JEKYLL ISLAND-STATE PARK AUTHORITY · 2018-10-04 · Living (Presenting Sponsor), Georgia Lottery,...

JEKYLL ISLAND-STATE PARK AUTHORITY

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The Jekyll Island State Park Authority (JIA) committees met in Public Session on Tuesday, August 28, 2018 at the Jekyll Island Convention Center, Jekyll Island, GA. Members Present: Mike Hodges, Chairman Bill Gross, Secretary/Treasurer Joy Burch-Meeks Bill Jones III Joe Wilkinson Buster Evans Via Teleconference: Commissioner Mark Williams Members not Present: Bob Krueger, Vice Chairman Trip Tollison Staff Present: Jones Hooks, Executive Director Noel Jensen, Chief Operations Officer Marjorie Johnson, Chief Accounting Officer Jim Broadwell, Project Manager Ben Carswell, Director of Conservation Bruce Piatek, Director of Historic Resources Jenna Johnson, Director of Human Resources Cliff Gawron, Director of Landscaping & Planning Daniel Strowe, General Counsel Linda de Medicis, Executive Assistant and others Various members of the public and press were present. Chairman, Mike Hodges called the Committee session to order at 9:30 a.m., introduced those participating via teleconference and a quorum was established. Historic Preservation/Conservation Committee: In absence of Committee Chair, Bob Krueger, Chairman Hodges called Jones Hooks, Executive Director, to introduce AmeriCorps member, Alex Jarboe. Jarboe graduated from Armstrong University in 2017, where he focused on herpetological research. He spent the last year working as an AmeriCorps member in the JIA Conservation Department removing invasive species and managing the alligator research project. Jarboe’s presentation discussed alligator population estimates based on long-term data collections going back to 2011, statistics related to alligator wildlife response, and public education and safety. Bruce Piatek, Director of Historic Resources, updated progress on the museum renovations. The building improvements are proceeding with the theater and other modification made in the 1980’s removed. Roof replacement and HVAC installation will begin soon. Exhibit design and artifact collection is well underway, including a 1949 Studebaker to highlight the opening of the causeway and a yawl to represent the colonial Horton's settlement and occupation of Jekyll Island. Staff has also begun constructing a dug-out canoe installation for the Native American Experience exhibit. Mr. Piatek concluded his report. Public Comments: None Finance Committee: Committee Chair, Bill Gross, reviewed FY18 highlights and July financial reports. Gross called Marjorie Johnson, Chief Accounting Officer, to review budget and grant requests for consideration. Johnson reviewed the proposed reallocation of $180K in previously approved capital projects to other identified priorities. The largest item from the previous request included the roof replacement of the Dubignon Cottage,


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that was covered by insurance. Other items were either redirected or accomplished through other means. Funds would be utilized to enclose the Georgia Sea Turtle Center hospital pavilion, add climate control and to purchase an ultrasound machine. The total estimated capital required equals the previously approved amount of $180,000. Mr. Wilkinson moved to approve the reallocation of $180,000 in capital improvements; seconded by Mr. Jones. Unanimously approved. JIA requested $112,000 in Water/Wastewater Reserves funds for additional backup pumps for the stations, improvements for the generator, a service truck and some large commercial meters. Mr. Wilkinson moved to approve Water department improvements to be paid from Water/Wastewater Reserves in the amount of $112,000; seconded by Dr. Evans and Mr. Jones. Unanimously approved.

JIA requested funding from the Fire Equipment Reserves fund in the amount of $85,100 to purchase additional SCBA packs and firefighting gear, AED Plus replacement units and a jet ski equipped with a trailer and sled. Dr. Evans moved to approve the equipment purchases in the amount of $85,100 to be paid from Fire Equipment Reserves; seconded by Mr. Jones. Unanimously approved. JIA requested $1,291,375 from FY18 funds for various capital improvements and equipment purchases. Mr. Wilkinson approved $1,291,375 in capital equipment and improvements; seconded by Dr. Evans. Unanimously approved. Hooks added that after budgetary allocations for capital, JIA will make a Cash Reserves deposit in the amount of $588,823.65 for FY18. The Georgia Commission of Service and Volunteerism, the Governor-appointed state service commission housed within the Georgia Department of Community Affairs (DCA), announced JIA will receive $332,152 in grants for the FY18 AmeriCorps program. This marks the 10th year of partnership between JIA and AmeriCorps and to date 210 AmeriCorps members from 38 states have served over 310,000 hours in research, conservation and rehabilitation at the GSTC. JIA’s matching portion of $381,000 is paid through the operating budget. Jeannie Martin Miller, Ph.D., JIA AmeriCorps & Volunteer Manager has been named Program Director Mentor at the State and Federal level. Dr. Evans moved to accept the FY18 AmeriCorps grant from DCA in the amount of $332,152; seconded by Mr. Jones. Unanimously approved. Jones Hooks presented the Memorandum of Agreement between One Georgia Authority and JIA in support of the beach revetment infrastructure project in the amount of $2.5 million. These funds are separate from the ongoing $10 million revetment rehabilitation project. The beach revetment infrastructure project is to provide 15 public beach-access structures conveniently at the end of every residential T-street from Brice Lane northward to Tallu Fish Lane, as well as an additional crossover at the northern terminus of the revetment connecting to Driftwood Beach. Mr. Gross moved to accept the One Georgia Authority Memorandum of Agreement in the amount of $2.5 million for beach revetment infrastructure projects; seconded by Mr. Wilkinson. Unanimously approved. Hooks continued, JIA has submitted a FY2020 State Budget request in the amount of $2.5 million for improvements at Summer Waves, expansion of the Jekyll Island Campground, and irrigation/drainage replacement at Great Dunes Golf Course (GDGC). Summer Waves’ projects are estimated to cost $960,000 and includes replacement of Pirates Passage with a four-lane racer and relining the wave pool and the Lazy River rides. The campground expansion would encompass approximately 14 acres and 65 camp sites and facility improvements at an estimated at $1.1 million. GDGC is one of the historical course members of the Walter Travis Foundation, and is an important historic asset of Jekyll Island. There is a critical need to replace the failing 1970’s era irrigation system on the course. The estimated cost of new irrigation and drainage is $440,000. Mr. Wilkinson moved to support the submission for FY2020 State Budget funding in the amount of $2.5 million for improvements at Summer Waves, Jekyll Island Campground and at Great Dunes Golf Course; seconded by Dr. Evans. Unanimously approved. Gross called Daniel Strowe, General Counsel. Verizon Wireless has proposed to modify and add equipment cables and accessories to its existing facility on Water Tower #4 to improve transmission and reception of cell phone communications. In exchange, the rent would be increased by $450.00 per month resulting in a total rent of $3,782.91 per month. Mr. Jones moved to approve the Verizon Wireless Lease Amendment for Tower


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#4; seconded by Mr. Wilkinson. Unanimously approved. Verizon Wireless has proposed to modify and add equipment cables and accessories to its existing facility on Water Tower #5 to improve transmission and reception of cell phone communications. In exchange, the rent would be increased by $355.00 per month resulting in a total rent of $3,687.91 per month. Mr. Wilkinson moved to approve the Verizon Wireless Lease Amendment for Tower #5; seconded by Mr. Jones. Unanimously approved. Radiance Development RCS III, LLC, (Radiance), has leased approximately 5 acres of the former landfill site for the installation and operation of a 1-Megawatt solar array as part of the Georgia Power Renewable Energy Development Initiative. The Board previously approved lease terms for the solar farm at its April 2018 meeting. As a result of further due diligence, Radiance in consultation with its lender for the project, requested the annual rent adjustment as follows:

Previously approved April 2018 Adjustment requested

• Years 1-4 $5,000.00

• Years 5-30 $27,400.00

• Total of $732,400.00

• Option to renew (years 31-35) at $31,000/yr.

• Years 1-7 $5,000.00

• Years 8-30 $30,325.00

• Total of $732,475.00

• Thirty-year term with no option to renew Mr. Jones moved to approve the annual rent adjustment; seconded by Dr. Evans. Unanimously approved. Mr. Gross concluded his report. Public Comments: None. Human Resources Committee: Committee Chair, Buster Evans, called Jenna Johnson, Director of Human Resources. Johnson reviewed the Workers Compensation claims filed during FY18 including the types of injuries reported, the number of claims related to the previous fiscal year, and the length of employment of those individual filing claims. FY18 Workers Compensation claims totaled $48,331. The following actions will be taken in an effort to reduce future claims:

• Continue to provide additional training on equipment, tools

• Awareness of the environment, projects, etc.

• Project analysis to determine safety measures

• Continue training and refresher training on proper personal protective equipment (PPE)

• Supervisory investigation of accidents, identifying cause

• Continue to perform follow-training or perform repairs Johnson reviewed the FY18 Staffing Level Update. Based on the average 304 full and part time employees at JIA, 96 or (32%) left employment with the JIA.

• 85 voluntarily – 34 full/51 part-time

• 11 involuntarily – 10 full/1 part-time Reasons for leaving employment included:

• 54% - Opportunity

• 8% - Education

• 9% - Family or Health

• 13% - Relocation

• 9% - Retirement • 7% - Other

Hooks added Johnson not only does a great job with tracking data and working on workers’ comp issues, but also does a great job with tougher Human Resources issues. Last week, JIA lost a great employee and friend, Jim Friendy, Vehicle Maintenance Fleet Manager. One year ago, Friendy was recognized before the Board for being ranked by the state as one of 14 top fleets in the State of Georgia. His passing was sudden and unexpected,


