JAMMU DEVELOPMENT AUTHORITY · 2015-11-16 · 1 jammu development authority request for proposal...

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JAMMU DEVELOPMENT AUTHORITY

REQUEST FOR PROPOSAL DOCUMENT (RFP)

SUBJECT: - PLANNING, ARCHITECTURAL AND ENGINEERING SERVICES INCLUDING DETAILED

PROJECT REPORT AND FEASIBILITY STUDY FOR CONSTRUCTION OF BIRPUR PLAZA IN JAMMU,

JAMMU AND KASHMIR, INDIA

NIT No.: SE/JDA/2015/14

14 November 2015

Issued by: -

Superintending Engineer

Jammu Development Authority

Vikas Bhawan, Rail Head Complex,

Jammu 180006

Tele: 0191-2477614;

Website: - www.jdajammu.in

Email: - [email protected]


VIKAS BHAWAN, RAIL HEAD COMPLEX, JAMMU 180 006

CONTENTS SHEET

SUBJECT: - SELECTION OF ARCHITECTS/CONSULTANTS FOR PLANNING, ARCHITECTURAL AND

ENGINEERING SERVICES INCLUDING DETAILED PROJECT REPORT AND FEASIBILITY STUDY FOR

CONSTRUCTION OF BIRPUR PLAZA IN JAMMU, JAMMU AND KASHMIR, INDIA

S. NO. DESCRIPTION Page No.

1. Cover Page & Press Notice 1-2

2. Section –I (Brief Particulars of the Project & scope of work) 5-6

3. Section –II (Information and Instructions for Applicants) 7-20

4. Section –III (Letter of Transmittal) 21

5. Form –‘A’ (Detail of projects completed during the last ten years) 22

6. Form-‘B’ (Projects under execution/award) 23

7. Form –‘C’ (List of major/ important projects completed) 24

8. Form-‘D’ (Performance Reports related to Form ‘A’ ,’B’ & ‘C’) 25

9. Form-‘E’ (Organizational Structure) 26

10. Form -‘F’ (Details of Personnel to be deployed for this project) 27

e-NIT No.: SE/JDA/14

14 November 2015

Issued by: -



Vikas Bhawan, Rail Head Complex,

Jammu 180006

Tele: 0191-2477614; Email: - [email protected]

Signature of the Architect/Consultant:

Name and Address:

Date:


VIKAS BHAWAN, RAIL HEAD COMPLEX, JAMMU 180 006

NOTICE FOR SELECTION OF ARCHITECTS / CONSULTANTS

1. Jammu Development Authority (“JDA/Authority”) is responsible for the urban

development and planning of the city of Jammu in the State of Jammu & Kashmir. Authority

invites technical and financial proposals from the eligible consultants/architects having

competence and experience in the field as per details given below: -

S.

No.

Description of work Cost of Bid

Document

Bid Security/

EMD

1. “PLANNING, ARCHITECTURAL AND ENGINEERING SERVICES

INCLUDING DETAILED PROJECT REPORT AND FEASIBILITY

STUDY FOR CONSTRUCTION OF BIRPUR PLAZA IN JAMMU,

JAMMU AND KASHMIR, INDIA”.

10,000/- Rs. 1.00 Lac

2. The interested consultant may download the RFP Document from JDA website

www.jdajammu.in and www.jketenders.nic.in. The tenderers shall deposit Bid Document Cost

along with their technical bids.

3. Interested Architects/Consultants who have successfully designed and carried out

(Commenced and completed) at least two similar works i.e. Commercial and Institutional

Building costing more than 50 Crores each during the last 10 years for Govt./Semi Govt./Public

Undertaking/Reputed Private Organization need only apply along with the required

information and supporting documents prescribed in the “RFP Document”. Architectural Firm

will be selected on QCBS System as specified in the RFP.

4. Tenders shall be submitted online as per procedure specified in the RFP Document on

or before 19.12.2015 by 4.00 P.M and will be opened as per schedule indicated therein in the

presence of applicants, who may choose to remain present.

5. Vice Chairman, JDA reserves the right to reject any or all the applications without

assigning any reason thereof.



VIKAS BHAWAN, RAIL HEAD COMPLEX, JAMMU

e-Tender Notice (Press Notice)

No.: - JDA/SE/2015/e-NIT/14 Dated: - 14.11.2015

Sealed e-Tenders are invited on behalf of Jammu Development Authority from reputed and

eligible Architects/Consultants. The bid documents can be seen and downloaded from the

website http://jdajammu.in and www.jketenders.nic.in from 15.11.2015 (1000 Hrs) The bids

shall be submitted online on or before 19.12.2015 (1600 Hrs.).

For & behalf of



Tele: - 0191 2477614;

email: - [email protected]

SECTION – I

BRIEF PARTICULARS OF THE PROJECT

Scope of Work: - Introduction about the Project: - The Jammu Development Authority has

taken up the project of development of a Housing Colony at Birpur in Samba District over an

area of land measuring 585 Kanals with the following provisions: -

The Broad Scope of Work involves Planning, Architectural and Engineering Services including

Detailed Project Report and conducting Feasibility Study including Economic Viability for

construction of Birpur Plaza in Jammu as per the broad requirements indicated in the RFP

Document and described below: -

1. Parking Facilities (Basement Floors)

2. Offices for Corporate Houses, Banks and MNCs.

3. Restaurants, Food Courts, Shopping Arcades, IT & Technology Parks and other

Commercial Areas etc.

