Jaipur Vidyut Vitran Nigam Limited Jodhpur Vidyut Vitran Nigam ...

Jaipur Vidyut Vitran Nigam Limited

Jodhpur Vidyut Vitran Nigam Limited

Ajmer Vidyut Vitran Nigam Limited

NEWVENDORSPAYMENTPROCESS

(Procedure,Checklist

andFormats)WorksContracts

GUIDELINES FOR EXECUTION, MONITORING AND PAYMENT PROCESS

(Procedure, Check list and Formats)

Works Contracts

Guidelines for Execution, Monitoring and Payment process for Various on-going and proposed projects of Rajasthan Discoms

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Table of Contents 1 PREAMBLE ............................................................................................................................................. 4

2 NEW PAYMENT PROCESS ...................................................................................................................... 5

2.1 PAYMENT PROCESS FLOWCHART .................................................................................................. 5

2.2 KEY ENABLERS FOR SUCCESS OF THE NEW PROCESS .................................................................... 6

2.2.1 STRENGTHENING OF PROJECT ORGANIZATION ........................................................................ 6

2.2.2 STRENGHTENING OF ACCOUNTS OFFICE .............................................................................. 6

2.2.3 TIMELY FUND AVAILABILITY .................................................................................................. 7

2.2.4 STRENGHTENING INFRASTRUCTURE ..................................................................................... 7

2.2.5 CAPACITY BUILDING .............................................................................................................. 8

2.2.6 URGENT FILLING UP OF PROJECT VACANCIES ....................................................................... 8

3 NEW PROJECT EXECUTION AND MEASUREMENT PHILOSOPHY ............................................................ 9

3.1 EXECUTIVE ENGINEER IN CHARGE OF OVERALL EXECUTION ......................................................... 9

3.2 DESIGNATED PROJECT MANAGERS ............................................................................................... 9

4 STRENGHTENING PMA’S/TPIA ............................................................................................................... 10

5 DOCUMENTS TO BE ATTACHED WITH THE INVOICE ........................................................................... 11

5.1 JOINT MEASUREMENT SHEET(JMS) ............................................................................................. 11

5.2 AS BUILT DRAWING(ABD)............................................................................................................ 11

5.3 COMPLIANCE OF SITE OBSERVATION REPORT(SoR) .................................................................... 11

5.4 COPYOF APPLICATION TO ELECTRICAL INSPECTOR......................................................................... 11

5.5 HANDING OVER/TAKING OVER REPORT ...................................................................................... 11

5.6 MATERIAL USES REPORT ............................................................................................................. 11

6 SPECIAL NOTES .......................................................................................................................................... 11

APPENDIX:CHECK LIST FOR MEASUREMENT AND BILL VERIFICATION ........................................................ 12

ANNEXUREI:STEP WISE PROCESS IMPERATIVES .............................................................................................. 14

ANNEXURE II ............................................................................................................................................... 17

ANNEXURE III:TYPICAL JOINT MEASUREMENT(JMS) FOR SUPPLY SCHEDULE(13)11 KV NEW LINE WITH

ACSR DOG CONDUCTOR ON 9M,400KG PCC POLE...................................................................................... 20

ANNEXURE IV:TYPICAL JMS FOR MAT FOR 200KVA POLE MOUNTED DSS .................................................. 28

ANNEXURE V:SITE OBSERVATION REPORT(SOR) ............................................................................................. 32

ANNEXURE VI:CHECK LIST (FIELD QUALITY PLAN) ....................................................................................... 35


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ANNEXURE VI-A: QUALITY CHECK LIST FOR 33KV /11KV/LTLINES (FOR ENGINEER-PROJECTS) DURING

CONSTRUCTION....................................................................................................................................... 35

ANNEXURE VI-B:TYPICAL MOBILE APPLICATION FORMAT FOR 33KV/11KV/LT LINES FOR ENGINEER–

PROJECTS) DURING WORK MEASUREMENT ............................................................................................ 38

ANNEXUREVI-C:QUALITY CHECK LIST FOR 11 KV DTC INSTALLATION (FOR AEN-PROJECTS) DURING

CONSTRUCTION ............................................................................................................................................. 40

ANNEXURE VI-D:TYPICAL MOBILE APPLICATION FORMAT OF 11 KV DTCS (FOR AEN) DURING WORK

MEASUREMENT ....................................................................................................................................... 43

ANNEXURE VI-E:QUALITY CHECK LIST FOR 33/11 KV POWER SUB STATION FOR XEN– PROJECTS

DURING CONSTRUCTION .............................................................................................................................. 47

ANNEXURE VI-F:QUALITY CHECK LIST FOR SERVICE WIRE REPLACEMENT AND INSTALLATION OF

ENERGY METERS FOR JEN(PROJECTS) DURING CONSTRUCTION ............................................................ 50

ANNEXURE VI-G:QUALITY CHECK LIST FOR STORE MATERIAL VERIFICATION FOR XEN(PROJECTS)

DURING CONSTRUCTION............................................................................................................................... 52

ANNEXUREVI-H: REGISTERS TO BE MAINTAINED AT PROJECTS OFFICES 53


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1 PREAMBLE In Rajasthan, presently various centrally sectored schemes like R-APDRP and RGGVY (12th plan) are

being run and the new schemes DDUGJY and IPDS have been launched for Rs.6288Cr.. The

dedicated cell for implementing and monitoring of these schemes have been created and now it

becomes imperative to analyze the existing practices and to integrate it with addition of some new

practices to stream line the system with dedicated cell.

Projects of such unprecedented scale to be completed within fixed time frame require changes in

policies, processes and the way contracts are administered and managed. One such critical procedure

requiring immediate review and change is the procedure of e x e c u t i o n , m o n i t o r i n g a n d

payment to the vendors. The payment system in vogue today is time consuming, opaque and is a major

impediment to timely progress of projects being executed. The present document outlines the new

procedure to be adopted for measurement of work done and payment of bills to the vendors in Turn-Key

Contracts and other works and supply related contracts.

The new procedure shall be uniformly applicable to all three Discoms i.e. JVVNL, JdVVNL & AVVNL.


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2 NEW PAYMENT PROCESS

2.1 PAYMENT PROCESS FLOW CHART The new modified payment process is given below. The highlights of the process are as follows:

a) The revised process aims to drastically reduce human intervention, make payment time bound,

make the process transparent, treat contractor as a partner and substantially improve

accountability at every level.

b) The new process has simple four steps and is designed to ensure payment of Contractors invoices

within 30 working days of joint measurement.

c) The responsibility and time lines for every step has been clearly demarcated in Annexure-I of this

document

d) The process ensures that Turnkey contractors (TkCs) are paid 75% of the running bills in 30

working days from the date of submission of the invoice.

e) Distribution of time line with accountability is the key differentiator of the new process.

