JETSOFT USER GUIDE - Jet Airwaysjetsoft.jetairways.com/JETSOFT USER GUIDE.pdf · Page 5 Movement...

JETSOFT USER GUIDE Updated: 25-May-2010

Table of Contents

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LOGIN JETSOFT System can be accessed using browser such as Internet Explorer. The URL for accessing JETSOFT is http:/172.28.8.135/jetsoft.

After successful login the user will be present a screen with various Menu options as shown below.

Each if these options are explained in the subsequent pages.

User can use this option to change the password. User will be prompted to enter the Current Password and the New Passord.

Subsequently he can click the Submit button to update the new password.

Movement Sheet shows the Departing and Arriving Flights from a selected base for the selected date and Airline.

Options in Movement sheet

The next to the date is a Textbox where the user can enter a date in DDMMYY e.g. 250110 format. The default is today’s date. Today button is available to switch to the Today date for the Movement Sheet.

A Drop Down option is available to select the desired Airline 9w, S2 or 9w & S2 both. Default is 9w & S2 both.

Base option provides the use the option to select the flights departing and arriving from a selected station.

Understanding the Movement Sheet Display

9W336 is the Flight number A2 – is the Bay on which the Flight is/was/will be parked based on the flight status. The bay numbers are colour coded as shown below:

The Bay is assigned for the flight but the aircraft is not on the bay yet.

The Bay is assigned for the flight and the aircraft is parked on the bay.

The Bay was assigned for the flight and the aircraft has departed the bay.

The Bay was assigned for the flight and the flight arrived at the destination. The Bayno box would be blank if no bay is assigned to the flight. The bay numbers are shown based on the aircraft pattern and the ETD. Hence the Arrival bay for the previous flight is shown as the departure bay for the subsequent flight. Incase if there is a broken aircraft pattern resulting in more than one flight with the same A/c registration with similar ETD then the display of the bay numbers would be erroneous. The same would get fixed with the aircraft pattern is corrected. Next the Movement Sheet shows the STD, ETD, OUT and OFF times of the flight as per the status of the flight. The ETD column does not show any thing once the flight is departed. If the flight is delayed then the ETD would be shown in red as shown below:

If the Flight has not departed on time the OUT time is shown in Maroon colour with a # (hash) sign next to the time.

Next to the OUT and OFF times the information of the crew operating is shown.

The Crew information also provides details of if the crew is an incoming operating crew from any previous flight. (Note ACM is not considered here.) “<” Indicates the Crew is coming from the previous flight. <2015 IXU-BOM indicates the crew member is coming from the flight. In case if the crew is operating another flight after this flight the same is shown with a ‘>’ sign as shown below:

The CAT II/III rating of the crew is shown along with the crew names. The crew names and qualification are updated a periodic updates from the crewing system Avient/Top Air. In case if the crew information of a particular flight is not available the same is shown as “NOT AVAILABLE”.

After the crew names the Station column shows the arriving station of the flight. Next is the Aircraft registration assigned to the flight number. As this the Movement sheet is from the perspective of the Base the information as to when this aircraft is going to come back to the station. In this case “JGZ” aircraft is coming back to BOM as 9w337 with STA 10:05 UTC. ON/PRE/ETA column shows the tentative time (before departure) in Red, ETA in green and ON – Touch Down time in Black. ATA is the Actual Time of Arrival and BAY NO shows the arrival bay assigned for the flight. If the Aircraft is not coming back to the Base selected in the same calendar day it is shown as FLYING OUT OF BASE.

Some Quick References Keeping the Cursor on the Flight Number on the Movement sheet also provides information about where the previous flight has come from along with the status and actual arrival time/ETA.

Clicking the Crew name where the crew is coming from a previous flight will show the Connection time and the

If the connection time is less than 40 minutes then the crew names are shown in blue background as shown below.

The Aircraft registration is shown with RED background when the aircraft normally used for International sectors and is being deployed on a domestic sector. Keeping the cursor on the a/c registration shows the message.

Arrival flights to Base After all the Departures from the Base the list also shows flights which are arriving in to the base but did not originate from the same Base.

The Movement Sheet also has other Buttons to provide for many sub functions as shown below.

Local button is a Toggle button to switch the display of times between Local & UTC. Default is UTC. Clicking the MEL Button opens a window which lists the current MELS. User can create/delete MELS from this screen. The Movement sheet shows the flights affected by the MEL with an Orange band as shown below.

