JMH GROUP PROCEDURE MANUAL

JMH GROUP PROCEDURE MANUAL

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INDEX

PROCEDURES VERSION DATE PROCESS/DOCUMENT OWNER

JMH/HSQEP/01 – Internal Audit 1.0 01/09/2017 Group Company Secretary 2

JMH/HSQEP/01(a) – Internal Audit Checklist & Report Form

1.0 01/09/2017 Group Company Secretary 3

JMH/HSQEP/01(b) – Corrective Action Request Form


JMH/HSQEP/01(c) – Internal Audit Schedule 1.0 01/09/2017 Group Company Secretary 5

JMH/HSQEP/02 – Control of Documented Information


JMH/HSQEP/02(a) – List of HSQE Records 1.0 01/09/2017 Group Company Secretary 8

JMH/HSQEP/03 – Control of Nonconformity & Corrective Action


JMH/HSQEP/03(a) –Corrective Action Log 1.0 01/09/2017 Group Company Secretary 12

JMH/HSQEP/04 –Training Procedure 1.0 01/09/2017 Group Company Secretary 13

JMH/HSQEP/04(a) – Pre-Employment Health Questionnaire


JMH/HSQEP/04(b) – New Starters Induction Form


JMH/HSQEP/05 – Risk Management Procedure


JMH/HSQEP/06 – Purchasing Procedure 1.0 01/09/2017 Group Company Secretary 17

JMH/HSQEP/06(a) – Subcontractor Questionnaire


JMH/HSQEP/06(b) – Supplier Questionnaire 1.0 01/09/2017 Group Company Secretary 26

JMH/HSQEP/07 – Operational Control 1.0 01/09/2017 Group Company Secretary 31

JMH/HSQEP/08 – Site Work 1.0 01/09/2017 Group Company Secretary 32

JMH/HSQEP/08(a) – Site Induction Checklist 1.0 01/09/2017 Group Company Secretary 33

JMH/HSQEP/09 – Calibration Procedure 1.0 01/09/2017 Group Company Secretary 35

JMH/HSQEP/10 – Communications Procedure


JMH/HSQEP/11 – Environmental Errors, Corrective & Preventive Action


JMH/HSQEP/12 – HSQE Measuring & Monitoring


JMH/HSQEP/13 – Procedure for Determining Environmental and Occupational Health & Safety (OHS) Compliance Obligations


JMH/HSQEP/14 - Environmental Aspects & Impact Procedure


JMH/HSQEP/14(a) - Aspects & Impacts - Abba Plant Hire Workshop & Yard


JMH/HSQEP/14(b) - Aspects & Impacts - JMH Group Offices & Storage Yard


JMH/HSQEP/14(c) - Aspects & Impacts - JMH Directional Drilling Limited Sites


JMH/HSQEP/14(d) - Aspects & Impacts - APH Cranes & Access Site Work


JMH/HSQEP/14(e) - Aspects & Impacts - JMH Limited Construction Sites



JMH/HSQEP/01 – Internal Auditing Procedure – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Company Secretary

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Internal Audit Procedure

1. Objective: To ensure that internal audits are conducted at planned intervals by trained, competent independent & impartial auditors in order to demonstrate to management and third parties that business processes are being conducted in accordance with planned arrangements, ISO9001, ISO14001 and OHSAS 18001 are complying with relevant legislation and standards, are operating in the most effective and efficient manner and are achieving their outputs.

2. Procedure:

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Consultant

Group Company Secretary

Consultant

Auditor

Auditor/Auditee

Auditor

Auditor

Auditor

Auditee

Management Team

Annual audit schedule (JMH/HSQEP/01(c)) prepared based upon findings from previous audits, consideration of the relative importance of the business and

comments from process owners.

Corrective action forms (JMH/HSQEP/01(b)) completed and issued and timescales for closure agreed with the auditee.

Any nonconformities and opportunities for improvement identified.

Audit date agreed with auditee, relevant information obtained, checklists prepared and audit undertaken.

Approved audit schedule issued and auditor and auditee informed when audits are due.

Audit schedule (JMH/HSQEP/01(c)) approved.

Follow-up audit conducted, corrective actions & improvements reviewed for effectiveness and audit report closed out.

Root cause of nonconformity identified, appropriate corrective action taken & recorded and any improvement actions implemented.

Audit report (JMH/HSQEP/01(a)) prepared, approved, issued and circulated within one week from the date of completion of the audit.

Audit performance, status of corrective & preventive actions and opportunities for improvement reviewed at the Management Review Meetings.


JMH/HSQEP/01(a) – Internal Audit Checklist & Report Form – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Internal Audit Checklist & Report Form

Audit Report Approved by: Group Managing Director Date: Sign:

Details of Processes/Procedures/Work Instruction/Activities Audited

Audited by: Date: Auditee(s):

Requirement Compliant Yes/No

Evidence

Is the process audited conducted in the most efficient & effective way? If not what improvements are required?

Audit Summary:

Details of any Corrective Actions Raised:

Have all previous corrective actions been completed and been effective in preventing similar problems with this audit


JMH/HSQEP/01(a) – Internal Audit Checklist & Report Form – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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JMH/HSQEP/01(b) – Corrective Action Request Form – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Non-conformance & Complaint Corrective Action Request Form

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Name of Recipient

Date Nonconformity or Complaint

CAR Number

Details of the Non-conformance or Complaint

Details of immediate corrective action taken and root cause of nonconformity:

Corrective action taken to prevent recurrence

Agreed Follow-up date

Follow-up findings: Have the actions agreed above been satisfactorily completed? Yes/No Comments: If the actions are incomplete agree further actions with the Directors

SIGNATURE RECIPIENT

ACTION COMPLETION DATE

ASSIGNEE

ACTION COMPLETION DATE

RECIPIENT


JMH/HSQEP/01(c) – Audit Schedule – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary – Approved by: Group Managing Director of 59

Audit Schedule

AUDIT SCHEDULE 2017

Audit Title J F M A M J Ju A S O N D

Alcumus Stage 1 Audit Alcumus Stage 2 Audit

Section 9.0, 9.1, 9.2, 9.3

Section 10.0, 10.1, 10.2, 10.3

Section 11.0, 11.1, 11.2, 11.3

Section 12.0, 12.1, 12.2, 12.3

Section 13.0, 13.1, 13.2, 13.3

Compliance Audit

Internal Systems Audit

AUDIT SCHEDULE 2018

Audit Title J F M A M J Ju A S O N D

Alcumus Stage 2 Audit

JMH Construction*

JMH Directional Drilling*

Abba Plant Hire*

APH Cranes & Access*

HSQE Management System

(Management Elements)

*to cover all relevant sections of the HSQE Manual, H&S Policy Manual, Procedures and associated clauses of ISO9001, ISO14001 and OHSAS18001. Site audits to be arranged with the H&S Consultant on a needs basis (these also to audit for adherence to relevant Health. Safety and Environmental Compliance Obligations) Unplanned audits shall take place should any areas of specific concern be identified by the Directors. Worksite specific audits are performed as detailed in the Group HS Policy manual. Back to INDEX


JMH/HSQEP/02 – Procedure for Control of Documents – Issue 03 – Date: 15/01/2018 Owner: The Group Company Secretary – Approved by: The Group Managing Director

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Procedure for Control of Documented Information

1. Objective: To ensure that documented information that is required for the effective and efficient operation of the HSQE Management System is identified, approved for adequacy prior to use, reviewed, updated and re-approved as necessary, is readily available at the point of use, remains legible & identifiable, is always readily retrievable and is retained as required.

2. Procedure:

2.1 General

HSQE Management System documents shall be reviewed, changed approved and re-issued in accordance with this procedure. When a new or revised document is introduced it shall contain a title, document reference, issue status, date and job titles of the Owner and Approver in the header and footer. All HSQE Management System documents and procedures shall be authorised by the Managing Director. All HSQE Management System documentation is held electronically in the HSQE Folder on the office server as read only. All printed copies of HSQE Management System documentation other than completed forms and the Master Hardcopy Manual shall be deemed as being uncontrolled and must be destroyed immediately after use. One Master Hardcopy of the HSQE Manual is held by the Group Company Secretary.

2.2 Change, Issue and Implementation

Any member of the Management Team may propose the introduction, amendment or removal of HSQE Management System documentation. The Group Company Secretary shall review the proposed changes with the document owner prior to implementing any changes. If deemed as being acceptable the Group Company Secretary shall seek approval of the proposed changes from the Managing Director. The Group Company Secretary shall then save a copy of the existing live document to archive and make the appropriate changes (highlighting them in RED BOLD) and re-issue the new/revised document. Notification of new/revised documented information shall be by e-mail from the Management Team to relevant employees. These e-mails shall ask for acknowledgement of receipt of notification of changes and understanding via the read-receipt mechanism. The Group Company Secretary shall store copies of read receipts in the superseded file in the HSQE Folder.

2.3 Documented Information from an External Origin



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Documented information from an external origin is received via the post, fax and e-mail and actioned by the most appropriate member of the team; examples include but are not limited to drawings, technical information, standards, tenders, invoices etc. If there is a requirement to retain e-mails, technical information, standards, tenders or any other documented information from an external origin; these are then retained and disposed of in accordance with this procedure.

2.4 Back-ups of Electronic Documented information

Daily back-ups are also made to an external disk and held off site.