Payments shall be released by the Sr . Accounts Officer (CPC) on the recommendation of Circ le

Superintending Engineer (O&M) of project area.

f) The process shall substantially improve contractors’ cash-flow during execution which shall have

direct bearing on timely execution and completion of projects.

g) The JMS should be prepared at the time of successful execution of work.

h) Monthly JMS with cumulative work (project area wise) should invariably be sent to SE(DDUGJY)

i) % of bill is % of the payment to be admissible at the stage as per terms and payment conditions

applicable for the scheme.

Figure1: New Payment Process Flowchart

T0+8days Sr.AO (CPC) Balance payment on checking /verification/

Consolidation

stop

Step4BillP

ayment

T0+5days Designated project

Engineer

Designated Project Engineer to certify the bill as

per Joint measurement and send to SE (O&M)#

Step3-

Approval,

Recording &

forwarding

for Payment

T0+5 days TKC

Step2 –

Bill Processing

T0

TKC TKC to self-declare the work completion to

appropriate project engineer for‘ supply and/or

erection work in standard format published by

Discoms

Step1 –

Work

Measurement

Responsibility Working Days

Start

100%Joint measurement and inspection as per

check list (JMS)

TKC to raise invoice as per certified JMS# to

designated Project Engineer

Release of 75% payment through Sr.AO (CPC) SE (O&M)+ Sr. AO (CPC)

T0+15 days

Report of 15% sample check of works shall be sent

to Sr. AO (CPC) for release of balance payments

(25%)

SE (O&M)# T0+7days

T0+5 days

TKC+ Designated

Project Engineer

5 days

Cumulative Days

45 days

37 days

30 days

15 days

10 days


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2.2 KEY ENABLERS FOR SUCCESS OF THE NEW PROCESS

2.2.1 STRENGTHENING OF PROJECT ORGANIZATION

Timely completion of project portfolio of the massive scale worth Rs.6288 Crore requires dedicated

organization exclusively devoted to project execution. Apart from substantially up-scaling the project

execution team, it is also essential to create china-wall between the project team and allot her functions

of Nigam. To ensure the above Superintending Engineers (O&M) along with commensurate other project

engineers are envisaged. At the level of SE (O&M) there will be deliberate effort to ensure that timely

and within cost execution of the Projects remains his sole responsibility. It is also mandated that hence

forth SE (O&M) within their command area shall be responsible for execution of projects under all the

schemes (i.e.-APDRP, RGGVY, DDUGJY, IPDS Projects & Other State Projects etc). This shall require re-

structuring of project management system currently in vogue. SE (O&M) shall be supported by adequate

number of following executives whose sole task shall be project execution:

Executive Engineer (projects) at each Circle headqu arters or suitable locations to do justice to

Project execution responsibility.

AENs/ JENs projects at required works site

PMA or TPIEA staff

Note: In a typical organizational matrix JENs/AENs/XENs report to SE (O&M) in a hierarchical framework.

But the payment framework being proposed here is one where depending upon the nature of the work

these JENs/AENs/XENs are designated as independent Project Engineers presently designated as XEN

(DDUGJY) of newly created dedicated cell. Accordingly they shall have the clear responsibility for

measurement and supervision of such projects.

2.2.2 STRENGHTENING OFDEDICATED CELL OF PROJECTS AND THEIR RESPONSIBILITIES

The new d e di c at e d ce l l o f p ro j ec t s a l so f o c us e s o n v a r io u s r e s po n s i b i l i t ie s o f

p r o je ct e n g i n ee r s .

1. To carry the detailed field survey for execution of the above centrally sponsored schemes. 2. Maintaining item wise details of inventory showing the issue and receipt of each item and its

value. 3. To ensure proper utilization and safety of material issued for the works as per the dispatch

instructions issued by SE (DDUGJY). 4. To periodically inspect the store of the contractor to ensure the proper storing arrangements as

well as proper maintenance of store material account. 5. To maintain the town wise/ village wise details of 33/11 KV/LT network and 33/11 KV sub

stations as per DPR & surveyed quantity. 6. To ensure the correctness of the positions, levels and dimensions of the works according to the

drawings. 7. To maintain project area wise/ village wise (as the case may be) MAS account of the used

material as per measurement book. 8. To complete the requisite formats of work completion and material account as per REC/GOI

requirements at division /sub-division level and arrange to furnish the same to REC/GOI as well as to corporate office as per requirement.

9. To ensure that the work is completed within the stipulated scheduled completion period so that delay in work completion be avoided. Reasons of delay if any be also pin pointed.


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10. To ensure item wise entries of the works in measurement book as per standard norms and practices of REC.

11. To maintain the record of manpower engaged by the contractor along with details of their addresses, qualification (with supporting proof), their ID proof etc. The details of associated machinery, tool and plants are also to be maintained..

12. To inspect the works at any stage of execution and ensure to rectify the defects through the contractor and to maintain the record of the same.

13. To process the payment of the executed works as per standard practices and norms under intimation to corporate office and REC/GOI.

2.2.3 TIMELY FUND AVAILABILITY

The success of new timely payment system shall be incumbent on timely availability of funds under

different schemes. It shall be responsibility of Director (Tech.) and Director (Finance)/Chief Accounts

Officer at headquarter t ensure the timely and sufficient availability of funds as per projected monthly

and quarterly requirement of funds. The concerned SE(O&M) shall intimate the requirement of fund

well in time to CAO (FM-W&M) as well as to SE (DDUGJY) for ensuring timely payment to

vendors.

2.2.4 STRENGHTENING INFRASTRUCTURE

Time is the essence for timely completion of massive program in distribution sector. This requires that

head offices of JVVNL, AVVNL & JdVVNL review and timely provide the necessary infrastructure on w a r

footing for the strengthening of project teams (including field offices, vehicles and other support) have to

be provided on priority.


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2.2.5 CAPACITY BUILDING

To ensure timely completion of projects, it is required that the executives in charge of project execution

are a judicious blend of young and experienced. Moreover the task before this project team is so

homogenous that there is urgent need for capacity building/training programs in project management in

general and new measurement and billing system in particular. Tailor made capacity building programme

has to be completed in focused manner within three months.