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and Johnson has been working with his family through this tragedy. Dr. Evans concluded his report. Marketing Committee: Committee Chair, Joy Burch-Meeks, called Kevin Udell, Director of Sales. The Convention Center exceed its FY18 budget of $3.4 million closing out the fiscal year at $4.26 million. Thirty-nine percent was new business and 74% of revenue was from Georgia associations and government groups. Over 31,000 attendees booked an estimated 38,000 rooms with an economic impact of $11 million. Sales efforts for FY19 will continue with activities for government and association meeting planners, attending national and regional planner showcases, and filling slower months with social, military, educational, religious, corporate and sports groups. The marketing department has created special “group tour menus” with activities for planners to further enhance conference attendee’s experiences on the island. Nancy Kring-Rowan, Director of Events, reported on the upcoming Shrimp & Grits Festival, September 14-16, 2018 highlighting the various activities planned for the weekend. This years’ major sponsors include Southern Living (Presenting Sponsor), Georgia Lottery, Lays Potato Chips, GORVing, Atlanta Magazine, Southern Eagle, Circle K/Flash Foods and Georgia Grown. In addition to the shrimp and grits, the festival will host live music, a Kid’s Zone, cooking competition, a craft brew tent and arts, crafts and food vendors. Ms. Burch-Meeks concluded her report. Public comments: None. Legislative Committee: No report. Committee of the Whole: Chairman Hodges called Jones Hooks, Executive Director. A new Beach Park is being constructed between the Jekyll Ocean Club and Days Inn & Suites. The park will include a bathhouse, picnic pavilions, landscaped parking, and an ADA accessible beach crossover. When originally constructed, the Days Inn & Suites was once named the Corsair Motel which derived its name from Jekyll Island Club member J.P. Morgan’s yacht. The Naming Committee recommended naming the new beach park, “Corsair Beach Park”. Mr. Jones moved to approve the name “Corsair Beach Park”; seconded by Mr. Gross. Unanimously approved. Hooks continued with the next item from the naming committee for the location of the new solar farm. The service road leading to the solar farm area has historically been referred to as “Ditch Road”. Due to safety and legal reasons, a more official name/address needs to be designated and mapped by GIS. The road is used for multiple utility reasons and is access to the natural refuse storage area. Since the road saw significant use after Hurricane Irma, the Naming Committee recommended the road be named “Irma Road”. Ms. Burch-Meeks moved to approve the name “Irma Road” for the access road to the solar farm; seconded by Dr. Evans. Unanimously approved. Hooks presented RFP 353 – Proposal for Jekyll Island Entry Gate and Parking Fee Collection System, for Board consideration. Money was appropriated in FY18 to move forward with new software at the entry gate. Because of the financial impacts of Hurricane Irma, this project has been on hold. When the gates were first installed, JIA was an early adopter of the technology. Over time, the software and service package for these types of systems have advanced to provide more efficient ways to move people through the gates. The RFP would be issued on August 31, 2018 and proposal would be due on September 21, 2018. JIA expects to come forward with a recommendation to the Board at the October 16, 2018 scheduled meeting. Mr. Wilkinson moved to approve the issuance of RFP 353; seconded by Ms. Burch-Meeks. Unanimously approved. Chairman Hodges called Jim Sipes with Sand County Studios, to review the preliminary report on the Jekyll Island Carrying Capacity and Infrastructure Assessment Study. One of the biggest challenges for JIA is how to retain the unique character of the island and control additional development. Most municipalities look at capacity as how much they can add, are reactive, and are in a crisis mode; Jekyll Island must take the opposite approach. Comparing estimated capacity and projected number of visitors, the island is estimated to have additional capacity for 650,000 to 1 million visitors per year. Assuming a constant 2.0% increase of visitors, the island could exceed capacity (visitors and vehicles) in 5 to 10 years. The Island needs to increase revenue to be economically sustainable in a balanced manner that protects island character. The Level of Service (LOS)


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analysis indicates the transportation network (causeway, bridge, roads, roundabout) meets existing needs and projected vehicular needs for the foreseeable future. (No traffic lights are projected). Infrastructure can accommodate current and potential projected needs, but requires upgrades, maintenance and repairs. Environmental change and sea level rise will likely impact the character of the island but not impact capacity. Operating Procedures and Controls should focus on collecting additional data, improving monitoring, developing additional management strategies, and implementing strategies. An additional presentation will be made for public input this evening from 5:30 to 7:30 pm at the Jekyll Island Convention Center. Sand County Studios will present the final study findings to the Board at the October 16, 2018 scheduled meeting. Chairman Hodges called Jones Hooks, Executive Director, for the Executive Director’s report.

• The Beachview Club will reopen on August 29, 2018.

• The Jekyll Island Tennis Center is being honored for excellence by the US Tennis Association. The Jekyll Island Tennis Center is one of 24 winners in the 37th Annual US Tennis Association Facilities Awards Program – recognized for excellence in the construction and/or renovation of tennis facilities throughout the country. Tennis Professional, Stewart Atkins; Noel Jensen, Chief Operations Officer; Jim Talab, Facilities Superintendent; and Phillip Kidney, Roads and Grounds Superintendent, were recognized for their hard work to restore the facility after the hurricanes. Brian O’Neal, Director of Retail Operations, also was commended for the improvements to the merchandise in the Pro Shop.

• The Corps of Engineers notified JIA the intercoastal waterway dredging project has been approved and will include portions of Jekyll Creek. The project should be underway at the end of October.

• Representative Buddy Carter sent a letter congratulating JIA on its Tree City designation.

• Summer Camp season is over, and it was a very successful summer with 177 campers experiencing the GSTC, golf, tennis, and history camps.

Hooks asked Ben Carswell, Director of Conservation, to update the Board on the recent discovery of fish die-offs on the island. A 25-acre brackish tidal pond on Oleander Golf Course developed a harmful algae bloom which produces a toxin that kills fish. A second wave of die-off was experienced when the algae bloom began to die off and in the process of decomposing, absorbed all the oxygen in the water. Then another event occurred at St. Andrews Beach over the weekend that is a little more mysterious. Dead fish were discovered scattered all over the beach to a greater extent than one would expect to see in collateral damage, or bycatch, from commercial shrimpers. The Conservation department has been in communication with DNR law enforcement to be sure there's not a possibility that a commercial shrimper may be releasing bycatch close enough to wash up on our beaches. Hooks concluded his report. Election of Officers: Dr. Evans nominated Mr. Bob Krueger to continue serving as Vice Chairman of the JIA Board of Directors; seconded by Ms. Burch-Meeks. Unanimously approved. Dr. Evans nominated Mr. Bill Gross to continue serving as Treasurer/Secretary of the JIA Board of Directors; seconded by Ms. Burch-Meeks. Unanimously approved. Chairman Hodges announced Mr. Joe Wilkinson will serve on the Human Resources Committee. Hodges asked for a motion to approve the proposed 2019 Board of Directors meeting dates. Mr. Gross moved to approve; seconded by Ms. Burch-Meeks. Unanimously approved. Public comments: Michael Hazelkorn, resident, provided the Board with an article regarding single use plastics, and asked the Board to consider phasing out straws and single use plastics on the island. Hodges adjourned the Committee Sessions and moved directly into the Jekyll Island Authority Board of Directors meeting at 11:52 a.m.


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Jekyll Island Authority Board Meeting

Minutes: Chairman Hodges called for a motion to approve the minutes of the July 17, 2018 Board of Directors meeting. Mr. Gross moved to approve; seconded by Mr. Wilkinson. Unanimously approved.

Finance Committee: Recommended approval of Reallocation of Previously Approved FY18 Funds. Unanimously approved.

Recommended approval of Water/Wastewater Reserves Fund Request in the amount of $112,000.00. Unanimously approved.

Recommended approval of the Fire Equipment Reserves Fund Request in the amount of $85,100.00. Unanimously approved.

Recommended approval of the FY18 Capital Fund Requests in the amount of $1,291,375.00. Unanimously approved.

Recommended approval of the Georgia Commission for Service and Volunteerism 2018 AmeriCorps Grant in the amount of $332,152.00. Unanimously approved.

Recommended approval of the Georgia Department of Community Affairs Allocation of OneGeorgia Authority Funds in the amount of $2.5 million for Jekyll Island – Beach Revetment Infrastructure Project. Unanimously approved.

Recommended approval of the FY2020 State Budget Submittal in the amount of $2.5 million for Summer Waves, Campground and Golf Course Improvements. Unanimously approved.

Recommended approval of the Verizon Wireless – Tower #4 Lease Amendment (subject to legal review). Unanimously approved.

Recommended approval of the Verizon Wireless – Tower #5 Lease Amendment (subject to legal review). Unanimously approved.

Recommended approval of the Radiance Solar – Revised Lease Terms (subject to legal review). Unanimously approved.

Committee of the Whole: Recommended approval of Naming Committee recommendation for new beach park - Corsair Beach Park. Unanimously approved.

Recommended approval of the Naming Committee recommendation of solar farm access road (service road) - Irma Road. Unanimously approved.

Recommended approval of Request for Proposal 353 - Proposal for Jekyll Island Entry Gate and Parking Fee Collection System. Unanimously approved.

Nomination of Bob Krueger, Vice Chairman of the JIA Board of Directors. Unanimously approved.

Nomination of Bill Gross, Treasurer/Secretary of the JIA Board of Directors. Unanimously approved.

Recommended approval of the 2019 Board Meeting Dates. Unanimously approved.

There being no additional items to bring before the Board, the meeting adjourned at 11:57 a.m.

q]y3yyy

ANNUAL BOARD MEETING

Tuesday, August 28, 2018 Agenda

9:30 a.m. JIA Committee Meetings* Convention Center Ballroom B

*All applicable public comments will be heard during the appropriate committee section.

Chairman, Mike Hodges – Call to order Historic Preservation/Conservation Committee – Section I

Bob Krueger, Chair

A.) AmeriCorps Presentation by Alec Jarboe, AmeriCorps Member – Jones Hooks, Executive Director

B.) Mosaic/Museum Renovation Update – Bruce Piatek, Director of Historic Resources Finance Committee – Section II

Bill Gross, Chair

A.) June 2018 and Fiscal Year (FY) 2018 Year End Financials B.) July 2018 Financials C.) Budget and Grant Requests for Consideration – Marjorie Johnson, Chief Accounting Officer

1. Reallocation of Previously Approved FY18 Funds 2. Water/Wastewater Reserves Fund Request in the amount of $112,000.00 3. Fire Equipment Reserves Fund Request in the amount of $85,100.00 4. FY18 Capital Fund Requests in the amount of $1,291,375.00 5. Georgia Commission for Service and Volunteerism 2018 AmeriCorps Grant in the

amount of $332,152.00 D.) Bond and FY2020 State Budget Submittal for Consideration – Jones Hooks, Executive Director

1. Georgia Department of Community Affairs Allocation of OneGeorgia Authority Funds in the amount of $2.5 million for Jekyll Island – Beach Revetment Infrastructure Project

2. FY2020 State Budget Submittal in the amount of $2.5 million for Summer Waves, Campground and Golf Course Improvements

E.) Leases – Daniel Strowe, General Counsel 1. Verizon Wireless – Tower Lease Amendments

i. Tower #4 ii. Tower #5

2. Radiance Solar – Revised Lease Terms

Human Resources Committee – Section III Buster Evans, Chair

A.) Jenna Johnson, Director of Human Resources

1. FY18 Workers’ Compensation Review 2. FY18 Employee Staffing Level Update

Marketing Committee – Section IV Joy Burch-Meeks, Chair

A.) Sales Update – Kevin Udell, Director of Sales B.) Shrimp & Grits – Nancy Kring-Rowan, Director of Events

Legislative Committee – Section V

Joe Wilkinson, Chair

A.) No report Committee of the Whole – Section VI

Mike Hodges, Chair

A.) Naming Committee Recommendations - Jones Hooks, Executive Director 1. New Beach Park (south of Beach Village) 2. Solar Farm Access Road

B.) Request for Proposal 353 - Proposal for Jekyll Island Entry Gate and Parking Fee Collection System – Jones Hooks, Executive Director

C.) Jekyll Island Carrying Capacity and Infrastructure Assessment Study Draft Presentation - James Sipes, Sand County Studios

D.) Executive Director’s Report 1. Revitalization Update 2. Jekyll Island Tennis Center Recognition 3. Other

E.) Chairman’s Comments 1. Election of Officers

a. Vice Chairman b. Treasurer/Secretary

2. Committee Appointments 3. 2019 Proposed Board Meeting Dates

Adjournment

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JIA Board Meeting Agenda

Mike Hodges, Chairman Action Items

A.) July 17, 2018 Board Meeting Minutes B.) Reallocation of Previously Approved FY18 Funds C.) Water/Wastewater Reserves Fund Request in the amount of $112,000.00 D.) Fire Equipment Reserves Fund Request in the amount of $85,100.00 E.) FY18 Capital Fund Requests in the amount of $1,291,375.00 F.) Georgia Commission for Service and Volunteerism 2018 AmeriCorps Grant in the amount of

$332,152.00 G.) Georgia Department of Community Affairs Allocation of OneGeorgia Authority Funds in the

amount of $2.5 million for Jekyll Island – Beach Revetment Infrastructure Project H.) FY2020 State Budget Submittal in the amount of $2.5 million for Summer Waves, Campground

and Golf Course Improvements I.) Verizon Wireless – Tower #4 Lease Amendment (subject to legal review) J.) Verizon Wireless – Tower #5 Lease Amendment (subject to legal review) K.) Radiance Solar – Revised Lease Terms (subject to legal review) L.) Naming Committee Recommendation – New Beach Park M.) Naming Committee Recommendation - Solar Farm Access Road N.) Request for Proposal 353 - Proposal for Jekyll Island Entry Gate and Parking Fee Collection

System O.) Election of Officers

1. Vice Chairman 2. Treasurer/Secretary

P.) 2019 Board Meeting Dates Adjournment Sand County Studios Public Presentation & Input Session Tuesday, August 28, 2018 5:30 p.m. to 7:30 p.m. Jekyll Island Convention Center – Ballroom B

MEMORANDUM

TO: HUMAN RESOURCES COMMITTEE

FROM: JENNA JOHNSON, HR DIRECTOR

SUBJECT: HUMAN RESOURCES COMMITTEE REPORT

DATE: 8/22/2018

JIA Workers Compensation Claims: (Target goal for FY19 = 9).