The user can also click the Regno highlighted in the MEL Sheet. This will open up the MEL information entered by the user as shown below. Flight affected between the Start and End date of the MEL is shown with an orange band in the Movement Sheet across the Base.

User can make Amendments in the MEL and update the same using the Update button or Click Cancel to ignore the changes. Delete MEL option is to be used in a scenario when the MEL was wrongly entered and is to be deleted. In normal operations if the MEL is revoked the user just need to update the End Date of the MEL. Create MEL option provides a blank screen for the user to enter the details.

ADC button opens up a screen which basically lists the flights with ETD, Registration and SELCAL information. The primary use of this sheet is to provide the information to ATC when RPL is in effect.

The Report has 3 variants. a. Station listing for the selected Base for flights departing out of the Base. b. New ADC listing which lists the departing and arriving flight of the selected Base. c. FIR wise Listing for the selected FIR.

Station Listing of the ADC Sheet

NEW ADC Sheet – Listing for Flights IN and OUT of the selected BASE.

FIR wise Listing of Flights.

For the FIR Wise listing the selection is based on the FIR Selected using the dropdown box.

In the other 2 cases the Listing is for the selected Base using the dropdown box.

The Date, Today, airline selections are common for the 3 reports. The filtration is also available for a specific start and end times for STD. The Latest option shows flight more then the current time for the selected criteria.

Show All is a toggle button in the Movement sheet display. The button text changes to Show Latest when the button is selected. By default the flights which have departed and more than an hour old are hidden. In order to see all the flights you can click the Show All button. Purpose of this function is to minimize the user scrolling as the user is typically more interested in the current flights.

A/c Pattern option opens up a window which shows the aircraft pattern grouped by the aircraft type in a simple text format as shown below:

The Flights assigned to a particular aircraft pattern are shown along with the latest times in the colour codes.

9w734 IXC-DEL is scheduled to depart at 08:55

9w733 Departed at 07:41 (not yet Airborne) Status “O” and Tentative ETA DEL is 08:38.

9W406 Departed at 05:55 and is also airborne and ETA DEL is 08:03.

9w406 Departed at 02:50 and landed in BOM at 04:55. Status “I”.

Convert the times to Local Times.

This will show the Movement Sheet without the Crew CAT II/III information. FLIFO option At times it is required that flight is to be tracked from origin to destination for this purpose the FLIFO option is available.

The FLIFO option is similar to the Movement Sheet main screen with a difference that instead of the next arriving flight the flight shows the Departure and Arrival times for the flight. E.g. 9w118 on Bay 48 Departed at 0754 UTC and ETA LHR is 17:42 UTC. All other options and features are similar to the Movement sheet. However there is one additional

option in the Base Drop Down. The INTL option lists all International Flights.

Power Gantt is a Display of graphical display of Aircraft Pattern with Flight status. Aircrafts are grouped as per the Aircraft Type.

The Color code for the boxes are shown below:

Crew information in Power Gantt

Clicking the C in the Box will open up the Crew information for the flight.

Clicking the Flight opens the Flight information screen which shows the delay information updated along with the reasons.

Shows the filtered view of only those flights where a users attention is to be focused. They could be delayed or any of the OOOI times are missing/overdue, Late Arrival and Insufficient Ground Times.

At the end of the Power Gantt it will show flights which are not assigned any aircraft registration. This could be because they are in the process of getting assigned a new aircraft registration or perhaps unassigned for the time being.

BAY Monitoring provides a list of flight for which bays are not assigned and/or flights where there is Clashing of bay assignments. That is departing flight is delayed and the arrival flight is assigned the same bay. Or when the time gap between the Departing and Arriving flight is less than 30 minutes.

This is a Toggle button used to hide the completed flights.

-Shows the Flight times in Local.

This option provides listing of Crew Departing and Arriving from the selected Base. User can select the BOM/DEL/MAA/BLR/CCU/HYD or ALL base buttons for the listing. The Flight times can be seen in Local or UTC. Crew names along with the Crew category CAT II/III are also shown. Show All Button shows all flights including completed flights. Normally All Scheduled flights and flights which departed or arrived in last 1 hour are shown.

All last METARS received from the AFTN drop circuit is shown here. METARS older than 1 hours are

not shown however they can be seen using the button.

Provision is also there to search METARS for a particular station if required. e.g. Station METAR from Start Date to End Date for upto 3 locations can be searched at a time.

