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Tentative Agenda

Meeting Objective: Election of 2019 Board Members, TAC Representatives and NCEDA Representatives, and review legislative priorities

Call to Order - Chair, David A. Anderson

Pledge to the Flag

Region Five Mission Statement - Chair, David A. Anderson The mission of Region Five Development Commission is to enhance the vitality and quality of life in Cass, Crow Wing, Morrison, Todd and Wadena counties.

Roll Call- Acting Secretary/Treasurer, Erich Heppner

Getting to know you: If you could learn one new skill, what would it be?

Approve Agenda (motion required)

Consent Calendar1. Approval of December Commission Meeting Minutes (motion required)........................pg 32. Approval of R5DC Financials (motion required).......................................................................pg 4/Handout3. Review of NCEDA Financials (review only, no motion required)........................................Handout

Chairpersons Report1. Review of Board Descriptions.......................................................................................................pg 5-8 2. Elections - Commission and Board

a. Elect Chairperson b. Caucus for Board positions: 1 representative from each county, 1 representative from

special interest groups AND alternates for each board position.c. Approve Caucus Board selectionsd. Elect a Vice Chair, Secretary and Treasurer from new Board members

3. Elections - Council Representativesa. TACb. NCEDA

4. Resolution 19-01 To Identify All Region Five Bank Accounts (motion required)...........pg 95. Resolution 19-02 Sourcewell Welcoming Communities (motion required)....................pg 106. Event Flyers. (December Sprout & RTCC)...................................................................................pg 11-127. Press Releases (RTCC & Broadband)........................................................................................pg 13-15

Staff Reports - Cheryal Lee Hills 1. Review of current staff initiatives.................................................................................................pg 16-242. Approval of FY2019 Revised Budget..........................................................................................Handout

January 24, 2019Commission MeetingSourcewell 6:00 pm

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Evaluation

1. Commission Attendance.....................................................................................................pg 252. Evaluation-Please complete and turn in..........................................................................pg 26

Other Business

Next meeting is February 28th at Sourcewell in Staples at 6pm

Public Comments: Time allocated for citizens to bring matters not on the agenda of the R5 Commission. 3-5 minutes allowed per person or group. The Commission will not respond or take action.

Adjourn

R5DC’S SHARED MEETING COMMITMENT

1. Show up/Come prepared

2. Stick to the agenda

3. Everyone speaks, everyone listens

4. Enforce core values on staff and each other

5. Share your meeting expectations

6. Share your appetite for risk

7. Discussion is candid, open and forthright

8. Diverse opinions are respected: “we agree to disagree”

9. Meeting discussions are confidential:what information is shared with others is agreed upon by the group

10. Individual group members speak about, but not for, R5DC

Region Five Development Commission December 13, 2018 Commission Meeting Minutes

Commission meeting 6:00 Sprout - Little Falls, MN

Members present: John Benson, Greg Blaine, Rosemary Franzen, Doug Kern, Diane Jacobson, Curt Johnson, Rollie Johnson, Murlyn Kreklau, Tom Lillehei, Craig Nathan, Sheldon Monson, Chuck Parins, Julie Polak, Alex Weego

Members absent: David A. Anderson, Barb Becker, Kevin Egan, Matthew Erickson, Erich Heppner, Bob Kangas, Jan Lambert

Staff present: Cheryal Hills, Dawn Espe, Staci Headley, Alex Hanson, Matt Kallroos, Stephanie Barney, Tad Erickson, Angela Anderson

Meeting Call to Order: The meeting was called to order at 6:00 pm by Vice/Acting Chair, Alex Weego.

Roll Call – R5DC Staff

Motion by Commissioner Parins, second by Worden to approve the agenda. Motion carried.

Motion by Commissioner Franzen, second by Commissioner Parins to approve the October 2018 Commission meeting minutes. Motion carried.

Motion by Commissioner Monson, second by Commissioner Parins to approve R5DC Financials. Motion carried.

Vice/Acting Chairperson’s Report – Alex Weego

Motion by Commissioner Kern, second by Commissioner Franzen to approve the Annual Report. Motion carried.

Motion by Commissioner Blaine, second by Commissioner Kern to approve new R5DC logo. Motion carried

Executive Director’s Report

Motion made by Commissioner Monson, second by Commissioner Parins to adjourn the meeting at 7:10 p.m. Motion carried.