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun TotalFY19 3FY18 1 0 0 1 4 1 0 1 3 3 1 2 16

JIA Employee Census: 458

0

1

2

3

4

5

J ul A ug Sep O ct N ov Dec J an Feb M ar A pr M ay J un

F Y 1 9

F Y 1 8

Month Full time Part Time Seasonal Interns Total Employees

July 164 144 123 27 458

Recognition:

o Pocket Praise Winners …..Thank you for going above and beyond! o Sandy Davis with Guest Information Center o Clarence Amerine with Fire Department o Lori Lopel with Sea Turtle Center

o Meet our August Featured Employee: Alex Alterman In this photo, you see Alex with a Florida soft shell turtle that was found in one of the golf course ponds during a mark and recapture study. As an AmeriCorps Research Member with the GSTC, Alex does research and field work with sea turtles, box turtles, and fresh water turtles on Jekyll Island. She loves being able to work outside on a beautiful island every day! When Alex is not working, you will find her playing beach volleyball, relaxing in her hammock on driftwood beach, and roller blading!

I think most of us can agree, Alex has a very interesting job! We appreciate you and the work you do here on Jekyll Island.

MEMORANDUM

TO: HISTORIC PRESERVATION/CONSERVATION COMMITTEE

FROM: BEN CARSWELL, DIRECTOR OF CONSERVATION

SUBJECT: CONSERVATION UPDATE

DATE: 8/22/2018

Research and Monitoring

• The 2018 Wilson’s plover nesting season is coming to a close. 35 nests were documented this season, a record number for the 4 years that we have been systematically monitoring. 10 nests avoided predation and other hazards to make it to hatching. We estimate that 10 chicks have survived to first flight (fledging) up to this point with two more still on the beach that should fledge in the coming weeks.

• We have now produced a “mark-recapture” estimate of the Alligator population size on the island. This is a more statistically-supported methodology than the simple spotlight census estimates of the population that had been done in the past. The analysis results in an estimated population size of alligators over three-feet long to be between 73 and 115 individuals. Alligators under 3-feet are excluded because that component of the population is such a moving target with many hatchlings coming into the population yearly, but mostly not surviving for long. We believe the population of alligators >3ft. long appears to be stable - not substantially growing or shrinking - but ongoing surveys are recommended to bear this out.

• We have now collected a total of 97 bobcat scat samples from across the island. 27 of the samples were sent off for genetic analysis by our collaborators at Penn State. Thus far, these samples have only confirmed the presence of three individual bobcats on Jekyll Island.

Management and Planning

• The 25-acre brackish, tidal pond on Oleander Golf Course unfortunately experienced a fish kill over the past few weeks. A golden alga (Prymnesium parvum) was found to be the primary culprit. This alga is naturally occurring in coastal waters, but when temperature, salinity levels, and available dissolved oxygen align in a specific manner it causes a bloom (a phase of rapid growth and reproduction). This bloom can produce toxins that affect organisms that have gills. There is no evidence that golden alga toxins pose a direct threat to humans, other mammals, birds, or reptiles (i.e. alligators). We have been monitoring the situation closely in communication with golf course staff and have taken multiple water samples throughout the process to identify the type and concentration of the algae, and to monitor the progression of the bloom. Our most recent sample has confirmed that the bloom has died off and the pond should begin to clear up and re-oxygenate over the coming weeks.

Personnel and Training

• This is the last month of the current AmeriCorps cycle. Cailin Lutz, our year-long Wildlife Member has accepted a position with the Orianne Society and has already entered that role. Michelle Watts and Alec Jarboe our two six-month Wildlife Members are currently interviewing for positions to further their career. We will soon be welcoming three new members (one year-long and 2 six-month).

Outreach, Community Engagement, and Leadership

• Ben Carswell and Joseph Colbert will both be delivering presentations at the Georgia Environmental Conference this week. Ben will be presenting the Revetment Project case study in a session about lessons learned from recent hurricanes and Joseph will be presenting his Master’s work studying wildlife use of maritime grasslands on Little Saint Simons Island in a session Ben is moderating about the protection and restoration of native grasslands in the Southeast.

MEMORANDUM

TO: COMMITTEE OF THE WHOLE

FROM: BRUCE PIATEK, DIRECTOR OF HISTORIC RESOURCES

ANDREA MARROQUIN, CURATOR

SUBJECT: HISTORIC RESOURCES UPDATE

DATE: 8/22/2018

Jekyll Island Museum Paid Tours: Public: 2,539 Group: 102

Total: 2,641 Revenue: Public: $34,760 Group: $ 1,224 Store: $20,882 Total: $56,866

• The Jekyll Island Museum kicked off the fiscal year with a strong start, producing the highest Public Tour Revenue ever documented for the month of July.

$-

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

$140,000.00

JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE

Museum Revenue - FY2018 - FY2019

FY2018 FY2019

$34,760

$1,224

$20,882

Museum Revenue - July, 2018

Tour Revenue Group Revenue Shop Revenue

Special Events

• Historic District Property Rentals - 250 Attended In July, the Jekyll Island Museum hosted a total of 4 special events at historic district properties. Events included a meet and greet reception with U.S. Attorney General Jeff Sessions at Villa Ospo, as well as 3 special events at Faith Chapel, for a total value of $4,950.

• Independence Day Parade - 450 Attended

The Jekyll Island Museum celebrated the Fourth of July by hosting the 4th Annual Independence Day Parade through the historic district. Prizes were awarded at the conclusion of the parade.

• Time Travelers Summer Camp In July, the Jekyll Island Museum offered a weeklong program inviting campers to travel through history and discover Jekyll Island’s eventful past through daily field trips, games, and hands-on activities. In its third year, this summer camp adventure included outings through the ages.

Curatorial/Research

• Mosaic - Pursued object acquisitions as needed for the new exhibits. Commissioned several objects to be created for inclusion in the exhibit gallery. Followed up about obtaining artifacts on loan. Reached out to conservators about metal and textile conservation treatment needs for artifacts included in the exhibit. Provided a status update on media available for use in exhibit. Held several meetings to discuss comments and revisions to the 100% exhibit design plan.

• Records Training - Conducted a JIA-wide records training. Reviewed records requirements and explained the digital record migration plan for the coming year.

• Collections o Continued processing the Johnny Paulk Collection with volunteer assistance. o Set up more data loggers for tracking environmental controls in cottages and collections

storage locations throughout the historic district o Began a key inventory to ensure the security of structures and collections in the historic

district. o Continued the inventory and reorganization of collections and shelving at Villa Marianna o Installed map cases in the Blueprint and Map Room, as part of an ongoing project to

improve preservation storage for collections o Prepped records room for annual shred and hurricane disaster prevention o Met with family about possible furniture donations o Met with author Nick Doms about upcoming book, From Millionaires to Commoners:

The History of Jekyll Island State Park

Historic District/Preservation

• Club Stables - Completed photo documentation of changes to the Club Stables as part of the Mosaic Project. Reviewed and updated security, fire alarm, electrical, information technology, and pest control needs for the renovated structure.

• Hollybourne - Met with a Unico representative from Island Air to plan for installation of an

HVAC system at Hollybourne Cottage to be designed with minimal intrusion to the interior of the historic structure.

• Causeway Towers - Met with a consultant from St. Augustine Cast Stone to evaluate the condition of the crests on the Causeway Towers and received a quote to replicate and replace the originals.

• Internet Access - Worked with IT to complete a project connecting several museum properties to the internet.

• Baker Crane Carriage House - Trenched and treated structure for termites

• Bond Funded Improvements - Conducted on site meetings and inspections with architects

and other professionals, to develop scope of work, specifications and cost estimates for over 50 projects in the Historic District.

• WWII Wreckage on Driftwood Beach - Maritime archaeologist from Georgia Southern University and East Carolina University conducted an investigation and documentation project on the wreckage. We are awaiting a report of the findings.

• Horton Site Erosion Control - A plan was submitted to Georgia DNR and approved. The DNR permit required a determination from the Army Corp of Engineers, who are requiring a permit, which is being processed.

MEMORANDUM


FROM: TERRY M. NORTON, GSTC DIRECTOR AND VETERINARIAN

SUBJECT: GEORGIA SEA TURTLE CENTER UPDATE – JULY 2018

DATE: 8/22/2018

“So much fun and so informative. My daughter attended Turtle Camp and learned so much and had such a wonderful week. The AmeriCorp volunteers, and all of the other staff and volunteers we encountered were so knowledgeable and kind and seemed to really love what they were doing. Thanks for sharing your work for the benefit of others and for marine life.” Quote from Facebook (July 2018) Summary Comparisons with Prior Year (July 2018 vs. July 2017) Admissions revenue increased (up 11%) while concessions revenue decreased slightly (down 9%) compared to July 2017. Rainy weather didn’t deter Evening Turtle Walk guests, revenue (up 37%) and participation (up 27%), showing solid growth over last year. With the addition of a new adoptive turtle “Ironside” Adoptions revenue also increased (up 7%). Revenue Categories*

• July concessions $156,940 was $12,375.92 less than budgeted • July admissions $160,475.39 was $4,475.39 more than budgeted • Adoption (Sea Turtle) 83 | $4,150 Memberships 22 | $1,570.00 • Guided Tours 50 participants | $456 Behind the Scenes 102 participants | $1,704.51 • Gatorology 79 participants | $1,185 Sea Turtle Camp 55 participants | $14,098 • Daily Programs 203 Turtle Walks 782 participants |$12,894.05 • Nest Trackers 12 | $480 Ride w/Night Patrol 43 participants | $6,450 • Independent Tours 131 participants | $825

Sub-Total Education Reservations: Clients 356 | Revenues $1,416

*some online payments are received later

370, 34%

690, 63%

35, 3%

Audience Reached EducationPrograms (excluding general

admission) July 2018

child adult senior

These numbers include select education activities including events and off-island outreach; does not include Eco-programs or Daily programs admissions.

