IS480

PROJECT ACCEPTANCE

IS480 Project Acceptance

Joanna Heng Wee Ying Lim Wan Jun

Tan Cheng Hoon Jayner Victoria Poon Su Ying

Wong Sook Xian Zhou Zhi Yong

CONTENT PAGE

About our client Organization structure

Issues faced

Scope & Storyboard

Demonstration Login/registration

Photo gallery

About the team Roles & responsibilities

Project timeline

Bug/schedule metric

Technology

Risks & Mitigation

Motivation and takeaway

OUR CLIENT – POSITIVE INTENTIONS

ORGANIZATION STRUCTURE

Volunteers

Facilitators

Trainers

Admin Team Sales Team Operations

Team

Management

Helpers

BUSINESS OPERATIONS

Management work from home

Contact helpers through phone calls and

Facebook page

New volunteers fill in particulars through Google

Docs

ISSUES FACED

Manual work

Helpers unable to manage their time

Difficulties in managing human resources

Attracting more volunteers

PROJECT GOALS – PIE PORTAL

Improve Work Efficiency

Interactive

User Friendly

Provide Long Term Solution

Engage Attract

Retain

SCOPE

Customer Relationship Management

Client Management

Feedbacks and Testimonials

Sales Analysis

Human Resource

Management

Resource Management

Events Management

Special Features

Chat

Comment

Facebook Plug-ins

ACTORS

1. Admin

2. Sales

3. Operations

4. Trainer

5. Facilitator

6. Volunteer

7. Client

FEATURES - CLIENTS

Client Homepage – Add/ View Testimonial

Welcome ABC_Primary!

Logout

Testimonials

Add Testimonial

Past Projects

Date Event

1 Feb 2010 Lower Primary Bonding Workshop

10 June 2010 Primary 5 Leadership Camp

5 Feb 2011 Lower Primary Bonding Workshop

View Participated Projects

Ongoing Project

Date Event

17 June

2011

Primary 5 Leadership Camp

Primary 5 Leadership Camp 2011

Time Activity Trainer

0900 Assemble at front hall – Registration Ken

0930 Breakfast Mary

1015 Faci mingle with students – ice breakers

…

1030 Games : team building

…

1200 Lunch John

1300 In class rooms – Lessons Judy

Download list of

participants

FEATURES - ADMIN

Welcome Sandy, Logout

Activity Calendar

July 2011

Sun Mon Tue Wed Thurs Fri Sat

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31

Balloons for all camp 2011

Leadership camp

Admin Homepage – Join Event

Simon Tan X

Join

Join

JOIN EVENT

Welcome Sandy, Logout

Balloons for All 2011 This camp is dedicated to the children

from Ai Xin Orphanage. The purpose of

this camp is to show these kids about

happiness, love and care and that they

are not alone in this world.

-------------------------------------------------- ------

-------------------------------------------- ------------

-------------------------------------- ------------------

-------------------------------- ------------------------

-------------------------- ------------------------------

-------------------- ------------------------------------

-------------- ------------------------------------------

-------- xoxo =)

I’m going to get my friends to join!

Hey People!! Do Join this Event!

How old are the kids?

Me!!! I Want to Join too!

Wow!! Interesting Event! Who is joining?

Jayner!! I’m Joining too! I know how to do balloon sculpting!

Sandy Sims

Join

Join Balloons for All 2011!

Which position are you joining as?

