Job Analysis of non teaching staff

8/7/2019 Job Analysis of non teaching staff

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P G D M 2 0 1 0 - 1 2

3 / 1 2 / 2 0 1 1

Group 1

Abey Jacob

Abey Mathew

Aneesh

Anish

Ann Mary

Joma

Susmitha

Job Analysis


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JOB ANALYSIS

Job Analysis is a process to identify and determine in detail the particular job

duties and requirements and the relative importance of these duties for a given

job. Job Analysis is a process where judgments are made about data collected on

a job. The two outcomes of job analysis are job description and job specification.

The job description shows the duties and responsibilities of a job while job

specification deals with the specific skill set required doing a job.

Our group has prepared job analysis for two posts

y Placement officer

y

Academic administrator

METHOD

Interview method was used to collect details regarding the job.

SOURCES OF DATA

We collected the data by interviewing the following employees working at Rajagiri

Business School

Mrs.Bindhu Antony -Academic Administrator

Mr.Venu Menon - Placement Officer

Mrs.Dhanya Alex - Honorary Dean and Faculty


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Job Description of Placement Officer

Job Identification

y Job Title:Placement Officer

y Location: Rajagiri Business School, Cochin

y Preparationdate: 12 March 2011

y Preparer:Group 1

Job Summary

y General nature of the job:o The job involves maintaining of database, reviewing

the resumes of the students and conduct preliminary

interview sessions with the students. Key role is

achieving Placements targets by matching vacancies in

companies with eligible students of Rajagiri Business

School. The placement officer is the one who meets

the corporate and builds a strong bridge between the

industry and the institution.

Major functions:

Facilitate placement, guide placement committee and

ensure quality placements.

Relationships

Reports to:P

lacement Advisory Faculty Council

Supervises: training and development of students into

quality professionals.


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Workswith: placement committee, and Public Relation

officer

Outside the company: maintain relations with recruiters

Responsibilities and Duties

Major responsibilities andduties

y Meet HR executives of various companies and invitethem

for participating in the placement sessions conducted by the

institution

y In charge of the campus interviews conducted for thestudents

y Negotiate employment opportunities with employers

y Maintain a good image about the college among the

corporate

y To have close liaison with industry for placement of

students

y To work in consultation with Academic Administrator

y Industry-Institute Interaction for organizing lectures from

the professionals from industry.

y To collect feedback from the companies coming for

placement.

y Arrange Training programs for soft skills and for interview

facing skills for the students using institutional and external

expertise.

y To organize entrepreneurial development workshops.


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Direct supervision : Principal.

Decision-making : controls placement committee.

Job Specifications of Placement Officer

Qualifications Required: Qualifications in any of the following

disciplines:

Health; Human Services; Business; Human Resource Management;

Marketing; Training; Education; Customer Service; Employment

Services

Skills Required:

y Good selling skills

y Able to build relationships with employers in order to source

suitable vacancies

y Able to demonstrate through past performance an ability to

effectively place students into sustainable

y employment outcomes

y Understanding of barriers to employment and affects of

unemployment.

y Excellent organizational skills

y Advanced communication, interpersonal and negotiation skills

Personality Traits Preferred: Extrovert, Charming and Vibrant

personality


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Job Description ofAcademic Administrator

Job Identification

y Job Title: Academic Administrator

y Location: Rajagiri Business School, Cochin

y Preparationdate: 12 March 2011

y Preparer:Group 1

Job Summary

y General nature of the job:This is a key role in the institution

and for smooth running of all academic administration in

Rajagiri Business School.

y Major functions:Planning, Scheduling, Communication and

Coordination of Academic Activities in the Institution.

Relationships

y Reports to:Principal, Board Members, IQAC

y Supervises: Students and Academic Staff

y Workswith: Office Administration, Examination Department

and Public Relation office

y Outside the company: Coordination with Guest Faculty.

Responsibilities and Duties

y Major responsibilities andduties

o Admissions.