Marketing/PR/Events/Grants/Pubs • Chronic debilitation in stranded loggerhead sea turtles (Caretta caretta NI. Stacy , JM. Lynch, MD.

Arendt, L Avens, J B McNeill, C Cray, RD. Day, C A. Harms, A. M Lee, M M. Peden-Adams, K Thorvalson, AL. Segars, T M. Norton, Published: July 10, 2018

• Goetz, S.M., S. Piccolomini, M. Hoffman, J. Bogan, M. Holding, M.T. Mendonca, and D.A. Steen. Serum-based inhibition of pitviper venom by Eastern Indigo Snakes (Drymarchon couperi). Butler, Z., B. Ondich, J. Gaskin, T. Norton, D. A. Steen, B. Sorg, and G. Bishop. Cemophora coccinea (Scarletsnake). Predatory Behavior. Herpetological Review: Submitted.

• B. L. Ondich, K. A. Mascovich, Z. Butler, and D. A. Steen. Pseudemys nelsoni (Florida Red-Bellied Cooter). Geographic Distribution. Herpetological Review: Accepted/In Press.

• Wildlife safety guidelines: a primer for outdoor enthusiasts. RootsRated July 2018.(D.Steen) • Snake and sea turtle conservation with Dr. David Steen. All Creatures Podcast July 2018 Social Media, Website and Communications Updates: • Trip Advisor: 1,877 reviews, ranking GSTC #4 out of #31 Jekyll attractions; FB: 40,048 likes | 39,515

following; Instagram: 12,000 followers

Education • Performed an outreach to the Young Farmers Convention for 30 participants (7/20) • Exhibit on turtle lighting is in progress - other exhibit upgrade possibilities being explored • Scout and standard programming curricula under modification making them more interactive • 79 campers & family members participated in Camp Exclusive Turtle Walks held on Wednesday

evenings Rehabilitation

Research & Patrol

• 34 Loggerhead sea turtle nests were detected in July (118 total for 2018 season) • 47 physical encounters will Loggerhead Sea Turtles (179 total for 2018 season) • Turtle Patrol educated 1237 beach goers with 584 flashlights converted to turtle safe lights • Joint Meetings of Ichthyology and Herpetology (Rochester, NY) 7/11-7/15 | David Steen attended

this annual conference, discussed collaborations, and delivered a poster presentation

AmeriCorps Program, Volunteer Program, and Marine Debris Initiative Service Hours

Monthly Total Term to Date Total (Sept ’17 to Jan ’18)

Cumulative Total

AmeriCorps Service Hours*

3766.25 37663.20 307,340.63

Volunteer Hours*

596.5

7,093.8 56,904.25

Marine Debris Hours* 107.75 1,665.75 11,796.55 MDI & Volunteer Program

MDI Clean Ups 1 15 58 MDI Items Collected 8,688 55,584 310,137 New Volunteers Oriented 0 29 100 Volunteer Shadow Shifts 0 28 109 Volunteer Advancements 0 45 216

• Other Volunteer Occurrences: MDI Clean-Up 7/7

Sea Turtle Other Patients New Patients 7 37 Current Patients 18 93 Released Patients 3 9 Transferred Patients 0 13 Total Since 2007 786 1,434

https://rootsrated.com/stories/wildlife-safety-guidelines-a-primer-for-outdoor-enthusiasts

https://www.earthtouchnews.com/in-the-field/backyard-wildlife/watch-snake-climbs-brick-wall-and-reminds-us-of-an-old-mobile-phone-game/

MEMORANDUM


FROM: DION DAVIS

SUBJECT: FOUNDATION UPDATE

DATE: 8/3/18

Executive Committee: FY19 Budget Review, Marketing Retainer, Horton Trail Project Proposal, Young International/Global Concessions Contract, Nomination Committee Update and Recommendations, GSTC Visioning Workshop Report and Social Media Report–Jun 2018. The next Executive/Finance Committee meeting is scheduled for Thursday, September 20, 2018. Elected Jekyll Island Foundation board members for previous quarter:

• Wendell Dallas – Vice President, Operations, Atlanta Gas Light and Chattanooga Gas • JJ Singh – Director of LNW Hospitality • Gil McLemore – Law Offices of Gilbert C. McLemore, Jr., PC • Sean McGinnis – President & Publisher at Atlanta Magazine - Emmis Communications

Board of Director’s Meeting: Introduction of New Board Members, FY19 Budget Review and Ratification, Introduction of Marketing Team – SocialCompass and Fierce Strategy + Creative, Young International/Global Concessions Contract, Nomination Committee Update and Recommendations, JIA Update, GSTC Visioning Workshop Report and Social Media Report–Jun 2018.

MEMORANDUM

TO: FINANCE COMMITTEE

FROM: MARJORIE JOHNSON

SUBJECT: JUNE FINANCIAL STATEMENTS

DATE: 8/11/2018

Revenues Revenues for June were $3,479,381, which reflects a favorable $686K (25%) variance from budget. Fiscal Year revenues reflect a favorable $1.1M (4%) variance from the year to date budget and a favorable $803K (3%) variance from prior year to date. June is one of the largest revenue months for the Authority, with 12% of our total revenues being earned in this month. During June, over 50% of our revenues were derived from our Amenities and 13% were from parking revenues.

June Revenue

1%

8%

13%

52%

6%

7%2%

11%

Leases (commercial)

Leases (residential)

Hotel Tax

Parking

Amenities

Utilities & maint

Marketing & Events

Other

The four largest revenue variances for the month are listed below:

Administration revenues (+$199K) – the variance is from FEMA/GEMA funding to cover some of the labor expenses incurred during Hurricane Irma.

Summer Waves (+$145K) – the weather was very favorable this month. During the hot summer days, the water park is a popular attraction. Revenues for the fiscal year reflect a favorable $46K variance from budget.

Hotel/Motel taxes (+$62K) – Hotel occupancy and revenues were higher than budget for the month resulting in increased Hotel/Motel taxes to the Authority. Revenues reflect a

favorable $89K variance over year to date budget as well as a favorable $142K variance over the prior fiscal year.

Georgia Sea Turtle Center (+$58K) – June was a very busy month at the Turtle Center. Admission fees, gift shop sales, camps and donations were all higher than budgeted this month. Year to date revenues reflect a favorable $140K variance from budget and a favorable $231K variance from FY17. One factor contributing to the increase over FY17 is the $1 per person increase in admission fees that was implemented this fiscal year.

Expenses Expenses were $2,433,771 for June and reflected an unfavorable budget variance of $78K (3%) for the month. Expenses reflect a favorable $699K (3%) variance from year to date budget. Much of this savings is due to delays in hiring personnel and delays in completing projects as a result of the Hurricane. The largest budget variances for the month are listed below:

Repairs – facilities & grounds (-$243K) - $181K of this variance is due to the reclassification of the Hollybourne lintel project to a fixed asset account. Due to the nature of these expenses, they had to be classified as capital improvements and not operating expenses. The remaining variance is due to projects that were budgeted but not completed during the year.

Supplies & Materials (+$108K) – some supplies and materials that were on hold during the year were purchased in June, such as firefighting supplies, exhibit costs, plants & seeds, etc. This account reflects a favorable $109K variance from budget for the fiscal year.

Contracts (+$74K) – This is a timing variance from prior months. The total expense for the year reflects a favorable $39K budget variance for the fiscal year.

Advertising & sales (+$91K) – advertising costs exceeded budget for the month as well as for the year (+$76K). This is due mainly to the extra push in advertising in an attempt to increase tourism traffic after the hurricane.

June Expenses

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

Human

Resources

Supplies &

Materials

Contracts Utilities Advertising &

Sales

Repair &

Maint

Insurance Other

Net Operating Cash The Net Operating Cash income for the month is $1,045,609 which is a $608K (139%) favorable variance from the budgeted net operating cash income of $437,793. Net Operating Cash Income reflects a favorable $1.8M (112%) variance from year to date budget and a $438K unfavorable variance from prior year to date income. The Net Operating Cash Income for fiscal year 2018 was $3,436,849. This amount was allocated as follows:

$603,569.41 - Tourism Development Fund $305,497.09 - Water/Wastewater Fund $182,019.11 – Fire Equipment Fund, $150,000.00 – Mosaic contribution $16,547.37 – Beach Village Entertainment fees (carryover) $180,662.50 – Hollybourne lintel project $118,355.00 – Capital equipment and projects approved during the year $1,291,375.00 – Capital equipment and projects – current requests $588,823.65 – contribution to cash reserves

-1,000,000

-500,000

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

July September November January March May

Net Operating Cash

Actual

Budget

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000


FY2018 Revenues

Actual

Budget

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000


FY2018 Expenses

Actual

Budget

PRIOR

MONTH MONTH BUDGET YTD YTD BUDGET YEAR

ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE ACTUAL VARIANCE(000's) % (000's) % (000's) %

Revenues

Administration

Business Leases 396,038 354,545 41 12% 4,381,327 4,338,553 43 1% 4,051,845 329 8%

Hotel Tax 203,322 145,055 58 40% 1,460,446 1,382,357 78 6% 1,320,565 140 11%

Tourism Development Fund 66,462 62,167 4 7% 603,569 592,439 11 2% 601,448 2 0%

Parking 453,056 420,168 33 8% 3,465,186 3,738,229 (273) -7% 3,573,183 (108) -3%

Interest 936 350 1 167% 8,676 4,432 4 96% 4,855 4 79%

Lot Rentals 42,781 24,000 19 78% 1,020,138 618,000 402 65% 1,018,824 1 0%

Foundation 6,100 5,489 1 11% 63,959 65,868 (2) -3% 69,747 (6) -8%

Administration revenue 207,342 8,800 199 2256% 324,843 126,010 199 158% 191,200 134 70%

Beach Village 1,507 - 2 0% 16,572 - 17 0% - 17 0%

Intern Housing 4,400 4,900 (1) -10% 44,335 97,070 (53) -54% 104,773 (60) -58%

Total Administration 1,381,945 1,025,473 356 35% 11,389,051 10,962,957 426 4% 10,936,440 453 4%

Enterprises

Golf 160,833 152,227 9 6% 2,003,028 2,046,688 (44) -2% 2,067,016 (64) -3%

Convention Center 293,730 246,784 47 19% 3,892,781 2,976,559 916 31% 3,563,027 330 9%

McCormick's Grill 20,472 27,225 (7) -25% 252,752 391,683 (139) -35% 311,695 (59) -19%

Summer Waves 722,079 576,676 145 25% 2,321,267 2,274,906 46 2% 2,354,145 (33) -1%

Campground 150,530 118,222 32 27% 1,287,953 1,206,075 82 7% 1,240,215 48 4%

Life is Good 20,780 16,570 4 25% 137,798 134,582 3 2% 124,021 14 11%

Museum 72,402 56,613 16 28% 759,818 759,197 1 0% 752,689 7 1%

Georgia Sea Turtle Center 309,969 251,694 58 23% 2,013,025 1,873,053 140 7% 1,781,592 231 13%

Conservation 174 - 0 0% 14,129 14,990 (1) -6% 25,868 (12) -45%

Miniature Golf & Bikes 44,938 44,688 0 1% 341,244 354,717 (13) -4% 363,175 (22) -6%

