JB-118 Online Recruitment System

7/23/2019 JB-118 Online Recruitment System

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Online Recruitment SystemOnline Recruitment System

ABSTRACT

Online Recruitment System (ORS) in an independent module and is a part of

the Human Resource Management System. ORS is a feature rich integrated

recruitment package, designed for the desktop. It stores the details of josand details of the candidate!s in the dataase. It helps in conducting the

online test. It helps for online searching of candidate details y the HR"ersonnel, using #"oint and $lick! parameters. Human Resource %epartment

people can access the dataase to process and search for suitale

candidates and &ie' their details 'ith a simple #click! of the mouse utton.

his 'ill pro&ide ser&ice to the potential jo seekers to search for 'orkingopportunities according to their chosen career a&ailale in Organiation.

*pplicants 'ill, if they choose, e ale to make an application online. It isplanned that ultimately all &acancies in Organiation., 'ill e posted online

and that this site 'ill offer employers the facility oth to post their &acancies

online to re&ie' and manage the resulting applications efficiently through'e 'ith the help of ORS . he Online Recruitment System 'ill also allo'

+o "ro&iders to estalish onetoone relationships 'ith candidates, ykeeping in close communication 'ith them throughout the

application-inter&ie'-hiring process, e&en allo'ing the candidates to trackthe progress of their application

Project Overview:

he project entitled Online Recruitment System automates the OnlineRecruitment for Organiation., his system is one, 'hich helps out the HR

personnel in the Recruitment of ne' candidates to the company and helpsthem the recruitment process as a 'hole. /or the HR "ersonnel the options

a&ailale in the system 'ould e mainly under three road headings namely0

Re1uirements

Resume "rocessing

Online est 2ueries

Message /rom 3sers


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Online Recruitment System (ORS) is a part of the Human ResourceManagement System that structures and manages the entire recruitment

process. his online recruitment ser&ice system 'ill primarily focus on theposting and management of jo &acancies. Ho'e&er, this 'ill e the initial

step to'ards achie&ing the longerterm goal of deli&ering roader ser&ices to

support recruitment.

his 'ill pro&ide ser&ice to the potential jo applicants to search for 'orkingopportunities according to their chosen career a&ailale in Organiation.,

applicants 'ill, if they choose, e ale to make an application online. It is

planned that ultimately all &acancies in Organiation. 4ill e posted onlineand that this site 'ill offer employers the facility oth to post their &acancies

online and to re&ie' and manage the resulting applications efficientlythrough 'e 'ith the help of Online Recruitment System. ORS 'ill also

allo' +o "ro&ider to estalish onetoone relationships 'ith candidates, y

keeping in close communication 'ith them through out theapplication-inter&ie'-hiring process, e&en allo'ing the candidates to track

the progress of their application. In other 'ords, enales the employer totreat candidates like customers.

About the Project:

Online Recruitment System (ORS) in an independent module and is a part of

the Human Resource Management System. ORS is a feature rich integrated

recruitment package, designed for the desktop. It stores the details of jos

and details of the candidate!s in the dataase. It helps in conducting theonline test. It helps for online searching of candidate details y the HR"ersonnel, using #"oint and $lick! parameters. Human Resource %epartment

people can access the dataase to process and search for suitalecandidates and &ie' their details 'ith a simple #click! of the mouse utton.

his 'ill pro&ide ser&ice to the potential jo seekers to search for 'orkingopportunities according to their chosen career a&ailale in Organiation.

*pplicants 'ill, if they choose, e ale to make an application online. It isplanned that ultimately all &acancies in Organiation., 'ill e posted online

and that this site 'ill offer employers the facility oth to post their &acancies

online to re&ie' and manage the resulting applications efficiently through'e 'ith the help of ORS . he Online Recruitment System 'ill also allo'

+o "ro&iders to estalish onetoone relationships 'ith candidates, ykeeping in close communication 'ith them throughout the

application-inter&ie'-hiring process, e&en allo'ing the candidates to track

the progress of their application.


