtaining information on the locality of services as well as the way leave from JRA offices.

c) Installation of traffic signal poles, which includes the excavation for and casting of footings and the mounting of the traffic signal poles onto the footings.

d) Assembling and mounting of traffic signal heads.

e) Installation of the traffic signal controller.

f) Excavation of trenches for the laying of cables to the nearest electricity point.

g) Laying of ducts in trenches and threading of cables through ducts.

h) Connection of the signal to the controller.

i) Cutting in asphalt or concrete and installation of inductor loop detectors for vehicle-actuated signals and traffic responsive control systems, eg Split Cycle Offset Optimisation Technique (SCOOT).

j) Installation of magnetometer detection devices (core drilling required)

k) Installation of Video-based detection devices

l) Installation of any type of pushbutton

m) Supply and installation of PVC conduits as alternative to cutting in concrete slabs or roads with block paved surfacing.

n) Reconstruction of existing traffic light controlled intersections, including the removal of signal heads, poles, controller, tracing of existing cables and conduits, etc.

o) Supply and installation of road signs.








p) Where faults occur within the controller as a result of poor workmanship by the Contractor(s), the Contractor(s) will be notified to repair such faults under supervision of the JRA Project Representative.

q) Installation of equipment into the controller,

r) Maintenance on traffic signals

s) Call outs

t) Permanent marking of the road surface with white, yellow or road painted lines or symbols using thermo-plastic, cold-plastic or water based paint supplied by the Contractors.

u) Installation of Thermo-Plastic, Cold-Plastic or Water Based Road markings The road markings may comprise any of the following types, either separately or in combination:

a. Transverse marking

b. Longitudinal markings

c. Arrows

d. Painted islands

e. Symbols

f. Words, letters and/or numerals

g. Road studs

v) Contractors will be required to supply and apply thermo plastic road marking products.

w) The fixing of retro-reflective road studs supplied by the Contractors.

x) Removal of existing, temporary or permanent road markings

y) Supply of plant, labour, supervision, transport, specialized plant, equipment and facilities as well as consumables (such as nozzles, brushes, measuring tape, chalk, stencils, paint cleaning products, etc) necessary to execute the work.

z) Excavation of pits for under road drilling

aa) Underground horizontal drilling and installation of sleeves (sleeves for this operation to be provided by contractors).

bb) Drawings indicating location of sleeves.

cc) Site meetings to obtain approval for proposed location and layout as well as final sign-off.

dd) Photos before, during and after activities.

ee) Supply measurements / quantities

ff) Supply of material and consumables for all activities








gg) Traffic engineering related functions

3.9. The JRA reserves the right to order any quantities in accordance with the rates supplied in the Schedule of Quantities.

3.10. Routine maintenance will be carried out by the JRA, but the Contractor(s) will be required to provide hourly rates for work related routine maintenance if required by the JRA.










FOR

APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE OR HIGHER) INVITATION TO BID MBD 1

BID NUMBER: JRA 20/63 CLOSING DATE: 10 December 2020 CLOSING TIME: 11H00


INVITATION TO BID

The successful bidder will be required to fill in and sign a written Contract Form MBD 7

BID DOCUMENTS MUST BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

JOHANNESBURG ROADS AGENCY 75 HELEN JOSEPH STREET

JOHANNESBURG CBD, GROUND FLOOR 2000

IMPORTANT NOTICE

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration.

The bid box is open, 5 days a week, Monday to Friday, between 08h00 – 15h00. The bid box is located in the foyer on the ground floor All bids must be submitted on the official forms – (not to be re-typed) Writing must be in block letters and black ink. No bids will be considered from person in the service of the state (as defined in Regulation 1 of the

Local Government: Municipal Supply Chain Management Regulations). This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential

Procurement Regulations, 2011, the General Conditions of Contract (GCC) and, if applicable, any other special conditions of contract. The JRA reserves the right not to award the bid.

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE JOHANNESBURG ROAD AGENCY (JRA)








NO

YES

NAME OF BIDDER ………………………………………………………………………………………………

POSTAL ADDRESS ……………………………………………………………………………………………

STREET ADDRESS ……………………………………………………………………………………………

TELEPHONE NUMBER CODE………………………….. NUMBER……………………………………….

CELLPHONE NUMBER ………………………………………………………………………

FACSIMILE NUMBER CODE………………………….. NUMBER…………………………………………

E-MAIL ADDRESS ……………………………………………………………………………………………

VAT REGISTRATION NUMBER………………………………………………………………………………

HAS AN ORIGINAL AND VALID SARS TAX PIN BEEN ATTACHED? MBD 2

HAS A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED?MBD 6.1

IF YES, WHO WAS THE CERTIFICATE ISSUED BY (TICK APPROPRIATE BOX) YES

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA)

A VERIFICATION AGENCY ACCREDITED BY THE SA NATIONAL ACCREDITATION SYSTEM (SANAS)

A REGISTERED AUDITOR

(A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE) ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA

FOR THE GOODS/SERVICES/WORKS OFFERED? (IF YES ENCLOSE PROOF)

SIGNATURE OF BIDDER ………………………………………………………………………………………

DATE ……………………………………………………………………………………………………….