4. Any other facility/amenity which the consultant may deem necessary.

5. Provisions of all allied modern infra structure facilities.

The Project shall have all necessary provisions for Fire Safety, HVAC, Sanitary & Plumbing, Rain

Water Harvesting, Sewerage Treatment Plant, Water Treatment Plant, Efficient Electrical and

Lighting, IT & Communication System, Security Surveillance System viz., CCTVs, Signage,

Equipments, etc., including Landscaped Areas for a modern Commercial Building.

S. No. Description of Facilities Quantity/Area

1. Residential Plots

HIG Size: - 40’x80’ 192 No.

HIG Size: - 40’x60’ 15 No.

MIG Size: - 30’x60’ 287 No.

EWS/LIG Size: - 20’x40’ 236 No.

Total 730 No.

2. Land Use Plan

Commercial Use 34.54 K

School/Post Office etc., 9.25 K

Health Centre 4.24 K

Organized Parks 55.75 K

Green Belt (Buffer) 17.00 K

Group Housing 30.00 K

Residential Plots 251.00 K

Police Post 3.00 K

Matador Stand/Utilities 5.75 K

Reserve Site 6.5 K

Total Land 585 Kanal

BUILDING BYE LAWS: -

I. Plot Area = 34 Kanals

II. Permissible Ground Coverage = 40 %;

III. Floor Area Ratio (FAR) = 200

IV. Maxm. Permissible Height of Building = 25 Mtr.

CONSULTANCY STANDARDS: - The Consultant shall follow National Building Codes for Purposes

of Building Design & Specifications. For purposes of Road Work, relevant specifications of IRC

and MORTH guidelines shall be followed.

All the items of work shall be designed as per CPWD specifications / relevant IS Codes and

specifications. The design of facilities for the handicapped and the disabled people, like the

toilets, bathrooms, ramps shall be designed as per the respective IS Codes.

• Scope of work for Architect/Consultant’s Services: -

I. Taking client’s instructions and preparation of design brief.

II. Site evaluation, analysis and impact of existing and / or proposed development in its

immediate environs.

III. Planning, Design of building and site development.

IV. Structural design.

V. Sanitary, Plumbing, drainage, water supply and sewerage.

VI. Electrical, electronic, communication, acoustics systems and design.

VII. HVAC and other mechanical systems.

VIII. Elevators, escalators etc.

IX. Fire detection, fire protection and security systems etc.

X. Landscape.

XI. Interiors.

XII. Graphic design and signage.

XIII. Preparing tender documents and estimates etc.

XIV. Preparation of Reports and Documents for getting approval from statutory authorities

like JMC/JDA, Pollution Control Board or any other concerned authorities necessary

for construction of building.

XV. Any other works related to approval of drawings from the concerned authorities.

SECTION-II

INFORMATION & INSTRUCTIONS FOR APPLICANTS

1. GENERAL:

1.1. Letter of transmittal and forms ‘A’ to ‘F’ seeking information/documents are given in

Section -III.

1.2. All information called for in the enclosed forms should be furnished against the

relevant columns in the forms. If for any reason, information is furnished on a separate

sheet, this fact should be mentioned against the relevant column. Even if no

information is to be provided in a column, a ‘nil’ or “no such case” entry should be

made in that column. If any particulars/ query are not applicable in case of the

applicant, it should be stated as “not applicable”. The applicants are cautioned that not

giving complete information called for in the application forms or not giving it in clear

terms or making any change in the prescribed forms or deliberately suppressing the

information may result in the applicant being summarily disqualified. Applications

made by telegram or telex and those received late will not be entertained.

1.3. The application should be type written. The applicant should sign each page of the

application.

1.4. Over writing should be avoided. Correction, if any should be made by neatly crossing

out, initialing, dating and rewriting. Pages of the pre-qualification document are

numbered. Additional sheets, if any, added by the applicant should also be numbered

by him. They should be submitted as a package with signed letter of transmittal.

1.5. References, information and certificates from the respective clients certifying

suitability, technical knowhow or capability of the applicant should be signed by an

officer not below the rank of Executive Engineer or equivalent.

1.6. The applicant may furnish any additional information which he thinks is necessary to

establish his capability to successfully complete the envisaged project. He is, however,

advised not to furnish superfluous information. No information shall be entertained

after submission of pre-qualification document unless it is called for by the Employer.

1.7. Any information furnished by the applicant found to be incorrect either immediately or

at a later date, would render him liable to be debarred from taking up the project of

JDA.