2.2.6 URGENT FILLING UP PROJECT VACANCIES

The BOD in its meeting dt. 28.09.2015 has agreed to provide sufficient project staff including CE/SE/XEN/AEN/JEN/Computer Data entry operator as well as staff of accounts wing. Present status of project staff deployment is given in following table:

JVVNL JdVVNL AVVNL

Approved Joined Approved Joined Approved Joined

SE(DDUGJY)

XEN(DDUGJY)

AEN (DDUGJY)

JEN(DDUGJY)

AO

Acctt

There is an urgent need to fill up the vacancies under posts approved/sanctioned. Also there is n e e d

for revising the number required in (Projects), XEN(DDUGJY) and AEN(DDUGJY) based on the sole criteria

of how much work one executive can handle or supervise simultaneously to be completed in two years

o f time.


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3 NEW PROJECT EXECUTIONAND MEASUREMENT PHILOSOPHY

3.1 EXECUTIVE ENGINEER INCHARGE OF OVER ALL EXECUTION XEN (Projects) shall have overall responsibility for all works being executed under his jurisdiction.

Deployment of AEN (project) /JEN (Projects) and PMA staff within the jurisdiction shall be decided by

XEN(projects) based on requirement and progress of various projects being executed concurrently.

3.2 DESIGNATED PROJECT ENGINEERS (SE/XEN/AEN/JEN) The designated Superintending Engineers/ project Engineers shall be responsible for execution,

supervision and control of the project works as below:

SN Work Description Designated Project Engineer

% of work required to check essentially check essentially

1

All works related to 33 kV lines and Substations

XEN

AEN

JEN

50

50

100

2

all works related to11kV lines and Distribution

substations

XEN

AEN

JEN

50

50

100

3

all works related to LT network

XEN

AEN

JEN

20

50

100

Note: T h e s u p e r i n t e n d i n g e n g i n e e r s h a v e t o c h e c k 1 5 % w o r k o f e v e r y r u n n i n g b i l l . T h e p r o j e c t e n g i n e e r s h a v e t o r e c o r d t h e % w o r k c h e c k e d w i t h t h e i r l o c a t i o n s a n d r e c o r d t h e c e r t i f i c a t e i n v a r i a b l y w h i l e c e r t i f y i n g t h e p a y m e n t b i l l s . .


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4 STRENGHTENING PMA/TPIEA At present three distribution companies have appointed PMAs/TPIEA s for certain projects as below.

Project JVVNL JdVVNL AVVNL Remark

RAPDRP –B NO The possibility of

awarding new

PMA/TPIEA Contracts

to cover the schemes or

extending the scope of

the presently deployed

PMA/ TPIEA for the

projects where not

appointed so far.

RGGVY (12th plan) TPIEA-Instrumentation Ltd., Kota

DDUGJY

M/s Delolitte touche tohmatsu India Pvt. Ltd., Gurgaon touche Tomahue

IPDS


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5 DOCUMENTS TO BE ATTACHED WITH THEINVOICE

5.1 JOINT MEASUREMENT SHEET (JMS) It is a sheet prepared in prescribed format and 100% works to be physically checked and verified by

designated project engineer (project manager) and site engineer of the turnkey contractor.

As an outcome of this measurement of erection work, the list of action points in respect of quantity and

quality of the work to be rectified by the TKC before final payment for the concerned running bills to be

prepared and attached with the JMS.

In case of measurement against supply of material, physical verification and acceptance report is to be

attached by the designated project engineer and site engineer of the turnkey contractor.

5.2 AS BUILT DRAWING (ABD) Turnkey Contractor has to submit “As Built Drawing” of the equipment installed as per terms of the

contract. (As per approved vendor approval GTP & Drawing)

5.3 COMPLIANCE OF SITE OBSERVATION REPORT (SoR) During routine inspection by designated project engineer/PMA representative certain discrepancies in

the works under execution are brought out in Site observation Report (SoR). A compliance report

pertaining to the work covered in the invoice is to be prepared and signed by site engineer of the TKC

and attached with the invoice.

5.4 COPY OF APPLICATION TO ELECTRICAL INSPECTOR Copy of application to electrical inspector for seeking permission to energise the equipments covered in

the invoice to be attached along with proof of payment of inspection fees if any.

5.5 HANDING OVER/TAKING OVER REPORT Copy of Handing over Taking over(HO/TO)report of the assets created duly signed by designated project

engineer and site engineer of the TKC in prescribed formats.

5.6 MATERIAL USES REPORT (MAS account) Material usage account indicating in flow and out flow of the equipments covered in the invoice.

6 SPECIAL NOTES The new system will require a robust project monitoring mechanism to ensure that no late

surprises emerge. Part of the solution to this problem will emerge from the new MIS system

being developed.

Though new MIS system will solve part of problems, liberalized payment process has to have

inbuilt checks and balances. Superintending Engineers (O&M) at three stages shall send reports

to head office escalating key issues. One, the early warning system, when 25% of elapsed time of

contract has passed. At this time a report will be sent to the corporate wing of projects i.e.

SE(DDUGJY) indicating physical and


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Financial progress including the reasons for the same along with key observation. Second, amid

term review on the above lines when 50% of elapsed time is gone and third report when 75% of

elapsed time has gone.

Any likely delay in time of project execution and likely increase in cost has to be brought to the

notice of corporate wing of projects i.e. SE (DDUGJY) office at the first instance. Nonetheless,

unless there are extenuating factors these will not be made basis for holding of payment of

contractors bills in normal course

Proposals where variation in cost or time increase is required shall be sent to corporate wing of

projects i.e. SE (DDUGJY) office well in advance. A suitable mechanism is required to be

developed for handling variations and approval of time overrun where must, within reasonable

time frame.

Note:-In all cases SE (DDUGJY) shall analyze the case and put up before corporate level purchase

committee for necessary approval.


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APPENDIX: CHECK LIST FOR MEASUREMENT AND BILL VERIFICATION

A. RESPONSIBILITY OF THE CONTRACTOR

a) Correct description and Quantity of Works/Materials.

b) Purchase Order/Work Order No with amendment if any with date.

c) Agreement number and date executed.

d) Total Value of the Order.

e) Delivery Schedule.

f) Milestone for payment sought for.

g) Details of work executed/material supplied during the period.

h) Total quantity and value supplied/executed so far.

i) Details of receipt of materials/completion of work during the period.

j) Details drawing approval if applicable.

k) Details of the routine test certificate and inspection report as the case may be.

l) Payment already received so far.

