PAIU CC MeetingPVAAS Update

January 2015

Kristen Lewald, PVAAS Statewide Team for PDELancaster-Lebanon IU13pdepvaas@iu13.org

Follow-up to Fall 2014 Sessions PEERS Spring 2015 Roster Verification Info to IU PVAAS Contact(s)

Main Topics

Fall 2014 PD Sessions

Follow-up Sessions – Email to LEA Admin ContactHello!In October, members from your administrative team attended a PVAAS training at your local Intermediate Unit that was designed to support your teachers as they received their first PVAAS teacher specific reports. At the training, we offered to provide a virtual follow up session for your district team (one follow up session per LEA/District). Your name was given as the district administrator whom we should contact to see how things are going. How are administrators doing with:• Training staff or pointing staff to training materials to help them understand their PVAAS

teacher specific reports?• Having conversations with teachers about using the data to reflect on their professional

practice?• Answering questions from teachers or other staff?Do you need follow up support? You can email us questions at pdepvaas@iu13.org. Or, we can arrange a one hour conference call or webinar with members of your administrative team (one follow up session per LEA/District). If you’d like to arrange a conference call or webinar, please indicate whether the AM or PM would work best for your team. We will send you some potential dates and times that would work for a meeting.

Fall Training Sessions

441 LEAs contacted ◦45– responded so far 23 – do not need any additional support 10 – checking in with admin team to see if needed 12 – want to schedule a follow-up support via a conference call; have some questions

If scheduled Jen Ross and Joan Perekupka will contact the IU PVAAS Contact to see if s/he wants to join the call

Follow-Up Sessions

One sent to all teachers with teacher reporting◦ Approx. 31,000◦ Sent last week ◦ Copy of message to teachers sent to District Admin and School

Admin account holders for advance preview One sent to all District Admin, District Users, School

Admins and School Users with access to PVAAS Teacher Reporting Summaries

Summary Report will be provided at next PAIU CC Meeting

Two Annual Follow-up Surveys

PEERS

Feedback Survey to Focus Group ParticipantsTo:  PEERS Focus Group participantsThank you for your participation in the recent PEERS Focus Group webinars! The next step is to ask for your participation in this online survey. This is intended to gather feedback from you to be used in the ongoing development process of PEERS. This survey includes nine questions about PEERS to allow for quick feedback to SAS EVAAS and PDE from you as an LEA.Please complete the online survey by Friday, January 16, 2015. Your responses will be compiled and used by SAS EVAAS and PDE for development and implementation of PEERS. It is recommended that one survey per district/LEA be completed, with collaboration at the local level as needed. The online survey can be accessed through this link: http://survey.sas.com/survey-2599.php Thank you again for your participation and feedback.

PEERS update

Spring 2015 Roster Verification

Based on Survey Feedback from LEAs

Examples: Copy Rosters for a Teacher:

◦ Able to copy over a teacher’s entire roster to another subject area Update All Percentages:

◦ Able to update all percentages in a data column at once for a better starting point

◦ % student teacher enrollment ◦ % full/partial instruction

Claiming Report:◦ Overclaiming and Underclaiming for a student is available in one report

showing how the student in claimed in all subjects and grades

Spring 2015– RV system enhancements!

NEW collection for the pre-population of PVAAS rosters: ◦ PIMS Staff - Student – Subtest Collection

NOT using PIMS Course/HQT for PVAAS RV pre-population LEAs determine alignment of local courses to State

assessments as this is handled uniquely across LEAs Student Staff Subtest collection is open now!

◦ Submission deadline: March 25, 2015 at 11:59 pm. Be sure to submit before the deadline!

◦ Run Cognos Reports!!!◦ PVAAS RV will mirror Staff -Student-Subtest Collection

Jan 21 DQN Meeting:◦ Brian Truesdale and Kristen Lewald will discuss this collection◦ PIMS Admin and Admin Responsible for Program Side of RV

PIMS Collection for Roster Verification

LEA Preview Phase, by School

April 27- May 3, 2015 (1 week)

Teacher Verification PhaseMay 4-17, 2015 (2 weeks)

School Administrator Verification PhaseMay 18-31, 2015 (2 weeks)

LEA Verification PhaseJune 1-14, 2015 (2 weeks)

Roster Verification 2015 Phases

Part 1 of the updated VLM has been available since November 2014

Part 2 of the updated VLM will be released by the end of February 2015!◦ Email will be sent statewide to notify LEAs

Roster Verification Virtual Learning Module (VLM)

Sections in Part 1• Welcome (including sections by role)• What is Roster Verification?• Roster Verification overview• Instructional Responsibility

Sections in Part 2• Teacher actions• School Administrator actions• LEA/District Admin actions• Resources/Supports

