Job Title: Accounts Clerk · Dependence: Finance Reports to: Manager Finance Subordinates: Ass...

RESPONSIBILITIES, AUTHORITY AND COMPETENCE

Revision: 00 Date:

Review by: Aproved by:

Main Related Documents: Company manuals,

Based at: Nadi Airport

Job Title:

Accounts Clerk Code:

01 01 01

Dependence: Finance Department

Reports to: Accounts Officer

Subordinates: TA

Job Objective:

Reason why?

Assist Accounts Officer in the maintenance of debtors, creditors and general ledger accounts and reconciliations thereof. Assist in preparation of monthly accounts, job costing, payroll preparation and any other special accounting duties as assigned.

Main outcomes: ( Key responsibilities & accountability -

8 to 12)

1. Maitenance of debtors, creditors and general ledger accounts

2. Reconciliation of the above ledgers

3. Monthly accounts

4. Job costings

5. Payroll preparation and other special accounting duties as assigned

Authority: Main attributions and

authorities

Job Requirements: Qualification Education: Diploma in Business Accounting

Training: Knowledge of accounting and computer

Experience 2 years accounting experience.

Competence

Knowledge:

Sound knowledge of accounting and computer accounting applications.

Technical Skills:

Fair understanding of business accounting

Non Technical Skills

Communications, Coordinating and Teamwork skills

Attitudes: Compliance & Result oriented


Revision: 00 Date:


Main Related Documents: Company manuals,

Based at: Nadi Airport

Job Title:

Accounts Officer Code:

01 01 01

Dependence: Finance Department

Reports to: Acting Accountant

Subordinates: TA

Job Objective:

Reason why?

Assist in preparing, executing and control of maintenance and servicing plans for ground support equipment to enable company operations to be carried out undisrupted with safe, serviceable up to date equipment.


8 to 12)

1. To carry out general accounting and associated clerical duties required in the Finance Department, which includes preparation of invoices, payments, payroll, costing, stock control

2. Maintenance of debtors, creditors and general ledger

3. Reconciliation of the above ledgers

4. Maintenance of debtors, creditors and general ledger accounts and

reconciliations thereof

5. Preparation of monthly accounts, job costing

6. Payroll preparation and other special accounting duties as assigned


authorities

Job Requirements: Qualification Education: Diploma in Business Accounting

Training: Knowledge of accounting and computer

Experience 5 years accounting experience.

Competence

Knowledge:

Sound knowledge of accounting and computer accounting applications.

Technical Skills:

Fair understanding of business accounting


Communications, Coordinating and Teamwork skills

Attitudes: Compliance & Result oriented


Revision: 00 Date:



Revision: HR001-2011/JD Date: 20.07.2011

Review by: MF, MHR & Manager iAMS Approved by: Manager Human Resources

Name/Job Title:

Assistant Accountant Code:

0202

Dependence: Finance

Reports to: Accountant

Subordinates: Accounts Officer, Accounts Clerk.

Job Objective:

Reason why?

To supervise and assist staff in carrying out general accounting and associated clerical duties in the Finance section i.e preparation of payment, creditors ledger, payroll costing, reconciliation and stock control. Maintain all accounting and relevant company operating procedures and reviewing of systems.


8 to 12)

Check payments done by accounts officers for approval, coding, matching invoices against LPO’s Post payments in AP sub ledger and GL daily Reconciliation of some control accounts against GL on a monthly basis Check payroll reports to ascertain hours worked, leave hrs, allowances, etc Check technical inventory balance agaist GL and make amendments is necessary Endorsement of leave application for expenditure staff Prepare payment listing at month end Fill out credit application form for MF/Accountant Fill out form for Bureau of Stats on a quarltely basis


authorities

Job Requirements: Qualification Education: Bachelor’s degree in a relevant displine.

Training: Basic Accounting Training &Safety Awareness,Sound understanding of Operational precedures.

Experience Three years in department – equivalent level of expertise gained from a combination of experience, training or professional accreditation.

Competence

Knowledge:

Relevant tertiary qualifications and membership of a recognised accounting body. General accounting principles Initiative, motivation and a high degree of skill and confidence Accounting applications in accordance with COPs A high degree of drive and confidence, good communication skills and ability to meet dealines Hands on computer skills including experience with large scale business accounting packages.

Technical Skills:

Computer skills – use of spreadsheet


Must demonstrate supervisory skills, problem solving skills,and communication skills.




Attitudes:

Must demonstrate personal attributes: Be approachable Be a good listener Must be able to communicate decision from management to section staff Able to delegate work effectively Demonstrate sound work ethics

Main Related Documents: Airline Manual & Procedures; Dangerous Goods Manual; IATA Rules Book Based at: Nadi Airport

Safety Compliance

All ATS staff who work in airside locations are required to comply fully with all published procedures (ATS Ops Manual ) (CAAFI regulations) (AFL rules) with regard to safe practices in relation to equipment and the operation there-of. A demonstrated understanding of reporting requirements is a prerequisite to any individual tasked with duties in this area. Security

Aviation Security is paramount in Commercial Aviation and all staff employed by ATS must be vetted prior to being issued with ASIC badged. All staff are required to comply with all Safety requirements as detailed in the OHS section of the (Operations Manual). Further while operating in controlled areas, any individual not suitably “badged” and attired must be challenged to produce requisite Identification. Persons not suitably attired to work in proximity to aircraft must be challenged and Duty Management informed immediately. Dangerous Goods All department staff must be trained and have been certified in the IATA Dangerous Goods course for Passenger Service Agents. Regular Audits to check for understanding and compliance are a embedded in the Departments culture.