B. RESPONSIBILITY OF PROJECT ENGINEER

a) Whether the work/supply is as per the contract/work order.

b) Certification of 100% correctness of quantity executed/material supplied during the mile stone

period.

c) Total quantity and value of the material supplied/work executed during the billing period and up to

date.

d) Whether work done as per scope of the work awarded, as per approved single line diagram (SLD) and

bill of quantities.

e) Payment released so far and value of the bill as per the current joint measurement sheet.

f) Certification of routine test, drawing approval, approval of inspection report approval of type test as

the case may be.

g) Check of associated field quality plan.

h) Field Observation report along with discrepancy, if any?

C. RESPONSIBILITY OF THE SUPERINTENDING ENGINEER (O&M)

a) For release of 75% of the payment Superintending Engineer will not exercise any check over and

above already done by the Project Engineer/ Project Manager in Joint Measurement Sheet.

b) 15% random check for release of 25% payment.

c) At the time of 25 % payment recommendation, review of time slippage if any and levy of (including

the quantum thereof) Liquidated Damage/Stage Penalty.

d) At 25%payment, any other adjustment of contractual deductions, including of advances paid.

e) Any delay in work progress on account of Nigam as the case may be.


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D. RESPONSIBILITY OF ACCOUNTS OFFICER

a) Whether 100% check certificate of Project Engineer is there on the Joint Measurement Sheet.

b) Arithmetical accuracy of bill and its convergence with the JMS.

c) All the statutory deductions like income tax at source, works tax deduction, service tax deduction and

other deductions.

d) Any other deduction as per contract whether recommended or not recommended by

Superintending Engineer (this is to be done at the time of release of 25% payment).

e) Deduction of security deposit/retained amount, if any?

f) Availability of Budget. In case there is no budget to be immediately escalated to Superintending

Engineer (DDUGJY), Director(Fin.) and CAO(FM-W&M).

g) Advance Payment Deduction along with interest if applicable.

E. RESPONSIBILITY OF CAO(FM-W&M) a) The dedicated escrow account to be maintained. b) The scheme wise fund shall be allocated. c) To ensure the fund availability for the timely payments to vendor.

F. RESPONSIBILITY OF SE(DDUGJY):-

a) To ensure the timely completion of project.

b) Handlings of various issues related with schemes and coordinate them between field and corporate level.

c) Monitoring of all schemes as per REC/MOP guidelines.

d) Create awareness among public, BPL families regarding objective of new schemes through his monitoring and execution team.


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ANNEXURE I: STEP WISE PROCESS IMPERATIVES

STEPI: WORK MEASUREMENT

A. Prior to measurement (Concurrent Inspection)

a) Turnk ey contractors’ key stake holders in the ongoing projects have legal, contractual and moral

responsibility to carry out the work as per contract conditions and specifications. They have

contractual rights as well.

b) Project engineers, responsible for specific tasks or having overall responsibility for project execution

have to concurrently perform their duties including site inspection and quality and quantity check of

the works being carried out by turnkey contractors.

c) Record of such filed visits shall be maintained by respective Project Engineers. Discrepancies

observed during inspections shall be provided to TKC for rectification/compliance/redressal within

fixed time period.

d) Post compliance of observations, contractors will prepare the measurement sheet as per prescribed

format which shall be jointly inspected by Contractors Representative and Project

Engineers(JEN/AEN/XEN/SEs as the case may be).

e) Payment terms and mile stones are defined in respective tender documents. Post completion of

specified payment milestone contractor shall declare and self-certify compliance of the entire

requirement for measurement and submission of bills.

f) On receipt of duly filled work measurement sheet (in original and in triplicate) by competent project

manager, 100% check shall be done as per check list apart from routine checks like a)self-

certification b)signature of competent authority and c)completeness of documents.

g) Once Project Engineer/Manager has satisfied himself to the correctness of the milestone and the

measurement, both Contractors Reprehensive and Project Engineers (XEN/AEN/JEN) shall initiate

joint measurement.

B. During Joint Measurement

a) It is mandatory that 100% measurement of the work executed and offered for measurement is jointly

done by Project Engineer and Contractor’s Authorized Representative. Project Engineer apart from

routine checks shall mandatorily do measurement check as per the attached checklist.

b) Standard check shall have full quantity certification and minimum compliance of the field quality plan

(FQP) for each activity.

c) One copy of the joint measurement sheet (computerized) signed by Project Engineer/PMA/TPIEA and

Contractor’s authorized representative shall be retained by Engineer in-charge for his record purpose.

Two sets (in original) shall be retained by contractor for raising the invoice.

d) Project Engineer shall maintain record of up to date measurement, deviations found, compliance of

previous remarks and observations by the contractor.


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e) Superintending Engineer shall review this record and do a random check to ensure that the system is

moving smoothly. Any non-routine deviation/impropriety/act of commission by Project Engineer

shall be promptly investigated.

C. During Post Measurement:

a) Turnkey contractor shall submit the invoice in the predetermined format to Superintending Engineer

( O & M ) for further processing it along with the documents prescribed.

STEP 2: INVOICE PROCESSING

A. Scrutiny of invoice.

a) Two separate orders shall be placed to every contractor for the;

1) Materials Supply (purchase)and;

2) Erection Testing and Commissioning of activities.

b) As per tender condition invoices shall be raised by the contractor only after completion of the work

milestone and its joint measurement sheet (JMS) signed by Contractor’s representative, project

Engineer (XEN/AEN/JEN).

c) Further for Civil Work, applicable if any, Joint Measurement Sheet (JMS) to be signed by the

Contractor’s representative, Concerned Executive Engineer.

d) Above signing Authorities should confirm that the bill raised for the works completed is for useful

section (if applicable as per scope of work). Else certify that Bills have been raised against achieved

milestone as per work order.

e) If executed quantity of the any Schedule of the activity is increased more than the BOQ as mentioned

in the Schedule, the invoice shall be raised only for BOQ and bill for excess quantity shall be raised

separately along with bill stating the reference of earlier invoice (Bill reference no.) feeder name, with

due reasons for excess quantities utilized.

f) Detailed reasons for variation in quantities of items not in proportionate with BOQ. Reasons to be

verified by S.E. (O&M).

g) The contractor shall submit invoices in four copies in prescribed formats for 100% of milestone, for

supply and services in the name of Superintending Engineer (O&M). 100% amount of VAT, Service

Tax, Octroi /LBT/ Entry tax and Electrical Inspection fees/reimbursement charges, if any, shall be

paid/reimbursed at actual with respective milestone payment of ensuing bills /claims.

STEP 3: INVOICE MOVEMENT

A. After joint measurement, the contractor shall submit the bill in four copies to Superintending

Engineer.