Fuel Information Screen serves as an interface between the Dispatch Office and the Load & trim and Oil companies. Dispatch staff can update the Departure Fuel, Trip, RTOW and the Fuel Status for the flight and the same is visible to the Load & Trim Staff and the Oil companies in stations where prior arrangement/agreement has been made.

Fueling companies will be able to see only flights allocated to them. Filtration Options

Selection can be done for the Airline.

Domestic or International Flights

Clicking the Flight number opens a screen where the dispatch staff enters the details.

Aircraft Registration, ETD and Status are updated automatically. However once the Flight is Verified and Confirmed any changes in Aircraft changes are NOT updated as there is no possible way to confirm if the Fueling company has got the change of aircraft after the Verification process. However this can be manually updated after informing the Oil companies. Fuel Status column show Blank or HOLD Bowser or Confirmed. Fuel status is Blank when the figures are not yet updated or verified by the user. When the User selected Hold Bowser option the Status is shown as “HOLD Bowser” usually done for Tankering sectors. Note the Burn Off Figure is not shown if the Fuel status is set to HOLD Bowser. Reset Values Button is used in extreme cases when you want to reset the values to blank and the subsequent data update will then update the flight. The flight will then be required to be verified accordingly. In some rare cases if you encounter a duplicate flight scenario or flight showing as Cancelled and also as operated then the same can be deleted using the Delete flight option. Due to security reasons this option is visible only to the Help Desk Staff.

Incase if a Fueling company is not assigned for a particular flight then the Name of the Fueling Company will be shown as “XXX” and in the Fuel Status column you will see “OIL COMPANY NOT ASSIGNED” meaning the flight details are not visible to any oil company.

This option allows the user to enter a date other than the current date. The date has to be in DDMMYY format e.g. 250110.

Show All Flight option is used to list all the flights. By default 30 minutes after departure of the flight they are hidden from the view. View Local option can be used to view the times in Local HISTORY – This option is used to track the updates done in the Fuel information screen. This option is visible only to Help Desk and is used in case of any discrepancy and delay investigations.

LOADMSG ZFW – ZFW message is sent from the Load Manager system by the Load & Trim Staff and the same is forwarded to Airpath for updation. All the messages sent for a flight can be viewed in this screen. There are times were the ZFW may not get updated in Airpath due to difference of aircraft registrations in Load & Trim System and Airpath.

The information is fairly easy to understand. For each flight number the Flight status and the last received ZFW is shown in the Latest EZFW column. The Sender Column shows the Sender Telex ID. The column also lists the Load Manager Registration which was received in the Payload Message. There are times when the Load Manager A/c Registration does not match with the A/c registration in JetSoft. These cases are highlighted in RED as shown below.

The Last Column shows all the Messages received from Load Manager for the Flight with the Latest Message being at the end.

PLDMSG 25052010082940 VTJBL 9W2207 25May2010 BOM DEL ZFW=53368 KGS. PLDMSG 25052010093131 VTJBL 9W2207 25May2010 BOM DEL ZFW=52574 KGS. 25052010093131 – It the 25052010 Date and 093131 is 09:31:31 Time. Rest of the text is self explanatory,

Missing ZFW option provides a listing of flights for which ZFW message is not received from Load Manager.

Bay View option is used to view and update the Bay numbers for the flights.

Apart from the usual filtration options of Date, Base and Airline, the user is presented with 4 options as shown below:

The Listing is then presented based on the option selected. The left hand side is the Arrivals and the right hand side is the Subsequent departures with Bay number in the center.

View UTC option is a toggle option to allow the display to be in UTC times. View Local option is a toggle option to allow the display to be in Local times.

New Apron Sheet is Apron Sheet with the same information in a different layout.

This option was designed to download the New Apron Sheet Layout as a Comma Seperated Values (.CSV) File which can downloaded and opened in excel and emailed if required.

Bay Allocation for the Selected Base can be done using the Bay Allocation button. Base can be selected from the bay view option using the drop down. Bay nos. updated in this screen are shown in the Movement sheet and other pages.

The Bay numbers column will be seen in a editable textbox. The user can enter the bays for the flight he is requires and click the Submit button at the bottom of the page. Cancel Button will ignore the updates made and return the user to the Bay view screen. The Bay allocation program also provides warnings for any bay conflicts at the time of bay updates as shown below:

The E-log book option allows the user to make an electronic Log entry. Primarily users are grouped as per Locations and users within a common Location share a common Logbook. User can access only one Logbook based on the Location his login is assigned.

Period textbox allows the user to type in any date in DDMMYY format and open the log book for that date.

