"Most Urgent"

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHJDIRECTORATE OF EDUCATION: COORDINATION BRANCH

LUCKNOW ROAU: UELHI-IIOOS4(Ph No. 011-23811388)

No.f. 30-3(17)/ (09)/Misc/Coordl2014/";>9 J!l- 02.. '151.3 Dated:- 2-/'1/.10/("

Sub:- Regarding Action Taken Report for Minutes of the meeting of Pro Secretaries!Secretariesl HODs chaired b)' the Chief Secretary, Delhi on 11.08.2014 at3.15pm.

Please find enclosed herewith a copy of letters No. f. 54/11 20l4/GADI

CN/dsgadiii/2207-22G9 dated 19/0812014 received from General Administration Department,

Delhi Secretariat, I.P. Estate, New Delhi-l l 0002 alongwith its enclosures. on the subject cited

above for information and further appropriate necessary action.

Therefore, all the concerned officcr(s)1 branch incharges are requested to look into

the Points numher 2,3, 4, 6, 9,10,11 and 13 of minutes of the meeting dated .11~"BI2014 and

submit the Action Taken Report (ATR) to this branch for further sending the compiled ATR to

GAD, Govt. ofNCT of Delhi.

(Asstt. Dir. of Ed

Encls: As above.

NoY. 30-3(17)/(09)/Misc/Coord/2014/':;; '}3!3 -..2'11'.3

Copy for information and necessary action to:-

I. P$ to Principal Secretary (Education), GNCT or Delhi, Old Secretariat, Delhi.2. PS to Director (Education), GNCT of Delhi, Old Secretariat, Delhi.3. PA to Spl. Dir. of Edn. (rinance/HOO/Pension/Accounts), Ole. of Edn., Delhi.4. PA to Spl. Dir. ofEdn. (Act-II (Aided)/Scctt.I3r.), Ole. of Edn., Delhi.5. All Addl./ Regional/ Dy.,' Assn. Director(s) of Education, Dte. of Edn., Delhi (through Website).6. All Branch lncharges of Head Quarter through website ofthe department.

vY as (IT) with the request to upload the circular on the website.8. Guard file.

Assn. Dir. of•

_<.\!.C\Cf or 2(;-~'.,GOVERNMENT OF NATIONALCAPITALTERRITORY OF DELHI ,')~ ,., ...",.:,~\

GENERAL ADMINISTRATIONDEPARTMENT }; '(II&'''' 'l;,(COORDINATIONBRANCH) ~" ') ,',,; ":,,. i

DELHI SECRETARIAT, I.P. ESTATE, NEW DELHl-ll0002 ~. ,-v-'>., 1" ,

No F 54/1/2014/GAD/CN/dsgadiii/2207-2209 ~"bated: 19/08/201~- /

To, IYY r, (" I, r : x: ,,'\ ~"Bl :~8)I ' - 00v\'~.' ~'cPl~LL<vLD~.'J~ Uv JJ

/ . ~All Pl'. Secretaries/Secretaries/HODs ~/ t6,i) ~ .Govt. of NCT of Delhi "~ ----

Sub; Minutes of the meeting of Pro Secretaries/Secretaries/HODs chaired by theChief Secretary, Delhi, on 11.08.20J 4 at 3: 15 PM

Action Taken Report to be submitted by 27/08/2014

Sir/Madam,

Please find enclosed herewith Minutes as stated above for further necessaryaction.

It is requested that the Action Taken Report may be forwarded to the ChiefSecretary at email ID csdelhi@nic.in and the copy of the same may be sent to ProSecretary (GAD) by 27/08/2014.

End: As above

QQQY for information to:

'- -

MINUTES OF THE MEETING OF THE PI'.. SECRETARIESI J'"ECRETARIES/HODs CHAIRED BY CHIEF SECRETARY HELD ON !;\11/08/2014 AT 3.15 PM \:'

1. List of participants is attached as Annex - A.

2. The Chief Secretary initiated the deliberation with an appeal to celebrate

15th August, 2014 with patriotic fervor. He urged that everyone should

play his role to execute the Government's plan of action to commemorate

68'" Independence Day. The officers informed about the various

programmes launched by the Departments; which included Jashn-e-Azadi

by Art Culture and Language Department .under which a number of

cultural programmes will be held from 12/08/2014 to 14/08/2014 at

Central Park, Rajiv Chowk and in different parts of Delhi. Directorate of

Information and Publicity has launched at advertisement campaign in the

Press Media and on Radio Channels. PWD has displayed banners in

different parts of the City. Environment and Forest Department has

launched tree plantation drive in co-operation with RWAs; to focus the

importance of the day, Directorate of Education has distributed pamphlets

and stickers among the students. Industries Department has launched a

drive in the industrial areas regarding cleanliness and has displayed

banners in these areas. Power Department has launched awareness

campaign to I\eep distance from the high tension transmission lines while

flying kites. In addition to these, stickers have been pasted on government

vehicles with Independence Day messages. DTC has planned to play

patriotic songs in 500 buses.