2.5 Records Records pertinent to the effective operation of the HSQE Management System are established and maintained, remain legible & identifiable, are appropriately stored and protected, are readily retrievable and are appropriately destroyed. All records shall be kept for a minimum period of 6 years or until the end of the maintenance, defects or guarantee period whichever is greater. When records are no longer required, paper records shall be destroyed by shredding; electronic records shall be deleted and disks destroyed as appropriate. Records identified that are pertinent to the operation of the HSQE Management System and that are required to comply with industry standards and relevant legal requirements. List of Records complied, retention times, storage locations and responsibilities for maintenance, review and disposal agreed. Document JMH/HSQEP/02(a) updated. Record retention schedule JMH/HSQEP/02(a) reviewed and updated if necessary as part of the year-end Management Review Meeting.



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JMH/HSQEP/02(a) –List of HSQE Records– Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Company Secretary

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List of Records & Retention Times

Title of Record Reference Minimum Retention Period Location Responsibility

HEALTH & SAFETY

Occupational Health & Safety Policy

7 years Electronic – JMHG server TB

Hazard identification and Risk Assessments

7 years Electronic – JMHG & APH servers All managers

OHS Objectives & Programs 7 years Electronic – JMHG server, group HSQE objectives TB

Roles & Responsibilities 7 years Electronic – JMHG server, group H&S Policy TB

Training & Competence Period of employee + 5 years Electronic & hard – JMHG & APH servers TB

Communication from external parties, e.g. contracts, orders, legal issues etc

7 years Electronic and hard copies, various locations All managers

Results of monitoring and measuring OHS performance

7 years Electronic – JMHG server, quarterly review meeting AC

Equipment calibration/verification records

7 years Electronic & hard – JMHG & APH servers All managers

Evaluation of compliance to relevant obligations

7 years Electronic – JMH server, annual management review and site safety audits.

All managers and SH

Site/Office Safety Audit Checklists 7 years Electronic – JMHG & APH servers All managers

COSHH Risk Assessments 7 years Electronic – JMHG & APH servers All managers

Register of Regulations 7 years Electronic – JMHG serve, section 7.0 of the H&S Policy All managers

Register of Lifting Equipment Until disposal of equip Various locations, APH office & Crane office. TB, NH

Method Statements 7 years Electronic – JMHG & APH servers All managers

DSE (display screen equipment) Assessments

7 years Electronic/hard, JMHG office TB

Sickness Days Monitoring 7 years Hard copy, JMHG office. TM

Visitors Record Book 1 year JMHG office reception TM

Record of PPE Issue 7 years Hard copy, APH office NH

Sub-Contractors H&S Review 7 years Electronic – JMHG server, quarterly review meeting All managers

Register of Harness/Lanyard 7 years APH Crane office. TB

Risk Assessments 7 years Electronic – JMHG & APH servers All managers

First Aid Provision at Work Sites 7 years Electronic – JMHG server, CPPs & Site Managers Safety File All managers



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Issue of Documents to Site 7 years Electronic vault (OneDrive) All managers

Schedule of & Tool Box Talks 7 years Individual training records, electronic and hard copies, JMHG & APH offices.

TB, NH, AC

Qualitative Face Fit Test Employee Record

Period of employment + 5 years Electronic JMHG server, individual training records, AC

Procedures 7 years Electronic – JMHG server TB

Fire Drills 7 years Hard copies, JMHG & APH offices TB, NH

Fire Evacuation Plan 7 years Electronic – JMHG server TB

Emergency Response Drills 7 years Electronic & hard copies, JMHG & APH offices All managers

Site Set-Up Procedure 7 years Electronic - Site Managers Safety File

Accident/Disease/Dangerous Occurrences Form

40 years Hard copies, JMHG and APH offices All managers

Corrective Actions 7 years Electronic - JMHG server TB

Internal Audit Reports 7 years Electronic - JMHG server TB

Participation & Consultation Reports

7 years Electronic & hard - site audit reports All managers, SH

Health Surveillance Reports 40 years Electronic - JMHG server AC

Minutes of OH&S Meeting Minutes 7 years Electronic - JMHG server AC

Minutes of Management Reviews 7 years Electronic - JMHG server AC

Certificates of Insurance 40 years Hard copy, JMHG office TB

Vehicle, Plant & Equipment Maintenance & Inspection Records

7 years Hard copies APH office. NH

QUALITY

Quality Policy Statement 7 years Electronic - JMHG server TB

Quality objectives 7 years Electronic - JMHG server TB

Calibration/verification of monitoring and measuring equipment

7 years Electronic and hard copies, JMH & APH offices All managers

Training and Competence Period of employment + 5 years Electronic and hard copies, JMH & APH offices TB, NH, AC, MJ

Contract Review (including any additional requirements for products and services quoted)

7 years Electronic and hard, pre-contract meeting minutes All managers

Supplier & SC Approval 7 years Electronic - JMHG & APH servers All managers

Purchase Orders 7 years Electronic and hard copies, JMH & APH offices All managers

Loss, damage or other reasons 7 years Hard copies, various locations (e.g. site managers diary) All managers



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concerning property belonging to customers or external providers

Changes to scope of works and contractual obligations

7 years Electronic – JMHG server, ordered variations recorded to contract file

Release of products and services e.g. handover documents, certificates etc.

7 years (unless legal/contractual

requirements are greater)

Electronic - JMHG server All managers

Non-conformance & Corrective Action

4 years Electronic - JMHG server TB

Audit Reports 4 years Electronic - JMHG server TB

Minutes of Management Review 4 years Electronic - JMHG server AC

ENVIRONMENTAL

Environmental Policy Statement 7 years Electronic - JMHG server TB

Risks and Opportunities 7 years Electronic - JMHG server TB

Aspects & Impacts 7 years Electronic - JMHG server TB

Compliance Obligations 7 years Electronic - JMHG server TB

Environmental objectives 7 years Electronic - JMHG server TB

Training & Competence Period of employment + 5 years Electronic and hard copies, JMH & APH offices TB, NH, AC, MJ

Environmental Inductions & Tool Box Talks

7 years Electronic and hard copies, JMH & APH offices TB, NH, AC, MJ

External communications 7 years Electronic and hard copies, various locations All managers

Emergency Response (exercises and actuals)

7 years Electronic & hard copies, JMHG & APH offices (Fire drills, Spillage training)

All managers

Internal Audits 7 years Electronic - JMHG server TB

Evaluation of compliance to relevant obligations

7 years Electronic – JMH server, annual management review and site safety audits.

All managers and SH

Waste Transfer Notes 2 years Various locations, APH, JMH and JMHDD files All managers

Hazardous Waste Consignment Notes

3 years Various locations, APH, JMH and JMHDD files All managers

Minutes of Management Review 7 years Electronic - JMHG server AC

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JMH/HSQEP/03 – Procedure for Dealing with Non-Conformity & Corrective Action – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: The Group Managing Director

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Procedure for Dealing with Non-Conformity & Corrective Action

1. Objective: To ensure that details of nonconformity are recorded and appropriate corrective actions are taken in order to prevent repetition of similar issues in the future. Internal issues include those associated with audits, non-compliance with company policies & procedures, order processing, invoicing, etc. Issues also covered by this procedure include problems with suppliers and customer complaints.

2. Procedure:

All corrective actions raised shall also be detailed on the Corrective Action Log JMH/HSQEP/03(a) for tracking purposes.

Wherever possible, non-quality critical issues are dealt with informally. Where any issues are deemed quality critical, they are dealt with in accordance with the above procedure. If in doubt contact the appropriate Senior Manager.

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Non-conformances and effectiveness analysed and

further actioned as appropriate at quarterly Management

Review Meetings.

Materials/Services Audits Customer Complaints

The Group Company Secretary. contacts customer with the

results and agrees satisfactory conclusion.

Response from supplier/ subcontractor received and

remedial action agreed, details logged on JMH/HSQEP/01(b).

The Group Company Secretary records all information on

JMH/HSQEP/01(b).

Complaint received and logged on Corrective Action Request

Form JMH/HSQEP/01(b).

Item or service provider adequately identified, potential

users informed.

Non-conformance identified and logged on Corrective

Action Request Form JMH/HSQEP/01(b).

Team members investigate the complaint for root cause and

record details on JMH/HSQEP/01(b).

Details logged on Corrective Action Request Form

JMH/HSQEP/01(b), supplier/ subcontractor contacted.

Corrective Action Request Form dealt with by MANAGER

or CONTRACTS MANGERS.


JMH/HSQEP/03(a) – Corrective Action Log – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: The Group Managing Director

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Corrective Action Log

CAR Number

Identifier Date Details Driver Root Cause Agreed Completion

Date

Date Closed Out


JMH/HSQEP/03(a) – Corrective Action Log – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: The Group Managing Director

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JMH/HSQEP/04 – Training Procedure – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Managing Director

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Training Procedure 1. Objective:

To ensure that occupational health & safety training needs are identified, recorded, planned and effectively delivered.

2. Responsibilities:

The Group Managing Director shall identify HSQE related training needs for all job-roles, new employees and persons working under the control of the Company including sub-contractors, maintenance personnel and visitors. The Directors are responsible for ensuring that all of these identified training needs are met through internal or external training courses.

3. Procedure:

3.1 New employees – The Directors shall ensure that all new employees undergo a formal induction

which includes as a minimum relevant information about the company’s policies, management systems and standards. Details are recorded on the Induction Form (JMH/HSQEP/04(b)) & Training Records and are retained in personnel files in accordance with the Procedure for Control of Documented Information (JMH/HSQEP/02).

3.2 New & Existing employees - Job specific training needs shall be identified through the induction process, employee review, whenever any significant changes occur to job methods, materials, contractual requirements & wherever changes to relevant compliance obligations are identified by the Group Company Secretary or Managers.