CAPACITY UNDER WHICH BID IS SIGNED………………………………………………………………

TOTAL BID PRICE R…………………………………………………………………..

TOTAL NUMBER OF ITEMS OFFERED…………………………………………..

ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO: Johannesburg Roads Agency (JRA) Department: Supply Chain Management E-mail address: [email protected]

THE FOLLOWING PARTICULARS MUST BE FURNISHED

(FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED)

NO

YES

NO

YES

NO

NO

YES

NO

YES

mailto:[email protected]








CONTRACT NO: JRA / 20 / 63

FOR


T1.3 TENDER DATA








T1.3 TENDER DATA

Clause number

The conditions of tender are the Standard Conditions of Tender as contained in Volume 3,

Construction Procurement Processes, Procedures and Methods. (See Volume 3 The Contract,

Part 4 Annexures – Standard Conditions of Tender Annex F).

The standard conditions of tender for procurements make several references to the tender

data for details that apply specifically to this tender. The tender data shall have precedence in

the interpretation of any ambiguity or inconsistency between it and the standard conditions of

tender.

Each item of tender data given below is cross-referenced to the clause in the standard

conditions of tender to which it mainly applies.

F.1.1 The employer is the Johannesburg Roads Agency

F.1.2 THE TENDER DOCUMENTS ISSUED BY THE EMPLOYER COMPRISE:

THE TENDER

PART 1: TENDER PROCEDURES (VOLUME 1)


T1.2 PROJECT DESCRIPTION

T1.3 TENDER DATA

PART 2: RETURNABLE DOCUMENTS AND SCHEDULES (VOLUME 2)

T2.1 LIST OF RETURNABLE DOCUMENTS

T2.2 RETURNABLE SCHEDULES

1) FORM A: CONTRACT FORM - PURCHASE OF GOODS/WORKS

1.1 FORM A1: CERTIFICATE OF TENDERER'S ATTENDANCE OF

BRIEFING SESSION

2) FORM B: CERTIFICATE OF AUTHORITY OF SIGNATORY

3) FORM C: DETAILS OF BIDDER

4) FORM D: PRICING SCHEDULE & REQUIREMENTS

5) FORM D1: FORM OF BID

5) FORM E: RECORD OF ADDENDA TO BID DOCUMENTS

6) FORM F: COMPANY FINANCIAL REFERENCE AND RATINGS

7) FORM G: POINTS CLAIMED FOR B-BBEE STATUS

8) FORM H: DECLARATION OF INTEREST

9) FORM I: TAX COMPLIANCE REQUIREMENTS

10) FORM J: CURRENT MUNICIPAL CHARGES

11) FORM K: VENDOR NUMBER REGISTRATION

12) FORM L: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

13) FORM M: CERTIFICATE OF INDEPENDENT BID DETERMINATION








14) FORM N: REFERENCE PAGE

15)FORM O: CURRENT CONTRACTS

17) FORM P: RECORD OF SERVICES PROVIDED TO ORGANS OF STATE

18) FORM Q: DECLARATION OF BIDDERS LITIGATION HISTORY

19) FORM R: PRICING SCHEDULE – NON FIRM PRICES

20) FORM S: DEFAULT CLAUSE

21) FORM T: CONTRACT FORM - PURCHASE OF GOODS/WORKS

23) FORM U: Schedule of Plant and equipment

24) FORM V: Details of Subcontractors which will be used

25) FORM W CHECK LIST FOR DOCUMENTATION TO BE RETURNED

26) FORM X1: SCHEDULE OF WORK CARRIED OUT BY BIDDER

27) FORM X2: COPY OF REGISTRATION/CERTIFICATION

28) FORM X3: SAFETY RELATED DOCUMENTATION TO BE PROVIDED

29) FORM X4:DECLARATION OF Public Interest Score (PIS)

30) FORM Y: MBD 5 DECLARATION OF PROCUREMENT ABOVE R10 MILLION (ALL APPLICABLE TAXES INCLUDED)

FORM Z: BIDDERS CAPACITY TO DO ASSIGNMENT

PART 3: AGREEMENT AND CONTRACT DATA

GENERAL CONDITIONS OF CONTRACT

CONTRACT DATA/SPECIAL CONDITIONS OF CONTRACT SPECIFICATION

PRO FORMA – FORM OF GUARANTEE

ELECTRONIC PAYMENT INTO BANK ACCOUNT

PART 4: ANNEXURES

C4.1 STANDARD CONDITIONS OF TENDER ANNEX F

The Tender Part 1 Tender Procedure

CONTRACT NOJRA /:20 /63


August 2020 T1.4 SCHEDULE OF CONTRACT DOCUMENTS 1.18

F.1.4 The Employer’s agent is:

Name: The Chief Executive Officer, JOHANNESBURG ROADS AGENCY (SOC)

LTD Address: Private Bag X70

BRAAMFONTEIN

2017

E-mail: : [email protected]

F.2.1.1

Only those bidders who satisfy the following eligibility criteria are eligible to submit bids:

(a) Availability of resources

(b) Availability of skills to manage and perform the contract – including staff which

satisfies EPWP requirements (if applicable)

(c) Previous experience on contracts of a similar value and nature

F2.2

Cost of

Tendering

The Employer will not compensate the tenderer for any costs incurred in attending interviews

or making any submissions in the office of the Employer

F.2.7

There is no compulsory clarification meeting for this bid.