Next commission meeting: January 24, 2019 6:00 p.m. Sourcewell, Staples, MN

Respectfully submitted by Angela Anderson for:

______________________________ David A. Anderson, Chair

______________________________ Erich Heppner, Treasurer/Acting Secretary

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Unpaid InvoicesReimb. by

Grant/Contract Vendor Description $ Amount123 Total Unpaid Invoices -

Reimb. By Paid InvoicesGrant/Contract Vendor Description $ Amount Date Paid

4 CLA H & W Fund Health Insurance Premiums 4,510.46 12/20/20185 Health Partners Dental Insurance 329.31 12/20/20186 X La Voz Libre Artplace Invoice 72.00 12/20/20187 Falls Ballroom December Meeting 1,584.20 12/20/20188 X St. Cloud Green Mill MN Learning Community Invoice 2,668.86 12/20/20189 X Kelly Inn MN Learning Community Invoice 982.08 12/20/2018

10 Todd County MIS Department Nov Telephone Service 179.43 12/20/201811 X Timbers RTCC Invoice 1,196.44 12/20/201812 X La Voz Libre RTCC Invoice 15.00 12/20/201813 X Friendly Rider RTCC Invoice 250.00 12/20/201814 X Dying to Film RTCC Invoice 733.33 12/20/201815 Southwest RDC AMC Conference Booth 100.00 12/20/201816 Syvantis Computer Support 1,039.50 12/20/201817 X The Shante RTCC Invoice 223.51 12/7/201818 Culligan Water Office Expense 30.45 12/7/201819 X Trillium Leadership Welcoming Communities Expense 5,999.37 12/7/201820 Todd County Auditor/Treasurer Quarterly Rent 5,000.00 12/7/201821 EnSearch Consultant Expense 1,200.00 12/7/201822 X GLUMAC MN Learning Community Invoice 7,410.62 12/7/201823 Todd County MIS Department Internet Expense 80.00 12/7/201824 Marco Copier Lease 285.57 12/7/201825 AFLAC Employee Elected & Paid Insurance 89.32 12/5/20182627 Total Paid Invoices 33,979.45 2829 TOTAL ACCOUNTS PAYABLE TO BE APPROVED 33,979.45$

REGION FIVE DEVELOPMENT COMMISSIONACCOUNTS PAYABLE

December 2018

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Board Position Descriptions

Mission Statement: To enhance the vitality and quality of life in Crow Wing, Cass, Morrison, Todd, and Wadena counties.

Vision Statement: Region Five Development Commission is a critical contributor to community success for the entire region. It brings a combination of passion, commitment, leadership and skill to each community’s most important problems and opportunities, a combination that is unmatched by any other organization. Region Five is seen as a Region’s competitive advantage in an increasingly competitive world. Its communities cannot imagine how they could have achieved what they had without the help of Region Five Development Commission.

COMMISSION DECISION-MAKING POLICY

Procedure to Make Formal Commission Decisions 1. The type of decision required from Commission members about a topic is articulated on

the agenda, for example, action, discussion, generate resolution, or for informationonly.

2. Discussion and/or debate occur in Commission meeting.3. A simple majority vote is conducted among Commission members. Decision outcome

goes to the majority vote, as long as at least a quorum of the members participated inthe vote.

4. The decision is documented in Commission minutes for that meeting.5. All Commission members support the decision — they speak from “one voice.”

CONFLICT OF INTEREST

Commission Members should: • Annually sign a conflict-of-interest policy.• Report any apparent or real conflict of interest.• Excuse themselves from any Commission deliberations and decisions that might directly

or indirectly benefit their family, personal business or her/himself.• Not engage in a business relationship with a staff member unless previously permitted

by a majority of Commission members.

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Commission CHAIRPERSON Job Description

Title: Commission Chair

Term: One year

Term Limit: Two years

Responsible to: Commission

Specific Duties: (in addition to the “General Responsibilities” listed in the job description of Commission Member)

1. Provides leadership to the Commission who sets policy2. Chairs the meetings of the Commission after developing the agenda with the Executive

Director.3. Chairs the Board of Director’s meeting.4. Chairs the Budget Committee.5. Chairs the Personnel Committee6. Appoints other committee Liaisons in consultation with other Commission members.7. Serves as ex-officio of all other committees and attends their meetings when invited.8. Ensures the Commission’s leading role in strategic planning.9. Ensures ongoing financial planning and financial reports.10. Leads discussions with the Executive Director regarding any issues of concern to the

Commission.11. Leads regular, formal evaluation of the performance of the Executive Director and

informally evaluates the effectiveness of the Commission members.12. Discusses issues confronting the organization with the Executive Director, and shares

recommendations with the Commission.13. Helps guide and mediate Commission actions with respect to organizational priorities

and governance concerns.14. Leads evaluation annually of the performance of the organization in achieving its

mission.15. Performs other responsibilities assigned by the Commission.

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Commission VICE CHAIR Job Description

Term: One year Responsible to: Responsible to entire Commission, reports to Commission Chair

Specific Duties: (in addition to the “General Responsibilities” listed in the job description of Commission Member)

1. Performs Chair responsibilities when the Chair cannot be available.2. Works closely with the Chair, Executive Director and other staff.3. Participates closely with the Chair to develop and implement officer transition plans.4. Performs other responsibilities as assigned by the Commission.