Ongoing training needs shall be appropriately addressed as they are identified and are recorded on the training plan and Skills Matrix by the Group Company Secretary. Training plans, the Skills matrix and levels of competence are reviewed as necessary as part of the HSQE Management Review Meetings and actioned as appropriate.

3.3 Persons working under the control of the Company - Competency of Sub-Contractors, Maintenance

Personnel and Service Providers is determined as part of the purchasing process (JMH/HSQEP/06) Sub-contractors receive Site specific inductions. Maintenance & Service Providers receive appropriate induction on HSQE matters via the Booking-In process. Job specific information including RAMS are discussed/agreed prior to commencement of such work and records are maintained. Training for all persons working under the control of the company shall take account of risk, responsibility, ability, language skills and literacy as appropriate.

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JMH/HSQEP/04(a) – Pre-Employment Health Questionnaire – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary - Approved by: Group Managing Director

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Pre-Employment Health Questionnaire

Please complete this form and hand it in on arrival. The information you give will be kept entirely confidential and is needed to ensure your safety and the safety of others. Any points of uncertainty can be discussed further during your initial interview.

First Name: Surname:

Date of Birth: Date of Interview

Home Address:

Name & Address of your GP

MEDICAL HISTORY: Please indicate if any of the following apply or have applied to you in the past. Please tick where appropriate and provide further details overleaf where YES is ticked.

YES NO

Circulatory problems such as varicose veins, phlebitis, thrombosis?

Heart problems such as angina, high blood pressure, heart attack?

Chest and breathing problems such as asthma?

Diabetes?

Do you smoke?

Epilepsy or fainting attacks?

Skin disorders such as dermatitis?

Recent operation or fracture?

Any current medication?

Back trouble, arthritis. Rheumatism?

Injury to bones, joints, tendons, including wrist tendons?

A claim for industrial injury etc.?

Have you worked in an industry with high noise levels?

Any significant health problems (eyes, hearing, skin)?

Details:

I hereby declare that the above information is correct to the best of my knowledge

Signature: Date:

Checked by: Date:

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JMH/HSQEP/04(b) – New Starters Induction Form – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Managing Director

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New Starters Induction Form

Name

Job Title

Start Date

Employees Signature

Inductors Signature

Item No

Subject Initials Date

Employee Inductor

01 General/Employment & Welfare

Contract of Employment (specific)

Company Handbook

Employment Medical Questionnaire

02 Introduction to

Management

The job

Colleagues

03 Training

Training (Job/Equipment)

H & S Presentation

04 Fire Precautions

Company Handbook

H & S Manual Policy & Procedures

05 First Aid

H & S Manual Policy & Procedures

06 HSQE Management System

HSQE Manual

HSQE Policies

07 Company Vehicles

Mobile Phones at Work

Internet Usage

08 Health & Safety

H & S Policy

Basic H & S Training

Health & Safety Information Pack

Name of Employees Safety Rep

Breaches of Safety

09 Environmental

Environmental Policy

Waste Management

Environmental Emergency Response


JMH/HSQEP/04(b) – New Starters Induction Form – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Managing Director

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JMH/HSQEP/05 – Risk Management Procedure – Issue 03 – Date: 15/01/2018 Owner: The Group Company Secretary – Approved by: The Group Managing Director

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Risk Management Procedure

1. Objective: To ensure that all causes of potential risks to the business are identified and eliminated to prevent actual loss and that actions taken including those to address any opportunities arising are appropriate to the magnitude of the effect of the risk identified.

2. Procedure:

When business, service, product, environmental, and/or health & safety risks including changes to legislation, standards, needs of interested parties etc. are identified individuals are responsible for notifying the Directors.

The Directors shall ensure that:

Details of potential impact of such risks on the business is identified using appropriate risk-assessment methodologies where appropriate.

Assessment is made for the need for action to prevent adverse effects on the business.

Details of potential risks on the business are communicated to relevant employees for action.

Nominated employees are responsible for:

Determining and implementing the actions required including addressing any associated opportunities for improvement.

Recording the result of actions taken.

Ensuring such information is forwarded to the Directors for review of the effectiveness of the actions taken and their status as part of the Management Review Meetings.

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JMH/HSQEP/06 – Purchasing Procedure– Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: The Group Managing Director

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Purchasing Procedure

1. Objective: To provide equipment, materials, personnel or services of specified quality from approved suppliers to ensure that relevant customer’s, business, environmental, health & safety, legislative, and regulatory requirements are met.

2. Procedure:

NB. Where labour is required quickly then a competence statement memo must be obtained from the Contractor before their employee is allowed onto JMH’s Contracts. Full approval must be obtained in accordance with this procedure within one month of appointment. * Suppliers of Goods and Services other than Contractors are typically approved based on price, delivery, HSQE policies, technical ability and product life-cycle/product end-of-life disposal where applicable. **Labour also approved by the

Reasons for non-approval recorded.

Supplier not used and alternative supplier

sought by the Group Company Secretary

Purchase order raised by the appropriate person and

transmitted by email, post, telephone, fax or verbally

quoting p/o number if necessary

Details entered onto Exchequer by the Group

Company Secretary

Possible supplier sought by the

Group Company Secretary.

Supplier/Sub-contractors Approval Forms

(JMH/HSQEP/06(a)/(b)) raised by the Group Company Secretary

and CV’s requested if labour is to be supplied via an Agency, Rates

are agreed etc.

Supplier Performance discussed as part of the Management Review.

Supplier performance continually monitored and

issues addressed as they arise in accordance with procedure

JMH/HSQEP/12

Is the requirement for

sub-contract labour?

Supplier approved*by

the Directors**

Yes

Yes

Yes

No

No

No

Is the supplier on Exchequer?

Purchasing requirement identified

Goods/Services delivered to/provided at Head

Office/Site and checked against delivery notes as

necessary by the Storeman. Goods allocated to stock or

direct-to-job

Martin House

Exchange Road Doddington Road

LINCOLN LN6 3JZ

JMH/HSQEP/06(a) – Sub-contractor Assessment Questionnaire – Issue 03 – Date: 15/01/2018 Owner: The Group Company Secretary – Approved by: The Group Managing Director

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Sub-Contractor

Assessment

Questionnaire

Martin House


LINCOLN LN6 3JZ


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COMPANY DETAILS

Company Name

Address

Contact Name

Telephone

Fax No

E-Mail Address

No of Employees

Completed by

Date

Signature

The Health and Safety at Work etc, Act, 1974, places a responsibility on

John Martin-Hoyes Ltd to ensure that any sub-contractor engaged by us can perform their duties with due regard to Health and Safety.

Please answer the following questions and be prepared to supply relevant information or supporting details and documentation as

requested.

Martin House


LINCOLN LN6 3JZ


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INSURANCE DETAILS

Please provide details of the insurance cover held for the following:

Limit per Claim Annual Cumulative

/ Aggregate Expiry Date

Employers Liability Insurance £ £

Name of Insurer: Policy Number:

Public/Products Liability Insurance £ £


Contract Works Insurance £ £


Professional Indemnity Insurance £ £


SAFETY MANAGEMENT

1. Who in your organisation has day-to-day responsibility for the management

of Health and Safety?

Name Position

Address

Telephone

Fax No

E-Mail Address

Martin House


LINCOLN LN6 3JZ


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2.

If requested can you provide written details or evidence of

the experience and qualifications for the person named

above?

Yes No

3. Does your Company have a current Health & Safety Policy

Document which is signed and dated? Yes No

4.

If you have no written Health & Safety Policy Document, do

you agree to comply with John Martin-Hoyes Ltd Safety

Policy?

Yes No

5. Is your company OHSAS18001 certified? If Yes, please

supply a copy of the Certificate Yes No

6. Who in your organisation would be responsible for site Health and Safety?

Name Position

Address

Telephone

Fax No

E-Mail Address

7.



above?

Yes No

8.

Who in your organisation provides competent Health and Safety advice as

required by the Management of Health and Safety at Work Regulations

1999?

Name Position

Address

Telephone

Fax No

E-Mail Address

Martin House


LINCOLN LN6 3JZ


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9.



above?

Yes No

10.

If requested can you provide written examples of Risk

Assessments prepared in accordance with the Management

of Health and Safety at Work Regulations 1999 and

associated Method Statements/Safe Systems of Work?

Yes No

11.

If requested can you provide written evidence of the

measures you adopt to ensure the competence of

contractors that you may employ?

Yes No

12. Is your Company a member of any trade organisation? Yes No

TRAINING

13.

If requested can you provide written details of the health

and safety training of your staff and employees to ensure

they are competent to carry out their designated

responsibilities.

Yes No

14. Will evidence of training for your employees be made

available if requested? Yes No

NOTICES/PROSECUTIONS

15.

Have any formal notices been issued or legal proceedings

been taken against your Company by the Health and Safety

Executive in the past 3 years? (If yes please provide

details separately).

Yes No

16.

If requested can you provide details of any

accidents/incidents reported by, or on behalf of, your

Company to the Health and Safety Executive during the last

3 years (as required by the Reporting of Injuries, Diseases

and Dangerous Occurrences Regulations 1995).

Yes No

PREVIOUS EXPERIENCE

17. If requested can you provide evidence of previous

contracts or projects? Yes No

Martin House


LINCOLN LN6 3JZ


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ENVIRONMENTAL MANAGEMENT

18. Who in your organisation has day-to-day responsibility for the

Management of Environmental Protection?

Name Position

Address

Telephone

Fax No

E-Mail Address

19. Does your Company have a current Environmental Policy


20.