Job Title:

Accountant Code:

01 01 01

Dependence: Finance

Reports to: Manager Finance

Subordinates: Ass Accountant,Acc Officer, Acc Clerk.

Job Objective:

Reason why?

To oversees the Finance department and monitors progress of monthly operations. Supervise, co-ordinate and assist all staff in carrying out general accounting and associated duties to produce monthly accounts. Plan accounting work to produce accounting information in the required time. Maintain and review all accounting and relevant company operating procedures.


8 to 12)

Maintain and review all accounting procedures Verify bank reconciliation that cash receipts journal and cash payments journal equals movements in the bank account for the period Ensure General journal ammendment journal listing are filed in the general journal file and posted in the general ledger Verify maintance of fixed asset register Prepare vat report on monthly basis which is reviewed by the Finance Manager Assist in the preparation of board papers. Moinotr progress of staffs Check and verify cheques for payments Post oncost transactions into general ledger Post the journals in general ledger Review profit and loss reports for department Prepare financial reports on monthly basis


authorities

Job Requirements: Qualification Education: Bachelor’s degree in a relevant displine or Diploma.

Training: Dangerous Goods Training &Safety Awareness,Sound understanding of Operational precedures

Experience Three years in department – equivalent level of expertise gained from a combination of experience, training or professional accreditation.

Competence

Knowledge:

Relevant tertiary qualifications and membership of a recognised accounting body. Minimum of 5 years experience in a senior finance role in a commercial organisation or in a professional accounting environment. Initiative, motivation and a high degree of skill and confidence Strong interpersonal and leadership skills A high degree of drive and confidence, good communication skills and ability to meet dealines Hands on computer skills including experience with large scale business accounting packages.

Technical Skills:







Attitudes:





Name/Job Title:

Confidential Secretary Code:

0107

Dependence: Finance

Reports to: Manager Finance

Subordinates:

Job Objective:

Reason why?

To provide general stenographic and secretarial services including the performance of administrative work and correspondence duties including filling, handling of confidential information, sorting mail and other clerical duties according to established procedures and standards including the operation of telephones or other communications equipment.


8 to 12)

Provides advice and assistance to staff and supervisors. This may include information on job descriptions, performance reviews and personnel policies of the Company. provides advice and support to supervisors and staff selection committees and ensures that they have accurate and timely information in order to make effective decisions. Failure to provide adequate advice or assistance may result in lost opportunities for staff development, poor staff morale, financial loss to staffs and a loss of credibility for MF. Provide support to staff and supervisors to develop the skills and capabilities of staff.

Provide advice and assistance with writing job descriptions

Provide advice and assistance when conducting staff performance evaluations

Identify training and development opportunities

Organize staff training sessions, workshops and activities

Process employee requests for outside training while complying with polices and procedures

Provide basic counseling to staff who have performance related obstacles

Monitor staff performance and attendance activities.


authorities

Job Requirements: Qualification Education: Diploma in Secretarial studies in a relevant displine or

equivalent level of expertise gained from a combination of experience..

Training: Basic Management & Accounting Training &Safety Awareness,Sound understanding of Operational precedures.

Experience 5 years relevant experience

Competence

Knowledge:

Relevant tertiary qualifications . General accounting principles Initiative, motivation and a high degree of skill and confidence A high degree of drive and confidence, good communication skills and ability to meet dealines Hands on computer skills including experience

Technical Skills:





Safety Compliance

All ATS staff who work in airside locations are required to comply fully with all published procedures (ATS Ops Manual ) (CAAFI regulations) (AFL rules) with regard to safe practices in relation to equipment and the operation there-of. A demonstrated understanding of reporting requirements is a prerequisite to any individual tasked with duties in this area. Security

Aviation Security is paramount in Commercial Aviation and all staff employed by ATS must be vetted prior to being issued with ASIC badged. All staff are required to comply with all Safety requirements as detailed in the OHS section of the (Operations Manual). Further while operating in controlled areas, any individual not suitably “badged” and attired must be challenged to produce requisite Identification. Persons not suitably attired to work in proximity to aircraft must be challenged and Duty Management informed immediately. Dangerous Goods All department staff must be trained and have been certified in the IATA Dangerous Goods course for Passenger Service Agents. Regular Audits to check for understanding and compliance are a embedded in the Departments culture.



Attitudes:


Main Related Documents: Airline Manual & Procedures; Dangerous Goods Manual; IATA Rules Book Based at: Nadi Airport

Job Title: Accounts Clerk · Dependence: Finance Reports to: Manager Finance Subordinates: Ass...

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