_____________________________________________________________________ Commission TREASURER Job Description

Term: One year Responsible to: Responsible to entire Commission, reports to Commission Chair

Specific Duties: (in addition to the “General Responsibilities” listed in the job description of Commission Member)

1. Performs Chair responsibilities when the Chair and Vice Chair cannot be available.2. May sign check in Chairpersons absence3. Works closely with the Chair, Vice Chair, Executive Director and other staff.4. Acts as a witness or co-signature on documents as requested.5. Reviews montly accounts payable for accuracy of dispursements to approved payable

lists.6. Performs other responsibilities as assigned by the Commission.

____________________________________________________________________

Commission SECRETARY Job Description

Term: One year Responsible to: Responsible to entire Commission, reports to Commission Chair

Specific Duties: (in addition to the “General Responsibilities” listed in the job description of Commission Member)

1. Performs Chair responsibilities when the Chair, Vice Chair or Treasurer is not available.2. Works closely with the Board, Executive Director and other staff.3. Signs minutes, roll call and other necessary documents.4. Acts as a witness or co-signature on documents as requested.5. Performs other responsibilities as assigned by the Commission.

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Commission MEMBER Job Description

Title: Commission Member Responsible to: Responsible to entire Commission, reports to Commission Chair

General Responsibilities:

1. Know the goals, mission and programs/services of the organization2. Define and oversee the mission of the commission and keep it relevant to the needs of the

region and its individual local governments and communities3. Approve programs and services and monitor their effectiveness and usefulness4. Provide strategic guidance to the organization and the chief executive officer. Select, support

and evaluate the chief executive officer5. Not directly assign tasks to staff members, rather I will coordinate my suggestions for those

tasks through the Commission as a body, which can, in turn, assign the Executive Director tocarry out the tasks as he/she desires.

6. Attend an orientation meeting with the executive director7. Attend each meeting of the Commission8. Serve on at least one committee9. Hold the commission to a high standard of performance and integrity10. Ensure effective fiscal controls and accountability. Including approval of an annual budget and

audit.11. Read the materials sent to the board and membership, and be prepared to ask timely and

informed questions and to provide honest and constructive feedback12. Adhere to the decisions made by the Commission — I will avoid public disagreement with

decisions, recognizing that all Commission members must “speak from one voice.”13. Maintain confidentiality about all Commission information that is deemed by members to be

confidential, including that are generated and decided during closed sessions.14. Be legally responsible for the governance, operations and effects of the Commission.15. Abide by the Articles of Incorporation, By Laws and Board policies.

COMMISSION MEMBER COMMITMENT AGREEMENT

As a member of the Region Five Development Commission, I commit to execution of the Commission position description to the best of my ability and I agree that if, at any time, I am unable to fulfill the commitments of a member of the Region Five Development Commission I will give appropriate notice of resignation to the Commission. I fully understand that the Commission may request to the municipality or special interest group I represent for a replacement representative if I am unable/unwilling to fulfill the position description expectations. Membership of the Commission is contingent upon signing of this commitment agreement.

Signature of Board Member: ___________________________________________Date:_____________

RESOLUTION #: 19-01

A RESOLUTION TO IDENTIFY ALL REGION FIVE BANK ACCOUNTS

WHEREAS, the Region Five Development Commission has fiscal obligations and reporting requirements, and

WHEREAS, the Region Five Development Commission has reviewed their by-laws, and

WHEREAS, the Region Five Development Commission By-Laws, Article IX 9.4 states that monies of the Commission shall be deposited in the name of the Commission in such national or state banks or trust companies authorized to do banking business as the Commission shall designate in writing, and;

WHEREAS, previous auditors recommended that the Region Five Development Commission approve all bank accounts prior to each fiscal year audit,

THEREFORE BE IT RESOLVED that the Region Five Development Commission hereby designates Mid Minnesota Federal Credit Union, First International Bank and Unity Bank as official depositories of Region Five Development Commission and;

FUTHERMORE BE IT RESOLVED that the following list of accounts established at official depositories of Region Five Development Commission have been approved by the Commission: Mid Minnesota Federal Credit Union account numbers: 301974930 (used for counties to deposit tax levies), 301974940 (used for BWSR funds), 301974950 (R5DC Money Market Savings) and 70626908 (R5DC general fund, current main checking account). First International Bank account numbers: 28589, (ISTS checking) 619670, 619872 and 620049 (ISTS CD’s). Unity Bank account numbers: 1070000947 and 1000018159 (both used for grant funds).

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A motion by Regional Commissioner ____________________,

Seconded by Regional Commissioner ___________________,

To adopt the above Resolution on the 24th day of January 2019.