If you have no written Environmental Procedures, do you

agree to comply with John Martin-Hoyes Ltd Environmental

Policy?

Yes No

21. Is your Company ISO14001 certified? If Yes, please supply

a copy of the Certificate Yes No

22. If requested can you provide written details of your

procedures for the protection of the environment? Yes No

23.

If requested can you provide written details of your

emergency procedures for the protection of the

environment?

Yes No

WASTE MANAGEMENT

24. If requested can you provide written details of your Waste

Management procedures? Yes No

25. Does your Company hold a current Waste Carrier Licence?

If so please provide details. Yes No

Martin House


LINCOLN LN6 3JZ


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QUALITY CONTROL

25. Do you operate a Quality Management System? Yes No

26. If you answered Yes to the previous question, please

state to what standard.

27.

Is your company ISO9001 certified? If Yes, please supply

a copy of the Certificate, and ignore the rest of this

questionnaire.

Yes No

28. Do you have a procedure for reviewing your Quality

Management System? Yes No

29. Do you have a Quality Manual? Yes No

30. Do you have a formal procedure for reviewing contracts? Yes No

31. Do you have a procedure for controlling documentation and

document revisions? Yes No

32. Do you have a procedure for assessing and recording Sub-

Contractors and Suppliers? Yes No

33. Do you have a procedure for providing material

identification and origin? Yes No

34. Do you have procedures covering inspection and testing? Yes No

35. Do you have procedures for corrective action on non-

conforming products? Yes No

36. Do you have a procedure for the maintenance and

disposition of Quality Assurance records? Yes No

37. Do you have a procedure for the training of personnel? Yes No

Martin House


LINCOLN LN6 3JZ


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STATEMENT/DECLARATION

39.

I/We have completed this contractor questionnaire in full. The answers

and information provided give a true and accurate representation of our

organisation, and any changes will be notified to John Martin-Hoyes Ltd

immediately.

I/We understand that John Martin-Hoyes Ltd will make requests for

documentation and information, and we agree that this information will be

provided in a timely manner.

Failure to provide information or to comply with instructions given by John

Martin-Hoyes Ltd may result in removal from the Approved Contractor list

and termination of work.

Name Signature

Company

Date

To be completed by John Martin-Hoyes Limited

Approved by

Date

Back to INDEX

Martin House


LINCOLN LN6 3JZ

JMH/HSQEP/06(b) – Supplier Assessment Questionnaire – Issue 03 – Date: 15/01/2018 Owner: The Group Company Secretary – Approved by: The Group Managing Director

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Supplier

Assessment

Questionnaire

Martin House


LINCOLN LN6 3JZ


of 59

COMPANY DETAILS

Company Name

Address

Contact Name

Telephone

Fax No

E-Mail Address

No of Employees

Completed by

Date

Signature

Please answer the following questions and be prepared to supply

relevant information or supporting details and documentation as requested.

Martin House


LINCOLN LN6 3JZ


of 59

ENVIRONMENTAL MANAGEMENT

1. Who in your organisation has day-to-day responsibility for the

Management of Environmental Protection?

Name Position

Address

Telephone

Fax No

E-Mail Address

2. Does your Company have a current Environmental Policy


3.

If you have no written Environmental Procedures, do you

agree to comply with John Martin-Hoyes Ltd Environmental

Policy?

Yes No

4. Is your Company 14001 certified? If yes please provide a

copy of your certificate Yes No

5. If requested can you provide written details of your

procedures for the protection of the environment? Yes No

6.

If requested can you provide written details of your

emergency procedures for the protection of the

environment?

Yes No

7. If requested are you able to provide us with information

concerning end-of-life disposal of products supplied to JMH Yes No

WASTE MANAGEMENT

8. If requested can you provide written details of your Waste

Management procedures? Yes No

9. Does your Company hold a current Waste Carrier Licence?

If so please provide details. Yes No

Martin House


LINCOLN LN6 3JZ


of 59

QUALITY CONTROL

10. Do you operate a Quality Management System? Yes No

11. If you answered Yes to the previous question, please

state to what standard.

12.

Is your company ISO9001 certified? If Yes, please supply

a copy of the Certificate, and ignore the rest of this

questionnaire.

Yes No

13. Do you have a procedure for reviewing your Quality Control

System? Yes No

14. Do you have a Quality Manual? Yes No

15. Do you have a formal procedure for reviewing contracts? Yes No

16. Do you have a procedure for controlling documentation and

document revisions? Yes No

17. Do you have a procedure for assessing and recording Sub-

Contractors and Suppliers? Yes No

18. Do you have a procedure for providing material

identification and origin? Yes No

19. Do you have procedures covering inspection and testing? Yes No

20. Do you have procedures for corrective action on non-

conforming products? Yes No

21. Do you have a procedure for the maintenance and

disposition of Quality Assurance records? Yes No

22. Do you have a procedure for the training of personnel? Yes No

Martin House


LINCOLN LN6 3JZ


of 59

STATEMENT/DECLARATION

22.

I/We have completed this contractor questionnaire in full. The answers

and information provided give a true and accurate representation of our

organisation, and any changes will be notified to John Martin-Hoyes Ltd

immediately.

I/We understand that John Martin-Hoyes Ltd will make requests for

documentation and information, and we agree that this information will be

provided in a timely manner.

Failure to provide information or to comply with instructions given by John

Martin-Hoyes Ltd may result in removal from the Approved Contractor list

and termination of work.

Name Signature

Company

Date

Back to INDEX


JMH/HSQEP/07 – Operational Control Procedure – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Company Secretary

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Operational Control

1. Objective: To ensure that routine and non-routine operations are undertaken in a controlled manner so that significant health & safety, quality and environmental hazards and risks are minimised; and that the requirements of the Health & Safety, Quality and Environmental policies, relevant legislation & ‘other’ requirements to which the company subscribes and clients/contract specific requirements are consistently met.

2. Procedure:

All relevant documents held within the integrated Health & Safety, Quality and Environmental (HSQE) Management System Manual contain pertinent information to ensure that compliance with the requirements of the documented HSQE Management System and related legislation and ‘other’ requirements to which the Group subscribes are consistently met.

Tenders and other contract specific documentation held in the Job Files contain relevant HSQE information to ensure that the client’s specific requirements are consistently met.

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JMH/HSQEP/08 –Site Work – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Managing Director

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Site Work

1. Objective: To ensure that Site Work is undertaken in a controlled way and to the client’s satisfaction.

2. Procedure:

Back to INDEX

Managers

Managers

Managers

Construction/ Drilling Teams

Construction/ Drilling Teams

Competent Person

Managers

Site specific Risk Assessment and Method Statement completed before construction teams, drilling teams or plant operatives (& plant) are deployed and work commences.

Fully signed copies held in Job File.

Site induction given to every member of the Site Teams/Operatives (including sub-contractors) using Induction Form (JMH/HSQEP/08(a)) as a basis. Copies of fully signed

induction form held in Job File.

Program agreed prior to commencement of works. Manpower, plant and materials procured and allocated as required. Relevant Health & Safety information, RAMS and

PTW’s prepared and communicated as necessary.

Construction Teams

2. Equipment checklist

Contracts Manager

Site Manager

Manager Handover of completed project and sign-off by client where applicable. Waste Transfer

Note/Consignment Note completed for all waste removed from site

Work undertaken to approved Drawings and Specifications & in accordance with RAMS provided by the appropriate manager using the specified materials etc. Timesheets to

Head Office on a weekly basis.

Handover Meeting undertaken with client upon completion of job and ‘snag’ list accepted when applicable.

Work rectified and re-tested as appropriate until contractual and/or legal requirements are met.

Inspection and testing at suitable stages during the Construction/Drilling process as defined by the contract or legislation using the appropriate techniques & certification.

‘Snags’ rectified to agreed specification. (Acceptance from customer received verbally).

1. Any Maintenance/follow-up/call-out arrangements within the defects liability period detailed in the contract and suitable labour is allocated accordingly.


JMH/HSQEP/08(a) – Site Induction Checklist – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Managing Director

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Site Induction Checklist

JMH Ltd site inductions are produced from a template contained within section 14.2 of the Construction Phase Plan. Section 6 of the JMH Site Safety File also deals with site induction. Site induction checklist template:

Site Details: XXXXXXXXXXX

First Aid: 1ST

Aid Point Situation, 1st Aider On Site is XXXXXXXXXX

Fire: Assembly point, extinguisher, locations XXXXXXXXXX

Spillage: Spill kit location, spill drills XXXXXXXXX In the event of spillage adjacent to the watercourse, deploy the floating booms to contain the spillage and attempt to stop the source of the leak. If possible, use spill kit to absorb the contaminants. Contact Environment Agency as soon as possible. A designated fuelling area is situated on site, this is situated adjacent to the mess facilities a safe distance away from the surrounding watercourse, in the event of spillage; spill kits and absorbent pads are situated in lock-up.

Welfare arrangements:

XXXXXXXX

Risk assessment & method statement:

No works to occur without relevant method statement and risk assessment

PPE requirements: XXXXXXXXX

Permit requirements: Permits are to be obtained from the site manager prior to works commencing and are in operation on this site for; Permit to dig Hot work permit Confined space permit

Operation of plant: No operation of plant unless authorised/trained to do so – evidence to be provided (CPCS cards/certification required) Reversing of plant around public areas to be with aid of a banksman Mobile work equipment to be fitted with flashing amber beacons which must be operational at all times on site and when entering/leaving site.

Site speed limits: Site speed limit is set at 5MPH Access/egress points to remain clear to site at all times. Designated pedestrian routes around the site are to be kept clear at all times.

