J.B. Speed School of Engineering University of Louisville

Kentucky Energy Efficiency Program for Schools

KEEPS EnergyManagement Toolkit

Step 1Make the Commitment

Toolkit 1CDevelop a Communications PlanFacilitator Orientation

2KPPC Kentucky’s Resource Center for Environmental Sustainability

7-Step Energy Management Process

1. Make the Commitment

2. Assess Performance and Opportunities

3. Set Performance Goals

4. Create an Action Plan

5. Implement the Action Plan

6. Evaluate Progress

7. Recognize Achievements

3KPPC Kentucky’s Resource Center for Environmental Sustainability

KEEPSEnergyManagementToolkit

Toolkit 1CDevelop a Communications PlanFacilitator Orientation

4KPPC Kentucky’s Resource Center for Environmental Sustainability

Communications Plan Overview

Importance

Components

Get the Message Out

5KPPC Kentucky’s Resource Center for Environmental Sustainability

Communications Plan Useful Terms

Energy Management Program – system for effectively optimizing energy use to minimize costs and improve performance

Stakeholder – person, group, organization or system that affects or can be affected by an organization’s actions

Message – communication transmitted by words, signals or other means from one person, station or group to another

Timeline – schedule of activities or events

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Communications Plan Prep and Instructions

Audience• Energy Team, District Energy Manager,

Other District Stakeholders

Set-up• Review supplemental materials

Time• Prep: 30 to 60 minutes• Presentation & Exercise: 60 to 90 minutes

7KPPC Kentucky’s Resource Center for Environmental Sustainability

Communications PlanToolkit Materials

• Energy Team Communications Plan Worksheet

• Communications Plan: Activities Sheet• Brainwriting Worksheets (Message and

Activities)• Sample Fact Sheet• Pen or pencil for each participant• Handouts of presentation (optional)

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Communications PlanToolkit Materials (cont.)

• Facilitator Instructions for Brainstorming• Facilitator Instructions for Brainwriting• Whiteboard or easel pad and markers• Post-it notepads• Computer and projector for presentation

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Resources

Available for download from the KEEPS Toolkit Library• www.kppc.org/KEEPS