______________________________ David A. Anderson, Chairperson Region Five Development Commission

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RESOLUTION # 19-02

SOURCEWELL “WELCOMING COMMUNIITES” PROFESSIONAL SERVICE AGREEMENT

WHEREAS, the Region Development Act of 1969 as amended, Section 462.39 allows the Commission to enter into agreements for regional purposes and supports efforts that have regional influence, and

WHEREAS, Sourcewell requests Region Five Development Commission’s (R5DC) assistance in providing Intercultural Development Inventory (IDI) Assessments, group work and facilitation services to local units of government, school boards, nonprofits and private sector organizations within Cass, Crow Wing, Morrison, Todd and Wadena counties, and

WHEREAS, the Region Five Development Commission (R5DC) has three Qualified Assessors trained to administer the IDI, and,

WHEREAS, R5DC will pilot a Welcoming Communities program in one community in Region 5, delivering IDI assessments to five entities within the community, facilitate one community-wide gathering to establish a Welcoming Communities Advocacy Group (WCAG), coordinate six quartery WCAG meetings to facilitate completion of a community project that expands cultural agility, and

WHEREAS, R5DC will deliver IDI Assessments at the request of up to ten local units of government, school boards, economic development or non-profit organizations, or private sector entities that are not part of the pilot community, and

WHEREAS, Sourcewell shall compensate R5DC a total of $15,000.00 for piloting one community-wide Welcoming Communities Program and $2,500.00 per assessment for at total of $25,000.00 for delivering up to ten IDI assessments to the above-mentioned groups and organizations, and

THEREFORE BE IT RESOLVED, the Chairperson and Executive Director are hereby authorized and directed for and on behalf of R5DC to execute and enter into an agreement with Sourcewell prescribing the terms and conditions of said participation as set forth in the Professional Service Agreement. ____________________________________________________________________________

Motion by Commissioner ___________________, Second by Commissioner ____________________to

adopt Resolution # 19-02 on this 24th day of January, 2019.

______________________________ David A. Anderson, Chairperson

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12/8 2018

LIVE MUSIC WITHOVER 40 VENDORS

SPONSORED BY REGION FIVE DEVELOPMENT COMMISSION

AND ARTPLACE AMERICA

10am Market Opens 10am-12pm Bruce Archer

11am Lunch & Cash Bar (while supplies last)

12pm Cooking Demonstrations 1-3pm Pillager Chamber Singers

3pm Market Close

Showcase your handmade,homegrown products at Sprout by visitingwww.sproutmn.com/vendors

Sprout Growers & Makers Marketplace 609 13th Ave NE Door 8 Little Falls

Join us at these public events to discuss regional transit needs: 

February 5th: Pine River-Backus High School cafeteria | 6pm-8pm

April 2nd: Northland Arboretum in Brainerd | 11:30am-1pm

June 4th: Sprout Marketplace in Little Falls | 6pm-8pm

RTCCRegional Transportation

Coordinating CouncilRegion 5 MN

R E G I S T E R A T R E G I O N F I V E . O R G

W h a t a r e y o u Y O U R t r a n s i t n e e d s ?

W e w a n t t o h e a r f r o m Y O U !

Complimentary food provided to registered guests! Do you require transportation to one

of these events? Contact Tad Erickson at 218-894-3233 Ext. 7 or terickson@regionfive.org.

Angela Anderson Marketing Director

218.894.6017 aanderson@regionfive.org

FOR IMMEDIATE RELEASE

January 8, 2019

Region 5 Residents Invited to Talk about Transportation Needs

STAPLES, MN – Region Five Development Commission (R5DC) invites Region 5 residents to attend a public meeting to discuss regional transit coordination needs. The event is being held on Tuesday February 5th at 6 o’clock at the Pine River-Backus High School cafeteria, with complimentary food provided to registered guests.

R5DC was awarded a Regional Transportation Coordinating Council (RTCC) grant and has been designated as the RTCC’s implementing agency for Cass, Crow-Wing, Morrison, Todd and Wadena Counties. The first year of the planning process includes an extensive civic and stakeholder engagement process to develop a structure and operations plan for the implementation of the RTCC goals.

The purpose of a Regional Transportation Coordinating Council is to improve mobility for the “transportation disadvantaged” – older adults, individuals with disabilities, individuals with low incomes, and/or military veterans as well as all residents within the region. RTCC’s will include representatives from a wide range of agencies and interests. This public meeting is the second in a series of RTCC meetings held throughout the five-county region.

The RTCC seeks to provide coordination between transportation providers, service agents and the private sector to fill transportation gaps, streamline access to transportation and provide individuals more travel options. RTCC’s will be responsible for coordinating regional transportation services through a network of public, private and non-profit transportation providers. The RTCC will plan and implement strategies that meet the regional transit coordination needs.