1.8. The Hard Copy of RFP Document (Technical only) in prescribed form duly completed

and signed should be submitted in a sealed cover. The sealed cover super scribed

“Tender for SELECTION OF ARCHITECTS/CONSULTANTS FOR CONCEPTUAL PLANNING,

ARCHITECTURAL AND ENGINEERING SERVICES INCLUDING DETAILED PROJECT REPORT

AND FEASIBILITY STUDY FOR CONSTRUCTION OF BIRPUR PLAZA IN JAMMU, JAMMU

AND KASHMIR, INDIA” shall be received in the office of Superintending Engineer,

Jammu Development Authority, Jammu up to 4.00 p.m. on 21.12.2015 and will be

opened on 26.12.2015, at 12.00 AM or any subsequent day in presence of the

applicants. Documents submitted in connection with selection will be treated as

confidential and will not be returned.

1.9. Laws as may be applicable in the State of Jammu & Kashmir are applicable to this

RFP.

1.10. Each Bidder’s acceptance of this RFP, the recipient agrees that this RFP and any

information herewith supersedes document(s) or earlier information, if any, in relation

to the subject matter hereto, except those specifically excluded herein.

1.11. Schedule of Bidding Process: - JDA would endeavour to adhere to the following

schedule from the date of issue of notification during the Bidding Process:

Note: JDA reserves the right to make changes to the Schedule of Bidding Process.

1.12. Prospective applicants can seek any clarification regarding project requirements

and pre-qualification document from the office of Superintending Engineer, JDA if

required.

2. DEFINITIONS: In this document the following words and expressions have the meaning

hereby assigned to them.

2.1. APPLICANT means the individual, proprietary firm, firm in partnership, limited

company, private or public or corporation.

2.2. ENGINEER-IN-CHARGE means the Executive Engineer designated by JDA to act as

Engineer-in-charge of the work.

2.3. CONSULTANT/ARCHITECT shall mean the individual, firm or company, whether

incorporated or not, undertaking the works and shall include the legal personal

representative of such individual or the persons composing such firm or company, or

the successors of such firm or company and the permitted assignees of such

individual, firm or company.

2.4. DRAWINGS mean the drawings referred to in the contract document/Bill of

Quantities, specifications and any modifications of such drawings or such other

drawings as may from time to time be furnished or approved by JDA.

2.5. SITE means the lands and other places on, under, in or through which the works are

to be executed or carried out and any other lands or places provided by JDA or

used for the purpose of the agreement.

Date of issue of RFP (Saturday) 14.11.2015

Last date for receiving queries (Friday) 27.11.2015

Pre-Bid meeting (Monday) 30.11.2015 (12.00 Hrs)

Bid/Proposal Due Date (Saturday) 19.12.2015 (16.00 Hrs) Opening of Technical Presentation Proposals (Saturday) 26.12.2015 (12.00 Hrs)

Presentation of Technical Proposals by Bidders To be intimated to Pre-qualified

Consultants

Opening of Financial Proposals To be intimated by JDA

Letter of Award (LOA) Within 45 days of Bid Due Date

Validity of Bids 180 days from Bid Due Date

Signing of CONSULTANCY Contract Within 30 days of Award of LOA

2.6. APPROVAL means approved in writing including subsequent written

confirmation of previous verbal approval.

2.7. WRITING means any manuscript typed written or printed statement under or

over signature and/or seal as the case may be.

2.8. “Year” means “Financial Year” unless stated otherwise.

2.9. MONTH means English Calendar month, Day means a Calendar day of 24 Hrs each.

2.10. CONTRACT VALUE means the sum for which the tender is accepted as

per the letter of intent/Award.

2.11. LANGUAGE All documents and correspondence in respect of this contract shall be

in English Language.

2.12. OWNER/CLIENT means the Board of Directors of Jammu Development Authority,

acting through its Vice Chairman or any other officer so nominated by him and

shall include their legal successors and permitted assignees for all. For all

financial matters the decision of Vice Chairman will be final and binding.

2.13. TENDER means the priced offer to JDA for the execution and completion

of the work and the remedying of any defects therein in accordance with

the provisions of the Contract, as accepted by the Letter of Intent or Award

letter. The word TENDER is synonymous with Bid and the word TENDER

DOCUMENTS with Bid documents.

2.14. The headings in the clauses/ conditions of tender documents are for

convenience only and shall not be used for interpretation of the clause/

condition. Words imparting the singular meaning only also include the plurals and

vice versa where the context requires. Words importing persons or parties

shall include firms and Boards and organizations having legal capacities.

3. METHOD OF APPLICATION:

3.1. If the applicant is an individual, the application shall be signed by him above his full

typewritten name and current address.

3.2. If the applicant is a proprietary firm, the application shall be singed by the proprietor

above his full typewritten name and the full name of his firm with its current address.

3.3. If the applicant is a firm in partnership, the application shall be signed by all the

partners of the firm above their full typewritten names and current addresses or

alternatively by a partner holding power of the attorney for the firm. In the latter case a

certified copy of the power of attorney should accompany the application. In both

cases a certified copy of the partnership deed and addresses of all the partners of the

firm should accompany the application.

3.4. If the applicant is a limited company or a corporation, the application shall be signed by

duly authorized person holding power of attorney for signing the application

accompanied by a copy of the power of attorney. The applicant should also furnish a

copy of the Memorandum of Articles of Association duly attested by a Public Notary.