In connection with the Independence Day, The Chief Secretary

advised DTTDC to consider allowing free entry of students in Delhi Hatts

on15/08/2014. He further directed, Directorate of Education to assess the

impact of the action taken by it to rejuvenate the patriotic feeling among

the students after the Independence Day Celebration.

(Action: All Departments)

1

It was emphasized by the Chief Secretary that Departments concerned

must prepare the time schedule to achieve the various announcerner+s -made in the budget of NCT of Delhi. He stressed on achievements of

financial and fiscal targets and timely completion of the projects.

(Action: Departments concerned)

Referring to the timely review of suspension cases, the Chief Secretary

directed that cases for review of suspension should be sent 15 days

before the last date of validity of suspension .

...(Action: All Departments)

Tile Pr. Secretary (Home) stated that pending NHRC references have

been brought down. Ten cases in respect of the year 2013 and 14

cases of the current year were pending. The Chief Secretary directed that

the pending cases be closely monitored for-early disposal.

(Action: Home Department)

The Chief Secretary directed that Departments must put in place a

monitoring system and ensure follow up action in respect of the court

cases,

(Action: All Departments)

7. The price of onion, potato and tomatoes was reviewed. It was informed

by Secretary-cum-Commissioner (Food and Supplies) that price of

tomatoes has shown a downward trend in the last 2-3 days in the

wholesale market. However, the price is higher as compared to the price

during this period in the previous year. Due to less arrival, the price of

potato is on higher side as compared to the price in the previous year.

Onion price is stable and under control and is 50 % lower as compared to

2

the previous year. The Chief Secretary directed that the price

availability of these items be constantly monitored.

(Action: Food and Supplies Department; DIe. of Agricultural Marketing)

and ~0"::>

-c

8. The Chief Secretary reviewed the desilting operation. Secretary (PWD)

stated that during yesterday rains due to heavy downpour, in some places

the accumulated water took longer time to drain out. No acute water

logging was reported. The Chief Secretary directed that PWD should

focus on these areas and take remedial action.

(Action: PWD)

9. The Chief Secretary reiterated that all Departments must complete the

task of compilation and updating of RRs in a time bound manner. He

further directed that all Departments should ensure that the APARs of the

staff of the Departments are complete as non-availability of APARs delay

promotions. To facilitate timely vigilance clearance the Chief Secretary

directed that an online system should be established by DOV where in

relevant data should be available, meant for internal consumption only.

(Action: All Departments)

)0/The Chief Secretary directed all Departments should complete installation

/ of biometric attendance system in all offices within one month i.e. 151h

September, 2014. After this period non implementation of the direction

. would be adversely viewed, and HODs/Secretaries will have to explain.

Similarly, CCTVs should be installed in a time bound manner at all

vantage points in offices. In regard to the resistance to thecompliance of

bio-metric attendance by CHS officers in institutions under H&FW

Departments, the Chief Secretary directed that these offiCials should be

sent back to the parent Department with the recommendation for initiation

of proceedings for minor penalty.

(Action: Departments concerned & H&FW Department)

3

11. The Chief Secretary again emphasized that field visits should be

continued. He further directed that designated secretaries should vis,

Hospitals and submit report to him.

(Action: All Departments)

12. The Chief Secretary directed H&FW Department to take requisite action to

deal with the cases of Ebola virus infection.

(Action: H&FW Department)

I

)

13. It was directed by Chief Secretary that interdepartmental payment for use

of services should be resolved quickly ..

(Action: Departmenta/orqanizations concerned). :~

14. The Chief Secretary referred to a case-where approximately 6 acre of

land was which was handed over to .ILBS in 2013 was fraudulently

transferred to a private party by officials of Revenue Department. He

expressed anguish in the manner the case was handled by Dy.

Commissioner (South) and directed, Revenue Department to take

appropriate action to ensure mutation of the land in favour of the

Government. Pr. Secretary(Revenue) agreed to examine and take action

in a time bound manner and report.

.(Action: Revenue Department)

.15. The Chief Secretary expressed his concerned on the transgression of the

authority of DDUH by personnel of Delhi Police as reported by Health

Department and DDUH, when police took away forcefully a person

admitted in the Hospital. He directed H&FW Department and the Home

Department to take up the case with the Delhi Police.

(Action : 1~8.FWDepartment 8. Home Department)

4

16. It was informed by Chairman (DSSSB) that department are sending

requisition to DSSSB to fill up group 'D' posts. All Secretaries/HODs were

advised that no department should send requisition to DSSSB to fill up,

group 'D' posts as all such posts are abolished on acceptance of 61h Pay

Commission recommendation. It was further directed that DSSSB should

send back all such requisition to the Departments concerned.

Regarding filling up of new 800 posts of LDCs by the Services

Department requisition for which has not been sent to DSSSB, the Chief

Secretary directed Services Department to send a request letter to

Chairman SSC and Secretary, DOPT to extend the date of notification of

vacancies so that the vacancies of Govl. of Delhi could also be

incorporated.