Please visit regionfive.org to register for this event. If you have questions or need to secure transportation to this event, contact Tad Erickson at 218-894-3233 Ext. 7 or terickson@regionfive.org.

For more information on RTCC visit: https://www.dot.state.mn.us/transit/grants/RTCC/index.html

About Region Five Development Commission

Enhancing the vitality and quality of life in Cass, Crow Wing, Morrison, Todd and Wadena counties is the mission of Region Five Development Commission. For 40+ years, R5DC has coordinated regional transportation programs, such as the Transportation Advisory Council (TAC), which assists MnDOT District 3 and the Area Transportation Partnership (ATP) in annually programming Surface Transportation Program (STP) funds as well as Transportation Alternative (TA) funds. Furthermore, R5DC fulfills a workplan for MnDOT in areas including Statewide Planning, Regional Planning. R5DC also delivers Safe Routes to School (SRTS) Planning and assistance to communities that are awarded SRTS Technical Assistance Grants through MnDOT.

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Angela Anderson R5DC Marketing Director

218.894.6017 aanderson@regionfive.org

FOR IMMEDIATE RELEASE

January 14, 2019

Broadband Connectivity Initiative Continues for Rural Areas in Region Five

STAPLES, MN – Broadband expansion and exploration into the rural areas of Todd and Wadena counties continues this year with a multi-year, multi-million dollar project aimed at bringing high-speed internet access to all residents in Region 5. The project is a cooperative effort involving regional telecommunications companies Consolidated Telephone Company (CTC) and West Central Telephone Association (WCTA), with assistance from the Region Five Development Commission (R5DC) and Sourcewell.

Since 2015, Sourcewell has made a combined total of $500,000.00 of investments to complete feasibility and engineering for regional broadband projects. In partnership with our local telecommunication companies; Consolidated Telephone Company and West Central Telephone Association, these substantial outlays have leveraged funding through the Department of Employment and Economic Development (DEED) Office of Broadband. R5DC’s Executive Director Cheryal Lee Hills states, “Our region is extremely fortunate to have a partner like Sourcewell who offers unparalleled contract purchasing solutions, services to our schools; local units of government and communities, then continues above and beyond to invest in critical issues that make a difference in our quality of life.”

The benefits of bringing broadband to unserved and under-served regions are many: economic development, education, healthcare and telemedicine, workforce development, and more. “Broadband expansion in Region 5 is important for educational and economic growth, and we also believe there are great opportunities for much needed telehealth services. Sourcewell’s contributions for broadband deployment is a smart investment that will bring prosperity to the region for years to come. West Central Telephone is excited to be a partner in this project,” said WCTA’s Chief Executive Officer Chad Bullock.

Sourcewell’s Director of Regional Programs Paul Drange says the organization views its support of the project as a strategic reinvestment in the region. “Broadband access for Region 5 is vitally important to our students and families. This access also drives economic development that is essential for the prosperity of our region. Through collective regional efforts, we’ve been able to leverage state dollars to improve internet access in underserved areas in our region. We are excited to see what the future holds as internet access expands across Region 5.”

Consolidated Telephone Company is a full service telecommunications company based in Brainerd, MN. Formed in 1950, CTC has grown into a complete communications provider offering telephone, high-speed Internet, long distance, and digital television services to businesses and individuals throughout the Brainerd Lakes Area, Aitkin, Crosby, Little Falls and Long Prairie. In addition, the company also offers business IP phone solutions and business computer networking.

Enhancing the vitality and quality of life in Cass, Crow Wing, Morrison, Todd and Wadena counties is the mission of Region Five Development Commission. Resiliency, inclusion and collaboration are guiding concepts in achieving mutually shared goals that continue to evolve with local municipalities, state, federal agencies, philanthropic, non-profit and social advocacy agencies. Visit www.regionfive.org to learn more.

Sourcewell (formerly National Joint Powers Alliance) is a self-supporting government organization, partnering with education, government, and nonprofits to boost student and community success. Created in 1978 as one of Minnesota’s nine service cooperatives, we offer training and shared services to our central-Minnesota members. Throughout North America, we offer a cooperative purchasing program with over 300 awarded vendors on contract. Sourcewell is driven by service and the ability to strategically reinvest in member communities.

West Central Telephone Association (WCTA) is a full-service telecom cooperative transforming rural communications with advanced fiber-to-the-premise technologies. Services to members include telephone, local and long distance, broadband Internet, TV, security and surveillance, personal emergency response systems, and smart home automation.