Housekeeping & waste:

Site compound, offices and welfare facilities to be kept tidy and clean, bins provided are to be used. A closed skip is situated in the compound area and is to be used for general waste, separate skips will be situated on site for site generated waste with concrete and other inert materials recycled as the project progresses, areas with recyclable waste will be designated on site e.g. concrete wash down areas.

Drugs & alcohol: If taking medication prescribed by your GP inform the Site Manager prior to starting work (prescribed medication can affect your faculties). No drinking of alcohol during working hours. Any personnel found to be under the influence of alcohol or drugs will be removed immediately from site and where required police informed.

Material storage All deliveries to be unloaded in designated area only

Accident/ incident reporting:

All accidents/ near misses/ unforeseen hazards to be reported to the Site Manager/H&S Dept.

Environmental issues: No fires on site


JMH/HSQEP/08(a) – Site Induction Checklist – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Managing Director

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Hazardous substances:

Storage/ refuelling All hydraulic and engine oils are to be stored in bunded area.

Electrical equipment:

General: Take reasonable care for your own safety and anyone else who may be affected by your actions

Site specifics: Ground contamination has been highlighted on the site, personnel are to ensure that good standards of personal hygiene are maintained and that gloves are worn at all times when ground works are being carried out. In the event of drug paraphernalia being suspected or discovered operatives must cease work immediately and report to site manager During excavation or maintenance works if any asbestos containing material is suspected or discovered operatives must cease work immediately and report to site manager

Considerate Constructors Scheme: (Where applicable)

This project has been subscribed to the Considerate Constructors Scheme, as part of this scheme we are committed to carrying out all work with due consideration for surrounding residents and members of the public. We aim to achieve these goals by following the core values as set out below. A. Consideration B. Environment C. Cleanliness D. Neighbourliness E. Respect F. Safety G. Responsibility H. Accountability For the full details of this action plan, see the Action Plan for Considerate Constructors Scheme, which is situated in the mess facilities and Site Manager’s Office.


JMH/HSQEP/09 – Measuring & Monitoring Equipment Calibration Procedure– Issue 03 – Date: 15/01/2018 Owner: The Group Company Secretary – Approved by: The Group Managing Director

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Measuring & Monitoring Equipment Calibration Procedure

1. Objective: To ensure that quality critical measuring equipment is calibrated or validated against measurement standards that are traceable to international or national standards to demonstrate that critical measurements are valid. Note: No such equipment is used for environmental or health & safety monitoring and measuring purposes.

2. Procedure:

Inspection, Measuring & Test Equipment Register established by the Contracts Manager.

Internal validation/calibration due (Test Instruments only).

External calibration due.

Item withdrawn from use and validated/calibrated in accordance

with relevant instructions.

Nominated Engineer

Purchase Order raised. Contracts Manager

Item withdrawn from use and appropriately packaged, labelled & despatched to external

calibration agency.

Nominated Engineer

Inspection withdrawn from use and validated/calibrated in accordance

with relevant instructions.

Item and test certificate returned.

Schedule of Calibrated equipment updated. Failed Test sticker affixed to item and equipment withdrawn

from use awaiting further instructions.

Nominated Engineer

Nominated Engineer

If unable to meet validation/ calibration requirements, item scrapped and records updated.

Nominated Engineer

Test certificate filed, Schedule of Calibrated equipment updated, calibration sticker affixed to

item and equipment returned to use.

Nominated

Engineer

Potential Impact of previous work/test-results assessed, recorded and actioned as appropriate.

Nominated Engineer

Potential Impact of previous work/test-results assessed, recorded and actioned as appropriate.

Nominated Engineer

NO

NO

Item passed Validation/Calibration criteria?

YES

YES

Nominated Engineer

Potential Impact of previous work/test-results assessed, recorded

and actioned as appropriate.

Schedule of Calibrated equipment updated, Failed Test sticker affixed to item and equipment

withdrawn from use awaiting further instructions.

Appropriate adjustments/repairs undertaken when cost-effective to

do so.

Item passed Validation/Calibration criteria?

Nominated

Engineer

Contracts Manager


JMH/HSQEP/10 – Communications Procedure – Issue 01 – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary

Approved by: Group Managing Director of 59

Communications Procedure

1. Objective: To ensure that effective internal and external communications of relevant HSQE information are established and maintained.


Group Company Secretary

3. Procedure:

3.1 Internal Communications HSQE information is provided by the companies External Advisors.

This information is collated by the Managers and is communicated to relevant personnel via two-way face-to-face meetings, telephone, e-mails and memo’s, Tool-Box Talks and Site Inductions.

The Health & Safety Policy, Environmental Policy and Quality Policy Statements and job specific requirements are communicated to visitors e.g. customers and maintenance personnel via the booking in process as appropriate. Suppliers are also provided with this information and any other relevant HSQE requirements via the Supplier Approval and Purchasing processes.

HSQE information is provided to sub-contractors as necessary as part of the approval process, induction process and Tool-Box Talks.

3.2 External Communications

All requests for HSQE information from outside the Company from whatever source shall be dealt with by the Group Company Secretary only on a case-by-case basis. (The Company has chosen not to communicate information related to its significant Environmental aspects or Health & Safety hazards outside the business). Records of external communications shall be held as appropriate. A copy of the Quality Policy, Environmental Policy and Health & Safety Policy Statements are available to interested parties upon request.

Back to INDEX


JMH/HSQEP/11 – Environmental Errors, Corrective & Preventive Action– Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Environmental Errors, Corrective & Preventive Action

1. Objective: To ensure that issues and complaints of an environmental nature are subject to immediate remedial action and that they are recorded for further analysis.

2. Responsibilities

All Employees shall be responsible for recording details of environmental issues and complaints, identifying the potential issues and advising their line manager accordingly.

3. Definitions

Corrective Action – Action taken to eliminate the cause of an error/complaint Preventive Action – Action taken to eliminate the cause of a potential error/complaint

4. PROCEDURE

4.1 Issues & Corrective Action

Any issues or unforeseen problems that could adversely affect environmental compliance shall be notified immediately to the Group Company Secretary.

The required Corrective Action shall be suitably evaluated to eliminate the cause of the non-conformity in order that it will not recur or occur elsewhere, be agreed upon and the employee shall implement as appropriate. Root cause shall be determined by the Group Company Secretary. with involvement of relevant persons as necessary and any further Corrective Action taken as appropriate. Details shall be recorded on the Corrective Action Form (JMH/HSQEP/01(b)) (in conjunction with the employee, if applicable).

Examples of environmental issues, which must be recorded, include:

Failure to adhere to site rules when working on a client’s site;

Failure by a supplier;

A complaint from an interested party;

Failure to comply with relevant environmental legislative, regulatory, standards, procedures and other requirements to which the Company subscribes

Spillages or loss of containment of chemicals, fuel, oil etc.

When the Corrective Action has been successfully implemented, the Group Company Secretary. shall sign off the Corrective Action Form (JMH/HSQEP/01(b)) and forward it to the Group Company Secretary.

Completed forms shall be numbered and retained by the Group Company Secretary.

The above procedure also applies to work undertaken by other persons working under the control of the Company such as sub-contractors, visitors and maintenance personnel.

4.2 Complaints from Interested Parties

Formal and written environmental complaints from interested parties shall give rise to a Corrective Action Form (JMH/HSQEP/01(b)) being raised.

The complaint shall be directed to the Manager who will investigate the complaint with involvement of relevant persons as appropriate and take the appropriate corrective action. Details shall be logged on the Corrective Action Log (JMH/HSQEP/04(b)).

4.3 Remedial Action

The Manager shall review and summarise Corrective Action Forms (JMH/HSQEP/01(b)) for discussion at the Yearly HSQE Management Review Meeting.


JMH/HSQEP/11 – Environmental Errors, Corrective & Preventive Action– Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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The HSQE Management Review Meeting shall confirm that Corrective Actions taken have been effective in solving issues/complaints.

Any changes to the HSQE Management System resulting from analysis of the Corrective Action Forms shall be carried out in accordance with the Procedure for Control of Documented Information, JMH/HSQEP/02.

4.4 Preventing Errors

As part of the yearly HSQE Management Review Meeting, the management team shall review the company’s activities to see they can identify potential environmental problems and act to prevent them from happening.

Examples include:

Difficulties with suppliers;

Office or on-site problems,

Complaints and feedback from stakeholders or other interested parties;

Internal/external audit reports

Changes to relevant environmental relevant legislation, regulations, standards or ‘other’ requirements to which the Company subscribes

Everyone within the company is encouraged to make suggestions for environmental improvements and to prevent environmental issues from occurring. Examples include:

Identifying possible situations where issue or loss may occur and implementing practices to prevent it from happening;

Feedback from employees may indicate a more efficient process;

assessment & re-assessment of sub-contractors & suppliers to overcome potential supply problems.

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JMH/HSQEP/12 – HSQE Measuring & Monitoring – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Company Secretary

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HSQE Measuring & Monitoring

1. Objective: To ensure that key characteristics of the business operations that may have a significant impact on HSQE performance are monitored and measured.


The Group Company Secretary has the responsibility for ensuring that relevant monitoring, measuring, recording activities are performed by nominated employees and for analysing & reporting such information.

3. Procedure: 3.1 Health & Safety:

Site Managers shall monitor all work-sites daily, the health & safety advisor shall monitor work-sites on monthly intervals. Sites shall be selected at random from the job schedule, Managers monitor sites continually and action defects as part of their daily duties. The Health & Safety Advisor shall monitor the office on a monthly basis.