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ORS integrates itself 'ith popular dataase oracle 5.6i. ORS is deli&ered &iaa +a&a Ser&er "ages 'ith access to the system, using nothing more than a

4e ro'ser and 4e Ser&er.

his means the +o "ro&ider can a&oid lengthy and e7pensi&e

implementation cycles. he system can e implemented on all platforms, asthe +a&a echnology is eing used for the de&elopment of the system, 'hich

is platform independent.

PROBLEM DE!"!T!O" A"D EAS!B!L!T# A"L#S!S

Problem De$inition

E%istin& System

he +o "ro&iders carries out their acti&ities through &arious meetingsand presentations. he HRManager takes the final decisions and

assigns the tasks to HR Senior /acilitators. he HRSenior /acilitatorscompletes the tasks assigned to them 'ith the help of +unior

/acilitators.

In the current scenario, all the information and acti&ities relies either

on paper'ork or on in roken, distriuted and isolated automation

such as use of Microsoft 87cel Sheets. he prolem that arises in sucha scenario is that the process is too cumersome and demanding as'ell.

Limit'tion o$ the E%istin& System:

9ona&ailaility of data and 'hen re1uired.

87ams are conducted manually, it is 'aste of papers and same

1uestions 'ill e repeated for the more than one candidate.

Highly inconsistent information across the department along 'ith

the o&erhead of redundant data management across department.

%uplication of data gathering and maintenance efforts.

High le&el of human inter&ention needed and hence usage of the

system depends on the skill of the indi&idual.

%oes not enale %ecision Support System.

9o system to keep track of the resumes of the candidates.


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Pro(ose) System:

he proposed system :Online Recruitment System in +S" andOracle 'ill include all the features carried out y manual system and

also add certain additional features so that the package 'ill form a

definite impro&ement. It is proposed to make the system e7tremelyuserfriendly 'ith 'elldesigned screens and limited inputs. It is also

proposed to include the list of &alue o7es and grid structures in thescreen to make the data retrie&al &ery easy and con&enient.

e'tures 'n) Bene$its o$ Pro(ose) System:

Online Recruitment System *ORS+ has all the features and functionsre1uired for e7ecuting a successful recruitment task, pro&iding e7ceptional

case of use for recruitment directors.

he follo'ing are the o&er&ie' of the features and enefits of ORS

%ataase soft'are installed and preconfigures for the immediate use

of the system effecti&ely and efficiently.

"reconfigured and ready to run +os dataase 'ith management

module for adding, deleting and modifying apart from &aluale searchfacility.

%ataase to store the candidates details securely.

$ustomiale authentication to control access to dataase files using

assigned user login and pass'ord control.

"ro&ides authentication to 'rite the online.

"ro&ides information to the managers so that they can make judgment

aout particular situations.

$andidate applications are automatically scored and ranked against jo

description criterion.

Reduction in the costs of hiring ; there 'ill e et'een =

percent decrease in the cost of hiring.

Reduction in the time to hire ; the result of targeting candidates

accurately in an online en&ironment means less #"aper? administration

and more time #facetoface! 'ith the candidate.

*utomatic generation of the @ogin I% and the pass'ord for thecandidates if selected for online test y the HR personnel.


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Mo)ules

he Online Recruitment System is roadly di&ided into A modules.hey are0

Lo&in Mo)ule

,ob Provi)er Mo)ule

,ob See-er Mo)ule

Online Test Mo)ule

Mo)ule Descri(tion

Lo&in Mo)ule

he module is the one, 'hich allo's only authoried people to accessthe *pplication. *ny person 'ho needs an access to the application is

needed to login in the first step. he user needs to pro&ide his or herlogin I% and the pass'ord. he pass'ord is checked against the one

stored in the dataase. If oth the I% and "ass'ord are &alid then theuser is gi&en access to the application, else he-she is denied from it.

,ob Provi)er Mo)ule

/or the HR "ersonnel the options a&ailale in the system 'ould emainly under four road headings and 'e can call it as Su Modules of

+o "ro&ider Module.

Re1uirements

Resume "rocessing

Online est 2ueries

Message /rom 3sers

*uthentication


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Re.uirements Mo)ule

he module 'ould help the HR to maintain the opportunity lista&ailale in the company. he different functionality pro&ided 'ere0

A))in& "ew Re.uirement

4hene&er a ne' jo position 'ould e &acant, the HR can create a

ne' one. he appropriate code for &alidation of the input details 'as

coded.