4. FINAL DECISION MAKING AUTHORITY: Vice Chairman, JDA reserves the right to accept or

reject any application and to annul the pre-qualification process and reject all applications

at any time without assigning any reason or incurring any liability to the applicants.

5. PARTICULARS PROVISIONAL: The particulars of the project given in Section-I are

provisional. They are liable to change and must be considered only as advance information

to assist the applicant.

6. SITE VISIT: The applicant is advised to visit the site of project at his own cost, examine it and

its surroundings, collect all information that he considers necessary for proper assessment

of the prospective assignment.

7. INITIAL CRITERIA OF ELIGILITY FOR PRE-QUALIFICATION: The term ‘Architect’ will mean

person who is registered with the Council of Architecture, India under the Architects’ Act

1972. If an application is submitted by a team, its leader shall be an ‘Architect’ and where

the application is submitted by a firm, at least one of its partners, shall be an ‘Architect’.

7.1. EXPERIENCE OF SIMILAR PROJECTS: The applicant should have satisfactorily completed

minimum two similar projects of Rs. 50 Crores each during the last ten years ending

31.03.2015 for Govt. / Semi- Govt. /Public Undertakings/ Reputed Private Organization.

The “similar work” means Planning and designing of Commercial and or Institutional

Building. For this purpose, “cost of project“shall mean gross value of the completed

project. This should be certified by an officer not below the rank of Executive

Engineer/Project Manager or equivalent.

7.2. ORGANIZATIONAL STRUCTURE: The applicant should have sufficient number of Technical

and Administrative employees for the proper execution of the project. The applicant should

submit a list of employees stating clearly how they would be involved in this project. The in-

house capability of the firm should be brought out clearly indicating the disciplines for

which the firm will need to appoint sub-consultants.

7.3. OVERALL EXPERIENCE: - The overall experience of the firm should not be less than 10 years.

This means that the firms should be in practice & providing consultancy services for a

minimum period of last 10 years. A list of the major and important work designed by the

firm since inception may be given in Form ‘C’.

8. Performance Security

8.1. The Successful Bidder shall for due and faithful performance of its obligations under

the contract provide to the Authority a performance security amounting to 10% (Ten

Percent) only of the Contract Price in the form of a Bank Guarantee from a Nationalized

Bank or Indian Scheduled Commercial Bank valid for the entire period of completion of

the assignment.

8.2. The Performance Security shall be provided within 15 days of issue of Letter of Award

by the Authority. The Performance Security shall be released to the Successful

Consultant after completion of the assignment as per provisions of the CONSULTANCY

Agreement.

8.3. In case the Successful Bidder fails to furnish the Performance Security within the

stipulated time as mentioned herein, the LOA shall stand void and Letter of Intent (LoI)

may be issued to the second highest Bidder.

9. EVALUATION CRITERIA FOR PRE-QUALIFICTION

9.1. For the purpose of pre-qualification, applicants will be evaluated in the following

manner:-

9.1.1. The initial criteria prescribed in Para 7.1 to 7.3 above in respect of experience of

similar type of projects completed, organizational structure and overall experience

will be scrutinized for determining the applicant’s eligibility for pre- qualification.

9.1.2. The technical proposals of applicants qualifying the initial criteria as set out in

para 7.1 to 7.3 above only will be evaluated by Quality and Cost Based Scoring

Method on the basis of details furnished by them as below :-

9.1.2.1. Experience of Similar Projects

(Refer Forms ‘A’, ‘C’ & ‘D’)

For two similar projects of Rs. 50 crores each completed during the last 10 years -

30 marks will be given. For each additional similar project of Rs. 50 crores designed

by the firm during its life time, 10 marks will be given subject to maximum of 20

marks for 2 additional works.

50 marks (maximum)

9.1.2.2. Organizational Structure

(Refer Forms ‘E’ & ‘F’)

The firms are expected to have in-house capability for a) Structural

Design, b) Electrical works, c) plumbing & water supply works, d)Air-

conditioning & HVAC Systems, Acoustics e) Fire-fighting & detection

works f) landscaping, g) Interior designs, h) other services like building

Automation system etc. 3 marks each for these eights disciplines will be

given. In case the firms do not have in- house capability for a particular

discipline and they require the services of an external sub- consultant

then only 1.0 marks each for such discipline will be given

24 marks (maximum)

9.1.2.3. Overall Experience

(Refer Forms ‘C’, ‘D’ & ‘E’)

A firm is expected to have an overall experience of minimum 10

years i.e. the firm should have been established & in practice for

the last 10 years. For each additional 5 years 3 marks will be

given subject to maximum of 9 marks (3 periods X 5 years) if

major works of Rs. 10 crore each & above are handled during

these periods. The works considered under this sub-head will be

excluding the similar works considered under sub-head (8.1.2.1)

9 marks (maximum)

9.1.2.4. Awards

If a firm has won award in any National/International level

competition for Architectural Designs/Planning, then it will be

given 17 marks (Max.) i.e., 10 Marks for one award, additional

4 Marks for second award and 3 Marks for third award. A

certificate from the organizing authority will have to be

produced by the firm in this regard.