XXX

January 2019

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R5DCStaff Reports

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Cheryal Lee Hills Executive Director

Outreach/Communication• Motley on potential uses for their school• Minneapolis Federal Reserve bank and theCommunity Reinvestment Fund - lendingopportunities being pursued

Cheryal’s current Board/Council/Committee commitments: Local: SPROUT MN Advisory Committee, Central Lakes College Advisory council, Ongoing quarterly meetings with Initiative Foundation, SourceWell, CLC & MnStateState: MADO, RED Group - Process Design Team National: WealthWorks Hub Network

Personnel/Supervision/Administration- Staff and Commission• Working to fill vacant Commissioner positions• Will have a finance dept leave of absence insummer - AEM to assist with audits• Evaluation training with EnSearch to prepare for fall2019 learning journey

FINANCIAL - GRANTSPROJECTS/PROGRAMS: (recently awarded) • Broadband funding to CTC and WCTA passthroughR5DC earned $1,000.00• NEW contract with Sourcewell to deliver IDI’s to theregion - VERY EXCITING• New contract with Rural Community AssistancePartnership (RCAP) to engage in more wealthworksinitiatives - National grant from USDA. R5DC portionis $50k over 2 years.

PENDING: (we applied and are waiting for response)• MDVA presentation on January 17th for the VetCSAapplication

IN PROGRESS: (crafting applications) - •Redeye River Watershed plan proposalsubmitted•SourceWell - Regional Yellow Ribbon program- submit spring 2019•For Solar Schools final report - Applicationsto UofM RSDP (evaluation) and Extension/EDACenter (EIA)•For the Food Co-ops site audits with CDSapplications being crafted to the UofMHumphrey CURA Cap program and to the UofMRSDP on behalf of the Food Co-ops. Main StreetMarket is the applicant for the group.•Mn Dept of Ag - Good Food Access program- $35k, R5DC earns $6k. TA to six food accesssites.

POTENTIAL: pursing idea/partners: (NOT yet crafting applications) -• Broadband placemaking approach/funding -outreach to legislators. (w/staci)• Broadband lending - maybe USDA RDBG (w/stephanie)• RX Opioid CSA - OR - planning grant. We willdo one, not sure yet which one.• USDA Food LINK conversations - maybe new TAfunding for local food value chain coordinator,more WealthWorks through Rural InnovationStronger Economy (RISE) program.• Volkswagen - MPCA grant for EV Stations atSolar School sites - never applied, might nextyear.• 2 million dollar USDA Business Acceleratorgrant opportunity in 2019

DENIED: • USDA - Grower Veteran Program - AgVET -need more experience serving veterans beforewe apply

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Dawn Espe Senior Regional Development Planner

EDA and CREDS• GRPA report due• Training Staci on all things EDA and CREDS• MADO/DevelopMN Updates• Quarterly Conference call

Wealthworks• Quarterly report due• Reviewing documents for new WW Hubinitiatives• Sprout 2018 WW Outcomes Report being drafted

Artplace-Sprout Growers and Makers Marketplace• January 26th Market- Uncle Wheat and Eddie(10am-noon). Kate Richter in the kitchen makingwood fired pizza.• Bi annual Sprout Advisory Meeting- discussfinal year of Artplace grant• Planning for Minced 2019

The Good Life- FOR ALL!• Completed more group and individual IDIsessions, as well as info sessions for potentialgroups• Looking for a community to pilot a moreconcentrated IDI/Welcoming CommunitiesInitiative• Talent Advantage Series, Long Prairie- planningfor more workforce attraction workshops• Participating in the Humphrey Institute’s EquityLeadership Training Program• Census 2020 Training

Bush Creative Community Cohort• Met with Buddy King, fellow cohort member, to discusscollaboration efforts• Met with Stacey Stockdill to start planning for the Fall 2019Learning Journey

Sprout Art Carts• Planning meeting• RFP and Artist Agreements being drafted

Outreach and Professional Development• Friends in the Field- Topic was Rural Identity• Five Wings Arts Council Board Meeting• Staff Development Day• Ripple Mapping Webinar

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Staci Headley Regional Development Planner

Yellow Ribbon• Meetings continue with CVSO’s & Building Military Healthy Communities on devel-opment of a Regional Yellow Ribbon. Preparing to submit application to Sourcewellfor Innovation Funding.• Continued work with Minnesota Power, Building Military Healthy Communities andFive Wings Arts Council on art installation at Yellow Ribbon trail

Broadband• Next broadband coalition meeting 1/30/19 in St. Paul

Attended Friends in the Field in St. Cloud on 1/9/19

Attending Bush Creative Community Cohort meetings

Minnesota Department of Veterans Affairs/Support our Troops grant - update

IDI work in January • Introductions and/or full reports presented to Happy Dancing Turtle, Breezy Point LUG, Rural MN CEP

Staff Development Day 1/31/19

EDA • Training from Dawn on EDA work

Solar Schools:• Working with Cheryal on applications for EV stations at select sites

