Job Title: Senior Programme Assistant (Communications and Recruitment) (SM5003)

Reports to: The Deputy Administration Manager

On a day to day basis the post holder will be responsible to the Deputy School Administration Manager

The School Administration Manager has overview responsibility for the administrative needs of the school

Department: School of Computing, Engineering and Mathematics

Location: Moulsecoomb

Grade: 5

Main areas of responsibility:

1. To be responsible for all aspects of communication within the School of Computing, Engineering and Mathematics including digital, electronic and paper based communication, and to liaise with the Marketing and Communications department.

2. To be responsible for the analysis of all, induction, recruitment and marketing activities undertaken within the School of Computing, Engineering and Mathematics for the purpose of reporting to the school management group and school marketing and recruitment group.

3. To liaise with the Academic Leads and Academic Services regarding the organisation of the School’s applicant and open days for both undergraduate and postgraduate students.

4. To be responsible for the co-ordination of administrative support and arrangements for student induction and enrolment in the School of Computing, Engineering and Mathematics.

5. To work as part of a team of administrative staff in supporting and developing the full range of work in the School of Computing, Engineering and Mathematics.

6. To deputise for the School Administration Manager as required.

General responsibilities

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To undertake other duties appropriate to the grade and character of work as may be reasonably required, including specific duties of a similar or lesser grade.

To adhere to the University’s Equality and Diversity Policy in all activities, and to actively promote equality of opportunity wherever possible

To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act.

To work in accordance with the Data Protection Act

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The person specification focuses on the knowledge, qualifications, experience and skills (both general and technical) required to undertake the role effectively. Please ensure that your application demonstrates how you meet the essential criteria. You will be assessed by your completed application form (A), at interview (I) and in some instances through an exercise (E).

Essential criteria A, I, E

Knowledge Proven knowledge of administrative systems; A/I

Qualifications Degree or other evidence of a high level of analytical, communication and problem solving ability.

A

Experience Has a record of successful performance at an appropriate level of responsibility;

Has experience of meeting objectives and standards on own initiative;

Can demonstrate being proactive; Works systematically and uses time efficiently; Experience of developing self and others to meet

changing situations; Experience of solving problems and developing

plans and strategies successfully.

A/I

Managing people To be able to motivate others; Experience of training others.

A/I

Technical/work based skills

Good knowledge of database, word processing and spreadsheet packages;

Ability to produce grammatically correct written work;

Ability to produce statistics and accurate numerical reports;

Ability to devise and implement systems and procedures;

Can evidence the ability to understand complex issues readily.

A/I

Other requirements Communication: Highly developed inter-personal skills; Understands the information needs of others; Is able to communicate information in an

understandable way orally and in writing, as suitable to the situation;

Is able to handle ambiguity; Can resolve conflicts of interest.

Sensitivity: Appreciates the problems faced by students; Can demonstrate patience in resolving issues;

A/I

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Has a sensitive and professional approach to dealing with confidential and sensitive matters;

Self-motivation: Meets priorities and deadlines with a minimum of

supervision; Is committed to continuous self-development.

Team Work: Is flexible, co-operative and helpful; Respects ideas and expertise of others; Appreciates own strengths and weaknesses.

Desirable Seeks to engage colleagues within the university to stimulate creativity and innovation;

Servicing of committees.

A/I

Any appointment is generally made at the bottom of the salary range for the grade dependent upon experience and previous salary.

This is a part-time post (15 hours a week) and is permanent. Ideally we would like the 15 hours to be over 2 days and for one of these to be a Wednesday, however some flexibility may be possible.

Annual leave entitlements are shown in the table below and increase after 5 years’ service. In addition, to the eight Bank Holidays, there are university discretionary days between Christmas and New Year. All leave, including bank holidays and discretionary days, are pro-rated for part time employees.

Grades Basic entitlement per year Grades After 5 years’ service

1-3 23 days 1-3 28 days

4-7 25 days 4-7 30 days

8-9 27 days 8-9 30 days

More information about the School of Computing, Engineering and Mathematics can be found here.

Read the University’s 2016-2021 Strategy here. The University has an attractive range of benefits and you can find more information

about them on our website.

05 May 2023