This is an Admin Message where important messages to the users can be updated. Used by helpdesk only.

This is a separate Log book dedicated only for the Notams. All Notams in the Notam log are editable and can be removed if cancelled. This option is created to avoid the Logbooks being cluttered with Notams. Editing options

Based on the Access Rights of the Login you would either see this button as EDIT LOG or APPEND LOG. EDIT LOG option provides access to edit log entries made. While Append log provides access to only append log entries.

EDIT LOG access rights are restricted to only specific persons as designated by the HOD. Clicking the EDIT LOG or Append Log Button would open a screen where the user can type in the information to the logbook. Formatting options such as font, alignment, indentation, highlighting, etc are available.

Upload Image option provides a mechanism to embed images in the log entries. Clicking the Upload Image button bring a popup where you can select the image files such as .JPG, .BMP, .GIF files to be uploaded. It is preferred that the users uses a .JPG format of file as this will be faster for upload and subsequent views in the Elogbook.

Click Browse option to select the image file. In order to avoid overwriting any previously uploaded files it is required that the file names be given unique names. DATE _ DEPARTMENT_ IMAGE NO e.g. 250510_SYSTEMS_IMAGE1.gif

The Selected File will be shown as below and Click Upload button to upload the file.

On Successful upload you will get the message.

Now to insert the image in the E-LogBook for the desired date you need to click the EDIT LOG or Append Log Button for the Logbook. Position the cursor at the desired Location.

Click on the icon just prior to the Print icon. This will open the dialog box as shown below:

In the general tab in the Image URL type Images/ followed by the name of file we uploaded. You can use the same uploaded image any number of times in the E-logbook even for different dates. Images/250510_SYSTEMS_IMAGE1.gif

As you click the Image Description Text Box you will notice the Preview will show the image if the filename is typed correctly. Next type the desired Title and click the insert Button. The image will be inserted at the location where you kept the cursor.

Click Save & Exit to Save the changes and Exit without Saving button to discard the changes.

The Log book will be displayed along with the image inserted.

To remove the image you need to edit the log and select the image to be deleted and press the delete button.

Multiple Update allows the user to make Log entries for a given range of Start Date and End Date and the user can also select the specific Days e.g. Sun, MON, etc.

Specific Update This option allows the user to make log entries for a specific date as entered in the text boxes as shown below.

This option for made for OCC for recording/monitoring the Cross Runway operations.

The User needs to use the ADD DATA option to enter the days where the Cross Runway operation took place.

This is the part where the information pertaining to Cross runway ops availability is entered.

Clicking the entry in the Start Date column will open the record for updates.

Data can be entered using the option.

Clicking the option provides a report with respect to the planned Cross runway operations times and the actual Cross runway operations for a selected date.

This is a report to list the flights operated between a selected start and end dates. The Times can be output in UTC or Local as per the selection. Selection option is available for bases BOM/DEL/CCU/MAA/BLR/HYD or ALL.

In addition to this the user can also filter the report for a specific Flight and Registration. E.g. 9w217 details from 200510 to 240510. the sort order is A/c Registration.

The Output is also available as a .CSV file. Using the option

On clicking the GETFILE button you can download the Data file in 2 available formats.

Report File 1

Report File 2

Both files can be saved as .CSV file and opened Excel if required.

Fuel Management option is used to record the reasons for additional fuel uplift.

User can filter the listing by typing in the Date, Flight No, Leg, Sector, Registration etc.

Additional Filtration is possible using the combination of the options shown below:

Pending Records are records where the reasons for the Extra Fuel are not provided. Partial Update records are records where information is partially updated.

There is provision for maximum 4 additional Fuel reason Breakup. Clicking on the Flight Number column opens a screen with details for the user to apportion the reasons for additional fuel uplift.

User has to select any of the reasons mentioned in the drop down below to apportion the reasons.

TANKERING – Used to specify the quantum of fuel tankered. DESPATCH EXTRA- Used to specify the quantum of additional fuel provided by dispatch along with a valid reason.

CAPTAIN EXTRA- Used to specify the quantum of additional fuel taken by the crew along with a reason. Or when Fuel uplifted is more than the recommended TANKERING fuel by the system. FUEL ADVISORY- Additional Hold FUEL over Destination per the CFP as per the Fuel advisory circular. ROUND OFF EXTRA- Round Off Extra Fuel as per the CFP FUEL ON BOARD – Fuel on Board the Aircraft as a result of the previous flight. TANKERING PLUS – NOT TO BE USED.