2.8.1 Clarifications may be requested in writing not later than Five (5) working days before the

deadline of submission date.

The address for requesting clarifications is:

Johannesburg Roads Agency

75 Helen Joseph Street,

Johannesburg CBD

Or email to [email protected]

2.8.2 While JRA will make reasonable efforts to communicate any changes to this procurement,

Amendments and Clarifications to this procurement will be communicated to bidders. Any

queries must be submitted to [email protected]

F.2.13

One-envelope procedure will be followed.

This is a ONE Envelope submission system.

The Bidder shall submit a signed and complete BID comprising the Returnable documents and forms in accordance with the requirements of submission (Documents Comprising BID).

No electronic submission is permitted.

mailto:[email protected]:[email protected]:[email protected]





An authorized representative of the Bidder shall sign the original submission letters in the required format.

The authorization shall be in the form of a written Power of Attorney (Board Resolution).

A Bid submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written Power of Attorney signed by each member’s authorized representative.

Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Bid.

The signed Bid shall be marked “Original”, and its copies marked “Copy” as appropriate.

The number of copies shall be One (1) Original and One (1) Copy.

All copies shall be made from the signed original. If there are discrepancies between the original and the copies, the original shall prevail.

The original and all the copies of the BID shall be placed inside of a sealed single envelope clearly marked “Name of the Tender”, “[Name of the Tender] “, reference number, name and address of the Bidder, and with a warning “Do Not Open until [insert the date and the time of the BID submission deadline].”

If the envelopes and packages with the BID are not sealed and marked as required, the Client

will assume no responsibility for the misplacement, loss, or premature opening of the Bid.

BIDDERS ARE REQUESTED TO DO COMBO (SPIRAL) BINDING IN THE BID

DOCUMENTS

F.2.13.3

Parts of each tender offer communicated on paper shall be submitted as an original, plus one

copy.

F.2.13.5

Bidders are requested to deliver the submission in one envelope. The Employer’s address for

delivery of tender offers and identification details to be shown on each tender offer package

are:

Location of tender box: Ground Floor of the Johannesburg Roads Agency

Physical address: 75 Helen Joseph Street, Johannesburg

Identification details: TENDER BOX

Title to appear on the envelope:



This envelope must contain the Bid Documentation and returnable.





For identification purposes, bidders are requested to ensure that the envelopes containing the

company’s bids are clearly marked, and are easily identifiable by the company’s logo or name.

F.2.15

The closing time for submission of tender offers is 11h00 on 10 December 2020.

The Johannesburg Roads Agency is not obliged to accept the lowest or any tender and

reserves the right to accept any tender in whole or in part.

BIDDERS ARE REQUESTED TO DO COMBO (SPIRAL) BINDING IN THE BID

DOCUMENTS

F.2.15

Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.

F.2.16

The tender offer validity period is 120 days from bid closing date

F2.22

Return all retained tender documents within 28 days after the expiry of the tender validity

period.

F.2.23

The Tenderer is required to submit with his tender:

1) A unique security personal identification number (PIN) from SARS which enables JRA

to access online real-time verification of a person’s tax compliance status with the

electronic Tax Compliance Status (TCS) system.

2) An original bank rating from the Tenderers relevant bank.

3) Refer to Part T2.1 of this Procurement Document for a list of all additional documents

that are to be returned with the tender.

4) Vendor Number Registration with Central Supplier Database.

Add the

following new

clause

F2.24

Canvassing and obtaining of additional information by tenderers

The Tenderer shall not make any attempt either directly or indirectly to canvass any of the

Employer’s officials or the Employer’s agent in respect of his tender, after the opening of the

tenders but prior to the Employer arriving at a decision thereon.

The Tenderer shall not make any attempt to obtain particulars of any relevant information,

other than that disclosed at the opening of tenders.





Add the

following new

clause

F2.25

Prohibitions on awards to persons in service of the state

The Employer is prohibited to award a tender to a person -

a) who is in the service of the state; or

b) if that person is not a natural person, of which any director, manager, principal

shareholder or stakeholder is a person in the service of the state; or

c) A person who is an advisor or consultant contracted with the municipality or municipal

entity.

In the service of the state means to be -

a) a member of: -

• any municipal council;

• any provincial legislature; or

• the National Assembly or the National Council of Provinces;

b) a member of the board of directors of any municipal entity;

c) an official of any municipality or municipal entity;

d) an employee of any national or provincial department;

e) provincial public entity or constitutional institution within the meaning of the Public

Finance Management Act, 1999 (Act No.1 of 1999);

f) a member of the accounting authority of any national or provincial public entity; or

g) An employee of Parliament or a provincial legislature.