PVAAS Account Management: Preparing for Roster Verification◦ Tuesday, January 27, 2015, 3:00-4:00 pm◦ Wednesday, January 28, 2015, 9:00-10:00 am◦ Thursday, January 29, 2015, 3:00-4:00 pm

PVAAS Roster Verification Training◦ Thursday, February 5, 2015, 12:30-3:30 pm◦ Wednesday, February 11, 2015, 8:30-11:30 am◦ Tuesday, February 17, 2015, 12:30-3:30 pm◦ Monday, February 23, 2015, 8:30-11:30 am

Sessions will be archived/recorded!Find more information on the sessions and how to join in the PVAAS Professional Development Opportunities Booklet or the Roster Verification Training & Resources document, both available on on the PVAAS login page!Roster Verification

Webinars

No formal presentation will be shared; simply time set aside for questions

Roster Verification Q&A SessionsVirtual office Hours

Tuesday Afternoons, 2:30-4:00 p.m.April 28 through June 9, 2015

Go to http://www.joinwebinar.com andenter webinar ID 483-783-506 to join!

Thursday Mornings, 7:30-9:00 a.m.April 30 through June 11, 2015 Go to http://www.joinwebinar.com andenter webinar ID 340-846-666 to join!

Information on how to join is included in the PVAAS Professional Development Opportunities Booklet or the Roster Verification Training & Resources document, both available on the PVAAS login page!

Guide to Implementation: RV & Account Management

RV Quick Start Guide RV FAQ Sample Scenarios document RV Checklist – All Roles

Available on the PVAAS Login page!

SY14-15 Roster Verification Resources

Manage Your Data◦ Track information throughout the year; Make sure information in SIS is accurate; Work closely

with your PIMS Administrator; Create a tracking system for enrollment and withdrawal dates Make Use of All Resources Available

◦ Use all resources and supports; Attend/participate in trainings; View RV Virtual Learning Module

Be Proactive: Use the Time Wisely◦ Solve as many issues as possible during Preview phase; Designate a Roster Verifier to assist

you; Start early in the process and set aside uninterrupted time; Keep detailed notes of why changes were made on rosters

Collaborate with Other Administrators◦ Have a District Admin who is “go to” person; Work with District Admins, Principals, and PIMS

Administrator to ensure consistency across schools Work Closely with Your Teachers

◦ Train all teachers in the process early on; Allow sufficient time for teachers to meet and collaborate together; Meet with teachers as grade-level or department-level teams to do verification together; Meet with teachers individually for questions; Keep teachers informed of the process

“Be patient, take your time, and pace yourself throughout the process!”

Lessons Learned from SY2013-14 RV: School admin to school admin

Prepare Your Data◦ Ensure SIS is accurately capturing all data needed; Make sure data is complete and

accurate in PIMS; Prepare ahead of time and do as much work as possible in Preview phase; Start early in each verification phase

Prepare Your Staff◦ Provide professional development to all staff involved in RV; Attend trainings held by

PVAAS Statewide Team for PDE Work Together

◦ Meet as District Admin team first then with each School Admin individually; Work through details and determinations as team to provide consistency across district; Provide work sessions for School Admins to work together; Make time to meet with teachers and School Admins during their respective RV phases

Use the Resources◦ Make full use of resources and trainings; View the RV Virtual Learning Module; Use

“SAS EVAAS” help desk via PVAAS website; Follow checklists provided by PVAAS Statewide Team for PDE

“There are 4 keys to this process: Communication, Collaboration, Coordination, and Consistency!”

Lessons Learned from SY2013-14 RV:District admin to District admin

Excel file will be sent to IU PVAAS Contacts by end of January

Information about your region’s LEAs roster verification transactions during SY2013-14

Macro view of use of RV System by LEA Review for areas where your LEAs may benefit from

additional support & conversations

SY 3-14 Roster Verification Transaction data

◦ Winter, Spring, Summer Rosters for Keystones◦ Help educate your LEAs: Be sure to choose the correct

Keystone exam administration window on rosters so that the students claimed have testing data in the indicated test administration window

RV Transaction SAMPLE DATA: Keystone rosters

Take a look to see if anything stands out:◦ CTCs that provide academics? ◦ Do Charter Schools know this option—for RV/teacher specific

reporting/that it is available to them as an option?◦ Is there a reason to have any ocal conversations with your

LEAs?

RV Transaction DATA: LEAs with No Rosters in Spring 2014

How well did your LEAs’ PIMS submission/SIS support roster verification?

RV Transaction data: students prepopulated, removed, added

Info for IU PVAAS Contact(s)If Not at This Meeting

Any IU PVAAS Contacts who aren’t at PAIU CC?

Watch archived PAIU webinar for this portion.

Copy of PPT

IU PVAAS Contact:Review the archived webinar!

Other Feedback/Questions/Needs?

pdepvaas@iu13.org