Water/Wastewater 130,773 141,831 (11) -8% 1,384,606 1,342,957 42 3% 1,388,487 (4) 0%

Sanitation 43,823 44,899 (1) -2% 526,701 537,756 (11) -2% 536,336 (10) -2%

Fire Department 6,526 9,286 (3) -30% 1,025,230 1,022,365 3 0% 964,783 60 6%

Tennis 8,271 7,610 1 9% 83,914 92,770 (9) -10% 53,227 31 58%

Destination Mktg & Special Events 67,986 41,667 26 63% 315,816 574,220 (258) -45% 506,092 (190) -38%

Guest Information Center 16,469 14,284 2 15% 138,350 191,961 (54) -28% 114,247 24 21%

Sales - - - 0% 500 4,100 (4) -88% 3,250 (3) -85%

Camp Jekyll & Soccer Fields 17,140 14,853 2 15% 149,523 178,230 (29) -16% 115,142 34 30%

Landscaping, Roads & Trails 10,438 2,500 8 318% 36,295 24,000 12 51% 69,695 (33) -48%

Jekyll Island Authority

CONSOLIDATED BUDGET COMPARISON

For the Twelve Months Ending June 30, 2018

1



Vehicle & Equipment Maintenance - - - 0% 4,031 500 4 706% - 4 0%

Facility Maintenance 100 - 0 0% 2,455 - 2 0% 1,046 1 135%

Golf Course Maintenance - - - 0% - - - 0% 5,489 (5) -100%

Total Enterprises 2,097,435 1,767,627 330 19% 16,691,215 16,001,309 690 4% 16,341,239 350 2%

Total Revenues 3,479,381 2,793,101 686 25% 28,080,265 26,964,266 1,116 4% 27,277,679 803 3%

Expenses

Human Resources 1,174,821 1,219,978 (45) -4% 12,543,527 12,880,219 (337) -3% 11,804,336 739 6%

Supplies & Materials 284,934 177,167 108 61% 1,701,863 1,811,281 (109) -6% 1,694,142 8 0%

Advertising & Sales 133,762 43,173 91 210% 1,301,633 1,225,471 76 6% 1,007,842 294 29%

Repairs - Facilities & Grounds 62,341 305,161 (243) -80% 1,410,584 1,748,954 (338) -19% 1,580,382 (170) -11%

Utilities 154,018 162,946 (9) -5% 1,802,769 1,778,312 24 1% 1,743,141 60 3%

Insurance 3,387 4,497 (1) -25% 807,092 815,216 (8) -1% 844,487 (37) -4%

Contracts 371,694 297,664 74 25% 3,236,908 3,275,913 (39) -1% 3,044,249 193 6%

Rentals 37,880 43,484 (6) -13% 497,299 569,175 (72) -13% 370,950 126 34%

Printing 47,873 6,037 42 693% 221,940 197,282 25 12% 187,094 35 19%

Motor Vehicle 34,293 20,638 14 66% 237,433 208,613 29 14% 222,938 14 7%

Telephone 10,320 9,480 1 9% 125,343 116,543 9 8% 123,026 2 2%

Equipment Purchase <$1K 45,610 29,425 16 55% 121,926 122,629 (1) -1% 98,346 24 24%

Equipment Purchase $1K to $5K 17,943 - 18 0% 91,213 66,690 25 37% 97,278 (6) -6%

Travel 10,161 5,108 5 99% 73,823 84,501 (11) -13% 73,924 (0) 0%

Dues 15,791 7,005 9 125% 202,505 177,211 25 14% 196,424 6 3%

Credit Card Fees 28,913 23,545 5 23% 267,346 263,936 3 1% 273,139 (6) -2%

Bank Fees 29 - 0 0% 212 180 0 18% 308 (0) -31%

Interest Expense - - - 0% - - - 0% 41,194 (41) -100%

Total Expenditures 2,433,771 2,355,308 78 3% 24,643,416 25,342,125 (699) -3% 23,403,202 1,240 5%

Net Operating Cash Income ** 1,045,609 437,793 608 139% 3,436,849 1,622,141 1,815 112% 3,874,477 (438) -11%

Designated Fund Contributions:

Tourism Development Fund 603,569 592,439 601,448

Water/Wastewater Fund 305,497 282,720 400,646

Retail Village - Loan Principal - - 142,793

Fire Department Equipment Fund 182,019 150,000 72,090

Beach Village Entertainment Fees - Carryover 16,547 - -

Hollybourne Lintel Project 180,663 - -

2



Mosaic Contribution 150,000 150,000 150,000

Total Designated Fund Contributions 1,438,295 1,175,159 1,366,977

Amount Available for Capital or Reserves 1,998,554$ 446,982$ 2,507,500$

** Does not include depreciation or capital projects

3

MEMORANDUM


FROM: MARJORIE JOHNSON

SUBJECT: JULY FINANCIAL STATEMENTS

DATE: 8/15/2018

Revenues Revenues for July were $4,750,729, which reflects a favorable $97K (2%) variance from budget. Revenues also reflect a favorable $82K (2%) variance from July 2017.

July Revenue2%

6%

10%

45%

26%

8%2% 1%

Leases (commercial)

Leases (residential)

Hotel Tax

Parking

Amenities

Utilities & maint

Marketing & Events

Other

The largest variances for the month are:

Lot leases (+$95K) – Participation fees and transfer fees were higher than anticipated this month (+$89K).

Summer Waves (-$82K) – Daily admissions (-$80K), concession sales (-$6K) and locker rental revenues (-$13K) were all less than budget for the month. We had rain on 15 of the 31 days this month. Some days were significant enough that we had to close the park early.

Convention Center (+$61K) – Several large conventions were held in July. GA Education Leadership (1275 attendees), GA Association of Assessing Officials (400 attendees), and Prosecuting Attorney Council (1000 attendees). The Carolinas Association of General Contractors also had a convention at the center this month. This is the first time they have come to Georgia for a convention (over 500 attendees).

Expenses Expenses were $2,731,063 for July and reflected a favorable budget variance of $104K (4%) for the month. The majority of the expense categories reflect favorable budget variances for the month. All of these variances are assumed to be timing variances as this is the first month in our fiscal year.

Net Operating Cash The Net Operating Cash Income for the month is $2,019,666, which is a $201K (11%) favorable variance from the budgeted net operating cash income of $1,818,820. Net Operating Cash Income reflects an unfavorable $146K variance from the prior fiscal year.

July Expenses

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

Human

Resources

Supplies &

Materials

Contracts Utilities Advertising &

Sales

Repair &

Maint

Insurance Other

PRIOR



Revenues

Administration

Business Leases 396,885 398,135 (1) 0% 396,885 398,135 (1) 0% 394,136 3 1%

Hotel Tax 179,953 184,940 (5) -3% 179,953 184,940 (5) -3% 177,246 3 2%

Tourism Development Fund 90,318 79,260 11 14% 90,318 79,260 11 14% 75,013 15 20%

Parking 491,798 492,623 (1) 0% 491,798 492,623 (1) 0% 492,759 (1) 0%

Interest 1,050 641 0 64% 1,050 641 0 64% 641 0 64%

Lot Rentals 98,782 3,400 95 2805% 98,782 3,400 95 2805% 80,515 18 23%

Foundation 4,479 5,779 (1) -22% 4,479 5,779 (1) -22% 5,489 (1) -18%

Administration revenue 8,370 7,563 1 11% 8,370 7,563 1 11% 9,830 (1) -15%

Beach Village 1,507 1,507 - 0% 1,507 1,507 - 0% - 2 0%

Intern Housing 4,350 4,340 0 0% 4,350 4,340 0 0% 4,340 0 0%

Total Administration 1,277,492 1,178,186 99 8% 1,277,492 1,178,186 99 8% 1,239,969 38 3%

Enterprises

Golf 145,541 146,666 (1) -1% 145,541 146,666 (1) -1% 137,428 8 6%

Convention Center 460,756 400,150 61 15% 460,756 400,150 61 15% 511,256 (51) -10%

McCormick's Grill 17,013 23,683 (7) -28% 17,013 23,683 (7) -28% 19,968 (3) -15%

Summer Waves 885,190 967,548 (82) -9% 885,190 967,548 (82) -9% 948,997 (64) -7%

Campground 150,193 130,723 19 15% 150,193 130,723 19 15% 131,732 18 14%

Life is Good 24,273 14,988 9 62% 24,273 14,988 9 62% 19,851 4 22%

Museum 50,194 51,638 (1) -3% 50,194 51,638 (1) -3% 46,612 4 8%

Georgia Sea Turtle Center 337,167 318,824 18 6% 337,167 318,824 18 6% 303,820 33 11%

Conservation 153 - 0 0% 153 - 0 0% 500 (0) -69%

Miniature Golf & Bikes 62,211 59,256 3 5% 62,211 59,256 3 5% 59,132 3 5%

Water/Wastewater 145,443 147,709 (2) -2% 145,443 147,709 (2) -2% 140,738 5 3%

Sanitation 44,220 45,218 (1) -2% 44,220 45,218 (1) -2% 43,702 1 1%

Fire Department 1,021,636 1,030,132 (8) -1% 1,021,636 1,030,132 (8) -1% 951,934 70 7%

Tennis 8,671 6,672 2 30% 8,671 6,672 2 30% 6,081 3 43%

Destination Mktg & Special Events 94,297 96,563 (2) -2% 94,297 96,563 (2) -2% 96,073 (2) -2%

Guest Information Center 10,534 14,939 (4) -29% 10,534 14,939 (4) -29% 10,403 0 1%

Camp Jekyll & Soccer Fields 15,376 20,107 (5) -24% 15,376 20,107 (5) -24% - 15 0%

Landscaping, Roads & Trails 371 1,000 (1) -63% 371 1,000 (1) -63% 548 (0) -32%

Jekyll Island Authority

CONSOLIDATED BUDGET COMPARISON

For the One Month Ending July 31, 2018



Total Enterprises 3,473,237 3,475,814 (3) 0% 3,473,237 3,475,814 (3) 0% 3,428,775 44 1%

Total Revenues 4,750,729 4,654,000 97 2% 4,750,729 4,654,000 97 2% 4,668,744 82 2%

Expenses

Human Resources 1,164,387 1,248,220 (84) -7% 1,164,387 1,248,220 (84) -7% 1,128,483 36 3%

Supplies & Materials 100,288 149,255 (49) -33% 100,288 149,255 (49) -33% 99,143 1 1%

Advertising & Sales 59,403 56,762 3 5% 59,403 56,762 3 5% 105,247 (46) -44%

Repairs - Facilities & Grounds 202,293 167,524 35 21% 202,293 167,524 35 21% 196,685 6 3%