(Action: PI'. Secretary (Services))

17. The Chief Secretary directed Transport Department to ensure that all

vehicles registered with the Transport Department comply with the

pollution control norms. Vehicle should display PUC Certificate. He

directed that notices be sent to such vehicles (70 lakh vehicles registered

in Delhi). Who do not comply with the pollution control norms and impose

penalty. This exercise should be carried out in one month.

(Action: PI', Secretary (Tpt.); Commissioner of Transport)

5

18. The Chief Secretary directed that Delhi Jal Board should ensure that

employees of Delhi Jal Board against whom there are cases of corrur":»,should not continue on the same post, they should be moved to non-

sensitive posts and administrative actions should be taken to impose

punishment on such employees.,

(Action: CEO (DJB))

19. The ProSecretary (Finance) stated that the revenue collection during the

last four months is a matter of concern. The expenditure so far has

exceeded the revenue collection. He emphasized on curtailment of all

non essential expenditures till the month of November, 2014. Sharing the,

concern, the Chief Secretary directed the revenue earning Departments

l.e. VAT Department, Revenue Department,' Transport Department and

Excise Department to take-immediate action to boost revenue collection.

In this direction, he emphasized on plugging of revenue leakages and

sharing of relevant data amongst the revenue earning departments. The

Chief Secretary cautioned these Departments and especiaiiy their HODs

that performance of the officers of these Departments would be watched

and nonperformance may be recorded in their ACRs, besides taking other

appropriate action as deemed necessary in such cases.

(Action:Commr. (VA"f), Commr. (Excise), Pro SecY.,(Revenue),

Commr. of Transport}

20. Meeting ended with a vote of thanks to the Chair.

6

Annex - A

ATrEl'lD1UiJCE SHEET (11.OB.2014)

S.N. Names Designation

I. Sh. Sanjay Kumar Srivastava Chief Secretary

2. Ms. Archna Arora Pr. Secretary (Home) and

Member Secretary (DeW----

3. 8h. Lalmalsawma Pc Sccretaryt GAD)

4. Smt. Shakuntala D. Gamlin Pro Secretary [Services)

.Mernbel"Secretary (OBC Commission)5. Sh. S.P. Singh

6. Sh. Arun Goyal Pr. Secretary (Power), CMD (DTL/DPCL) and Chairman(PPCLjIPGCL)

7. Dr. M.M. Kutty Pro Secy. (Finance/Vigilance/Planning)

8. Sh. Janak Digal Chairman (DSSSS)

.9. 8h. Dharam Pal PI'. Secretary (Revenue) & Divisional Commissioner and

PI'. Secretary (L&B)-------------

10. Sh. Arun Baroka Secretary (PWD / AR)

I!. Smt. Debashree Mukherjee CNiD (DTC)

12. Sh. Manish Gupta Commissioner (South DMC)

13. Sh. Puneet Kumar Goel Secretary-Cum-Commissioner (Development), Secretary(I&FC) ,IVlD(DT&TDC)

14. Sh. Amit Yadav Secretary-eulTl-Commissioner (Industries), CMD(DSli DC) - .

-IS. Sh. Vijay Kumar CIW (DJBI

16. Sh. S.C.L. Das Secretary (1-1& F'W)

17. Sh. Sanjiv Kumar Secretary (Environment & Forests]

18. Sh. Amar Nath CEO (])USlB)

7

.. ~,

19, Sh , Sanjeev Khirwar Commissioner (Trade & Taxes)

~'~20, s S.S.Yadav Secretary-cum-Commissioner (F&S), CMD (DSCSC),

S'ecretary& Director (I&P)

Secretary {Art, Culture & Languages/Tourism)

21- Sh. Nikhil Kumar Secretary (NDMC)

22. Sh. Kailash Chandra Secretary (Services) and Secretary-cum-Director(Vigilance)

23, Dr. Madhu Teotia Addl. Director (Education)

24, Sh, V, S,Arya Jt. Labour Commissioner

25, Sh. Kuldeep Pakad DIG (Prisons)

26, Sh , Biaktluanga SpL Secretary (UD).

27, Sh. S. S. Kanawat SpI. Commissioner (Food Safety)

28. Sh. Dinesh Kumar Engineer in Chief (PWD);,. "

29, Sh. Ravi Mathur Director (W) PWDi

3D, Ms. Ranjana Deswal Addl. Commissioner (Transport),,

31- Sh. Ravi Dadhich Adell. Secretary (PGMS).

32, Ms. Saroj Rawat Dy, Director (DSW).._._.

33, Sh. K. Sambhamut-ti •CI, (I&FC)

34, Sh. V. K. Jain CE (l&FC)

35, Sh. B. K. Sharma Director (PG)~.

36, Ms. Garima Gupta Director (Social Welfare)

)

8