Trainer

Facilitator

Volunteers

Date Event View

Schedule View VFT

1 Feb 2011 SA Primary camp

25 Feb 2011 St Anthony’s Convent

15 May 2011 Faci Traning - SMU

20 May 2011 AA Leadership Camp

10 Jun 2011 BC United Inc

17 Jun 2011 Primary 5 Leadership Camp-ABC Primary

11 Jul 2011 Ballons for All Camp - SMU

27 July 2011 Leadership Camp – XYZ Primary

Year 2011

View All Projects

Primary 5 Leadership Camp 2011

Time Activity Trainer

0900 Assemble at front hall – Registration Ken

0930 Breakfast Mary

1015 Faci mingle with students – ice breakers

…

1030 Games : team building

…

1200 Lunch John

1300 In class rooms – Lessons Judy

Event Schedule Upload

Participants

Details

Retrieve

Participants

Details

Date Event View

Schedule View VFT

1 Feb 2011 SA Primary camp

25 Feb 2011 St Anthony’s Convent

15 May 2011 Faci Traning - SMU

20 May 2011 AA Leadership Camp

10 Jun 2011 BC United Inc

17 Jun 2011 Primary 5 Leadership Camp-ABC Primary

11 Jul 2011 Ballons for All Camp - SMU

27 July 2011 Leadership Camp – XYZ Primary

Year 2011

Event VFT

Volunteers

Picture Name

John Lim

Sandy Sims

Simon Tan

Leslee Goh

Lucy Lu

Sarah Goh

Volunteers V Category

Administer Testimonials

Subject: Good Job

Client: Temasek Polytechnic

Message:

Subject: Successful and Essential training

Client: World Culture Village

Message:

Administer Testimonials

FEATURES - SALES

Add Events

Event Name:

Start Date:

Start Time:

End Date:

End Time:

Description:

View Sales Details

Retrieve Sales Breakdown

1 Feb 2011: SA Primary camp

25 Feb 2011: St Anthony’s Convent

15 May 2011: Faci Traning - SMU

20 May 2011: AA Leadership Camp

10 Jun 2011: BC United Inc

17 Jun 2011: Primary 5 Leadership Camp -ABC Primary

11 Jul 2011: Ballons for All Camp - SMU

27 July 2011: Leadership Camp – XYZ Primary

2010

2011

Generate Sales Chart

Generate Monthly Sales

Chart

0

1

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3

4

5

Ja

n/1

0

Feb/1

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Ma

r/1

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Ap

r/1

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Ju

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Au

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Sep

/10

Oct

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Nov/1

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Dec/

10

2010

2011

Generate Quarterly Sales

Chart

2010

2011

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2

3

4

5

Q1 2010 Q2 2010 Q3 2010 Q4 2010

Generate Yearly Sales

Chart

0

0.5

1

1.5

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2010 2011

FEATURES- OPERATIONS

Create Program Schedule

Title

Time Activity Trainer

Done

FEATURES –

TRAINER/FACILITATOR/VOLUNTEER

Trainer

Volunteer

Register New Acc

View Participants Details

Welcome Sandy, Logout

Balloons for All 2011 This camp is dedicated to the children

from Ai Xin Orphanage. The purpose of

this camp is to show these kids about

happiness, love and care and that they

are not alone in this world.

-------------------------------------------------- ------

-------------------------------------------- ------------

-------------------------------------- ------------------

-------------------------------- ------------------------

-------------------------- ------------------------------

-------------------- ------------------------------------

-------------- ------------------------------------------

-------- xoxo =)

I’m going to get my friends to join!

Hey People!! Do Join this Event!

How old are the kids?

Me!!! I Want to Join too!

Wow!! Interesting Event! Who is joining?

Jayner!! I’m Joining too! I know how to do balloon sculpting!

Sandy Sims

Join

Comment/ Chat

Simon Tan X

DEMONSTRATION

ROLES AND RESPONSIBILITIES

Business

Analyst

Project Manager – Jayner

o Manage project scope

o Update schedule log and metric

o Communication between team members.

o Liaison with supervisor

Assistant Project Manager – Victoria

o Project documentations

o Wikipedia

o Pair Programming log

o Conflict Management

o Manage Welfare

Lead Developer (Joanna)

Lead and assignment of technical tasks

Standardize naming and style of programming

Advice and guides team

Business Analyst (Wan Jun)

Understand business requirements

Translate business requirements to software

requirements

Ensure alignment between system and business

requirements

Liaison with client

Design Analyst (Sook Xian)

o Ensure project adheres to diagrams

o Manage data

o Ensure diagrams are up-to-date

Quality Assurance Manager (Zhi Yong)

o Final testing of each functionality

o Ensure system meets client's requirements

o Development of test cases

o Update bug log and metric

PROJECT ARCHITECTURE

Iterative and incremental development process

To develop our system through repeated iterations.