Managers shall monitor the following as part of Quarterly meetings:

a) Accident and safety records b) Incident reports c) Records of ill health d) Near misses e) Compliance with legal & other requirements f) Extent of compliance within the teams (non-conformances) g) Equipment

All Such information shall be recorded on the EHS Monitoring & Measuring Spreadsheet by the Group Company Secretary and appropriately analysed. This information shall be reported into and actioned as appropriate via the annual HSQE Management Review Meeting.

3.2 Quality:

a) Customer satisfaction including complaints. b) Compliance to the Audit Schedule.

3.3 Environment:

a) The Director and Project Managers shall obtain information on a monthly basis relating to

vehicle fuel usage. b) Site Managers shall obtain and calculate amounts of waste produced from work sites on a

job-by-job basis. c) The Director shall monitor printing volumes on a monthly basis. d) The Director shall monitor amounts of electricity on a monthly basis and oil used on an

annual basis e) All such information shall be forwarded to the Group Company Secretary by the end of the

first week of each month. f) Such information shall be recorded on the Environmental Monitoring & Measuring

Spreadsheet by Group Company Secretary and appropriately analysed.


JMH/HSQEP/12 – HSQE Measuring & Monitoring – Issue 03 – Date: 15/01/2018 – Owner: Group Company Secretary Approved by: Group Company Secretary

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g) This information shall be reported into and actioned as appropriate via the annual Management Review Meeting.

Note: No calibrated or verified measuring or monitoring equipment is used for ascertaining OHS/Environmental performance by the Company. If such a requirement is deemed necessary in future such services shall be purchased from suitably approved suppliers who shall use their own equipment; copies of certificates of maintenance/calibration/verification of equipment shall be obtained and retained.

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JMH/HSQEP/13 – Procedure for Determining EHS Compliance Obligations – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Company Secretary

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Procedure for Determining Environmental and Occupational Health & Safety (OHS) Compliance Obligations

1. Objective: To ensure compliance with relevant obligations e.g. legislation & regulations, company & industry standards, contractual relationships, Codes of Practice, agreements with community groups or non-governmental organisations and client specified environmental and health & safety requirements are met.


Group Company Secretary Health & Safety & Managers

3. Procedure:

3.1 The Group Company Secretary shall establish & maintain registers of relevant environmental and

occupational health & safety obligations, (Doc refs.) and that identify all relevant compliance obligations that apply to the Group’s business activities and their relevance to the businesses.

3.2 The Group Company Secretary with support from Hunt & Sykes Safety Services Ltd. shall review relevant forthcoming, new or revised compliance obligations and give notice to the any relevant persons working under the Group’s control and any relevant interested external parties of any changes that may affect their activities or those of the businesses.

3.3 The Group Company Secretary with support from Hunt & Sykes Safety Services Ltd. shall as a minimum review the following websites, GOV.UK (www.gov.uk) and HSE (www.hse.gov.uk) for any information on environmental or OHS matters that relate to the Group. Other websites and periodicals may be reviewed as required or as information is obtained.

3.4 If any changes in relevant compliance obligations are identified which may impact upon the company and its operations the Group Company Secretary shall update the List of Environmental and OHS Compliance Obligations, (Health & Safety Policy Manual) and inform any relevant persons working under the company’s control of any changes and any relevant interested external parties so that they can implement any changes that have been identified. Associated training shall be provided as appropriate.

3.5 Prior to use of any industry specific standards checks shall be made with applicable websites etc. to ensure that the current version is being used. Standards are purchased and replaced as necessary.

3.6 If assistance is required with interpretation or implementation of any relevant compliance obligations guidance shall be sought from suitably qualified Environmental/OHS professionals/lawyers, and/or regulators including the Environment Agency and/or HSE as appropriate.

3.7 Checks for compliance to relevant requirements are performed in accordance with the Internal Audit procedure (JMH/HSQE/01) and through site audits.

NB. – Contract specific Environmental/OHS requirements shall be identified, documented and agreed with clients during the Tendering/Order Entry and ‘Contract Review’ processes.

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http://www.gov.uk/


JMH/HSQEP/14 – Environmental Aspects & Impact Procedure – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Procedure for Identifying Environmental Aspects and Determining the Significance of their Impacts

1. Objective

To identify the environmental aspects of the company’s operations and to determine the severity of

such aspects and their impact on the environment.

2. Responsibilities

The Company Secretary with help from relevant members of the team, and appropriate external

resource when required shall identify environmental aspects associated with activities performed on

the company’s premises and customer owned work sites where the company acts as Principal

Contractor and shall determine the impact and significance of such activities.

The Company Secretary with help from relevant members of the team, and appropriate external

resource when required shall determine and document risks and opportunities associated with these

Aspects with due regard of product life-cycle and end-of-life disposal as appropriate. Effectiveness of

actions taken to address such risks and opportunities shall be discussed and further actioned as

necessary as part of the Management Review Meetings.

3. Definition

Environmental Aspect – Any element of the company’s activities, products or services that can

interact with the environment.

Environmental Impact – Any change to the environment either adverse or beneficial that can be

wholly or partly attributed to the company's environmental aspects.

4. Procedure

4.1 Identification of Aspects

The identification of environmental aspects shall cover all activities undertaken both on and offsite by

the business.

Aspect identification shall consider activities performed under:

Normal operating conditions

Abnormal conditions e.g. flood, fire, extreme weather, vandalism etc.

And as part of the Change Management processes.

Notes

Both direct and indirect aspects shall be considered

A direct aspect is one that arises directly through the activities of the business and over which it may

exercise a degree of control.

For example:

Emissions to air,

Discharges to water,

Releases to land

Use of raw materials and natural resources

Use of energy

Energy emitted e.g. heat, radiation, vibration (noise) & light

Generation of waste

Use of space

Transport of materials and personnel



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An indirect aspect arises from activities that are remote from and therefore beyond the direct control

of the business. Influence on indirect aspects may be exerted by regulating the use of such materials,

products or services.

For example:

Suppliers or sub-contractor’s processes or services e.g.

o Extraction of raw materials

o Warehousing and transport of raw materials, equipment, plant etc

Other businesses that the company has a financial interest or trading relationship with

Assessment of environmental aspects and impacts associated with individual jobs are determined and

assessed on a contract by contract basis.

4.2 Assessment of significance

Aspects shall be assessed for significance using the methodology below:

An initial assessment shall be undertaken assuming that there are no controls in place

Once the initial assessment has been completed a further assessment shall take place

Taking into consideration any controls that are or indeed could be put into place

The aspects shall be assessed for environmental risk. Environmental risk being determined based on a

likelihood of occurrence and the potential severity of such an occurrence.

The likelihood of an occurrence shall be given a score based on the following:

1 = Unlikely Remote, possibility of almost zero chance of it ever happening

2 = Possible Event could possibly occur at any time

3 = Likely Event will probably not occur frequently but can be expected

4 = Probable Event will almost certainly occur

5 = Certain Event will certainly happen or will frequently happen

4.3 Assessment of severity of impact

Aspects shall then be assessed for significance of impact. When assessing for significance the

following factors shall be considered:

Quantity, amounts released or used and the size of the area of impact

The toxicity of any substances released and the effect on the area impacted upon

Sensitivity of the impacted area

The severity of the impact shall be scored based on the following:

1 = Slight Nothing serious, contained locally to the incident. No harm or damage to the environment

2 = Moderate Minor cost or interruption to the business, short term environmental effect, minor nuisance, not reportable. Would not expect publicity to ensue

3 = Serious Minor loss to the business, significant interruption of business activities, reportable incident, poor local publicity, possible long-term environmental impact

4 = Major Major loss to the business, reportable incident, potential long-term environmental effect, poor national publicity, possible prosecution

5 = Catastrophic Major or catastrophic, significant long-term environmental impact, national negative publicity, expected prosecution

Once both scores have been ascertained the significance shall be determined by multiplying the

likelihood score by the severity score.

*NOTE if the aspect is covered by legislation the significance score without control measures must be

25. The score can obviously be reduced by applying adequate control measures. If in doubt whether

legislation applies advice must be sought from the regulators or suitably qualified environmental

lawyers.



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4.4 List of Identified Aspects

The following criteria shall apply in order to decide on appropriate actions:

Significance score 1-10

It is unlikely that further action will be needed but as a minimum the aspect shall be

reviewed at a frequency of two years or if circumstances change.

Significance score of 11+

Any aspect with a score of greater than 10 is deemed as being significant and priority must

be given to ensuring and maintaining compliance with legislation.

4.5 Review of Aspects

All environmental aspects shall be reviewed at the calendar year-end Management Review Meeting

or sooner if significant changes occur to business operations, legislation or standard.

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Assessment of Significance Environmental Impacts – Abba Plant Hire Workshop & Yard

JMH/HSQEP/14(a) – Assessment of Significance Environmental Impacts – Abba Plant Hire Workshop & Yard – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Activity: Abba Plant Hire – Workshop & Yard operations Location: Exchange Road, Lincoln Assessed by: N.D. Albans & Tracy Bourne Date: 06/06/17

ASSESSMENT UNDER NORMAL OPERATING CONDITIONS

Aspect Impact L S Sig Control measures in place L S Sig

Emissions to Air Air pollution caused by gaseous emissions from vehicles, plant, compressor, generator and heating system

5

5

25

Vehicles, plant and heating system are subject planned maintenance regimes. Option of hybrid vehicles and plant assessed and currently concluded that such items are not suitable for business operations.