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On receipt of invoices, along with joint measurement sheet, the SE(O&M) shall forward one copy of the bill marked for release of 75% payment of due & admissible payment to Sr. Accounts Officer(CPC). SE(O&M) within prescribed time frame shall conduct verification of 15% of work done as per the joint measurement sheet and submit the bill for release of balance 25% of due & admissible payment within the time frame applicable to him.

STEP 4: BILL PAYMENT

Procedure for 75% payment (of due and admissible payment) SE (O&M) will forward one copy of invoice to Sr . Accounts officer (CPC) for the 75% payment. This amount shall be paid immediately after making statutory and contractual deductions. So long as there is conformity with the transparent check list to be followed, there will be minimum chances for return of a bill in case of minor discrepancies. Where ever there is a return of the bill as an exception, on resubmission the bill process should be expedited in such a manner that under no circumstances bill payment takes more than 5 working days than what was intended earlier. Account officer shall disburse the amount equivalent to 75% of invoiced amount immediately within three working days. Procedure for balance 25% payment (of due and admissible payment) a) Post receipt of invoice for payment of 25% duly certified by Superintending Engineer (O&M) after mandatory 15% check at his level. Account office shall pass the bill within the prescribed period.


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ANNEXURE II (SAMPLE)

Name of Feeder:

Invoice No. Name of firm/JVVNL/XXXX /Supply/Dt ------------

Invoice No. Name of firm/JVVNL/XXXX /Erection/Dt ------------

Name of the Project

Name of the

Contractor : Schedule date of Completion:

Contract No :

Name of PMA :

Name of Zone

/Circle :

Scheme Code No : CST No. :

PAN

No : Service. Tax No. :

TIN

No. :

Bank Account

Number :

Bank Name : IFSC No. :

For the Work done from 01.10.2015 to 30.11.2015 (say for example of one Month )

Sr.

No. Descriptions Amount in Rs.

This Interim

Up to previous

IPC Cumulative

(1) (2) (3) (4) (5)

1 Total Amount of Work done as per Invoice

INTERIM PAYMENT CERTIFICATE NO.01


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(i)Material Component

(a) Procured within State

(b)Procured out of State

(ii)Service Component

Total -

2 Extra items

(i)Material Component - - -

(a) Procured within State - - -

(b)Procured out of State - - -

(ii)Service Component - - -

Total - -

3 Incentives

A1 Total -

Deductions

1 Retention Money@---------% -

2 Income Tax (TDS) @-----------(Say--------%) - - -

3 Penalty @%(Interim)/%on total Contract - - -

4 Other Deduction @--------%

A2 Total deductions -

Additions

1 VAT@-----%on Material Procured within the

state of Rajasthan -

2 Service Tax@ ------% on 100% value of

works (-)VAT -

A3 Total Additions -


19

Of

A4 Reimbursement Amount (Electrical

Inspection fee and other statutory fees)

Total Payable Amount(A1-A2 +A3+ A4) -

Total Amount payable in this IPC -

For (Name of firm)

Authorized Signatory

XEN/AEN/JEN

(Projects)

1 Enclosures

2 XYZ

3 PQR


20

ANNEXUREIII: TYPICAL JOINT MEASUREMENT SHEET (JMS) FOR SUPPLY SCHEDULE (1)11KV NEW LINE

WITH ACSR DOG CONDUCTOR ON 9M, 400 KG PCCPOLE

Name of Contractor- Name of Division-

Name of PMA/TPIEA- Name of Circle-

Name of Feeder-ABC Length of 33kV line (Scope)-350Km

Name of Sub/Div.-XYZ Length of 11kV line(Scope)-871Km

Contract- Length of LT line(Scope)-

250Km (say)

33/11 kV GSS -------Nos

11kV Bays--------Nos

Joint Measurement Sheet Supply Schedule (1) 11kV New Line with ACSR Dog

conductor on 9m,400 kg PCC Pole

S

r.

N

o

.

Item Description

U

Ni

ts

Lo

c.

N

o.

01

Loc

.

No.

02

Loc

.

No.

03

Loc

.

No.

04

Loc

.

No.

05

Loc

.

No.

06

Loc

.

No.

07

Loc

.

No.

08

Loc

.

No.

09

Loc

.

No.

10

Loc

.

No.

11

Loc

.

No.

12

Loc

.

No.

13

Loc

.

No.

14

Loc

.

No.

29

1

TO

TAL


21

SP

1

SP

2

SP

3

SP

CP

1

DT

C1

SP

CP

2

DP

1

DP

2

DT

C2

SP4

SP5

SP6

SP7

SP8

DT

C 3

Span Length

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

0.0

6

1

ACSR Dog conductor

K

M

3.

0

9

0

0.1

854

0.1

854

0.1

85

4

0.1

85

4

0.1

85

4

0.1

85

4

0.1

85

4

0.1

85

4

0.1

85

4

0.1

85

4

0.1

85

4

0.1

85

4

0.1

85

4

0.1

85

4

2.5

95

6

2 Aluminum Jointing sleeve for

ACSR Dog Conductor

N

os

.

3

1

1

2

3 9m,400 kg PCC Pole

N

os

.

2

5

1

1

1

2

2

1

1

1

1

1

12

4 52.5kg Rail Pole,11 Mtr. Painted

with Red oxide and Aluminium

( 2 Coats each)

N

os

.

5

1

1

2

5 11 KV 'V' cross-arms with back

clamps angle type 65x65x6 mm

for PCC pole

N

os

.

2

5

1

1

1

1

1

1

1

1

8

6 11KV 'V' cross-arms with back

clamps angle type65x65x6mm for

Rail pole (with packing piece)

N

os

.

5

0

0

0

1

1

0

0

0

0

0

0

0

2


22

Joint Measurement Sheet Supply Schedule(1)11kV New Line with ACSR Dog

conductor on 9m, 400 kg PCC Pole

Sr. No.

Item Description

U

nit

s

Lo

c.

N

o.

01

Loc

.

No.

02

Loc

.

No.

03

Loc

.

No.

04

Loc

.

No.

05

Loc

.

No.

06

Loc

.

No.

07

Loc

.

No.

08

Loc

.

No.

09

Loc

.

No.

10

Loc

.

No.

11

Loc

.

No.

12

Loc

.

No.

13

Loc

.

No.

14

Loc

.

No.

29

1

TO

TAL

SP

1

SP

2

SP

3

SP

CP

1

DT

C1

SP

CP

2

DP

1

DP

2

DT

C2

SP4

SP5

SP6

SP7

SP8

DT

C 3

7

11 KV Top Bracket

N

os

.