17 marks (maximum)

Total 100 marks

To pre-qualify, an applicant must secure at least sixty percent marks in aggregate. The

authority however, reserves the right to restrict the list of pre- qualified

Architects/consultants to around 5 or more as deemed suitable by it.

9.2. Even though an applicant may satisfy the above requirements, he/she would be liable

to disqualification if he/she has :-

9.2.1. Made misleading or false representation or deliberately suppressed the

information in the forms, statements and enclosures required in the pre-

qualification document.

9.2.2. Record of poor performance such as abandoning project, not properly

completing the assigned project, or financial failures/weaknesses etc.

10. INFORMATION TO BE GIVEN IN THE REQUIRED FORMATS:

10.1. Applicant should furnish the following:

a) List of similar projects successfully completed since inception (Form – ‘A’)

b) List of the projects under execution or awarded (Form – ‘B’)

c) List of overall major/ important projects designed by the firm since inception (Form-

‘C’).

10.2. Particulars of completed projects and performance of the applicant duly

authenticated/certified by an officer not below the rank of Executive Engineer or

equivalent should be furnished separately for each project completed or in progress

(Form – ‘D’).

11. ORGANISATION INFORMATION: - Applicant is required to submit the following information

in respect of his organization (Form - ‘E’ & ‘F’).

a) Name & postal address, Telephone & Fax Number etc.

b) Year of establishment and commencement of practice.

c) Copies of original documents defining the legal status, place of registration and principal

places of business.

d) Name & Title of Architects, Engineers and Officers to be concerned with the project, with

designation of individuals authorized to act for the organization.

e) Information on any litigation in which the applicant was involved during the last five

years including any current litigation.

f) Authorization for employer to seek detailed references.

g) Number of Technical & Administrative Employees in parent company, subsidiary

company and how these would be involved in this work (Form – ‘F’)

12. LETTER OF TRANSMITTAL: - The applicant should submit the letter of transmittal attached

with pre- qualification document.

13. DESIGN SUBMISSION: - After evaluation of pre-qualification applications, a list of qualified

Architects will be prepared. Thereafter, the pre-qualified Architects will be invited to give a

presentation of their technical proposals and participate in the design competition based

Quality and Cost Based Selection (QCBS) System as stipulated in the RFP.

The Bidders are expected to submit detailed presentation for the following Technical

Contents (25 Marks each; Total Marks: 100) for the Project:

1. Concept Development by the Consultant, Innovative Ideas on the Design, Aesthetic

Appeal.

2. Design Basis, Material Specifications and Feasibility

3. Quality and Compliance to Design Standards.

4. Implementation Schedule including Marketing Aspects

14. EVALUATION CRITERIA FOR BIDS (TECHNIAL AND FINANCIAL PROPOSALS): - The technical

proposals of applicants qualifying the initial criteria as set out in para 7.1 to 7.3 above only will

be evaluated by Quality and Cost Based Scoring Method on the basis of details furnished by

them as below :-

14.1 The criteria for evaluation of Consultants is set out in this RFP.

14.2 As part of the evaluation, the Proposal/s shall be checked for responsiveness with the

requirements of the RFP and only those Proposals which are found to be responsive would

be further evaluated in accordance with the criteria set out in this RFP document.

14.3 The Proposal would be considered to be responsive if it meets the following conditions:

a. It is received / deemed to be received by the Bid Due Date including any

extension thereof.

b. It is signed, sealed and duly marked as stipulated in the RFP.

c. It contains all the information, documents and certificate(s) as requested in the

RFP and also contains information in formats specified in this RFP.

d. It complies with the requirements.

e. It mentions the validity period as set out in the RFP.

f. It provides information in reasonable detail. (“Reasonable Detail” means that,

but for minor deviations, the information can be reviewed and evaluated by the

Authority without communication with the Consultant). Authority reserves the

right to determine whether the information has been provided in reasonable

detail or not.

g. There are no inconsistencies between the Proposal and the supporting documents.

A Proposal that is substantially responsive is one that conforms to the preceding

requirements without material deviation or reservation. A material deviation or

reservation is one:

h. which affects in any substantial way, the scope, quality, or performance of the

Project, or

S. No. Contents Marks

1. Technical Presentation before the Experts

Committee on the proposed Work Plan and

Methodology for the Project

100

TOTAL

100

i. which limits in any substantial way, inconsistent with the RFP, Authority’s rights or the

Consultant’s obligations under the CONSULTANCY Agreement, or

j. which would affect unfairly the competitive position of other Consultants presenting

substantially responsive Proposals.

The Bids/Proposals shall be evaluated in terms of criteria as described below:

Evaluation Methodology

A. Technical Presentation Proposal: - Consultants shall be awarded marks out of 100 on

the basis of the Technical Presentation as per parameters listed in Annexure 1.6.

B. Financial Proposal: - The Proposal with the lowest price as per the Financial Proposal

format will be awarded 100 points. The total score shall be out of 100. Financial scores (Sf) of

other Consultants shall be inversely proportional to their quoted prices. The Formula used to

calculate the financial scores will be:

Sf = 100 x (Fm)/ (F)

Where

Sf = the Financial Score

Fm = the price of the lowest priced proposal.

F = the price of the proposal under consideration.

