Consulate General of Switzerland in New York

Posted: February 17th

, 2015

JOB OPENING

The Consulate General of Switzerland in New York is looking for a

Registrar / Office clerk

Starting date: March 15th, 2015 (or upon agreement)

The Consulate General of Switzerland in New York is seeking a qualified candidate for a full-time position as registrar / office clerk. The candidate will be responsible for maintaining the records of the Swiss Consulate General and the Swiss Permanent Mission to the United Nations. One of your main tasks consists in electronic and paper filing with our document filing system (Data Management System). You will ensure that the daily incoming correspondence (hardcopy and electronic) will be registered and distributed to the proper section. The candidate will maintain continuity of work flow by documenting and reporting to the management. You will be able to multitask between several duties at once and work under pressure in a team. Further, the candidate must be willing and able to learn about the business of the Consulate and the Permanent Mission to the UN. Additional duties beyond those listed here will be determined and assigned as needed. Preference will be given to those candidates who have a relationship with Switzerland and / or Swiss citizenship.

Duties and Responsibilities: Ensure proper distribution of daily correspondence

Distribute incoming mail

Prepare & drop off outgoing mail/packages

Register files for proper placement

File records away in alphabetical or numerical order

Retrieve files as necessary

Ensure if files are loaned out that they come back

Close files and prepare them for off-site storage, maintain file lists

Create new entries as needed

Process and scan files to be entered into computer in digital database

Work with electronic storage media

Ensure no materials in file are lost

Be able to explain the filing system to others

Requirements: Employment experience in a related field and in Data Management System preferred.

Fluency in written and spoken English

Fluency in at least one of the official languages of Switzerland and excellent working knowledge of German and French

Full computer literacy with Microsoft Office

Interested and able to learn about the activities of Consulate and Mission

Able to grasp the contents of documents rapidly

Able to multitask and pay attention to details

Excellent organizational skills and ability to work independently

Hold either a Green Card or a US work permit

We offer: Inviting work atmosphere

Interesting work in a foreign representation

Competitive salary and benefits package

100% matching in 401 k plan

Paid vacation

American and some Swiss holidays

Location in midtown Manhattan

To Apply: Please send your resume, a letter of interest and salary expectations no later than March 5

th, 2015 in electronic

format (word or pdf) to nycjob@eda.admin.ch. Please write into the subject line Registrar/Office Clerk to ensure timely processing of your application. Any incomplete application will be disregarded. Please do not contact the Consulate General or the Permanent Mission. Only those who are chosen for an interview will be contacted.