JEE4980 – Sr Design Project...• Tonight’s assignments – due (EL) End of Lab – Team meeting...

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Overview, Project Team 1

JEE4980 – Sr Design Project• Introduction

• Lecture Topics– Course objective & format

– Design Project & Process

– Project Team Formation

• Expectations– Maturity of a senior

– Apply yourself ethically

– Quality product

– Attendance

• Lab Time – Used for lecture & first assignments tonight


Handouts / Info• Syllabus

– Website / References / Grading

• Tonight’s assignments – due (EL) End of Lab– Team meeting with sponsor– Product Concept & cost estimate– Homeowner’s levelized cost per kWh for 20 year life– First draft of Work Breakdown Structure– Estimate of total man-hours to submit Proposal & Submittal

Date– Your expected team progress by next week; use Team

Progress Report form

• Design Project Request For Proposal (later tonight)

• Future Assignments– See & Review semester handout– Wilcox – Read Chapter 1 & submit 2 questions or discussion

points – due (SN) Sunday Noon

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World & USA Energy Usage


Design Process to serve a clientEngineering Design: A Project Based Introduction, 3rd Edition

by Clive L. Dym and Patrick Little

• Client’s Problem Statement

• Problem Definition

• Conceptual Design

• Preliminary Design

• Detailed Design

• Design Communication

• Documentation for Final Design

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• Problem: recognize that a problem exists, and develop a concise statement of the problem.

• Objectives: study the parameters of the problem, and convert them into engineering language you are familiar with.

• Literature Survey: assimilate existing knowledge about the problem, and search for similar data (related experiments, evaluations, etc.)

• Analysis: analyze the problem based on the knowledge gained from the literature survey, produce a set of design constraints, and generate test specifications to verify these design constraints.

• Synthesis: manipulate the analysis to yield a family of solutions (typically through simulation and prototyping).

• Evaluation: choose the best solution and verify it meets the design constraints.

• Presentation: communicate the solution to your peers/management.

DESIGN METHODOLOGY

Prof Joseph Picone, Mississippi State University


Managing Design ActivitiesDym & Little

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Managing a Design Project 1

Dym & Little


Managing a Design Project 2

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Work Breakdown Structure

• WBS – what must be done to finish the job

• Understand Customer Requirements

• Analyze Functional Requirements

• Generate Alternatives

• Evaluate Alternatives

• Search Among Alternatives

• Document Design Process


WBS Example

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Residential Concept

• Visualize to help you develop the WBS

• Slides 4, 5, 10 should help too

• Design Projects– Grid connected

residence

– Off-the-grid residence

– Solar battery charger

• Batteries for storage are also included


Solar Battery Charger Project

• design, procure, build, test, and document

• PV charger for a cell phone or iPod battery of your choice

• incentive gift to attract customers

• evaluate and report on efficiency, reliability, and cost

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Stages of Engineering DesignSeattle Pacific U Sr Design

1. Identify project and

goals

2. Research

3. Brainstorm ideas

4. Generate candidate

solutions

5. Compare solutions

and pick the winner

6. Write specification

7. Prototype, Simulate

and Build

8. Test and correct

9. Implement


3. Brainstorm Ideas

• Get together in a small group and toss out ideas

� Start generally, then get specific

� No leaders! (Just a note-taker)

� Do not compare ideas to each other

� No judgment at this time

� Use free-association

� Mandatory participation

� Ask quiet members: “What do you think?”

Brainstorming tool:bubbl.us

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Teams and Team DevelopmentPutting the Pieces Together ...

TEAMS

CommunicationConflict

ResolutionDiversity

Coaching

Decision

MakingMeeting

Effectiveness

Team

Charter

Problem

SolvingDecision

Making


Team Stages

• Forming

• Storming

• Norming

• Performing

• Adjourning

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Forming

• Become oriented to design task at hand

• Get to know other team members

• Test group behaviors for common viewpoints and values

• Trust whoever is in charge of the project or task

• Define some ground rules


Team Member Roles Possible

• Project Manager – Leads, handles schedule and budget

– Finalizes documentation

• OR Project Engineer– Project Manager but delegates some tasks

– And does some design work

• Design Specialists– PV systems

– Inverter

• Scribe – Handles documentation and communications

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Getting started

• Brainstorm ideas

• Separately evaluate the ideas

• Decide which path(s) to follow

– Consensus

– Dictator

– Subject Matter Expert


Managing Conflict

• Constructive conflict – based in the realm of values and ideas

• Destructive conflict – based on the personalities of the people involved

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Managing Conflict

• Avoidance – ignore & hope it goes away

• Smoothing – let the other party win

• Forcing – imposing a solution on the other party

• Compromise – try to meet halfway

• Constructive engagement – determine the underlying desire of all parties and seek ways to realize them


Design Problem Handout

• Motivation – engineers are key to energy crisis solutions; renewable is part of it

• Residential Solar Photovoltaic

• Take 5 minutes to read the RFP (Request For Proposal)

• Questions???

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Project Teams Assignments

• Inputs

– Knowledge / Experience

– Preferred teammate(s)

• Considerations

– Diversity

– Sponsor’s objectives

• My team assignments


• An agreement between the team and its sponsor

• A communication tool between the project and the organization

• A high-level guide for the project

What is a Team Charter?

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Team Charter

• Project Goals- minimal to “stretch”

• How they align with larger organization goals

• Authority for the project

• Project deliverables

• Time frame including limits on schedule

• Resources available

• Any unusual circumstances


Objectives: Goals of the team.

Scope: Fundamental aspects of the project that will not change:

objectives, limits, initial assumptions, timeframes.

Roles/Responsibilities: Duties & assignments for each member of the team.

Key Activities: Defined by the workplan to foster accomplishment of the

project.

Key Deliverables: Tangible outcomes of the project, usually documents.

These should be tied directly to Key Activities.

Timeline/Schedule: Target dates for completion of the project and its various

parts, phases, activities, etc.

Milestones: Dates of key accomplishments of the team.

Critical Success

Factors: Any factors that must occur to ensure project success.

Metrics: Information looked at regularly and systematically to

monitor, control, and improve our work.

Risks: Anything that prevents the team from completing the key

activities.

Boundaries: Factors that limit the scope of work (e.g. timeframes).

Components of a Team Charter

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Team Charter Validation

Objective - Does it accurately described the project?

Scope - Is the project well defined?

Roles & Responsibilities - Have they been determined for all team members?

Key Activities - Will they allow team to meet its objectives?

Key Deliverables - Are they tangible, and do they demonstrate results?

Timeline/Schedule- Is the schedule sufficient to finish the project on a timely

basis?

Milestones- Do they support accomplishment of the project?

Critical Success Factors - Do they ensure team’s success?

Metrics - Do they accurately measure results, and support critical

success factors?

Risks - Are they full documented, and do they significantly

impede success?

Boundaries - What elements are in, and out, of the project?

Sponsor - Is the sponsor at a high enough level in the organization

to clear barriers, provide resources, etc?


Team Charter Validation ...

Who validates the Charter? The team sponsor, and other key stakeholders

of the project.

What does the validation process A series of meetings with the sponsor and other

consist of? stakeholders where representatives of the team

talk through the various components of the

Charter getting feedback and sign off on each

part from the stakeholders.

How does validation usually go? Each iteration usually brings fine-tuning to the

respective components. Once all parties are in

agreement, and support the team moving ahead

with its efforts.

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Questions

JEE4980 – Sr Design Project...• Tonight’s assignments – due (EL) End of Lab – Team meeting...

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