Weightage for Technical and Financial Proposal: The Technical Presentation marks would carry

a Weightage of 70% and the Financial Proposal would carry a Weightage of 30%.

Proposals will finally be ranked according to their combined Technical Presentation (ST) and

Financial Proposal (SF) scores using the weights as mentioned above.

Total score will be worked out by adding the weighted marks of Technical Presentation and

Financial Proposals

S = St x 70% + Sf x 30%

Where

S= Combined Score of the Consultant

ST = the Technical Score

SF = the Financial Score

Consultant whose combined score (S) is the highest will be invited for negotiations.

1.1 Authority reserves the right to reject any Proposal, if:

a. at any time, a material misrepresentation is made or discovered; or

b. the Consultant does not respond promptly and diligently to requests for supplemental

information required for the evaluation of the Proposal.

1.2 Authority will notify the Successful Consultant through a Letter of Award (LOA) that its

Proposal has been accepted.

1.3 The Successful Consultant shall execute the CONSULTANCY Agreement in line with the

scope specified within (30) thirty days of the issuance of LOA or within such further time as

Authority may agree to in its sole discretion.

1.4 The Successful Consultant shall also furnish Performance Security amounting to 10% of

the Contract Price, by way of an irrevocable Bank Guarantee, in favour of Vice Chairman, JDA,

as required within 15 days of the issuance of the LOA and as a precondition to the execution of

the CONSULTANCY Agreement.

1.5 Failure of the Successful Consultant to comply with the requirements of Clause 1.4

above shall constitute sufficient grounds for the annulment of the LOA, and forfeiture of the

Bid Security. In such an event, Authority reserves the right to

a. either invite the Consultant with the second highest score

or

b. take any such measures as may be deemed fit in the sole discretion of Authority,

including annulment of the bidding process.

1.6 Notwithstanding anything contained in this RFP, Authority reserves the right to accept

or reject any Proposal, or to annul the bidding process or reject all Proposals, at any time

without any liability or any obligation for such rejection or annulment, without assigning any

reasons therefore.

15. AWARD CRITERIA

15.1 The employer reserves the right, without being liable for any damages or obligation to

inform the applicant to

a) Amend the scope and value of project to the applicant.

b) Reject any or all the applications without assigning any reason.

15.2 Any effort on the part of the applicant or his agent to exercise influence or to pressurize

the employer would result in rejection of his application. Canvassing of any kind is

prohibited.

16. FINANCIAL PROPOSAL: - The intending tenderer shall quote a Lump Sum amount for his

professional fee for the complete assignment as per terms and conditions of the RFP

Document.

17. Fee / Charges

17.1. The professional fee to be quoted in the financial proposal should include but

not limited to: -

17.1.1 All costs for completion of assignments as described in the RFP.

17.1.2 All costs covering visits to site for preparation of tender documents.

17.1.3 All costs for visits during presentations and bid evaluation by JDA at Jammu upto

Letter of Award Stage.

17.1.4 All costs for preparation of Drawings, Documents and Specifications during

construction period and for completion of the assignment.

17.1.5 All Taxes and duties including service tax etc. as statutory deductions to be made

from the Consultant’s Bills.

The selected Consultant shall also be required to visit site to attend Site Co-ordination

Meetings during construction of the project, on specific request by Engineer-in-charge, and

shall be paid a fixed amount of Rs. 10,000/- (Rupees Ten Thousand) only per visit to cover the

cost of To and Fro Travel upto site, boarding and lodging charges etc.,

17.2. The rates provided in the Schedule of Quantities and Prices should remain firm

till completion of the Project in all respects. No escalation due to any reason

whatsoever during the currency of the Contract shall be payable.

17.3. Unless otherwise specifically provided in the Contract, the rate/fee/charges

provided in Schedule of Quantities and Prices shall be deemed to include cost, charges

of all the items of work stipulated in Scope of Works including any incidental, ancillary

and any other item of work/services(s) which are not specifically mentioned in the

Contract, but are considered necessary to complete a certain item of work/service(s)

Any statutory payments / fees to Govt. / local authorities of Government of Jammu and

Kashmir for obtaining statutory clearances of works covered in the scope shall be paid by

Jammu Development Authority.

18. MODE OF PAYMENT: - The selected consultant/architect shall be paid Professional Fee as

per stages given in the Mode of Payment described hereunder: -

MODE OF PAYMENT

S. No. Description of Stage Fee Payable

1. On Submission of Concept Drawings incl. Site Plan, 3D

Views supported with design brief and MEP Services Report

and Preliminary Cost Estimates.

10% of total

professional fee.

2. On Submission of Drawings and details as required for

submission of Building Permission Case to the Local

Statutory Authority.

05% of total

professional fee.

3. On submission of Tender Documents incl. Specifications,

Tender Drawings, BOQs (Priced and Unpriced).

15% of total

professional fee.

4. On submission of Detailed architectural working drawings

and details during construction stage (To be paid on

prorate basis).

25% of total

professional fee.

5. On submission of MEP Services drawings and details during

construction stage (To be paid on prorate basis).

25% of total

professional fee.

6. On checking and approval of Shop Drawings of MEP

Services during construction stage (To be paid on prorate

basis).

