Applications are invited from suitably qualified Ugandans to fill the following vacant post. Applications should be addressed to the HR & Administration Officer and should be sent by email to jobs-uganda@intrahealth.org to be received not later than Friday 29th May 2015.

Applicants should attach a current CV and photocopies of their certificates and testimonials to their application. Total file size of attachments should not exceed 2MB. Only shortlisted applicants will be contacted. IntraHealth International, Inc. is an Equal Opportunity / Affirmative Action Employer.

POST: SENIOR FINANCE AND ADMINISTRATION MANAGER

BACKGROUND The purpose of the Strengthening Human Resources for Health (SHRH) project is to strengthen the capacities of central ministries, districts, health professional councils, private-not-for-profits and health training institutions to effectively and efficiently plan, manage and utilize the health workforce; and strengthen systems for sustained health worker performance to improve health outcomes for the people of Uganda.

PRIMARY RESPONSIBILITIES: The Senior Finance and Administration Manager will be a senior member of the IntraHealth project leadership team in Uganda. S/He will oversee all field based financial aspects of a new large and complex health project. S/he will provide fiscal leadership for project activities, ensuring the effective use of donor resources to meet project goals. S/he will be responsible for all project oriented financial systems including budgeting, monitoring, forecasting as well as all legal, audit and contractual compliance. S/he leads the implementation of these key systems by ensuring that activities are implemented in accordance with the organizations mission, strategic objectives, and program approaches and comply with IntraHealths and USAIDs policies, procedures and guidelines. This position, with proper legal advice, ensures that IntraHealth policies and procedures are compliant with Ugandan law and effectively implemented throughout the program.

The Senior Finance and Administration Manager will report to the Chief of Party.

ESSENTIAL FUNCTIONS

Planning, Budgeting and Reporting Leads the development, monitoring, and review of the

project budget and ensure effective development of monthly projections and cash advance forecasts

Ensures compliance with donors agreements and that all

activities are implemented as per the approved agreement and budget.

Oversees the preparation of high quality USAID quarterly and annually financial reports as well as the PEPFAR expenditure analysis report.

In coordination with country and Chapel Hill Finance staff, monitor grant spending to ensure timely expenditure of donor funds and project closure and adherence with donor regulations.

Develop annual program budgets in consultation with the Chief of Party, Technical team and Chapel Hill based project management team.

Financial Management Ensures accurate financial forecasts and secure adequate

and timely financing for activities and procurements with close consultation with the Finance and Program units

Ensures that financial management systems provides accurate, current and complete disclosure of financial transactions, aligned with IntraHealths policies and procedures

Monitors proper management of cash flow and assures that budgets are followed and the project does not overspend

Reviews monthly financial statements and bank reconciliation statements for IntraHealth bank accounts

Designs and implements sound internal control systems to safeguard assets, financial records and documents of the organization

Reviews disbursements and payroll costs for authenticity and accuracy

Provides financial performance feedback to the project leadership team and IntraHealth Headquarters program and finance support staff

Facilitates and follows-up change of bank signatories and bank procedures.

Review financial reports of sub-grantees, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations

Provide technical advice on financial management to the Chief of Party

Determine the fund requirement and submit the Fund Request Statements to headquarters within the time frames and ensuring that funds are available at all times to meet the project requirements.

Managing organizational risk and liability, particularly related to ensuring compliance with all relevant USAID regulations and local laws pertaining to financial transactions and subcontract agreements.

Conducting analyses of financial data to inform project management as required

Perform periodic financial analysis of the sub-grantees financial and administration systems to ensure compliance with USAID regulations and terms of sub-agreement

Perform financial assessment of sub-grantees as and when required by the Project Director.

Auditing Serves as liaison with external auditors, facilitates internal

and external audit undertakings. Prepares responses to audit findings and follows-up on the

implementation of audit recommendations. Monitor implementation of action/corrective action plans

relative to both internal and external audits and report back to the Chief of Party and IntraHealth Headquarters

Administration and Logistics Management Oversees all local and foreign procurements to ensure are in

line with USAID and IntraHealth procurement procedures and guidelines.

Oversees the selection of suppliers, car rentals, travel agency, etc where necessary.

Oversees all Administrative and General Services like expatriate staff issues, safety and security of premises, office administration, work place ethics and office space allocation, utilities and insurances, leases and maintenances, etc

HR Management Oversees and supports HR and administration systems to

ensure that they that can provide accurate, current and complete policies and procedures pertaining to human resource management

Ensures all internal and external recruitments are undergoing according to the IntraHealth International policies and procedures, availabilities of budgets and are approved and/or reviewed by IntraHealth-Chapel Hill.

In close collaboration with the HR Manager and IntraHealth-Chapel Hill, lead the process of reviewing the salary scale by commissioning a professional salary survey.

EDUCATION/EXPERIENCE REQUIREMENTS: Masters degree in administration, finance or similar field

and at least 8 years of experience in financial and administrative management with organizations which manage international projects, or a Bachelors degree and at least 12 years of experience in financial and administrative management with organizations which manage international projects.

Demonstrated ability to analyze financial data, create and track budgets, set up and maintain financial management systems, and experience with financial/accounting software.

Experience in financial, administrative and grants management of donor-funded projects, preferably on large and complex USAID projects.

Certification with a local accounting professional body and extensive knowledge of Ugandan financial laws and regulations.

Demonstrated diplomatic and interpersonal skills and ability to manage staff effectively in a complex and changing environment.

Proven ability to manage confidential matters discreetly and with the trust and confidence of colleagues and clients.

Excellent written and oral communication skills in English. Computer literacy in MS Office applications including Word,

Excel, Power Point, and Outlook knowledge of QuickBooks, Serenic.

STRENGTHENING HUMAN RESOURCES FOR HEALTHVACANCY ANNOUNCEMENT SENIOR FINANCE AND ADMINISTRATION MANAGER