The History column is used to track the changes done by the user, with the most recent being at the top.

This option is used to generate reports for any specific criteria.

Reports can be filtered for specific start/end dates, crewed, sector, A/c Regno, By aircraft type and by Domestic/International. Flights are shown in grouped by Dispatch Station.

- Totals option gives a summation figures for the selected criteria.

This is a report for providing specific information pertaining to the CFP, Route No, Sector Fuel, Departure Fuel, Trip, RTOW, Cost Index, EET etc.

Report can be filtered by Base, Airline and by Domestic/International

Additionally the filtration can be for a given SECTOR e.g. MAABRU for a given Date Range.

This option was created for Overflying section to determine list of flights that over flew selected countries between any two given dates. Route Update screen allows display and update of the Countries over flown for the specific city Pair Route combination.

The Report option links the Route Update information with the Routes flown to provide a list of Flights Overflying the countries. Select a Start Date and End Date

Select one or More country e.g. AUSTRIA

On clicking Submit you will get a list of flights that over flew AUSTRIA based on the Route Update and the CFP information.

This option is designed to provide dispatch with a kind of checklist and also serve as a quick reference to for any sector specific restrictions.

Checkboxes are provided for the some of basic tasks: RG - Route Guide Run VALDN – Plan validation e.g. CFMU Validation done NOTAM – Notam check done MEL – MEL Check done RESTRS – Route Restrictions checked ATS – ATS Plan Filed PACKAGE – Package Sent

CFP Checklist Update Clicking the Flight Number invokes a screen as shown below where the user can click the check box against the tasks done. Enter the Route No, EZFW, ADC, remarks and other details.

The List will be then be displayed as shown below.

Clicking the History column shows all the changes done with latest option on the top.

If the user clicks the Aircraft Registration it opens up the MEL information screen similar to the MEL information screen from the Movement sheet. Aircrafts with MEL are shown in Orange as seen below.

Clicking on the SECTOR column will open up any Sector Specific restriction that is defined.

User can view the restrictions using the option of the CFP Restriction screen.

This will list all the restrictions applicable in the system between a specified Start /End Dates and Times.

Restriction can be SECTOR, FLIGHT, AIRPORT, AIRWAY and ROUTE. List of restrictions displayed can be filtered by Type as well.

Filtration is used to specify any specific SECTOR, FLIGHT, AIRPORT, AIRWAY and ROUTE based on the Type of selection. Restriction List Display

Clicking on the RESTRICTION TYPE column opens up the window for editing.

New Restrictions can be added using the option. If the user clicks the option it opens a window with explanation on the different ways to define restrictions. Restriction Sheet Help

You can create various types of Restrictions:

• Airport Restrictions • Sector Restrictions • Airway Restrictions • Route Restrictions • Flight Restrictions

For Airway, Route and Flight Restrictions along with KEY you also need to define the Sector. The Start/End Time are treated as non-continuous between the start/End Date. Meaning that if a restriction is defined as: Start Date 150710 End Date 170710 Start Time 0000 End Time 0500 (IN UTC) Day of Week is defined as “1234567” meaning all days 1 = Sun ,2=Mon ..7=Sat Defined as: 150710 -170710 0000 to 0500 UTC It would mean restriction is applicable for: 150710 0000 to 0500 UTC 160710 0000 to 0500 UTC 170710 0000 to 0500 UTC If it is require to define a restriction which is of continuous period across the date: Start Date 150710 End Date 170710 Restriction from 0100 UTC of 150710 to 1500 UTC of 200710 Then you need to define it as 3 Restrictions: 150710 -150710 0100 to 2359 UTC 160710 -190710 0000 to 2359 UTC 200710 -200710 0000 to 1500 UTC Display of Restrictions: While display of restrictions dates between the Start Date and the End Date will also be considered along with the Day of Week to Show the applicable Restrictions. E.g if Restriction is defined as 120710 -180710 0000 to 0500 UTC Day of Week 1 4 7 meaning applicable for 120710, 150710 and 180710. Now when Restrictions are checked say for Start Date 140710 to 160710 the above restriction will be displayed as for the Intermediate date 150710 the restriction is applicable. Based on the way restrictions are defined the restrictions will be listed for the day to day flights. .

This option is used to Logoff from the system.

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JETSOFT USER GUIDE - Jet Airwaysjetsoft.jetairways.com/JETSOFT USER GUIDE.pdf · Page 5 Movement...

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