Food co-op audit:• Working with Cheryal on applications for a peer to peer food co-op audit

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Tad Erickson Senior Regional Development Planner

TRANSPORTATIONMnDOTTransportation Advisory Council (TAC)Staff is preparing for the upcoming February TAC meeting. Items on the agenda for this meeting include:

Membership update• Tribal seat vacancy• Small cities vacancy• Transit vacancy

SRTS SolicitationStaff worked closely with the Walker/Hackensack/Akeley School district to assist with the development of the schools SRTS planning application which was recently submitted. If awarded, Region Five would work with local partners to develop a local planning team and conduct SRTS planning for the WHA school district.• Walker/Hackensack/Akeley (Submitted)

TA/SRTS Infrastructure SolicitationStaff recently received two TA/SRTS applications and has begun reviewing them. Staff will now Preview the applications for the Area Transportation Partnership (ATP) in January and ask the TAC to rank them in February before the applica-tions go to the ATP for a funding decision in April. • Brainerd Application (Received)• Little Falls Application (Received)

FY 2023 STBGP SolicitationStaff recently received applications from each county in the region for funding in 2023. Staff will now review the applica-tions and provide a summery for the Area Transportation Partnership (ATP) in January, before providing a staff recom-mendation to the TAC in February, where the TAC will make funding recommendations which will come before the commission in March. • Cass County Application (Received)• Crow Wing County Application (Received)• Morrison County Application (Received)• Todd County Application (Received)• Wadena County Application (Received)

Minnesota Association of Development Organizations(MADO) Transportation Planners MeetingsStaff (Tad) recently volunteered to be Co-Chair for the MADO Transportation planners, planning the groups quarterly meetings, coordinating with planners and setting the meeting agendas.

Staff (Tad) also continues the follow MnDOT committees and provides quarterly peer reports to MADO:• Statewide Aviation System Plan Committee• Transit Association Advisory Committee• Greater MN Mobility Study Committee

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Alex Lisson Controller

R5DC Financials• Bank Reconciliations• Accounts Payable• Commission ACH• Banking – Weekly Deposits• ISTS Administration Report

R5DC Monthly/Quarterly Reporting/Billings• EDA Planning Grant• MnDOT – Transportation• ISTS – Septic Systems Administration• SRTS – Safe Routes to School• RTCC – Regional Transportation Coordinating Council• Sourcewell Comprehensive Planning• One Watershed• Pay Equity Report

NCEDA Financials• Accounts Payable• Bank Reconciliations• Loan Reconciliations• Banking – Weekly Deposits• Available to Lend• Late Payors

NCEDA Monthly/Quarterly Reporting/Billings• USDA Micro Payment & Reporting• DEED ELP Payment & Reporting• USDA Micro TA & Reporting• EDA RLF Reporting• Quarterly Risk Rating

Loan Processing(EDA/RLF, USDA/Micro, USDA/HWWS, MN Dept of Ag/ISTS)• Loan Payments• ACH Requests• Late Payer Notices• Loan Modifications/Requests• Bank Deposits

Payroll(Semi-Monthly)• Payroll Processing• Employee Expense Reimbursements• Payroll Deposits• Quarterly Reporting

Professional Development• LEAP Board Member• Attended webinar on Government/Fund Accounting

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Angela AndersonMarketing & Communications

WebRevisions to R5 Website (Add/Move Content) Revisions to NCEDA Website (Add/Move Content)Golden Shovel Meeting (The Good Life website)Uploaded Press Releases to R5 Website

PrintR5DC Quarterly Newsletter - JanuaryNCEDA Newsletter - December & JanuaryNCEDA Insider Newsletter - December & JanuaryRTCC Press Releases (for Staples Meeting & Pine River-Backus Meeting)RTCC Post Cards & Flyers to promote 3 upcoming RTCC EventsBroadband Press ReleaseCreated Sprout December Market flyer

Social Media & MediaPosted events on The Good Life FB pageThe Good Life FB Likes up to 343Twitter Activity on R5 and TGL Twitter accountsApproved articles to share on The Good Life news feed/social mediaCreated Solar Schools graphic & signage to use in media/outreach/communicationShared RTCC via social media and radio and print ads

Personal DevelopmentAttended MN Learning Communities Conference Session 1 & 2 in St. CloudGroup IDI coaching session with Mary Jo WimmerStrengthsFinder AssessmentStaff Development Day (1/31/2019)

ProjectsAnnual ReportDesigned New R5DC LogoDigital Ink Success StoryChild Care Case Studies - Little Falls Early ChildhoodNew R5 Brochure in approval phaseBeginning new R5 website design Finalized Branding Kit for R5DC

23

Stephanie BarneyBusiness Loan Developer

NCEDA/RLF: Collection efforts are active on any delinquent loans, one loan on modification payment plan. Funds available for lending can be found in the Financial Statements provided. We receive approximately $15,000 in loan payments to replenish the available to lend balance.