Utilities 192,225 195,367 (3) -2% 192,225 195,367 (3) -2% 179,789 12 7%

Insurance 541,606 543,832 (2) 0% 541,606 543,832 (2) 0% 500,867 41 8%

Contracts 257,009 268,977 (12) -4% 257,009 268,977 (12) -4% 252,074 5 2%

Rentals 37,612 47,832 (10) -21% 37,612 47,832 (10) -21% 42,344 (5) -11%

Printing 33,716 35,639 (2) -5% 33,716 35,639 (2) -5% 36,996 (3) -9%

Motor Vehicle 33,890 19,291 15 76% 33,890 19,291 15 76% 6,034 28 462%

Telephone 10,423 10,594 (0) -2% 10,423 10,594 (0) -2% 10,490 (0) -1%

Equipment Purchase <$1K 5,733 6,250 (1) -8% 5,733 6,250 (1) -8% 12,217 (6) -53%

Equipment Purchase $1K to $5K 5,073 4,950 0 2% 5,073 4,950 0 2% 3,181 2 60%

Travel 4,340 3,975 0 9% 4,340 3,975 0 9% 7,652 (3) -43%

Dues 48,282 46,201 2 5% 48,282 46,201 2 5% 23,824 24 103%

Credit Card Fees 34,783 30,477 4 14% 34,783 30,477 4 14% 30,367 4 15%

Bank Fees - 35 (0) -100% - 35 (0) -100% 7 (0) -100%

Total Expenditures 2,731,063 2,835,180 (104) -4% 2,731,063 2,835,180 (104) -4% 2,635,401 96 4%

Net Operating Cash Income ** 2,019,666 1,818,820 201 11% 2,019,666 1,818,820 201 11% 2,033,344 (14) -1%

** Does not include depreciation or capital projects

Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes TotalJanuary 16,937 35,978 52,915 24,403 38,634 63,037 24,977 42,084 67,061 26,372 46,562 72,934 21,065 45,842 66,907

February 20,290 37,338 57,628 23,944 40,037 63,981 31,332 45,113 76,445 35,982 47,081 83,063 34,326 49,664 83,990March 33,228 43,011 76,239 39,989 47,779 87,768 46,104 52,582 98,686 49,605 54,166 103,771 51,052 56,444 107,496April 40,134 39,732 79,866 49,237 45,221 94,458 57,158 49,140 106,298 66,259 51,718 117,977 55,620 52,474 108,094May 56,718 43,118 99,836 71,430 48,837 120,267 69,981 52,704 122,685 62,367 53,558 115,925 54,547 55,167 109,714June 63,203 41,339 104,542 75,121 46,845 121,966 74,618 50,525 125,143 72,234 54,056 126,290 79,575 55,657 135,232July 76,467 42,546 119,013 71,405 48,717 120,122 90,544 52,276 142,820 90,765 55,010 145,775 95,960 56,773 152,733

August 47,550 50,188 97,738 48,062 43,299 91,361 46,949 47,693 94,642 44,352 50,732 95,084 0 0 0September 38,426 54,357 92,783 46,013 43,015 89,028 47,555 45,509 93,064 26,578 37,809 64,387 0 0 0

October 35,214 40,702 75,916 38,480 44,986 83,466 26,241 38,461 64,702 35,871 50,566 86,437 0 0 0November 22,907 34,107 57,014 29,820 39,722 69,542 31,634 43,245 74,879 32,323 46,777 79,100 0 0 0December 23,502 35,552 59,054 24,484 42,096 66,580 29,947 42,132 72,079 27,891 45,195 73,086 0 0 0

Totals 474,576 497,968 972,544 542,388 529,188 1,071,576 577,040 561,464 1,138,504 570,599 593,230 1,163,829 392,145 372,021 764,166

Year to Date Comparison

JanFebMarAprMayJunJul

AugSepOctNovDec

* Oct 2016 - Hurricane Matthew

^Sep 2017 - Hurricane Irma

2018 YTD590,039 671,599 739,138 765,735 764,166

2014 YTD 2015 YTD 2016 YTD 2017 YTD

July 2018

Traffic Counts2014 2015 2016 2017 2018

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

Jan Feb Mar Apr May Jun Jul Aug Sep^ Oct * Nov Dec

2014

2015

2016

2017

2018

Gate Traffic Counts by Month

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

2014 2015 2016 2017 2018 2018 Projected

# Ve

hicl

es

Annual Traffic Count

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

2014 2015 2016 2017 2018 2018 Projected

Dolla

rs

Annual Revenue Annual Passes

Daily/Weekly

2,782,951 3,192,565 3,474,2143,545,070 3,630,018

2,348,684

8/11/2018

Aug 6, 2018 Jekyll Island Convention Center SMG and JIA Combined JULY 2018 Financial Review JULY FY2019 FY2018 FY2017 FY2016 FY2015

July was filled with our legacy clients. GA Education Leadership had an attendance of 1275, GA Association of Assessing Officials had 400 attendees. This year GAAO had a surprise announcement that John Scott, their executive director, would step down after 13 years. Prosecuting Attorney Council had 1000 attendees, and this included a presentation by US Attorney General Jeff Sessions. This gave us an exercise in high security including 3 onsite bomb dogs, Secret Service, FBI and representatives from all local authorities including Glynn County Sheriffs, GBI, Brunswick police, and 20+ from GA State Patrol. The big win was Carolinas Association of General Contractors. This is a North and South Carolina association out of Charlotte and this is the first time they had come to GA. The meeting planner said when it was announced they took some heat but, in the end, this was their largest attended conference ever at 500 people. Their spend with us was $100K, which was very unexpected. FUTURE Contracts Issued – 15 estimated revenue -$1,026,000 Anticipated Revenue

Conventions 9 $893,500 Banquet 1 4000 Meetings 1 500 Weddings 4 128000 Includes Hindu Wedding in April

This is the second time that we have issued Use License Agreements with anticipated revenue of more than $1M in a single month. This is due to contracting GAEL and GAAO out to 2025. PROPOSALS CVB –16 Westin – 3 Cvent-2 Combined site and planning meeting with all staff - 27

Number of Events 22 21 22 21 11 Event Days 41 43 38 51 38 Attendance 15,746 14,413 21493 30,241 24,214 Revenue $510,802 actual

$459,826 budget $564,380

$598,922

$643,239 $450,534

HOTEL STATISTICS AT-A-GLANCE daysHotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

OCCUPANCY REPORT DETAIL 2018 2017

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 0 0 #DIV/0! #DIV/0! #DIV/0! -$ 118,482.18$ (118,482)$ -100%

Holiday Inn Resort 157 4,867 4,330 89.0% 223.35$ 198.71$ 967,120.63$ 804,603.28$ 162,517$ 20%

Days Inn & Suites 124 3,844 3,527 91.8% 180.79$ 165.88$ 637,644.76$ 615,015.93$ 22,629$ 4%

Hampton Inn 138 4,278 4,003 93.6% 215.71$ 201.84$ 863,488.76$ 828,106.20$ 35,383$ 4%

Jekyll Island Club Resort 198 6,138 5,230 85.2% 255.42$ 217.63$ 1,335,824.00$ 875,184.00$ 460,640$ 53%

Quality Inn & Suites 71 1,689 1,399 82.8% 173.23$ 143.49$ 242,355.29$ 213,593.66$ 28,762$ 13%

Villas by the Sea 136 4,029 2,855 70.9% 219.36$ 155.44$ 626,266.00$ 645,485.29$ (19,219)$ -3% Villas by the Sea - Jekyll Realty 18 558 268 48.0% 230.29$ 110.60$ 61,717.23$ 72,854.07$ (11,137)$ -15%

Villas by the Sea - Parker Kaufman 15 434 224 51.6% 157.21$ 81.14$ 35,215.00$ 64,839.30$ (29,624)$ -46%

Westin 200 6,200 5494 88.6% 233.50$ 206.91$ 1,282,839.00$ 1,275,898$ 6,941$ 1%

Jul-18 Total 1,095 32,037 27,330 85.3% 221.46$ 188.92$ 6,052,471$ 5,514,062$ 538,409$ 9.8%

Revenue Variance

203.34$

188.92$

221.46$

Jul-17

5,514,062$

80.1%

165.94$

207.14$

Jul-16

5,578,706$

84.2%

171.19$

85.3%

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

July 2018

Jul-18

6,052,471$

$100.00

$120.00

$140.00

$160.00

$180.00

$200.00

$220.00

$240.00

$4,600,000

$4,800,000

$5,000,000

$5,200,000

$5,400,000

$5,600,000

$5,800,000

$6,000,000

$6,200,000

2015 2016 2017 2018

Rev

PA

R -

AD

R

Rev

en

ue

Hotel Revenue Statistics - History

Revenue

ADR

RevPAR

____________________________________________________________________________________________________________________________________________________________

HOTEL STATISTICS AT-A-GLANCE days

Hotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

OCCUPANCY REPORT DETAIL 2018 2017

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 0 0 #DIV/0! #DIV/0! #DIV/0! 0 551,822 (551,822)$ -100%

Holiday Inn Resort 157 33,284 23,122 69.5% 180.13$ 125.14$ 4,165,001 3,865,635 299,367$ 8%

Days Inn & Suites 124 26,288 21,421 81.5% 137.04$ 111.67$ 2,935,475 2,815,101 120,374$ 4%.

Hampton Inn 138 29,256 21,441 73.3% 186.49$ 136.67$ 3,998,521 4,132,007 (133,486)$ -3%

Jekyll Island Club Resort 198 41,976 30,835 73.5% 221.47$ 162.69$ 6,828,923 4,791,388 2,037,535$ 43%

Quality Inn & Suites 71 8,342 5,859 70.2% 142.67$ 100.21$ 835,929 951,772 (115,844)$ -12%

Villas by the Sea 136 25,420 16,091 63.3% 170.65$ 108.02$ 2,745,992 2,821,065 (75,074)$ -3% Villas by the Sea - Jekyll Realty 18 3,816 1,543 40.4% 152.70$ 61.74$ 235,617 293,610 (57,993)$ -20%

Villas by the Sea - Parker Kaufman 15 3,238 1,676 51.8% 121.23$ 62.75$ 203,176 233,639 (30,463)$ -13%

Westin 200 42,400 30,700 72.4% 205.45$ 148.76$ 6,307,399 6,045,236 262,163$ 4%

2018 Total 214,020 152,688 71.3% 185.06$ 132.03$ 28,256,033$ 26,501,275$ 1,754,758$ 6.6%

2017 Total 221,375 154,104 69.6% 171.97$ 119.71$ 26,501,275$

2016 Total 221,481 150,469 67.9% 163.06$ 110.78$ 24,535,127$

110.78$

163.06$

Revenue Variance

69.6%

119.71$

171.97$

2016

24,535,127$

67.9%

26,501,275$

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

Calendar Year to Date - July 2018

2018

28,256,033$

71.3%

132.03$

185.06$

2017

$-

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

$180.00

$22,000,000

$23,000,000

$24,000,000

$25,000,000

$26,000,000

$27,000,000

$28,000,000

$29,000,000

2016 2017 2018

Rev

PA

R -

AD

R

Rev

en

ue

YTD Hotel Statistics - History

Revenue

ADR

Rev PAR

$-

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

$7,000,000.00

January February March April May June July

Revenues by Month 2016

2017

2018

____________________________________________________________________________________________________________________________________________________________