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o Ensure smooth functioning of academic activities of

PGDM program.

o Timely and proper communication to faculty and

students regarding classes and other academic

activities.

o Supervision of academic affairs and evaluation (with

faculty input where appropriate).

o Maintenance of official records (attendance keeping,

project submissions etc).

o Prepares the annual reports and other academic

related reports of RBS.

o Coordinate seminars, workshops, open house etc held

in college.

o Public affairs (including relations with the media and

Guest Faculty).

y Direct supervision: The job is semi-independent in nature.

y Decision-making authority:The Authority to the job is

limited in nature.

Job Specification ofAcademic Administrator

y Qualifications Required:

o Post-Graduate in any Field

o 3-4 years of work experience in Academic Administration.


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y Skills Required:

o Writing Skills (proficient in letter drafting)

o Quantitative Skills

o Computer Skills (proficient in MS office)o Communication Skills (oral and persuasive)

y Personality Traits Preferred:Proactive, Friendly and Commanding

personality.

The Recruitment Plan

This recruitment plan has been made on the assumption that the budget for the

recruitment of both the positions is Rs. 20,000.

Determining Recruitment quantity

The number of requirements for the academic administration and the placement

office are one each. Positions that are held by the respective individuals are

academic administrator and placement officer. The need for recruitment was

realized when management decided to expand the batch size ofPGDM students.

So there occurred a gap in the departments. After doing a gap analysis the

number of positions to be filled was required.

Design of recruitment materials

The major design materials for the recruitment would be the questions that have

to be presented to the candidates. This can be either aptitude type of questions,

then the screening methods to be used and labor involved in screening process.

Sources of recruitment

External recruiting is the type of recruiting employed as there are no such means

to post the internal personnel into the respective posts. The channel that is used

for the advertising is newspaper due to the incredible reach of this medium. A

state which has the highest number of newspaper readers can be effectively

reached by this media.


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Getting resume & Screening candidates

In response to the advertisements in the newspaper a large amount of resumes

will be received. These resumes are shortlisted on the basis of eligibility criteria,

basically done the recruitment committee. If the number exceeds the capacity ofthe selection committee exceeds the interview limit then the candidates would be

filtered by primary interview process involving critical incident method where a

situation involving the job would be presented and their responses or their

problem solving capacities are analyzed.

Selectionplan

The shortlisted or filtered candidates then will be interviewed by the principal and

board members, which can be regarded as the secondary interview process. This

process brings an end to the selection process, at the end of which the final

candidates can be given offer letters, which includes enumeration, job description

detailing the job responsibilities and duties to be performed.

Rajagiri Business School


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Cochin

(Recognized and Approved by the AICTE)

Non-Academic Staff Positions

Applications areinvited for thepost of:

1. Academic Administratory General nature of the job:This is a key role in the institution and for smooth

running of all academic administration in Rajagiri Business School.

y Major functions:Planning, Scheduling, Communication and Coordination of

Academic Activities in the Institution.

2. Placement Officery General nature of the job:The job involves maintaining of database, reviewing

the resumes of the students and conduct preliminary interview sessions with the

students. Key role is achieving Placements targets by matching vacancies in

companies with eligible students of Rajagiri Business School.

y Major functions:Facilitate placement, guide placement committee and ensurequality placements.

Eligibility Criteria:

For Academic Administratorthe candidate must be a Post- Graduate, preferably having 3 to 4years of experience. Excellent communication skills both oral and written communication is a

must. The age of candidate should not exceed 30 years. Proficiency in Hindi will be an added

advantage.

For placement officer the candidate should be Post- Graduate and must have a minimum of 7

to 10 years of industrial experience (marketing or sales managers will be preferred). Candidate

should possess excellent skills in public relations, C.V writing, communication and must alsohave a good network in the industry. Minimum age for the applicant must be 40+.

For more details visit: www.rajagiri.edu/recuitment. Last Date for receipt of Applications with

CVs 10th

April 2011.

Job Analysis of non teaching staff

Documents

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