Mo)i$ic'tions o$ the Re.uirements List

he HR from time to time 'ould need to &ie'-modify the different jopositions in the company. he listing is ased on different criteria0 all

the jo positions, ased on the Skill set re1uired, ased on the statusof the *pplication, Based on the e7perience re1uired or On the Basis of

the @ast %ate of *pply. he HR can kno' the complete details aout a

particular opportunity such as, the date on 'hich it 'as created, theday on 'hich it 'as modified and the HR 'ho created it. If he-she

needs to modify, then the details of it 'ould e displayed as that thefields %escription, 2ualification, Skill Set, @ast date to apply and

87perience etc. and the same can e modified.

Cle'nin& /( o$ the Re.uirement list D't'

he re1uirements 'ith status as "rocessed 'ould e listed. If the HR

chooses to cleanup any of the re1uirement details, then all thecandidate details pertaining to that particular jo code 'ould e

deleted from the dataase and the details of the jo code 'ould estored in the ackup for future use.

Resume Processin& Mo)ule

he module is useful for the maintenance of the resumes otained for

any jo position a&ailale in the company.


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%ifferent functions pro&ided are0

A))in& ' new Resume:

he function pro&ides pro&ision for the HR to add a ne' resume

to the dataase. he resume can e otained in a numer ofdifferent 'ays ; through post or through 'e site. he details of

the candidate 'ill e stored in the dataase. he date on 'hichthe application 'as otained 'ould also e stored so that it can

e checked that the application recei&ed after the last to apply is

lapsed 'ill not e considered for processing.

0iew or Mo)i$ic'tion o$ the '((lic'nt1s list:

he HR from time to time 'ould need to &ie'-modify the list of

candidates applied for a jo position in the company. he listing

is ased on different criteria0 *ll candidates, Based on the +o$ode for 'hich the candidate has applied or Based on the Skill

Set of the candidate, Based on 87perience or Based on theStatus of the application of candidate. he HR can &ie' the

details of a candidate to kno' the contact details or the modethrough 'hich the candidate has applied for that position.

"ro&isions are pro&ided 'here the HR can directly send mail to

the candidate y just clicking the mail I% of the contact person.If needed to modify, then the details of the candidate 'ould e

displayed so that the fields of $andidate 9ame, *ddress, Mail I%,Skill Set, 2ualification, and 87perience etc. 'ould e displayed

and the same can e modified. If the HR pts to change thestatus for the candidate application, then he-she can pro&ide anappropriate status and sa&e the changes made. he details of

the o&erall operation carried out during status change are statedin the function0 3pdating the application status elo'0

Processin& o$ the '((lic'tions $or )i$$erent jobs:

Once the last date of apply for any jo position that 'as &acant

is elapsed, the status of the jo position 'ould e made as#In&alid!. 4hen the HR 'ants to process the applications, a list of

all jo codes for 'hich the @at date to apply has een o&er 'iththe status as #In&alid! and status not as #"rocessed! 'ill e listed.

he HR 'hen chooses to process for a particular jo code, the

system 'ill list in the follo'ing asis0


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C. It 'ould check that the candidate has applied efore thelast date to apply.

6. It 'ould check that the resume is not from the samecandidate 'ho is in the 'aitforlist and for the same jo

position.

D. It 'ould check the resume satisfies the e7periencere1uirement for that jo.

A. he resume, 'hich satisfies ao&e three, 'ould ee7amined further for percentage of marks otained.

=E of theminimum skill for the position, then it 'ould e considered

as an eligile application for shortlist.

*ll the applications that are eligile 'ould e listed along 'ith

the status so that the HR can change it as needed. he updatingof status is descried as elo'0

/()'tin& the '((lic'tion St'tus:

4hen status of application of a candidate is to e updated, theHR can update it to any of the follo'ing ; est Scheduled,

Inter&ie' Rejected or *pplication Rejected. In case of *pplication

Rejected, the reason for the rejection is to e specified. /or estor Inter&ie' Scheduled, the date, time and place of the schedule

ahs to e stated along 'ith the Froup I% is to e stated. Beforethis the login I% and the "ass'ord for the candidate is

generated.