Jekyll Island Authority -Consolidated

FY18 Budgetary & Capital Comparison

Actual Budget Actual Actual Actual FY2018 FY2018 FY2017 FY2016 FY2015

REVENUES

GROSS REVENUES 29,899,981.59 28,961,615.91 29,343,154.18 26,681,623.35 23,147,047.11

COST OF GOODS SOLD 1,819,716.46 1,997,349.86 2,065,475.37 1,863,187.94 1,629,819.16

NET REVENUE 28,080,265.13 26,964,266.05 27,277,678.81 24,818,435.41 21,517,227.95

EXPENSES

PERSONNEL 12,543,527.00 12,880,219.00 11,804,335.98 11,229,200.71 9,939,927.91

MOTOR VEHICLE 237,433.00 208,613.00 222,937.94 201,253.21 230,706.43

SUPPLIES & MATERIALS 1,701,863.00 1,811,281.00 1,694,142.49 1,651,796.42 1,588,509.50

REPAIRS & MAINTENANCE 1,410,584.00 1,748,954.00 1,580,381.76 1,421,108.90 1,442,492.10

UTILITIES 1,928,112.00 1,894,855.00 1,866,167.09 1,696,278.83 1,747,615.26

INSURANCE 807,092.00 815,216.00 844,487.09 821,443.86 874,461.17

ADVERTISING & PROMOTION 1,301,633.00 1,225,471.00 1,007,841.93 1,176,771.48 857,953.57

TRAVEL 73,823.00 84,501.00 73,924.26 70,343.48 66,012.54

LICENSES, REGISTRATIONS & SUBCRIPTIONS 202,505.00 177,211.00 196,424.48 149,280.07 125,736.61

CONTRACTS 3,236,908.00 3,275,913.00 3,044,249.11 2,679,025.22 2,171,208.96

BUILDING & EQUIPMENT RENTAL 497,299.00 569,175.00 370,949.86 358,399.96 317,559.09

CREDIT CARD FEES & BANK FEES 267,558.00 264,116.00 273,447.65 250,844.85 218,674.46

PRINTING & PUBLICATIONS 221,940.00 197,282.00 187,094.24 173,385.07 172,859.10

EQUIPMENT PURCHASES <$5K 213,139.00 189,319.00 195,623.81 205,559.74 129,503.72

INTEREST EXPENSE 0.00 0.00 41,194.10 33,616.33 0.00

TOTAL OPERATING EXPENSES 24,643,416.00 25,342,126.00 23,403,201.79 22,118,308.13 19,883,220.42

OPERATING INCOME 3,436,849.13 1,622,140.05 3,874,477.02 2,700,127.28 1,634,007.53

BOARD DESIGNATED FUND CONTRIBUTIONS

TOURISM DEVELOPMENT FUND 603,569.41 592,438.80 601,448.08 548,841.00 243,000.00WATER / WASTEWATER FUND 305,497.09 282,720.41 400,646.39 261,657.00 197,000.00RETAIL VILLAGE - LOAN PAYMENT ($1.6M LOAN) 0.00 0.00 142,792.70 150,370.47 0.00FIRE DEPARTMENT EQUIPMENT FUND 182,019.11 150,000.00 72,090.18 25,000.00 28,000.00BEACH VILLAGE ENTERTAINMENT FEES - CARRYOVER 16,547.37 0.00 0.00 0.00 0.00HOLLYBOURNE LINTEL PROJECT 180,662.50 0.00 0.00 0.00 0.00PAYMENT TO JIF FOR MOSAIC PROJECT 150,000.00 150,000.00 150,000.00 150,000.00 0.00

TOTAL DESIGNATED FUND CONTRIBUTIONS 1,438,295.48 1,175,159.21 1,366,977.35 1,135,868.47 468,000.00

AMOUNT AVAILABLE FOR CAPITAL OR RESERVES 1,998,553.65 446,980.84 2,507,499.67 1,564,258.81 1,166,007.53

CAPITAL PROJECTS AND EQUIPMENT (previously approved) 118,355.00

CAPITAL PROJECTS AND EQUIPMENT (current request) 1,291,375.00 1,782,101.00 1,357,300.00 970,144.00

CONTRIBUTION TO CASH RESERVES 588,823.65 725,398.67 206,958.81 195,863.53

1. PRIOR APPROVED FY18 CAPITAL PROJECT RE-ALLOCATIONS

Description Amount Description Amount

A/C Unit - Summer Waves Gift Shop (7,000.00) Causeway Entry Tower Crests 22,000.00

A/C Unit - Tortuga Jacks (9,826.66) Book Scanner (will be reimbursed by FOHJI) 7,000.00

Dubingon Roof Replacement (80,000.00) Used Tram Jeep - Museum Tours 10,000.00

Large Format Printer (10,000.00) Mosaic store fixtures/buildout; fire/security/camera systems; furniture & Equip. 160,000.00

Village Buildout Completion (73,173.34) Airport - Matching funds for FY19 GDOT/FAA projects 18,500.00

GSTC Hospital Pavillion - wall enclosure & climate control 140,000.00 Shade Sails @ mini-golf courses 20,000.00

Ultrasound machine for hospital 40,000.00 Sargasso Sea exhibit at GSTC 5,000.00

Carpet in the exhibit gallery and gift shop at GSTC 10,000.00

0.00 GSTC Bird Mews (1 small & 2 large) 14,800.00

GSTC Wash Down area (concrete pad & shade) 8,475.00

Salt & Fresh water mixing basin concrete pad - GSTC 1,600.00

2. WATER/WASTE WATER RESERVES REQUESTS Shed for tank/tub storage - GSTC 11,500.00

John Deere Gator UTV - Conservation Dept 13,000.00

Description Amount HVAC management system upgrade at the Convention Center (Johnson Controls) 20,000.00

Backup Pump for Lift Stations #6, 11, 3 and 10 4,500.00 Ballroom lighting relace with LED (possible rebate from GA Power) 30,000.00

Backup Pump for Lift Station #9 4,500.00 Chairs, tables, carts and table skirting for JIA events 16,000.00

Backup Pump for Lift Station 18 5,000.00 Causeway Billboard 50,000.00

Replace both pumps at Lift Station #1 25,000.00 Road improvements at Campground - pave 13 new sites 20,000.00

Improvements for generator (set up stations where we can plug generators in) 10,000.00 Reconfigure 13 sites at Campground 30,000.00

Service Truck 30,000.00 52" 26 HP Scagg Turf Tiger mower w/3 bag catcher - Landscaping 12,750.00

Large commercial meters (9 meters) 33,000.00 Skagg Turf Tiger mower w/72" deck - Landscaping 12,000.00

Toro 30" Stand on Aerator - Landscaping 8,500.00

TOTAL 112,000.00 Toro Heavy Duty Workman w/ hydraulic dump - Landscaping 20,500.00

Z-3 Hurricane Stand on blower 855 CFM - Landscaping 11,250.00

Toro Heavy Duty Workman w/ hydraulic dump - Landscaping 20,500.00

3. FIRE EQUIPMENT RESERVES REQUESTS Point of Sale system improvements (all except McCormicks & Golf) 170,000.00

Road Improvements 30,000.00

Description Amount Bike Path Improvements 50,000.00

SCBA packs (9) - used (have $7K remaining from prior year capital,

need $11K) 11,000.00 Tractor - Roads and Grounds 48,000.00

SCBA packs (5) - new (applying for grant for at least partial funding) 45,500.00 Mowers (2)- Roads and Grounds 30,000.00

Firefighting gear (3) 6,900.00 Clam Creek Bike Path 20,000.00

AED Plus replacement units (8) (cost less rebates) Total is $12K 9,700.00 Vehicles - All depts 15,000.00

Jet Ski w/trailer and sled 12,000.00 Golf Course Improvements 200,000.00

Records/Retail Warehouse - Museum/Retail 175,000.00

TOTAL 85,100.00

TOTAL 1,291,375.00

CAPITAL EQUIPMENT & PROJECTS FY18 FUNDS

4. CURRENT REQUESTS FROM FY18 FUNDS

Beach Revetment Infrastructure Project

PROJECT BACKGROUND:

The State’s investment in the repair of the previously existing, but severely damaged, oceanfront rock revetment along the northern shoreline Jekyll Island is on track to successfully protect the island’s most at-risk lands and properties from erosion for many years to come.

However, the current scope and budget of the project does not completely accommodate a very important aspect of managing the use and enjoyment of the beach and adjacent properties – access. Access to the beach from Jekyll’s residential properties nearest the shoreline must cross the large rocks of the revetment itself as well as the undeveloped public land lying between the properties and the revetment. In the past, the access that the JIA has been able to provide has been incomplete. Previously, no more than six of the 15 residential “t-streets” lining the beachfront have offered dune/revetment crossover structures to allow public access to the beach. The consequence of this has been significant in that human-nature leads people to make their own way to the beach through the sensitive, undeveloped, natural lands and dunes. In doing so, they have created everything from well-worn sandy footpaths to unauthorized wooden boardwalk structures. These actions, though understandable, nonetheless usurp and devalue public land that is valued for its natural beauty and ecological integrity but perhaps most importantly for its shoreline protection services. Indeed, impacts from Hurricanes Matthew and Irma in 2016 and 2017 demonstrated that, where the integrity of the natural topography and vegetation along the shoreline had been compromised by unauthorized activities to access and view the beach, much more land was lost to erosive wave action. Without managed access, Jekyll’s natural shoreline protections will be weaker in the event that a major storm overtops the restored revetment structure. Furthermore, in the absence of safe, well-maintained structures to allow people to cross the revetment, people will attempt to access the beach by climbing over the large boulders that make up the rock revetment, an activity that is certainly not safe and could perhaps raise liability concerns.

The proposed solution is to provide 15 public beach-access structures conveniently at the end of every residential “T-Street” from Brice Lane northward to Tallu Fish Lane as well as one more at the northern terminus of the revetment connecting to the popular Driftwood Beach area, for a total of 16 crossover structures. With this provision, no occupants of beachfront homes would have to travel more than about 150 feet to get to an approved beach access route. The likelihood that island residents and guests would attempt to blaze their own trails to the beach and clamber over the rocks would be reduced, and JIA staff would be more reasonably justified in correcting such harmful actions if they were to occur.

As another preventative measure to that end, understanding and prioritizing the critical importance of protecting natural shoreline resilience to erosion, we would like to install a barrier, such as a low wall or fence, designed to be aesthetically attractive yet unobtrusive. This purpose of this feature would be to physically and visually indicate the boundary, along where leased land gives way to protected public lands, providing both a reminder and an impediment to unauthorized access routes or unauthorized clearing of protected lands for enhancement of ocean views at the expense of shoreline protection.

Beach Revetment Infrastructure Project

With the State’s eight-million-dollar investment in rebuilding the revetment and restoring the protective dunes and vegetation, it is of utmost importance that the problems of the past, when individual actions collectively impaired natural shoreline protection, not be repeated in the future. We have an opportunity to make a fresh start with a better approach for the benefit of protecting Jekyll’s upland areas and enhancing our conservation efforts. Replacing, improving, and managing beach access across the rock revetment on Jekyll Island would be a significant accomplishment that has long been regarded as needed.

PROJECT DESCRIPTION AND COST ESTIMATE:

We can accomplish this project with an additional State investment of $2.5 million. We estimate an average of $125,000 to $150,000 would be needed to design, permit, and construct the access structures. Each of the “T-Street” access crossovers is different in design and cost due to landscape variations.

16 TOTAL CROSSOVERS:

Twelve (12) new One (1) existing to be significantly dismantled for construction of the revetment project Three (3) old existing crossovers that will need to be refurbished and improved

The goal will be for each crossover constructed or improved to meet ADA standards of disability access, pending a design assessment of topographic or structural limitations. If there were funds remaining after the construction of the crossovers. We would propose to build a minimalistic barrier demarcating the boundary separating protected shoreline lands from leased property.