All iterations consists of:

Requirements

Design

Code

Integration

Testing

SCHEDULE

- Requirement

gathering

-Proposal

- Project Acceptance

Iteration 1: Login/Registration

Iteration 2: Photo Gallery

Iteration 3: Activity Calendar

Iteration 4: Testimonial &

VFT details

Iteration 5: View

Past/Participated event

Iteration 6: Event schedule &

future partnership

Iteration 7: Vendor/Sales

Iteration 8: FB plugin

Iteration 9: post

comment/real time chat

-Final

system test

- Final

Presentatio

n

Milestone 1 Milestone 2 Milestone 3 Milestone 4 Milestone

5

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

19 May FYP

Initiation 15 June Proposal

Submission 10 August

Project

Acceptance

26 Sep Mid term

7 Nov Poster

27 Nov Final

submission

8-10 Nov UAT 2

12-13 Sep UAT 1

USER ACCEPTANCE TEST

• Login. Registration

• Photo gallery

• Activity calendar

• Testimonials and VFT details

• View Past/Participated Events

• Program Schedule and Future Partnership

• All functions

SCHEDULE METRIC

Goal

Ensure Schedule Index (days delayed /total estimated

time) is kept <=0.5

Calculation

Delayed Days= Actual days taken to complete task -

Estimated days to complete task

Schedule Index = Delayed Days/ Estimated Days to

complete task

Ratio Description Action

index < 0 Early PM checks if duration of tasks is

over-estimated

PM adjust the schedule to ensure

each task is given a rightful

amount of time

PM allocates new task

index = 0 Punctual There is no need for change in the

current schedule

Continue planned schedule

Ratio Description Action

0 < index <= 1 Slightly late PM review the workload

PM checks with developers the

amount of time required

PM re-schedule project

schedule

index > 1 Very late PM checks with developers the

amount of time required

If task is not essential, PM may

consider dropping task

If task is essential, PM organize

emergency meeting

PM re-schedule project &

redefine scope if needed

ARE WE ON TIME CURRENTLY?

Yes. For milestone 1 & milestone 2 (iteration 1 and 2), the team

follows the project schedule as tightly as possible.

Milestone 1:

Estimated days: 10

Actual days: 10

Delay days: 0

Milestone 2 (Iteration 1):

Estimated days: 14

Actual days: 14

Delay days: 0

Milestone 2 (Iteration 2):

Estimated days: 8

Actual days: 8

Delay days: 0

Timeline Schedule Index

Milestone 1 0

Milestone 2 (Iteration 1) 0

Milestone 2 (Iteration 2) 0

BUG METRIC

Goal

Ensure Total Points is kept <=0.5

Calculation

o Total Points = (1 x num of Lows) + (5 x num of

Highs) + (10 x num of Criticals)

Severity Description

Low Impact (1 point) •Unimportant.

•Typo error or small user

interface alignment issues.

High Impact (5 points) •The system runs.

•However, some non-critical

functionality is not working.

•Error due to programming

logic.

Critical Impact (10 points) The system is down or not

usable.

•Error due to design logic.

Points in Iteration Action

Points <= 5 •Fix during meeting or buffer

time.

5 < Points < 10 •QA informs respective pair and

resolve the error during buffer

time of iteration or within 24

hours.

Points >= 10 •PM hold an emergency meeting

to fix the bug together.

•PM might need to reschedule

project and review time

allocated in the project for

future tasks.

TECHNOLOGY

Basic Development Technology

o MS SQL

o NetBeans IDE 7.0

o Web Server

o XAMPP

Programming language

o PHP

o Jquery

o Java Script

Special Features

o Comment

o Live Chat

o Facebook Plugins

RISK AND MITIGATION

Risk:

Time obstacle to learn and code in PHP language

Mitigation:

o More experienced team members have to

constantly guide peers or conduct crash courses

o Use Java which we are more familiar with

Risk:

Limited knowledge in integration of chat function and Facebook plug-ins

Mitigation:

o Scale down real-time chat to commenting function

o Scale down the number of features

Risk:

Different working approach

Mitigation:

o Explain rationale

o More communication

MOTIVATION

“Be the change you want to see in the world”

Startup company

Show interest in having portal

Provide great help

Youth are more dear to our heart

LEARNING OUTCOMES

Having the ability to ensure

alignment between IT and

business requirements.

Having the ability to work and

communicate effectively with

business clients

Having the ability to conduct

research and self-learning from

various sources.

Gaining insights of the

interactions between

various departments.

Gaining skills and knowledge in

integrating Facebook plug-ins

and portal.

Being proficient in PHP

THANK YOU!