10% of total

professional fee.

7. Checking and approval of As-Built Drawings and Inventory

during handing over after virtual completion of the Project.

10% of total

professional fee.

19. Arbitration

19.1 Except as otherwise provided, all questions, dispute or difference in respect of which the

decision has not been final and conclusive arising between the consultant and the Employer,

in relation to or in connection with the Contract shall be referred for arbitration in the

manner provided as under and to the sole Arbitrator appointed as follows:

(a) Either of the parties may give to the other a notice in writing of the existence of such

question, dispute or difference,

(b) Within thirty (30) days of receipt of such notice from either party, the Engineer-in-

charge of the Works at the time of such dispute shall send to the Consultant a

panel of three persons and thereafter the Consultant within fifteen (15) days of

receipt of such panel, communicate to the Engineer-in-charge the name of one of

the persons from such panel and such a person shall then be appointed Sole

arbitrator by the Engineer-in-charge.

(c) Provided that if the Consultant fails to communicate the selection of a name out of

the panel so forwarded to him by the Engineer-in-charge then, after the expiry of

the aforesaid stipulated period, the Engineer-in-charge shall without delay select

one person from the aforesaid panel and appoint him as Sole Arbitrator.

The disputes or differences shall be settled in accordance with Arbitration and Conciliation

Act, 1996 and the Sole Arbitrator shall make a speaking award.

19.2 Arbitration proceedings shall be held at Jammu and the language of the arbitration

proceedings and that of all documents and communications between the parties shall be

English.

19.2.1 The cost and expenses of Arbitration proceedings will be borne equally by both the

parties, as determined by the Sole Arbitrator. However, the expenses incurred by each

party in connection with the preparation, presentation etc. of its proceedings shall be

borne by each party itself.

19.2.2 The Arbitrator to whom the matter is originally referred, being transferred or vacating

his office or being unable to act for any reason, then the Engineer-in-charge shall

appoint another person to act as Sole Arbitrator as per the procedure prescribed under

clause 34.1 above. Such person shall be entitled to proceed with the reference from the

stage at which it was left by the predecessor.

19.2.3 Performance under the Contract shall continue during the arbitration proceedings and

payments due to the Consultant by the Employer shall not be withheld, unless they are

the subject matter of the arbitration proceedings.

20. Compensation for delay in completion of the work/services: - If the Consultant fails to

complete the items/group/sub-group of work/services under this Contract by the periods

stipulated in Schedule “C” or any extended period, as may be allowed, he shall without

prejudice to any other right or remedy of the Employer on account of such default shall pay

an agreed pre-estimated compensation for delay but not by way of penalty to the

Employer. Such an amount shall be calculated at the rate of ½% of the Contract Sum

payable under the Contract for delay of each week or part thereof. The total amount of

such compensation for delay will, however, be limited to a maximum of 5% of the Contract

Sum. Compensation for delay will be applicable on non-achievement of the milestones

specified in Schedule “C”.

21. Time for Completion/period of Contract: 30 Months (Thirty Months) for entire

works/services under scope of work of this Contract.

22. Major milestone for work/services to be rendered by the Consultant/Architect &

compensation for delay.

Schedule “C”

S.

No.

Description Period of

completion

Compensation for delay

ARCHITECTURAL, STRUCTURAL & SERVICES WORKS

1. On Submission of Concept

Drawings incl. Site Plan, 3D

Views supported with design

brief and MEP Services Report

and Preliminary Cost Estimates.

Within 30 days

after issue of

LOA.

½% (Half percent) of the Contract

Price per week or part thereof

subject to the maximum of 5%

(five percent) of Professional Fee

due at that stage.

2. Submission of Drawings and

details as required for

submission of Building

Permission Case to the Local

Statutory Authority

Within 15 days

after approval of

(1) above.





due at that stage.

3. Submission of Tender

Documents incl. Specifications,

Tender Drawings, BOQs (Priced

and Unpriced).

Within 30 days

after approval of

(1) above.





due at that stage.

4. Submission of Detailed

architectural working drawings

and details during construction

stage.

Matching with

the Project

Construction

Schedule.





due at that stage.

5. Submission of MEP Services

drawings and details during

construction stage.

Matching with

the Project

Construction

Schedule.





due at that stage.

6. Checking and approval of Shop

Drawings of MEP Services during

construction stage

Within 10 days

after submission

by the respective

agencies.





due at that stage.

7. Checking and approval of As-

Built Drawings and Inventory

during handing over after virtual

completion of the Project.

Within 30 days

after submission

by the respective

agencies.





due at that stage.

23. Laws Governing the Contract: - This Contract shall be governed by the Indian Laws for the

time being in force as applicable in the state of Jammu & Kashmir. All matters arising out of

or in connection with this Contract shall be subject to exclusive jurisdiction of courts at

Jammu only.