F.3.9 Arithmetical errors, omissions and discrepancies

F.3.9.1 Check the highest ranked tender or tenderer with the highest number of tender evaluation points after the evaluation of tender offers in accordance with F.3.11 for:

a) the gross misplacement of the decimal point in any unit rate; b) omissions made in completing the pricing schedule or bills of quantities; or c) arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in bills of quantities or schedules of prices; or

ii) the summation of the prices.





F.3.9.2 The arithmetical errors shall be corrected in the following manner: a) Where there is a discrepancy between the amounts in words and amounts in

Figures, the amount in words shall govern. b) If bills of quantities or pricing schedules apply and there is an error in the line item

total resulting from the product of the unit rate and the quantity, the line item total shall govern and the rate shall be corrected. Where there is an obviously gross misplacement of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other Corrections required by this checking process or in the tenderer's addition of prices, the total of the prices shall govern and the tenderer will be asked to revise selected item prices (and their rates if bills of quantities apply) to achieve the tendered total of the prices.

The Tender Offer will be rejected if the tenderer does not correct or accept the Correction of the arithmetical error in the manner described above.

F.3.11 The procedure for the evaluation of responsive tenders will be a Pass or Fail for scoring

system as laid down in the evaluations criteria section.

F.3.11

The procedure for the evaluation of responsive tenders is Method 2.

The financial offer will be scored using Formula 2 (option 1) where the value of W1 is 90 where

the financial value inclusive of VAT of all responsive tenders received have a value in excess

of R 50 000 000

Up to 10 tender evaluation points will be awarded to Tenderers who complete the referencing

schedule and who are found to be eligible for the preference claimed.

F.3.13.1 Bid offers will only be accepted on condition that:

a) the bidder has in his or her possession a unique security personal identification number (PIN) issued by the South African Revenue Services;

b) the bidder or any of its directors is not listed in the Register of Bid Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector; and

c) the bidder has not:

i. abused the Employer’s Supply Chain Management System; or

ii. failed to perform on any previous contract and has been given a written notice to this effect; and

d) Has completed the Compulsory Enterprise Questionnaire and there are no conflicts of interest which may impact on the bidder’s ability to perform the contract in the best interests of the employer or potentially comprise the bid process.

e) He bidder is not in the service of the state

Evaluation Criteria:

i) This Project is estimated to have a cost of more than R50 million and consequently the

Tender proposals will be evaluated in accordance with the 90/10 preference point system,

as contemplated in the Preferential Procurement Policy Framework Act (Act 5 of 2000).

ii) The points out of 90 will be calculated on the basis of price and 10 points on BBB-BEE

status as shown below.

iii) The Functionality Evaluation is indicated below and a full Assessment schedule is on





F.3.11.2

page 1.24, F3.11.3

iv) Experience of the Company in terms of the stated requirements of the project.

v) Company must have three (3) or more, years‟ experience in the manufacturing of hot

asphalt

vi) The B-BBEE Preference Benefit and Financial Plans of the Bidders who pass the Phase

1 and 2 will be evaluated for ward of the contract.

vii) The point out of 10 will be allocated as contemplated in (MBD 6.1) in the Preferential

Procurement Policy Framework Act, 2011.

viii) The evaluation of Bids will be undertaken in terms of the MFMA

ix) The tender process requires the technical and pricing proposals to be submitted. Weighting

with respect to response evaluation will be applied according to the following broad

guidelines:

SECTION A (PHASE 1: ): SUPPLY CHAIN MANAGEMENT PRE-COMPLIANCE

Bidders must submit the following documents. Failure to submit these forms will lead to

disqualification of your bid.

i. Attendance of compulsory briefing session. Bidders must submit an originally STAMPED and signed certificate of attendance to briefing session that will be issued after the briefing session. (Not applicable to contract no JRA/20/63)

ii. Signed all pages of Tender document.

iii. All required documents attached:

Completed and signed invitation to bid (MBD1)

Completed and signed Tax clearance compliance requirements (MBD 2)

Completed and signed Pricing Schedule (Non-Firm Prices- Purchases) (MBD 3.2)

A unique security personal identification number (PIN) issued by the South African

Revenue Services

Current municipal rates for the Entity and all Directors of the entity not older than 90

days and not more than 3 months in arrears (submit proof of lease agreement where

premises are rented and latest invoice)

Completed and signed Declaration of interest (MBD 4)

Complete and signed Declaration of Procurement above R10 Million (all applicable

taxes included) (MBD 5)

Completed and signed Declaration Of Public Interest Score (PIS) Score

Completed and Signed Preference Points Claim Form in terms of the Preferential

Procurement Regulations 2011 (MBD 6.1)

Completed and Signed Contract Form - Purchase of Goods/Works (MBD 7.1)

Complete and signed Declaration of Bidders past Supply Chain Practices (MBD 8)

Completed and signed Certificate of Independent Bidder determination (MBD 9)

Proof of registration with the Central Supplier Database (CSD).