2

2

4

Releases to Water Possible pollution of drains and watercourses due to spillages, leaks and loss of containment of oils, liquid chemicals and waste water, from re-fuelling and wash-down areas

5 5 25 Interceptor, Oil storage inside workshop, bins for used oil filters, use of drip-trays, IBC’s and bunded areas. Waste water from sinks, toilets and shower to main drains Spill ‘procedure’

2 2 4

Releases to Land Possible pollution of land due to incorrect disposal of liquid wastes, spillages, leaks and loss of containment

5 5 25 Oil storage inside workshop, bins for used oil filters, use of drip-trays, IBC’s and bunded areas. Waste water from sinks, toilets and shower to main drains Spill ‘procedure’

2 2 4


Use of materials/products manufactured from non-renewable natural resources leads to depletion of same

4 4 16 Purchase of raw materials/products etc. primarily based on cost and delivery from suppliers with acceptable environmental policies. Purchasing procedure.

4 3 12

Use of Energy Use of mains electric, heating oil and red & white diesel produced from non-renewable natural resources leads to depletion of same

4 4 16 Purchase of energy. primarily based on cost and delivery from suppliers with acceptable environmental policies. Purchasing procedure.

4 3 12


Waste heat to atmosphere contributing to local warming and added costs. Light pollution from security lights. Noise from general activities

5 5 25 None. Operational activities create waste heat and noise to atmosphere from operation of vehicles and plant, and movements in and out of the yard. Security lighting on timers/sensors.

5 3 15

Generation of waste

Increased levels of waste to landfill. Examples of wastes include general construction waste, batteries, tyres, oils. Oil filters, vehicle and plant components and parts, scrap metal/vehicles/plant

5 5 25 Waste is disposed of via licensed waste management companies/site and re-used/recycled wherever possible. Abba Plant Hire is licensed as an Upper Tier Waste Carrier/Dealer, CB/QE5606VJ/R002 Lincs Oil takes waste oil, used filters and rags City Scrap used for recycling of metal. Tanvic take tyres.

4 1 4

Use of space

Wasted energy costs 4 2 8 None. Space utilised dependent upon activities at any given time. Spare capacity for expansion. Business decision not to rent it out.

4 2 8

Assessment of Significance Environmental Impacts – Abba Plant Hire Workshop & Yard

JMH/HSQEP/14(a) – Assessment of Significance Environmental Impacts – Abba Plant Hire Workshop & Yard – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Activity: Abba Plant Hire Workshop & Yard

Location: Exchange Road, Lincoln Assessed by: N.D. Albans & Tracy Bourne Date: 06/06/17

ASSESSMENT UNDER ABNORMAL OPERATING CONDITIONS - Fire.


Emissions to air Air pollution from smoke 5 5 25 Fire brigade in charge of smoke control

2 2 4

Releases to water Pollution to drains/watercourses by fire run-off water and from liquids in the storage yard

5 5 25 Fire brigade in charge of fire run-off water. 2 2 4

Releases to land Pollution to surrounding land from fire run-off water and from liquids/materials in the yard. Increased waste to landfill

5 5 25 Fire brigade in charge of fire run-off water. Fire/smoke/water damaged goods disposed of in accordance with loss-adjuster’s instructions

2 2 4


Destruction of raw materials etc. would increase levels of waste to landfill and increase need to purchase more goods/materials which may be manufactured from or are from non-renewable natural resources

4 4 16 Fire/smoke/water damaged goods disposed of and replaced in accordance with the loss-adjuster’s instructions

2 2 4

Use of Energy No energy would be used in the offices or storage yard during specified emergency situations

1 1 1 None. Would just evacuate the premises and not stop to turn-off/isolate electricity etc.

2 2 4


Energy emitted would be from fire, lighting/noise from emergency services may be construed as noise & light pollution

2 3 6 Unable to control. Emergency services responsibility. 2 2 4

Generation of waste

Destruction of buildings, property, office equipment & materials and the materials in the storage yard would mean more waste to landfill

5 5 25 Waste disposed of in accordance with loss adjuster’s instructions 2 2 4

Use of space Destruction of part of or all of the premises would create extra waste to landfill from smoke/fire/water damaged goods & materials

2 4 8 As above. 2 2 4

Environmental aspects and impacts associated with management of change either permanent or temporary e.g. installation of new equipment, purchase of new plant, equipment etc. will be assessed and documented on a case-by-case basis. Back to INDEX

Assessment of Significance Environmental Impacts – JMH Group Offices & Storage Yard

JMH/HSQEP/14(b) – Assessment of Significance Environmental Impacts – JMH Group Offices & Storage Yard– Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Activity: JMH Offices and Storage Yard Location: Exchange Road, Lincoln Assessed by: N.D. Albans & Tracy Bourne Date: 06/06/17



Emissions to Air Air pollution caused by gaseous emissions from vehicles and heating system.

5

5

25

Vehicles and heating system are subject planned maintenance regimes. Feasibility of hybrid vehicles assessed and concluded at this time they are not suitable for the business.

2

1

2

Releases to Water Possible pollution of drains and watercourses due to spillages, leaks and loss of containment

5 5 25 Run-off from offices and yard go to soak-away Waste water from sinks, toilets and showers go to main drains Spill procedures.

1 1 1

Releases to Land Possible pollution of land due to incorrect disposal of liquid wastes, spillages, leaks and loss of containment.

5 5 25 As above 2 1 2


Use of materials/products manufactured from non-renewable natural resources leads to depletion of same.

4 4 16 Purchase of products etc. primarily based on cost. and delivery from suppliers with acceptable environmental policies or to customer specs. Purchasing procedure.

4 3 12

Use of Energy Use of mains electric, heating oil and red & white diesel produced from non-renewable natural resources leads to depletion of same.


4 3 12


Waste heat to atmosphere contributing to local warming and wasted money.

5 5 25 Offices constructed to Building Regs at the time of construction Feasibility of LED’s subject to annual review. Motion sensors installed where appropriate. Computers and office equipment turned off when not in use (where appropriate to do so). Heating system on timers and thermostatic controls. Hybrid vehicles no

5 3 15

Generation of waste

Increased levels of waste to landfill. Examples of wastes include general construction waste, batteries, tyres, oils. Oil filters, vehicle and plant components and parts, scrap metal/vehicles/plant.

5 5 25 Waste is disposed of via licensed waste management companies/site and re-used/recycled wherever possible. Paper/Card - Shred Master, Toners/Cartridges – Charity, Kitchen/General Waste – Mid UK Recycling Ltd General construction waste disposed of through Abba Re-use/recycling of construction materials where possible

4 1 4

Use of space

Wasted energy costs 4 2 8 Buildings/facilities originally built to allow for business growth. Recognised there is excess wasted space. Business decision not to fill or rent out spare offices etc.

4 2 8



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Activity: JMH Offices and Storage Yard

Location: Exchange Road, Lincoln Assessed by: N.D. Albans & Tracy Bourne Date: 06/06/17

ASSESSMENT UNDER ABNORMAL OPERATING CONDITIONS e.g. Fire, adverse weather, loss of utilities etc.


Emissions to air Air pollution from smoke 5 5 25 Fire brigade in charge of smoke control

2 2 4

Releases to water Pollution to drains/watercourses by fire run-off water and from liquids in the storage yard.

5 5 25 Fire brigade in charge of fire run-off water. 2 2 4

Releases to land Pollution to surrounding land from fire run-off water and from liquids/materials in the yard. Increased waste to landfill.

5 5 25 Fire brigade in charge of fire run-off water. Fire/smoke/water damaged goods disposed of in accordance with loss-adjuster’s instructions

2 2 4


Destruction of raw materials etc. would increase levels of waste to landfill and increase need to purchase more goods/materials which may be manufactured from or are from non-renewable natural resources.

4 4 16 Fire/smoke/water damaged goods disposed of and replaced in accordance with the loss-adjuster’s instructions

2 2 4

Use of Energy No energy would be used in the offices or storage yard during specified emergency situations.

1 1 1 None. Would just evacuate the premises and not stop to turn-off/isolate electricity etc.

2 2 4


Energy emitted would be from fire, lighting/noise from emergency services may be construed as noise & light pollution

2 3 6 Unable to control. Emergency services responsibility. 2 2 4

Generation of waste

Destruction of buildings, property, office equipment & materials and the materials in the storage yard would mean more waste to landfill.

5 5 25 Waste disposed of in accordance with loss adjuster’s instructions 2 2 4

Use of space Destruction of part of or all the premises would create extra waste to landfill from smoke/fire/water damaged goods & materials.

2 4 8 As above. 2 2 4



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Environmental aspects and impacts associated with management of change either permanent or temporary e.g. installation of new equipment, purchase of new plant, equipment etc. will be assessed and documented on a case-by-case basis.

Back to INDEX

Assessment of Significant Environmental Impacts – JMH Directional Drilling Limited Sites

JMH/HSQEP/14(c) – Assessment of Significance Environmental Impacts – JMH Directional Drilling Limited Sites – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Activity: JMH Directional Drilling Ltd

Location: Site Work Assessed by: N.D. Albans & Mark Jarvis Date: 02/01/18



Emissions to Air Air pollution caused by gaseous emissions from vehicles and plant

5

5

25

Vehicles and plant are subject planned maintenance regimes. Optimised travel. No feasible option for hybrid vehicles and plant at present.

2

1

2

Releases to Water Possible pollution of drains and watercourses due to spillages, leaks and loss of containment from vehicles, plant and fuel bowsers.

5 5 25 Vehicles and plant are subject to planned maintenance regimes. Spill-kits and training in correct use of. Job specific Risk Assessments and Method Statements. Site Files. Primarily work to clients site rules should such an emergency arise. Drip trays for use during re-fuelling of plant from mobile bowsers on sites. Secondary containment for chemical containers on sites. Tool Box Talks. Drilling fluids used are bio-degradable.

