JDE Fundamentals - Tutor Perini · PDF fileJDE Fundamentals. JDE Fundamental Topics •...

JDE Fundamentals

JDE Fundamental Topics

• Navigation

– Signing In

– Pages

• Interactive Programs

• Batch Programs

• Job Cost / Financial

Terminology

SIGNING INTO JDE

Sign-In Screen

JDE Term Explanation

User ID User name for access to JDE

software.

Password User determined security code.

Environment Set of data, programs, files and

tools.

Role Secured set of data and

programs that can be accessed

by users that have been granted

access based on the role name.

Signing Into JDE Software

JDE Page

INTERACTIVE

PROGRAMS

General Terminology


Program It can be interactive or batch.

Applications Separate components of the

integrated JDE software suite such

as Job Cost or Payroll.

System Code JDE software suite numbering

system. For example Address Book

= 01, Accounts Payable = 04 and

Purchasing = 43. Used for

numbering screens, reports,

programs, etc.


Interactive

Applications

Interacts directly with the system database in real time. Program

name begins with “P”.

Interactive Applications - General


Interactive

Applications

Settings behind the programs control what is displayed and how

the application will perform. Programs are tailored to meet

various company requirements.

Interactive Applications - Specific

• An electronic rolodex file of contacts, address information,

phone numbers, email information, etc.

• Contains records for any entity that could have an address.

• Examples are: employees, customers, suppliers,

subcontractors, jobs, ship to addresses, companies, tax

authorities, carriers, banks, etc.

Address Book – System Code “01”

Screen Terminology

JDE Term ExplanationForm Screen within an application that displays data in either a grid

or a tabbed format.

Menu Bar A group of actions that can be performed on the displayed

form.

Header The top portion of a form used to:

- filter results in the lower portion of the form on a search

screen

- enter common data for all records on a data entry screen.

QBE (Query by Example) Data filter “row” at the top of many grids to specify or narrow a

data query on a search screen.

Grid Lower portion of many forms displaying the filtered results of a

“query” in rows and columns.

Application Menu Bar Navigation


Select Button Selects the checked record.

Find ButtonFinds records based on the search criterion in the header or QBE

line.

Add ButtonAccesses the screen/form used to add a new record to the

database.

Copy Button Copies an existing record.

Delete Button Deletes an existing record (if the system permits it).

Close/Cancel

ButtonExits/quits the screen/form or program. Back up one screen/form.

Application Menu Bar Navigation


RowContains selections that “exit” the user to a new program for the

selected row in the grid.

ReportContains selections that “exit” the user to reports related to the

module or the currently selected application.

ToolsContains selections of applications or system tools such as Import,

Export, Data Browser and Grid Format.

Menu Bar Navigation & Assistance Buttons


Display Additional Rows A button that displays 10 more rows in the grid at a time.

Jump to End A button that displays all rows in the grid.

Visual Assist A button that displays a list of valid values.


About ButtonProvides information about the screen/form

and program the user is currently in.

Help Button Displays system level help documentation.

Item/Field

Help Button

Clicking the button enables item/field level

help. Then clicking on an item or field

provides specific help information. Must

click again to deactivate.

Query Display and creation of user-created queries




Customize Grid

Exit to an application to customize the

appearance of the grid based on the user’s

specifications.

Export Button Export grid data to Excel.

Import Button Import grid data from Excel.

Tabbed Forms

BATCH PROGRAMS

(UBEs)


Batch Program (UBE – Universal

Batch Engine)

A program that queues up and waits its turn to run and update the

database. Usually process large numbers of records and/or

produces a report. Program name begins with “R”.

Versions “Variations” of interactive and batch programs that contain data

selection and processing options.

Batch Program

Batch Program


Data Selection A selection tool that allows the user to specify what records a

UBE processes.

Batch Program


Processing Options A set of “changeable” parameters that control how a program

processes or runs.

TERMINOLOGY

Financial vs. Job Cost Terminology

FINANCIAL PRESENTATION

Business Unit.Object.Subsidiary

JOB COST PRESENTATION

Job.Cost Code.Cost Type

ACCOUNT NUMBER DISPLAY

Business Unit

Object

Subsidiary

Job

Cost Type

Cost Code

FINANCIAL TERMINOLOGY JOB COST TERMINOLOGY

JDE Construction Terminology


Job – used only for

Construction Jobs

Typically contain forecast, multi-year

budget, committed costs, actual costs /

revenue and track units.

Cost Type General Ledger Number

Cost Code Item, Pay Item, Phase, Cost Code

Subcontractor Logs Requirements by date, amount, etc. when,

if not met, can create a payment hold back

to subcontractor

Job Cost Terminology


JSI Job Status Inquiry – on line drill down for

Job transactions

Methods of

Computation

Algorithms to compute the EAC (Estimate

at Completion) or ETC (Estimate to

Completion)

Revenue

Recognition

Used to determine the revenue based on

the Job’s percentage of completion. Value

of the Job’s unbilled amounts posted to

general ledger. Used to bridge the “gap”

between billing and revenue based on

percentage of completion.

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