Latest three (3) year audited financial statements (In case of Close Corporation

Financials must be signed by the Managing Member of the CC).

Proof of CIDB Grading of 6EP or Higher , 1SK or Higher and 1CE or Higher

Letter of Good standing from department of labor (COIDA)

Certified Joint Venture Agreement (In case of Joint Ventures and Consortium, if

applicable

FAILURE TO COMPLETE AND SUBMIT ALL THE MBD DOCUMENTS/FORMS MAY

RESULT IN THE BID BEING DISQUALIFIED]





Other Pre-Compliance Documents to be submitted with the bid document

The completed tender document shall be scanned page by page and saved in .pdf

format on a CD submitted with the documents. (Soft Copy) OR

Copy of the completed tender document (Hard Copy)

Originally Certified Copy of B-BBEE Certificate issued by SANAS accredited

verification agent

Bank stamped Bidder’s Financial References and Ratings (Form F) ( as per

Financial Intelligence Centre Act (38 of 2001)

Company registration Document

F.3.18 The number of paper copies of the signed contract to be provided by the employer is

ONE.

JOHANNESBURG ROADS AGENCY (PTY) LTD

JRA 20/63

APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS_________________________________________________________________

25 T1.4 SCHEDULE OF CONTRACT DOCUMENTS

F.3.11.3 EVALUATION CRITERIA

EVALUATION PROCESS

1. This bid will be evaluated in terms of the 90/10 principle as indicated in the bid conditions. 2. The JRA reserves the right to appoint one, more or no bidders at all. 3. Bidders to note that JRA reserves the right to visit the premises of the bidders for due

diligence before appointment is made. 4. Evaluation will be conducted in the following phases:

Phase 1: Pre-compliance: Step 1- It is Mandatory Compliance and bidder will be disqualified

if not complying fully. Step 2- A pre-compliance will be done

Phase 2: Functionality: Bidders need to score a minimum of 70% on functionality here to be

considered for further evaluation. Bidders that score less than the required 70% for phase 2 will be eliminated.

Phase 3: Price and B-BBEE Certificate points. All bids that qualify in terms of phase 1 and

phase 2 will be evaluated here.

a. Prices submitted will be compared to the benchmark completed by the JRA.

b. Only bidders whose price is within 30%, above or below, of benchmark will be

taken into consideration for further evaluation.

c. Bidders that are above bench marked total cost but not exceeding 30%, will be

approached to negotiate rates that are within 5% of the benchmark.

d. Only bidders that are within 30% of benchmark below or up to 5% above of

benchmark, after negotiation will be considered for further evaluation.

e. If no bidder is within 30% of benchmark then JRA reserves the right to consider

the bidder with the highest points for appointment.

f. The B-BBEE Preference Benefit and Financial Plans of the Bidders who fulfilled

all the Functionality Criteria will be evaluated for award of the contract.

g. The JRA will allocate points to the prices using the 90 / 10 formula.

h. The financial plans will be scored using Formula A below.

Formula A: N𝑝 = 90 × (1 − 𝑃𝑡 − 𝑃𝑚𝑖𝑛

𝑃𝑚𝑖𝑛)


JRA 20/63



Bidder to complete the following; failure will result in disqualification Phase 1, Step 1 – Mandatory Compliance (100% Compliance required)

Item Minimum Requirement

Bidder to comply to requirements (Yes/No). If “Yes” ensure the evidence are submitted

Format of evidence

1. Registration

Registered with Department of Labour as an

Electrical Contractor

Proof of registration

2. CIDB

The bidder should have a

CIDB level of at least 6EP

Copy of CIDB registration

3. Wireman’s License

Company to have a person in employment

with a wireman’s

license

Copy of wireman’s license card

Phase 2, Functional Evaluation [(points/300)*100] = ____%

Criteria Form of Evidence

Company Experience

Experience in the installation, maintenance and commissioning of traffic signals

5 years and more experience

35 List of traffic signal bid related projects indicating timeframes and values and,

Copies of completion certificates or close out

3 years and more but less than 5 years’ experience

25


JRA 20/63



Less than 3 years’ experience

0 report for project that are bid related

Project manager Experience

Experience in the installation, maintenance and commissioning of traffic signals

5 years and more experience

25 Comprehensive CV with contactable referees

3 years and more but less than 5 years’ experience

18

Less than 3 years’ experience

0

Previous contracts

Value of previous traffic signal related contracts in last 5 Years

R12 million and more

40 Copies of close out reports or completion certificates or written confirmation from employers

R9 million and more but less than R12 million

28

Less than R9 million

0

Transport Number of vehicles (ldv’s/trucks)

6 vehicles (ldv’s/trucks) or more

40 Poof of existing vehicles available by means of copies of registration certificates, or,

Proof of lease arrangement with a Fleet lease company, or,

Letter of undertaking to obtain additional vehicles.