1 1 1

Releases to Land Possible pollution of land due to incorrect disposal of liquid wastes, spillages, leaks and loss of containment from vehicles, plant and fuel bowsers

5 5 25 As above 2 1 2



4 4 16 Purchase of vehicles, plant, spares and consumables etc. primarily based on cost. and delivery from suppliers with acceptable environmental policies or to customer specs. Purchasing procedure.

4 3 12

Use of Energy Use of red & white diesel to power vehicles and plant produced from non-renewable natural resources leads to depletion of same.


4 3 12



5 5 25 Vehicles and plant turned off when not in use. Job specific Risk Assessments and Method Statements/Safe System of Work consider noise as appropriate. Letter drops as appropriate. Work to clients/contractual rules regarding visual impact of sites. Use insulated low energy plant and tools when possible.

5 3 15

Assessment of Significant Environmental Impacts – JMH Directional Drilling Limited Sites

JMH/HSQEP/14(c) – Assessment of Significance Environmental Impacts – JMH Directional Drilling Limited Sites – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Generation of waste

Increased levels of waste to landfill. Examples of wastes include waste spoil/drilling rods & heads/metal/vehicles/plant/lubricants & associated parts/consumables.

5 5 25 Waste is disposed of via licensed waste management companies/site and re-used/recycled wherever possible (e.g. scrap metal and mud). Any returned waste is dealt with by an approved licenced and registered supplier. Job specific Risk Assessments and Method Statements/Safe System of Work consider waste as appropriate. Typically, waste is dealt with in accordance with customers site rules

4 1 4

Directional Drilling activities are not performed on customer’s premises under abnormal operating conditions and reasonably foreseeable emergency situations

e.g. fire, chemical spill/loss of containment/serve weather/flood etc. Job specific Risk Assessments, Method Statements and Safe Systems of work consider

environmental emergency situations as appropriate.

Should an emergency occur whilst working on customers sites the customers site rules are followed.

Environmental aspects and impacts associated with management of change either permanent or temporary e.g. customers/contractual requirements, people, new sub-contractors, use of new working methods/procedures, use of new equipment, purchase of new vehicles, plant, equipment etc. shall be assessed and documented on a case-by-case basis. KEY L = Likelihood S = Severity Sig = Significance

Back to INDEX

Assessment of Significant Environmental Impacts – APH Cranes & Access Site Work

JMH/HSQEP/14(d) – Assessment of Significant Environmental Impacts – APH Cranes & Access Site Work – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Activity: JMH Group APH Cranes & Access

Location: Site Work Assessed by: N.D. Albans & T. Bourne Date: 02/01/18



Emissions to Air Air pollution caused by gaseous emissions from vehicles transporting cranes to sites and cranes themselves

5

5

25

Vehicles and cranes are subject planned maintenance regimes. Optimised travel. No feasible option for hybrid vehicles and cranes at present.

2

1

2

Releases to Water Possible pollution of drains and watercourses due to spillages, leaks and loss of containment from vehicles, cranes for example, leaking sumps, failed hoses etc. and fuel bowsers.

5 5 25 Vehicles and plant are subject to planned maintenance regimes. Spill-kits and training in correct use of. Job specific Risk Assessments and Method Statements. Site Files. Primarily work to clients site rules should such an emergency arise. Drip trays for use during re-fuelling of cranes from mobile bowsers on sites. Secondary containment for chemical containers on sites. Tool Box Talks.

1 1 1

Releases to Land Possible pollution of drains and watercourses due to spillages, leaks and loss of containment from vehicles, cranes for example, leaking sumps, failed hoses etc. and fuel bowsers.

5 5 25 As above. 2 1 2



4 4 16 Purchase of vehicles, cranes, general lifting equipment, spares and consumables etc. primarily based on cost. and delivery from suppliers with acceptable environmental policies or to customer specs. Purchasing procedure.

4 3 12

Use of Energy Use of red & white diesel to power vehicles and cranes produced from non-renewable natural resources leads to depletion of same.


4 3 12



5 5 25 Vehicles and cranes turned off when not in use. Job specific Risk Assessments and Method Statements/Safe System of Work consider noise as appropriate. Letter drops as appropriate. Work to clients/contractual rules regarding visual impact of sites. Use insulated low energy plant and tools when possible.

5 3 15

Assessment of Significant Environmental Impacts – APH Cranes & Access Site Work

JMH/HSQEP/14(d) – Assessment of Significant Environmental Impacts – APH Cranes & Access Site Work – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Generation of waste

Increased levels of waste to landfill. Examples of wastes include waste spoil/metal/vehicles/plant/lubricants & associated parts/consumables.

5 5 25 Waste is disposed of via licensed waste management companies/site and re-used/recycled wherever possible (e.g. scrap metal and spoil). Any returned waste is dealt with by Abba. Job specific Risk Assessments and Method Statements/Safe System of Work consider waste as appropriate. Typically, waste is dealt with in accordance with customers site rules

4 1 4

Potential damage to the local environment, flora and fauna are assessed via site inspections and details of controls to limit any such damage and to ensure

compliance with relevant legislation, regulations etc. are included in the RAMS.

APH Cranes & Access activities are not performed on customer’s premises under abnormal operating conditions and reasonably foreseeable emergency

situations e.g. fire, chemical spill/loss of containment/serve weather/flood/unsafe lifting conditions etc. Job specific Risk Assessments, Method Statements/Safe

Systems of work and Lifting Plans consider environmental emergency situations as appropriate.


Environmental aspects and impacts associated with management of change either permanent or temporary e.g. customers/contractual requirements, people, new sub-contractors, use of new working methods/procedures, use of new equipment, purchase of new vehicles, cranes, plant, equipment etc. shall be assessed and documented on a case-by-case basis. KEY L = Likelihood S = Severity Sig = Significance

Back to INDEX

Assessment of Significant Environmental Impacts – JMH Limited Construction Sites

JMH/HSQEP/14(e) – Assessment of Significant Environmental Impacts – JMH Limited Construction Sites – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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Activity: JMH Group Construction

Location: Site Work Assessed by: N.D. Albans & Andy Coupland Date: 02/01/18



Emissions to Air Air pollution caused by gaseous emissions from vehicles, plant and some tools. Transport to and from sites.

5

5

25

Vehicles and plant are subject planned maintenance regimes. No option for hybrid vehicles and plant as present. Optimised travel. Use of battery powered tools as appropriate.

2

5

10

Releases to Water Possible pollution of drains and watercourses due to spillages, leaks and loss of containment from vehicles, plant and fuel bowsers.

5 5 25 Vehicles and plant are subject to planned maintenance regimes. Spill-kits and training in correct use of. Job specific Risk Assessments and Method Statements. Site Files. Primarily work to clients site rules should such an emergency arise. Drip trays for use during re-fuelling of plant from mobile bowsers on sites. Secondary containment for chemical containers on sites. Tool Box Talks.

2 5 10

Releases to Land Possible pollution of land due to incorrect disposal of liquid wastes, spillages, leaks and loss of containment from vehicles, plant and fuel bowsers

5 5 25 As above 2 5 10



4 4 16 Purchase of vehicles, plant, spares and consumables etc. primarily based on cost. and delivery from suppliers with acceptable environmental policies or to customer specs. Purchasing procedure. Use recycled materials where possible. Buy materials direct to job to minimise waste.

3 5 15

Use of Energy Use of red & white diesel to power vehicles, plant and some tools produced from non-renewable natural resources leads to depletion of same.


2 5 10

Energy emitted e.g. heat, radiation, vibration (noise), light & visual impact


5 5 25 Vehicles, plant, tools and lighting turned off when not in use. Job specific Risk Assessments and Method Statements/Safe System of Work consider noise and lighting as appropriate. Letter drops as appropriate. Work to clients/contractual rules regarding visual impact of sites. Use insulated low energy plant and tools when possible.

2 5 10

Generation of Increased levels of waste to landfill. 5 5 25 Waste is disposed of via licensed waste management 2 5 10

Assessment of Significant Environmental Impacts – JMH Limited Construction Sites

JMH/HSQEP/14(e) – Assessment of Significant Environmental Impacts – JMH Limited Construction Sites – Issue 03 – Date: 15/01/2018 Owner: Group Company Secretary – Approved by: Group Managing Director

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waste Examples of wastes include spoil and general construction waste (e.g. wood, plasterboard, bricks, paint etc.)/metal/vehicles/plant/lubricants & associated parts/consumables etc.

companies/site and re-used/recycled wherever possible. Any returned waste is dealt with by Abba. Job specific Risk Assessments and Method Statements/Safe System of Work consider waste as appropriate. Buy materials direct to job to minimise waste. Typically, waste is dealt with in accordance with customers site rules

Construction activities are not performed on customer’s premises under abnormal operating conditions and reasonably foreseeable emergency situations e.g.

fire, chemical spill/loss of containment/serve weather/flood etc. Job specific Risk Assessments, Method Statements and Safe Systems of Work consider

environmental emergency situations as appropriate.


Environmental aspects and impacts associated with management of change either permanent or temporary e.g. customers/contractual obligations, new people/sub-contractors, use of new working methods/procedures, use of new equipment, purchase of new vehicles, plant, equipment etc. shall be assessed and documented on a case-by-case basis. KEY L = Likelihood S = Severity Sig = Significance

Back to INDEX

JMH GROUP PROCEDURE MANUAL

Documents

Transcript of JMH GROUP PROCEDURE MANUAL