Section - III

LETTER OF TRANSMITTAL

The Superintending Engineer,

Jammu Development Authority,

Vikas Bhawan, Rail Head Complex, Jammu 180 006

SUBJECT: Submission of Pre-qualification application for the SELECTION OF

ARCHITECTS/CONSULTANTS FOR CONCEPTUAL PLANNING, ARCHITECTURAL AND ENGINEERING

SERVICES INCLUDING DETAILED PROJECT REPORT AND FEASIBILITY STUDY FOR CONSTRUCTION

OF BIRPUR PLAZA IN JAMMU, JAMMU AND KASHMIR, INDIA

Sir,

Having examined the details given in Press-Notice and pre-qualification document for the above

project, I/we hereby submit the pre-qualification document and other relevant information: -

1. I/we hereby certify that all the statements made and information supplied in the enclosed

forms ‘A’ to ‘F’ and accompanying statements are true and correct.

2. I/we have furnished all information and details necessary for pre-qualification and have no

further pertinent information to supply.

3. I/we also authorize Superintending Engineer, JDA to approach individuals, employers firm

and Council of Architecture to verify our competence and general reputation.

4. I/we submit the required documentary proof of Registration with Council of Architecture.

5. I/we submit the following certificates in support of our suitability, technical knowhow and

capability for having successfully completed the following projects along with prescribed

format.

Name of Project Certificate from

Enclosures

Signature(s) of Applicant(s)

Seal of Applicant

Date of submission

22

FORM ‘A’

DETAILS OF SIMILAR PROJECTS COMPLETED DURING LAST TEN YEARS ENDING 31.12.05

Sl.

No.

Name of

project &

location

Owner or sponsoring

organization

Cost of project

in crores

Date of

commencement

as per contract.

Stipulated date of

completion

Actual date of

completion

Name & address/

telephone No. of Officer to

whom reference may be

made

Remarks

1 2 3 4 5 6 7 8 9

Signature of Architect/Consultant

FORM ‘B’

PROJECTS UNDER EXECUTION OR AWARDED

Sl.

No.

Name of

project &

location

Owner or

sponsoring

organization

Cost of project

in Crores

Date of

commen-

cement as per

contract.

Stipulated date of

completion

Up to date

percentage

progress of project

Slow progress/ if any

and reasons thereof

Name & address/

telephone No. of

Officer to whom

reference may be

made

Remarks

1 2 3 4 5 6 7 8 9 10


FORM ‘C’

LIST OF OVERALL MAJOR/ IMPORTANT PROJECTS DESIGNED BY THE FIRM SINCE INCEPTION

Sl.

No.

Name of project &

location

Owner or sponsoring

organization

Cost of project

in Crores

Date of

commencement

as per contract.

Stipulated date of

completion

Up to date

percentage

progress of

project

Slow

progress/ if

any and

reasons

thereof

Name &

address/

telephone

No. of Officer

to whom

reference

may be made

Remarks

1 2 3 4 5 6 7 8 9 10


25

FORM ‘D’

PERFORMANCE REPORT OF PROJECTS REFERRED TO IN FORM ‘A’, ‘B’ & ‘C’

1) Name of Project & Location

2) Agreement No.

3) Estimated cost

4) Tendered cost

5) Date of commencement

6) Date of completion

a) Stipulated date of completion

b) Actual date of completion

7) Amount of compensation levied for delayed Completion, if any

8) Performance Report

a) Quality of work Excellent/ Very good/ Good/Fair

b) Financial Soundness Excellent/ Very good/ Good/Fair

c) Technical proficiency Excellent/ Very good/ Good/Fair

d) Resourcefulness Excellent/ Very good/ Good/Fair

e) General behavior Excellent/ Very good/ Good/Fair

Dated: Employer

FORM – ‘E’

ORGANISATIONAL STRUCTURE

1) Name & Address of the applicant with Telephone No. /Fax No.

2) a) Year of Establishment

b) Date & year of commencement of practice.

3) Legal status of the applicant (attach copies of original document defining the legal

status)

a) An Individual

b) A proprietary firm

c) A firm in partnership

d) A limited company or Corporation

4) Particulars of registration with various Government bodies (attach attested photo-

copies)

Organization/Place of registration Registration No.

i.

ii.

iii.

5) Names and Titles of Architects, Engineers and officers working in the Organization.

6) Designation of individuals authorized to act on behalf of the organization.

7) Has the applicant or any constituent partner in case of partnership firm, ever been

debarred/ black listed for competing in any organization at any time? If so, give

details.

8) Has the applicant or any constituent partner in case of partnership firm, ever been

convicted by a court of law? If so, give details.

9) In which field of Architecture the applicant has specialization and interest?

10) Does the applicant have any specialization in the field of Planning & Design related to

Commercial Complexes and IT and Technology Parks? If so, give details.

11) Any other information considered necessary but not included above.


27

FORM ‘F’

DETAILS OF TECHNICAL & ADMINISTRATIVE PERSONNEL TO BE DEPLOYED FOR THIS PROJECT.

Sl. No. Designation Total No.

No. available for

this project

Name Qualification

Professional experience and

details of project carried out

How they would be

involved in this project

Remarks

1 2 3 4 5 6 7 8 9


JAMMU DEVELOPMENT AUTHORITY · 2015-11-16 · 1 jammu development authority request for proposal...

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Transcript of JAMMU DEVELOPMENT AUTHORITY · 2015-11-16 · 1 jammu development authority request for proposal...