3

0

1

1

1

1

1

1

1

1

1

1

1

1

12

8

11 kV Pin insulator with pins

N

os

.

9

0

3

3

3

3

3

3

3

3

3

3

3

3

36

9 11kV Disc insulator with H/W

fittings Complete (1Set=3 Nos.)

Se

ts 6

6

6 6 6

24

10 Aluminium PG Clamps for ACSR

Dog

N

os

.

1

2

1

1

1

1

1

1

1

1

1

1

1

1

12

11 Aluminium Tape (0.77X6.4mm)

Kg 5 0.

01

0.0

1

0.0

1

0.0

5

0.0

5

0.0

5

0.0

5

0.0

1

0.0

1

0.0

1

0.0

1

0.0

1

0.2

8


23

Joint Measurement Sheet Supply Schedule(1)11kVNew Line with ACSR Dog conductor

on 9m,400 kg PCC Pole

Sr. No

.

Item Description

U

nit

s

Lo

c.

N

o.

01

Loc

.

No.

02

Loc

.

No.

03

Loc

.

No.

04

Loc

.

No.

05

Loc

.

No.

06

Loc

.

No.

07

Loc

.

No.

08

Loc

.

No.

09

Loc

.

No.

10

Loc

.

No.

11

Loc

.

No.

12

Loc

.

No.

13

Loc

.

No.

14

Loc

.

No.

29

1

TO

TAL

SP

1

SP

2

SP

3

SP

CP

1

DT

C1

SP

CP

2

DP

1

DP

2

DT

C2

SP4

SP5

SP6

SP7

SP8

DT

C 3

12 Aluminium binding

wire(5mmdia) Kg

1

0

0.

05

0.0

5

0.0

5 1

1 1 1

0.0

5

0.0

5

0.0

5

0.0

5

0.0

5

4.4

13 MS Channel 75x50x6mm,2.5

meter length for DP Channel with

Holding Clamps, packing pieces

etc.

Se

t

3

3

3

3

3

12

14 Cross Bracing Made of

50x50x6mm MS Angle with

Holding Clamps, packing pieces

Se

t

3

3

3

3

3

12

15 Support Channel with nuts, bolts,

Packing piece etc for Z Clamp

N

os

.

3

0

2

2

2

2

8

16 Z clamp

N

os

4

0 3 3 3 6

6 6 6

3 3 3 3 3

48


24

Joint Measurement Sheet Supply Schedule(1)11 kV New Line with ACSR Dog


Sr. No.

Item Description

U

nit

s

Lo

c.

N

o.

01

Loc

.

No.

02

Loc

.

No.

03

Loc

.

No.

04

Loc

.

No.

05

Loc

.

No.

06

Loc

.

No.

07

Loc

.

No.

08

Loc

.

No.

09

Loc

.

No.

10

Loc

.

No.

11

Loc

.

No.

12

Loc

.

No.

13

Loc

.

No.

14

Loc

.

No.

29

1

TO

TAL

SP

1

SP

2

SP

3

SP

CP

1

DT

C1

SP

CP

2

DP

1

DP

2

DT

C2

SP4

SP5

SP6

SP7

SP8

DT

C 3

.

17

GI Wire(7/16 SWG) for guarding

Kg

4

0

0

1.

5

1.5

1.5

1.5

1.5

1.5

1.5

1.5

1.5

1.5

1.5

1.5

18

18 GI Wire(8SWG) for lacing

Kg 6

0

0.

05

0.0

5

0.0

5

0.0

5

0.0

5

0.0

5

0.0

5

0.0

5

0.0

5

0.0

5

0.0

5

0.0

5

0.6

19 Stay Clamp for PCC pole

Se

t 7

2

2 2 2

8

20 Stay clamp for Rail Pole

Se

t 3 0 0 0 1

1 0 0

0 0 0 0 0

2

21 Stay Set complete(16x1800mm)

with Guy insulator ,back clamps

& turn buckles

N

os

.

1

0

2

2

2

2

8


25



Sr. No.

Item Description

U

nit

s

Lo

c.

N

o.

01

Loc

.

No.

02

Loc

.

No.

03

Loc

.

No.

04

Loc

.

No.

05

Loc

.

No.

06

Loc

.

No.

07

Loc

.

No.

08

Loc

.

No.

09

Loc

.

No.

10

Loc

.

No.

11

Loc

.

No.

12

Loc

.

No.

13

Loc

.

No.

14

Loc

.

No.

29

1

TO

TAL

SP

1

SP

2

SP

3

SP

CP

1

DT

C1

SP

CP

2

DP

1

DP

2

DT

C2

SP4

SP5

SP6

SP7

SP8

DT

C 3

22 Stay Wire(7/8SWG)

Kg

1

0

0

7

7

7

7

28

23

Danger plate with clamps & bolts

N

os

.

1

0

1

1

1

2

2

2

2

1

1

1

1

1

16

24 G.I. Barbed wire for making anti

climbing device Kg

2

0

0.

8 0.8 0.8 2

2 2 2

0.8 0.8 0.8 0.8 0.8

14.

4

25

Coil Earthing

N

os

.

2

5

1

1

1

3

3

3

3

1

1

1

1

1

20

26 G.I. Pipe Earthing complete with

Structure

N

os

.

3

0

0

0

0

0


26



Sr. No.

Item Description

U

nit

s

Lo

c.

N

o.

01

Loc

.

No.

02

Loc

.

No.

03

Loc

.

No.

04

Loc

.

No.

05

Loc

.

No.

06

Loc

.

No.

07

Loc

.

No.

08

Loc

.

No.

09

Loc

.

No.

10

Loc

.

No.

11

Loc

.

No.

12

Loc

.

No.

13

Loc

.

No.

14

Loc

.

No.

29

1

TO

TAL

SP

1

SP

2

SP

3

SP

CP

1

DT

C1

SP

CP

2

DP

1

DP

2

DT

C2

SP4

SP5

SP6

SP7

SP8

DT

C 3

27

Stone Base Plate

N

os

.

3

0

1

1

1

2

2

2

2

1

1

1

1

1

16

28 G.I. Nuts and Bolts assorted size

with Washer Kg

3

0 1 1 1 2

2 2 2

1 1 1 1 1

16

29 Concreting @ 0.44 Cmt. Per

pole (1:4:8)

N

os

.

3

0

1

1

1

2

2

2

2

1

1

1

1

1

16

30 Concreting for support of

[email protected] Cmt(1:4:8)

N

os

.