4 vehicles (ldv’s/trucks) and more but less than 6 vehicles (ldv’s/trucks)

28

less than 4 vehicles (ldv’s/trucks)

0


JRA 20/63



Specialised vehicle

Number of Tower wagons

2 Tower wagons or more

40 Poof of existing vehicles available by means of copies of registration certificates, or,

Proof of lease arrangement with a Fleet lease company, or,

Letter of undertaking to obtain additional vehicles.

1 tower wagon 28

No tower wagon 0

Staff Number of Technicians with trade test in electrical / electronics

6 Technicians or more

40 Copies of trade test certificates in electrical or electronic background or,

Letter of undertaking to obtain technicians within two weeks after award of contract with trade test in electrical or electronic background

4 or 5 technicians

28

Less than 4 technicians

0

Drilling Ability to perform under road, horizontal drilling as per bid requirements

Bidder currently has the ability to perform under road drilling or has an agreement with a subcontractor to perform such work

40 Proof of ability to perform under road drilling indicating completed projects as evidence for evaluation including registration with CIDB for this activity (code CE) or,

Proof of arrangement with a subcontractor with ability to perform under road drilling indicating completed projects as evidence for evaluation including registration with CIDB for this activity (code CE).

No proof submitted of ability required as above

0


JRA 20/63



Road Markings (Thermo Plastic)

Ability to perform Road markings (thermo plastic) as per bid requirements

Bidder currently has the ability to perform road markings (thermo plastic) or has an agreement with a subcontractor to perform such work

40 Proof of ability to perform road markings (thermo plastic) indicating completed projects as evidence for evaluation, including registration with CIDB for this activity (code SK) or,

Proof of arrangement with a subcontractor with ability to perform road markings (thermo plastic) indicating completed projects as evidence for evaluation, including registration with CIDB for this activity (code SK).

No proof submitted of ability required as above

0


JRA 20/63



20. PHASE 3: SCHEDULE OF RATES JRA 20

PREAMBLE TO THE SCHEDULE OF RATES 1. GENERAL

(a) This preamble to the Schedule of Rates provides the Bidder(s) with guidelines and requirements with regard to the completion of the Schedule of Rates. The Schedule has to be completed in black ink.

(b) The Schedule of Rates shall be read with all the documents which form part of this Contract.

(c) The following words shall have the meanings hereby assigned to them:

Unit: The unit of measurement for each item of work. Rate: The payment per unit of work at which the Bidder(s) bids to do the

work. Lump sum: An amount bidded for an item, the extent of which is described in the

Schedule of Quantities and the Special Conditions and Specifications, but the quantity of work of which is not measured in any units.

(d) Where Provisional Costs Sums are specified, the Contractor(s) will be required to submit a quotation from the service provider for the cost and indicate the handling fee that he will be charge on this amount.

(e) No separate amount is allowed for establishment on site. The rates shall make provision for establishment on site at each location / installation.

(f) The schedule of Rates makes provision for a typical traffic light intersection and includes sections for reconstruction and maintenance. The total of the summary is not the contract value - the total value of the contract will depend on the number of new traffic signal installations, the layout of each intersection, the number of intersections reconstructed/altered and the extent of routine maintenance required by the Employer.

2. PAY ITEMS

(a) The abbreviated descriptions of the payment items given in the Schedule of Rates are only for the purposes of identifying the items and providing specific details. Reference shall be made, inter alia, to the Special Conditions and Specifications, General Conditions of Contract and Conditions of Bid for more detailed information regarding the extent of the work entailed under each item.

(b) The item numbers appearing in the Schedule of Rates do not correspond to the item numbers in the Special Conditions and Specifications.


JRA 20/63



(c) The units of measurement indicated in the Schedule of Rates are metric units. The following abbreviations are used in the pay items of the Schedule of Rates: lm = Linear metre m² = square metre m³ = cubic metre l = litre h = hour No = number % = percent prov sum = provisional sum The Lot = all equipment on TS pole

3. RATES

(a) Bidder shall submit a rate for each item and sub-item, failure will lead to bid not being considered for further evaluation.

(b) The Bidder(s) must fill in a rate for each item in the Schedule of Rates. Items against which no rate is entered or where a word or phrase such as “included” or “provided elsewhere” has been entered, will be accepted as a rate of nil (R0,00) having been entered against such items. Any work executed to which such a pay item applies, shall be measured under the appropriate items in the Schedule of Rates and valued at a rate of nil (R0,00). The rate of nil shall be valid irrespective of the quantities during the execution of the Contract.

(c) The Bidder(s) shall not group together a number of items and bid one rate for such group of items.

(d) All rates and sums of money quoted in the Schedule of Rates shall be in rands and

whole cents. Fractions of a cent shall be discarded.

(e) The rates submitted must exclude VAT

(f) Rates to be inclusive of all transport costs.

(g) The pricing schedule allows for some items to be linked to SEIFSA price adjustments. The bidder however need to state the percentage of the rate quoted that are linked to SEIFSA. If the bidder fails to state the percentage then it will be taken that the bidder does not require price adjustments for the specific item.