These investments would cap off the successful completion of the revetment project now underway in full support of the State and the Jekyll Island Authority’s vision of benefitting the public while providing balanced stewardship of the island’s unique environmental and economic resources.

TOTAL FUNDING REQUEST: $2.5 MILLION

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FY2020 State Budget Submittal

The Jekyll Island Authority (JIA) respectfully request consideration of funding improvements for three (3) amenities in the FY2020 State Budget. The amenities include a new attraction for Summer Waves, expansion of the Jekyll Island Camp Ground, and Jekyll Island Golf Course Improvements. Each of these amenities is a revenue generating facility operated by the Jekyll Island Authority, and over time each has proven to be extremely significant to Jekyll’s overall ability to maintain financial self-sufficiency. Improvements to these facilities will enhance Jekyll Island’s overall ability to maintain financial sustainability as mandated by State Law.

Summer Waves Water Park Attraction $540,000

The JIA funds Summer Waves operations annually, including $1,450,000 in FY18. However, Summer Waves has been a star revenue generator on Jekyll Island for 31 years. The net income of Summer Waves in FY18 was just over $1M. Summer Waves subsidizes many other services and facilities on Jekyll Island that are not big revenue generators but are necessary for the enjoyment of the public. In recent years, regional competition from new water parks coupled with the age of some attractions at Summer Waves has cut into Summer Waves market share. Even so, Summer Waves is a major contributor to the financial income required to operate Jekyll Island.

Pirates Passage is a Summer Waves attraction that, if replaced, would greatly improve the customer experience. Pirates Passage currently is a single slide configuration where only two riders in a tandem tube can ride the single slide to the bottom. The next set of two persons must wait until the previous riders reach the bottom and water pressure recovers before entering the slide. This attraction remains one of the most popular in the Park; however, large lines form down the tower stairs and it commonly take 15 to 20 minutes of wait time to reach the top of the tower.

The Jekyll Island Authority has preliminary drawings to replace Pirates Passage with a four-lane mat racer that would move 84% more customers per hour down the slide greatly enhancing customer experience by cutting wait times. The existing tower and stairs would be reused, and if funded, the new attraction could be open by May of CY 2020. Improvements to Pirates Passage would further promote the revitalization of Summer Waves doubling down on the $972,000 capital investment the Jekyll Island Authority funded in FY17 & FY18 for the Sharks Tooth Cove children’s aquatic play area.

Summer Waves Water Park Attraction $420,000

In addition to the revitalization of Pirates Passage, the wave pool and lazy river at Summer Waves need to be relined. The wave pool, Frantic Atlantic, is in year 13 of a 15-year warranty and has reached the end of its life cycle due to above average attendance at the attraction. The Lazy River is also experiencing liner failure in two locations and is reaching its life expectancy. Having both attractions relined would greatly improve guest enjoyment. Without State funding assistance, these projects will not be accomplished in a timely manner and Summer Waves will begin to lose more and more market share, and the loss of revenues will adversely impact the operations of Jekyll Island.


Jekyll Island Campground Expansion $1,100,000

Like Summer Waves, the campground is continually a top revenue generator for Jekyll Island. In FY18 the net revenues were $1,287,953 and operating expenses were $596,000 with net income of $692,000. The Jekyll Island Campground has generated revenue at or above $1M since FY08 and has just ended its best two years with over $1.2M of revenue in FY17 and FY18, notwithstanding back to back hurricanes. Over the years, camping has changed. Today there are million-dollar rigs pulling into the camp ground that require space beyond that of primitive camp sites. Consequently, the year-round occupancy rate now averages better than 80%, creating limited site vacancy options daily. 20% and less vacancy is considered full capacity since remaining spaces must match specific camper dimensions with limited site flexibility to accommodate additional guests. Consequently, there is a real probability Jekyll Island Campground revenue will begin to stagnate. Data over the past ten years confirms this trend. The JIA believes an expansion of the Campground is beyond necessary and would boost net revenues available to the JIA to meet operational needs at the Campground while generating net revenues for other JIA functions. Earlier, the JIA engaged a consulting team to review expansion options, and preliminary plans are available. An expansion of approximately 14 acres and 65 camp sites and facility improvements would result in a greater return on overall investment than the marginal year over year revenues we can expect from the existing camping facility.

Great Dunes Golf Course Irrigation and Drainage Replacement $440,000

In March 2017, the National Golf Foundation (NGF) completed an Assessment and Recommendations for Jekyll Island’s Golf Program. While a comprehensive approach to overall golf course improvements is needed, including a Golf Master Plan, the NGF recommended interim, basic improvements/repairs be undertaken to improve the overall golf experience on Jekyll Island. In response to the formal NGF Phase I recommendations, JIA staff have taken steps to improve the golf course clubhouse and some course upgrades to the remaining nine holes of the historic Great Dunes Golf Course (GDGC). Total expenditures have been approximately $150,000. Club house improvements have included total restroom renovations, restaurant redesign, including new furnishings and fixtures, new carpeting throughout, as well as a reformatting of the restaurant offerings.

The GDGC is one of the historical course members of the Walter Travis Foundation, and therefore an important historical asset of Jekyll Island. GDGC is currently undergoing interim course improvements including a no-till conversion to TifEagle sod on each of the 9 greens, cosmetic changes, and a reconfiguration of several holes to more accurately reflect the historic course layout. There is a critical need to replace the failing early 1970’s irrigation system to complete the GDGC renovation. Installation of a more modern irrigation system would not only result in greatly improved course conditions but would greatly contribute to water conservation since water presently taken from the Floridian Aquafer for irrigation completes with drinking water drawn from the same aquafer. Other course drainage issues would also be addressed. It is expected these changes will assist GDGC in gaining status as a National Historic Landmark.


Following the NGF Assessment, the JIA issued a Request for Information regarding Jekyll Island golf operations and facilities. 22 responses were received, and this information will provide input to the JIA Board for further golf course assessments. In light of an ongoing Infrastructure and Capacity Study, the JIA Board decided to postpone additional golf course study and action. Once this study is completed, it is anticipated the Board will move forward with a formal Golf Course Master Plan to address the recommendations of the NGF Assessment for the three 18-hole golf courses on Jekyll Island.

Request Summary:

Summer Waves Water Park: $960,000

Campground Expansion & Facilities: $1,100,000

Great Dunes Golf Course Irrigation & Drainage: $440,000

Total FY 2020 State Request:

$2,500,000

MEMORANDUM


FROM: DANIEL STROWE

SUBJECT: VERIZON LEASE AMENDMENT – WATER TOWER #4

DATE: 8/22/2018

LESSEE: Verizon Wireless of the East LP LOCATION: 305 South Beachview, Jekyll Island, Georgia Water Tower #4 Current Term of Lease: October 1, 2017 – October 1, 2022 Current Rent: $3,332.91 per month ($39,994.92 per year subject to a 3% annual

increase) Proposal: Verizon is seeking to modify and add equipment, cables and accessories to

its existing facility on the Water Tower #4 corral to improve the transmission and reception of cell phone communications.

Proposed Rent: In exchange for the equipment modifications, the rent shall increase

$450.00 per month resulting in a total rent of $3,782.91 per month ($45,394.92 per year subject to 3% annual increase).

MEMORANDUM


FROM: DANIEL STROWE

SUBJECT: VERIZON LEASE AMENDMENT – WATER TOWER #5

DATE: 8/22/2018

LESSEE: Verizon Wireless of the East LP LOCATION: 1176 North Beachview Drive, Jekyll Island, Georgia Water Tower #5 Current Term of Lease: October 1, 2017 – October 1, 2022 Current Rent: $3,332.91 per month ($39,994.92 per year subject to a 3% annual

increase) Proposal: Verizon is seeking to modify and add equipment, cables and accessories to

its existing facility on the Water Tower #5 corral to improve the transmission and reception of cell phone communications.

Proposed Rent: In exchange for the equipment modifications, the rent shall increase

$355.00 per month resulting in a total rent of $3,687.91 per month ($44,254.92 per year subject to 3% annual increase).

MEMORANDUM


FROM: DANIEL STROWE, LEGAL ASSOCIATE

SUBJECT: RADIANCE SOLAR LEASE AGREEMENT

DATE: 8/22/2018

BUSINESS LEASE SUMMARY LEASEHOLDER: Radiance Development RCS III, LLC LOCATION: Former Landfill Site - Located in the interior of the island, east of Old Plantation Road, Jekyll Island, GA 31527 TERM OF LEASE: Thirty (30) years PROPERTY SIZE: Approximately 5 acres of the total 34-acre former landfill site, subject to adjustment SPECIFIED USE OF PREMISES: Installation and operation of a 1-Megawatt solar array as part of the Georgia Power Renewable Energy Development Initiative. PERMITS: Lessee responsible for land preparation costs and construction, including any permits that may be required under federal or state law. SUMMARY: The Board previously approved the above-referenced project at its Board meeting in April 2018. As a result of its further due diligence, Radiance in consultation with its lender for the project, is requesting the following adjustment to the annual rent terms:

• The Board previously approved:

- Years 1 – 4 $5,000.00 - Years 5 – 30 $27,400.00

- Total of $732,400.00 for the initial term

- With an Option to Renew (Years 31-35) at $31,000/year

- Total of $887,400.00 for entire term of lease if renewal term

exercised

• Radiance is requesting that the annual rent be adjusted to:

- Years 1 – 7 $5,000.00 - Years 8 – 30 $30,325.00

- Total of $732,475.00 for the term

- Thirty-year term with no option to renew

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MEMORANDUM


FROM: NAMING COMMITTEE

SUBJECT: NEW BEACH PARK AND SOLAR FARM ACCESS ROAD

DATE: 8/21/18

Corsair Beach ParkThe new Beach Park is being constructed between the Jekyll Ocean Club and Days Inn & Suites. The park will include a bathhouse, picnic pavilions, landscaped parking, and an ADA accessible beach crossover. The location is adjacent to recent history and rooted in Gilded Age history. When originally constructed, the Days Inn & Suites was once named the Corsair Motel. The Corsair Motel derived its name from Jekyll Island Club member J.P. Morgan’s yacht. Morgan owned multiple yachts named Corsair. The boats were large, luxurious boats that were too large to dock in the Club’s wharf and were instead anchored in the Jekyll River. Staff recommendation that this new beach park to be named Corsair Beach Park.

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Irma RoadAn internal service road, unofficially named Ditch Road, that originates from Old Plantation Road and runs toward the center of the island (see map below, circled in white) will soon be home to a new solar farm. For safety and legal reasons, the road needs to be officially named and mapped by GIS. The JIA uses this road for multiple utility reasons. One significant use was after Hurricane Irma. The road houses the JIA location for natural refuse storage and received an influx of traffic during Irma cleanup. A massive amount of refuse was collected after Irma including trees, leaves, moss, etc. gathered from throughout the island. Staff recommendation is that this road be named Irma Road.

JEKYLL ISLAND-STATE PARK AUTHORITY · 2018-10-04 · Living (Presenting Sponsor), Georgia Lottery,...

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Transcript of JEKYLL ISLAND-STATE PARK AUTHORITY · 2018-10-04 · Living (Presenting Sponsor), Georgia Lottery,...