1

0

2

2

2

2

8

Contractor's Representative Discoms

Representative

PMA`s

Representative

mailto:[email protected]


27

Joint Measurement Sheet Supply Schedule (13)11 kV New Line with ACSR Dog


Sr. No.

Item Description

U

nit

s

Lo

c.

N

o.

01

Loc

.

No.

02

Loc

.

No.

03

Loc

.

No.

04

Loc

.

No.

05

Loc

.

No.

06

Loc

.

No.

07

Loc

.

No.

08

Loc

.

No.

09

Loc

.

No.

10

Loc

.

No.

11

Loc

.

No.

12

Loc

.

No.

13

Loc

.

No.

14

Loc

.

No.

29

1

TO

TAL

SP

1

SP

2

SP

3

SP

CP

1

DT

C1

SP

CP

2

DP

1

DP

2

DT

C2

SP4

SP5

SP6

SP7

SP8

DT

C 3

Site Engineer XEN/AEN/JEN(Projects) Site Engineer


28

ANNEXURE -IV: TYPICAL JMS FORMAT FOR200 KVA POLE MOUNTED DSS

Name of Contractor-

Name of Division-

Name of PMA/TPIEA-

Name of Feeder-ABC

Name of Sub/Div.-XYZ

Contract no. -

Length of LT line (Scope)-

33/11 kVPSS -4 Nos

11 kV Bays-27 Nos

Joint Measurement Sheet (JMS)

Schedule 20-200 KVA Pole Mounted S/S

Sr. No. Item Description Units Quantity DTC1 DTC2 DTC3 TOTA

L

1 9m,400 kg PCC Pole Nos. 2 2 2 2 6

2 MS Channel 100x50x6mm (2.5meter Long) with Clamps,

Nuts, bolts etc. for Dropping Line, AB Switch, Transformer Sets 4 4 4 4 12

Name of Circle-

Length of 33 kV line (Scope) Km

-

Length of 11 kV line (Scope)

Km

-


29

Base and HG fuse sets

3 MS Angle 65x65x6mm for Transformer Belting with Clamps,

Nuts, Bolts etc. Sets 1 1 1 1 3

4 MS Channel 75x40x6mm (2.5meter Long) with Clamps, Nuts

and Bolts for fixing LT Protection Unit Sets 2 2 2 2 6

5 MS Angle 50x50x6mm (1 meter long) with clamps, Nuts and

Bolts for Supporting XLPE Cables Sets 2 2 2 2 6

6 Stay Clamp for 9m,400 kg PCC Sets 4 4 4 4 12

7 11 kV Pin insulator with pins Nos. 3 3 3 3 9

8 Pole mounted 11/0.433 kV,250 kVA DT(3Star rated) Nos. 1 1 1 1 3

9 11 kV HG Fuse Set with 11 KV Pin Insulator 6 Pins sets 1 1 1 1 3

10 11 kV 3-pin type AB Switch(200 A) Nos. 1 1 1 1 3

11a LT 1CX300 SQMM XLPE Armoured Cable(From DTR to

LTDB) Mtr 40 40 40 40 120

11b LT 1CX150SQMM XLPE Armoured Cable (Outgoing

Circuits) Mtr 120 120 120 120 360

12a Al. Crimping lugsfor LT1 CX300 SQ MM XLPE Armoured

Cable Nos. 8 8 8 8 24

12b Al. Crimping lugs for LT 1CX150 SQ MM XLPE Armoured

Cable Nos. 16 16 16 16 48


30

13 ACSR Dog Conductor Mtr 10 10 10 10 30

14 DT Meter

(a) AMR Compatible DT meter(-/5A,433V) along with GPRS

Modems in ammeter box with Ring type LT

CT(400/5A)(1set=4 nos of CTs) inside metallic box as per

technical specifications

Nos.

1

1

1

1

3

(b) MS Channel for fabrication of CT and meter fixing frame

(30x30x5mm) Mtr 5 5 5 5 15

(C) MS Flat for fabrication of CT and meter fixing frame

(20x5mm) Mtr 2 2 2 2 6

(d) 1.1 KV PVC Steel armoured 12 Core 2.5 SQ MM Copper

Cable Mtr 3 3 3 3 9

(e) AL Crimping socket+ Connectors for Dog Conductor Nos. 16 16 16 16 48

(f) Copper Lugs for 2.5 SQ MM CopperCable Nos. 24 24 24 24 72

(g) Earthing 8SWG Conductor wire Mtr 15 15 15 15 45

(h) Pin Insulator for proper Jumpering Sets 1 1 1 1 3

15 Stay Set complete(16x1800 mm) with Guy insulator, back

clamps & turn buckles Nos. 4 4 4 4 12

16 Stay wire (7/8SWG) Kg 40 40 40 40 120

17 11 kV lightning arrester Sets 1 1 1 1 3


31

18 LT Shackle insulators Nos. 8 8 8 8 24

19 LT Bracket, MS Channel (75x40x6 mm) 1.25 meter length Nos. 2 2 2 2 6

20 LTDB with 1no. Incoming MCCB (4Pole-400 Amps),3P 4W

Busbar+2 circuits using MCCB (1pole-400 Amps) suitable for

200 KVA Transformer along with MS Channel for Fixing the

LTDB

Nos.

1

1

1

1

3

21 Painting number mark with paint Nos. 2 2 2 2 6

22 Danger board barbed wire including jumper Nos. 2 2 2 2 6

23 G.I. Pipe Earthing complete with Structure Nos. 4 4 4 4 12

24 Stone Base Plate Nos. 2 2 2 2 6

25 Concreting @0.44Cmt.Perpole(1:4:8) Nos. 2 2 2 2 6

26 Concreting for support of Stay @0.2 Cmt (1:4:8) Nos. 4 4 4 4 12

Contractor's Representative Discoms

Representative

PMA/TPIEAs

Representative

SiteEngineer XEN/AEN/JEN(Projects) Site Engineer

Guidelines for Execution, Monitoring and Payment process for various on-going and proposed projects of Rajasthan Discoms

Forvariousongoing andproposedprojectsBiharDiscoms

32

ANNEXURE-V: SITE OBSERVATION REPORT (SOR)

Reporting Format 1: Site Observation Report

Date of Visit

Contractors Name

Contractors Representative

(Name and Designation)

Name of Feeder/Store

Name of Village/ Location

Details of work inspected

Observation

Suggestion/Remark

Attachment Single Line Diagram/Pole schedule/Photograph/ MoM

Other details if any



33

Name and Signature Name and Signature Name and Signature

Contractors Person Designated Project Engineer PMA

Remark on corrective action taken by contractor:

Name and Signature Name and Signature Name and Signature

Contractors Person Designated Project Engineer PMA



34


35

ANNEXURE-VI: CHECK LIST (FIELD QUALITY PLAN)

ANNEXURE VI-A: QUALITY CHECK LIST FOR 33KV/11KV/LT LINES DURING CONSTRUCTION

Fieldname Whether Check is

performed Yes/No Loc. No.01 Loc. No.02 Loc. No.03

GPS Coordinate1 GPS Coord.2 GPS Coord3

Name of Location

1

What is the depth of Pole/Earth/Stay Pits?(as

applicable)

Yes/ No

2

Is material used for coil/ pipe earthing as per

Specifications?