JRA 20/63



4. METHOD OF MEASUREMENT

(a) The work shall be measured in accordance with the methods described in the documents which form part of this Contract. Attention is directed to the provisions of the Special Conditions and Specifications regarding the measurement of quantities.

(b) Unless otherwise stated, items are measured nett in accordance with the JRA drawings and Project Specifications and no allowance is made for waste or work in excess of that specified.

JOHANNESBURG ROADS AGENCY (SOC) LTD (JRA)

CONTRACT NO: JRA 20/63 CONDITIONS OF BID – APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE OR HIGHER)

33

FORM OF BID SCHEDULE OF RATES NB Any alterations to the bid documents must be signed in full by the bidder(s)’s authorised

signatory and an accompanying letter from the bidder(s) on their official letterhead will indicate such alterations. Failure to observe this might disqualify the bid.

Any completion of the bid document in pencil or erasable ink shall not be accepted and shall disqualify the bid.

At the discretion of the JRA Project Representative, the Contractor(s) must carry out any of the tasks listed below, payment will be certified for actual measured quantities during the execution of the contract


CONTRACT NO: JRA 20/63 CONDITIONS OF BID – APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS (CIDB GRADING 6EP OR HIGHER AND CIDB 1SK OR HIGHER AND CIDB 1CE OR HIGHER)

34

SIGNED ON BEHALF OF THE BIDDER(S): ...............................................................

NAME OF SIGNATORY (IN CAPITALS): ........................................................................

SIGNED ON THIS THE ......................……. DAY OF ......................................……….. 20__

ON BEHALF OF: ...............................................................................................

ADDRESS: ...............................................................................................

...............................................................................................

TELEPHONE NUMBER: ............................................................

TELEX NUMBER: ............................................................

FAX NUMBER: ........................................................................

AS WITNESS: ........................................................................

(NAME IN CAPITALS)

SIGNATURE: ........................................................................


CONTRACT NO: JRA/20/63 - CONDITIONS OF BID – APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36

MONTHS

35

JRA 23

REFERENCE PAGE (To be completed by bidder)

Company and reference number

Duration of contract

Description of services provided

Budget of Project

Cost management (poor, fair, good)

Quality of work (poor, fair, good)

On time (Y/N)

Contact person that can provide information on the products

Telephone number

e-mail address of contact person



MONTHS

36

JRA 24 CURRENT CONTRACT (To be completed by bidder)

JRA 25

RECORD OF SERVICES PROVIDED TO ORGANS OF STATE (To be completed by bidder) Bidders are required to complete this record in terms of the Supply Chain Management Regulations issued in terms of the Municipal Finance Management ACT OF 2003.

Company and reference number

Duration of contract Description of services provided

Budget of Project Contact person that can provide information on the contract

Telephone number e-mail address of contact person



MONTHS

37

Include only those contracts where the bidder identified in the signature block below was directly contracted by the Employer. Bidders must not include services provided in terms of a sub-contract agreement. Where contracts were awarded in the name of a joint venture and the bidder formed part of that joint venture, indicate in the column entitled “Title of the contract for the service” that the contract was in joint venture and provide the name of the joint venture that contracted with the employer. In the column for the value of the contract for the service, record the value of the portion of the contract performed (or to be performed) by the bidder. Complete the record or attach the required information in the prescribed tabulation.

All goods delivered / services commenced or completed to an organ of state in the last 5 years

Organ of state, i.e. national or provincial department, public entity, municipality or municipal entity.

Title of contract for the service / goods delivered

Value of contract incl VAT (Rand)

Date completed (State current if not yet completed).

1.

2.

3.

4.

5.

6.

7.

8.

(Attach additional pages if more space is required). The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms that the contents of this schedule are within my personal knowledge and are to the best of my belief both true and correct.

NAME ……………………………………………………… SIGNATURE……………………………………………………… DATE ……………………………………… CAPACITY …………………………………………….. SIGNED AT ………………………………………………………………………….. ON THIS DAY OF …………………………………………………………………………………………………………………………………… WITNESS 1 FULL NAME ………………………………………………………. SIGNATURE …………………………………………………………………………… WITNESS 2 FULL NAME ……………………………………………………….. SIGNATURE ……………………………………………………………………………..


CONTRACT NO: JRA/20/63 - CONDITIONS OF BID – APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES

REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS

38


CONTRACT NO: JRA/20/63 - CONDITIONS OF BID – APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES

REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS

39


CONTRACT NO: JRA / 20 / 63

FOR

APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS

T1.4 SCHEDULE OF CONTRACT DOCUMENTS


CONTRACT NO:20-63



T1.4 SCHEDULE OF CONTRACT DOCUMENTS

This bid is one complete document that includes all the necessary documents indicated under “Contents”

on page 3.

Bidders should take note that if they submit their own conditions attached to the proposal for consideration

it will not be accepted as forming part of this contract. In such a case the bidder will be disqualified.