Cle'nin& u( the )'t'b'se $rom unw'nte) Resumes:

he list of resumes, 'hich has een in the #4ait /or! list, 'oulde selected and displayed. If the HR opts to clean these

resumes, then he can select them and clean the dataase. Oncethe resume of a candidate has een cleaned up, he can apply to

the position again, i.e. after > months once he has applied. he

details pertaining to theses candidates 'ould e deleted fromthe dataase and hence the dataase cleaned from un'anted

information.


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Online Test 2ueries Mo)ule

Regarding the Online est 2uestions the HR 'ill ha&e the follo'ing

options0

A))in& "ew 2uestions: he HR can add the ne' 1uestions foronline test.

0iew or Mo)i$ic'tions o$ 2uestions: he HR can &ie' or modify aparticular 1uestion 'hiche&er he-she 'ants to &ie' or modify.

Deletion o$ 2uestions: /or e&ery > months old 1uestions 'ill e

deleted and ne' 1uestions 'ill e added.

Authentic'tion Mo)ule

he module 'ould help the HR to maintain the *uthentication @ist

a&ailale in the company. he different functionality pro&ided 'ere0

A))in& "ew Authentic'tion: 4hene&er HR Manager 'ants to createa ne' authentication the HR can create a ne' one. he appropriate

code for &alidation of the input details 'as coded.

Mo)i$ic'tion o$ the Authentic'tion List: HR can &ie' or modify the

e7isting *uthentication.

,ob See-er Mo)ule

his module is an interface to the candidates to the Organiation., 'esite to apply for the &acant positions. he candidate can directly apply

for any of the jos or can &ie' their application status. he different

functions made a&ailale for the candidate!s con&enience are0

/or the +o Seeker the options a&ailale in the system 'ould e mainlyunder some road headings and 'e can call it as Su Modules of +o

Seeker Module. In Bo7

"ost Resume

3pdate Resume

Gie' *ll +os

3pdate "ersonal Information

$hange "ass'ord Information


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/eedack

/a1!s

@ogout

!n Bo%

he list of all information aout the online test. 4hether he 'asaccepted or rejected for online test. If he accepted for online test then

he can 'rite the online test and e&ery information stored on Ino7sent y the +o "ro&ider.

Post Resume

he ORS 'ill pro&ide to the +o Seeker can post his resume to the HR

"ersons for further processing.

/()'te Resume

he ORS 'ill pro&ide to the +o Seeker can update his resume forfurther processing.

0iew All ,obs

+o Seekers can &ie' all +os e7isting in the Organiations and canapply for particular jos also.

/()'te Person'l !n$orm'tion

he ORS pro&ides to +o Seekers can 3pdate his personals and as'ell as "ass'ord also.

Ch'n&e P'sswor) !n$orm'tion

he ORS pro&ides to +o Seekers can change his "ass'ord details.

ee)b'c-

he ORS pro&ides to users can send feedack to +o pro&iders.

A21S


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he ORS also pro&ides the &arious /*2!s regarding technical skills andother sections i.e. documentation on some ad&anced technologies like

+688., .9et etc.

Online Test Mo)ule

his module helps the HR to conduct the online test for the selected

candidates. Here the HR 'ill pro&ide separate login and pass'ord foreach candidate. his module 'ill fetch 1uestions randomly from the

dataase and displays to the candidate. he time limit to 'rite the test

maintained automatically. he result 'ill e displayed immediatelyafter clicking on the sumit utton.

ARC3!TECT/RE D!A4RAM


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SOT5ARE RE2/!REME"T A"D

3ARD5ARE RE2/!REME"T

SOT5ARE RE2/!REME"TS

Operating System 0 4indo's "-6==D or @inu7

3ser Interface 0 HM@, $SS

$lientside Scripting 0 +a&aScript

"rogramming @anguage 0 +a&a

4e *pplications 0 +%B$, Ser&lets, +S"


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I%8-4orkench 0 My 8clipse >.=

%ataase 0 Oracle C=g

Ser&er %eployment 0 omcat

JB-118 Online Recruitment System

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