RMAP/ELP:One loan pending in Morrison County. Funds available for lending can be found in the Financial Statements provided. We receive approximately $7,000 in loan payments to replenish the available to lend balance.

Training/Conferences/Workshops/Etc.:• Sent out interest statements to borrowers• UCC Continuations, Terminations• Mortgage Satisfactions• Balloon payment report• Trained on delinquency report/invoices with Controller Alex• Sent delinquent invoices to late payors• EDA Pro quarterly meeting held at Region Five Development Commission• Met with Keith Rachey, Sr. VP of Development and Community Advancement, Community Reinvestment Fund, withCheryal Hills, Executive Director• NCEDA Mission Statement Committee Meeting• Met with Lacey Smeija, Clerk/Treasurer, and Mayor Al Yoder, from City of Motley with Cheryal Hills, Executive Director• GPS Meeting in Mora, MN• Loan Loss Reserve Report for Quarter Ending 12.31.2018• StrenghsFinder Assessment• Staff Development Day

This and ThatRemember “Investment Crowdfunding” information and applications are available at www.northcentraleda.org.

24

Matt KallroosRegional Development Planner

TransportationSafe Routes to School• Had an application submitted by WHA Schools, which R5DC helped the school to fillout the application.

RTCC• Assisted Tad with RTCC reporting and development of meeting agenda’s/ summaries.• Drafting of goals as well as coming up with ways to implement those goals.• First of four public meetings at Timbers for residents of Todd and Wadena County.• The second public meeting is scheduled for February 5th at Pine River – Backus Schools and will be catered by BitesBar and Grill.

Community DevelopmentComprehensive PlanningBrainerd:• Staff continues to facilitate Steering Committee meetings along with Sourcewell.• Community Design Session occurred in order to gain public engagement for the project.• We are hoping to begin drafting goals at the next Steering Committee Meeting and we continue to be on track in regardsto the plans timeline.

One Watershed- One Plan• Staff continues to facilitate the Pine River, One Watershed; One Plan advisory committee. The advisory committee hasbeen meeting monthly to bi- monthly.• Wrote a proposal for the Redeye Watershed after being recommended by steering committee members from the PineRiver Watershed Plan.

MN Network Learning Conference• Learned about how to be an effective rural planner as well as improve facilitation skills.• Also attended the second set of trainings for this conference January 15th- 16th

Bike Friendly Community• Staff has been active in attending Bike Friendly Community meetings in both Walker and Brainerd and has helped eachin filling out their application for this year.

First Name Last Name Jan-

18

Feb-

18

Mar

-18

Apr-1

8

May

-18

Jun-

18

Jul-1

8

Aug-

18

Sep-

18

Oct-1

8

Nov-

18

Dec-

18

Jill Abbott x x x x x x xDavid Anderson x x x x x x x x x x xSharon Ballou x x x xBarb Becker x x x x x x xJohn Benson x x x x x x x x x x x xGreg Blaine x x x x x x xKevin Egan x x x x x xMatthew Erickson x x x x x x xRosemary Franzen x x x x x x x x x x x xErich Heppner x x x x x x x x x x xDiane Jacobson x x x x x x x xCurt Johnson x x x x x x xRollie Johnson x x x x x x x x xBob Kangas x x x x x x xDoug Kern xMurlyn Kreklau x x x x x x x x x xJan Lambert x x x x x x x xAndrea Lauer x xTom Lillehei x x x x x x x x xCraig Nathan x x x x x x x xPaul Nieman, Jr. x x x x xSheldon Monson x x x x x x x x xChuck Parins x x x x x x x x xAlan Perish x xJulie Polak x x x x x xDuane Ruona x x xAlex Weego x x x x x x x x x xMike Wilson x x x

X INDICATES PRESENTJuly and November are Board Meetings only

Thank you for your responses! Region Five Development Commission

Commission Evaluation January 2019

SD = Strongly Disagree, D = Disagree, A = Agree, SA = Strongly Agree, NS = Not Sure

Commission Members: SD D A SA NS

Understand the mission.

Promote the mission.

Know the programs/services of the organization.

Come to the meetings prepared to provide honest and constructive feedback.

Abide by the Articles of Incorporation, By Laws, Commission Policies, and Commission Member Job Description.

Commission Meeting:

The agenda materials provided in advance of the meeting were useful.

This was an effective commission meeting.

This commission meeting was an effective use of commissioner’s time.

The information provided regarding the financial status of the organization gave me the information I needed.

In your view, what is the most important resource our region has to offer?

What is something you would like to see happen in our region this year?