The following documents form part of this Contract:

THE TENDER (VOLUME 1)

PART 1: TENDER PROCEDURE

SANS 294: 2004 – Standard Conditions of Tender (Annex F). This publication is available from Standards

South Africa (a division of SABS) Tel (012) 428-6929/33.


PART 2: RETURNABLE DOCUMENTS AND SCHEDULES

Schedule of Returnables

THE CONTRACT (VOLUME 3)

PART 3: AGREEMENT AND CONTRACT DATA

The General Conditions of Contact for Construction Works (2010), published by the South African Institution

of Civil Engineering. This publication is available from the South African Institution of Civil Engineering (Tel:

(011) 805-5949).

PART 4: ANNEXURES

SANS 294: 2004 – Standard Conditions of Tender. This publication is available from Standards South Africa

(a division of SABS) Tel (012) 428-6929/33.

August 2020 RETURNABLE DOCUMENTS AND SCHEDULES 2.1


CONTRACT NO:JRA / 20/ 63

FOR



PART 2. RETURNABLE DOCUMENTS AND SCHEDULES

The Tender Part 2

Returnable Documents and Schedules CONTRACT NO: JRA / 20 /63 APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS


CONTRACT NO: JRA /20/ 63

FOR


TABLE OF CONTENTS PAGE

PART 1.TENDER PROCEDURE ..................................................................................... 1.2

T1.1 TENDER NOTICE AND INVITATION TO TENDER ................................................. 1.5

T1.2 PROJECT DESCRIPTION ...................................................................................... 1.8

T1.3 TENDER DATA ..................................................................................................... 1.13

T1.4 SCHEDULE OF CONTRACT DOCUMENTS ......................................................... 1.27

PART 2.RETURNABLE DOCUMENTS AND SCHEDULES ............................................ 2.1

FORM A: MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS .................. 2.4

FORM B: CERTIFICATE OF AUTHORITY OF SIGNATORY .......................................... 2.6

FORM C: DETAILS OF BIDDER ..................................................................................... 2.8

FORM D: PRICING SCHEDULE & REQUIREMENTS ........................................................... 2.9

FORM D1: FORM OF BID .............................................................................................. 2.13

FORM D2: FORM OF BID 2 ........................................................................................... 2.14

FORM E: RECORD OF ADDENDA TO BID DOCUMENTS .......................................... 2.15

FORM F: COMPANY FINANCIAL REFERENCE AND RATINGS ................................. 2.16

FORM G: MBD 6.1 POINTS CLAIMED FOR B-BBEE STATUS .......................................... 2.18

FORM H: MBD 4 DECLARATION OF INTEREST ................................................................. 2.25

FORM I: MBD 2 TAX CLEARANCE COMPLIANCE REQUIREMENTS ........................ 2.28

FORM J: CURRENT MUNICIPAL CHARGES ....................................................................... 2-29

FORM K: VENDOR NUMBER REGISTRATION WITH CENTRAL SUPPLIER DATABASE ......................................................................................................................... 2-31

FORM L: MBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT. ......................................................................................................................... 2-32

FORM M: MBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION ................... 2-34

FORM N: REFERENCES (TO BE COMPLETED BY BIDDER) ............................................ 2-37

FORM O: CURRENT CONTRACTS (TO BE COMPLETED BY BIDDER) ........................... 2-38

FORM P: RECORD OF SERVICES PROVIDED TO ORGANS OF STATE (TO BE COMPLETED BY BIDDER) ........................................................................................... 2-39

FORM Q: DECLARATION OF BIDDERS LITIGATION HISTORY ................................. 2-41

FORM R: MBD 3.2 PRICING SCHEDULE – NON-FIRM PRICES (PURCHASES) ........ 2-42

FORM S: DEFAULT CLAUSE ....................................................................................... 2-43

The Tender Part 2

Returnable Documents and Schedules CONTRACT NO: JRA / 20 /63 APPOINTMENT OF CONTRACTORS FOR ALL TRAFFIC SIGNAL ACTIVITY FUNCTIONS (INCLUDING ELECTRICAL, ROAD MARKING AND DRILLING) AND ASSOCIATED CONSTRUCTION ACTIVITIES REQUIRED FOR INSTALLATIONS, MODIFICATIONS AND MAINTENANCE OF TRAFFIC SIGNALS INCLUDING THE SUPPLY OF REQUIRED MATERIALS ON JRA ROAD INFRASTRUCTURE AS AND WHEN REQUIRED FOR A PERIOD OF 36 MONTHS


FORM T: MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS ................ 2-44

FORM U: DELIVERY TIMES\QUANTITIES ............................................................................ 2-45

FORM V: HOLIDAY PERIOD ARRANGEMENTS..............................................................

JOHANNESBURG ROADS AGENCY (SOC) LTD TENDER …cidb 1ce or higher) t1.1 tender notice and invitation...

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Transcript of JOHANNESBURG ROADS AGENCY (SOC) LTD TENDER …cidb 1ce or higher) t1.1 tender notice and invitation...