Yes/ No

3

Is HT earthing provided in separate earth pit & not

through muffing/concreting of pole?

Yes/ No

4 Is HT/LT stay proper? Yes/ No

5a Is pole vertical?(Tan/DPC/SPC) Yes/ No

5b Is earth pipe above ground<150mm?(Tan/DPC/SPC) Yes/ No

5c Is earth pipe tightly bolted?(Tan/DPC/SPC) Yes/ No

5d Is earth pipe connected to metallic fittings? Yes/ No


36

(Tan/DPC/SPC)

5e Is adj. Span length<30/60/70meters?(Tan/DPC/SPC) Yes/ No

5f Is adj. span neither tight no loose?(Tan/DPC/SPC) Yes/ No

5g Are insulators fixed properly?(Tan/DPC/SPC) Yes/ No

5h is barbed wire provided(Tan/DPC/SPC) Yes/ No

5i Is danger board provided?(Tan/DPC/SPC) Yes/ No

5j Is muffing provided for DP Pole structure?(/DPC/SPC) Yes/ No

5k Is thimble provided between stay rod & wire? (DPC/SPC) Yes/ No

5l Are wedge connectors used for jumpers?(DPC) Yes/ No

5m Are there 2 Earthings for DP Structures?(DPC) Yes/ No

6 Is a ground clearance as per standard? Yes/ No

7 Is guarding provided as per requirement? Yes/ No

8

Is Fab. Material as per specification? for Red Oxide

Coating & Aluminium painting before installation for

Yes/ No

9

Is red Oxide Coating & Aluminium painting applied

before installation?

Yes/ No

10 Span length Value

11 Earth resistance value Value


37

12 Line Insulation Resistance Value

Photograph1( During construction/ below ground level)

Photograph2 (Measurement /above Ground level)

ANNEXURE -VI-B: TYPICAL MOBILE APPLICATION FORMAT FOR 33KV/11KV/LT LINES DURING WORK

MEASUREMENT FOR ENGINEER PROJECTS. (Supply Schedule (13)11 kV New Line with ACSR Dog conductor on 9m, 400kg PCC Pole)

Item Description Units Loc.No.

01

Loc.

No.02

Loc.

No.03

Loc.

No.04

GPS coordinates

Actual GPS

Coord1

GPS

Coord2

GPS

Coord3

GPS

Coord4

Span length(GPS)

meter Span

length 1

Span

length 2

Span

length 3

Span

length 4

Type of Structure Drop down DPC1 TAN1 TAN2 TAN3

Circuit configuration (3P4W/3P5W/1P2W) Drop down 3P4W 3P4W 3P4W 3P4W

Is it composite (HT+LT) line? Drop down NO NO NO Yes

Special Feature drop down(Along The road/ Road Crossing/ River

Crossing/railway crossing /HTLT line crossing Drop down

ATR RDX RV X


38

Name of Location

To be

entered

Span Length 0.06 0.06 0.06

ACSR Dog conductor KM 3.09 0 0.1854 0.1854 0.1854

Aluminium Jointing sleeve for ACSR Dog Conductor 3

9m,400 kg PCC Pole Nos. 25 1 1 1

52.5 kg Rail Pole,11 Mtr. Painted with Red oxide and Aluminium (2 Coats

each) Nos. 5

1

11 kV Disc insulator with H/W fittings Complete (1Set=3Nos.) Sets 6 6

Aluminium PG Clamps for ACSR Dog Nos. 12 1 1 1 1

Aluminium Tape(0.77X6.4mm) Kg 5 0.01 0.01 0.01 0.05

Aluminium binding wire(5 mm dia) Kg 10 0.05 0.05 0.05 1

MS Channel 75x50x6mm,2.5 meter length for DP Channel with Holding

Clamps, packing pieces etc. Set 3 NO NO NO Yes

Cross Bracing Made of 50x50x6mm MS Angle with Holding Clamps, packing

pieces Set 3

ATR RDX RV X

Support Channel with nuts, bolts, Packing piece etc for Z Clamp Nos. 30 2

Z clamp Nos. 40 3 3 3 6

GI Wire(7/16SWG) for guarding Kg 400 1.5 1.5 1.5 1.5


39

GI Wire(8SWG) for lacing Kg 60 0.05 0.05 0.05 0.05

Stay Clamp for PCC pole Set 7 2

Stay clamp for Rail Pole Set 3 0 0 0 1

Stay Set complete(16x1800mm) with Guy insulator, back clamps & turn

buckles Nos. 10

2

Stay Wire(7/8SWG) Kg 100 7

Danger plate with clamps & bolts Nos. 10 1 1 1 2

G.I. Barbed wire for making anti climbing device Kg 20 0.8 0.8 0.8 2

Coil Earthing Nos. 25 1 1 1 3

G.I. Pipe Earthing complete with Structure Nos. 3 0

Stone Base Plate Nos. 30 1 1 1 2

G.I. Nuts and Bolts assorted size with Washer Kg 30 1 1 1 2

[email protected](1:4:8) Nos. 30 1 1 1 2

Concreting for support of [email protected](1:4:8) Nos. 30 2


40

ANNEXURE VI-C: QUALITY CHECK LIST FOR11KV DTC INSTALLATION DURING CONSTRUCTION

SN

Activity

Whether

Check is

performed

Yes/ No

Location1

Location2

Location

3

Location

4

GPS coordinates Actual

GPS

Coord1 GPS Coord2

GPS

Coord3

GPS

Coord4

1 DTC Location name To be entered

2 Structure as per approved drawing Yes/No

3 Test results of DTC, whether available and in order Values

4

Complete outer inspection of distribution trans former, visual

inspection of other transformer accessories like breather oi

level, earthling results of overall DP structure.

Yes/No

5 To check Insulation values of Distribution Transformer Yes/No

6 To check earthling of DTC and DP structure as per standard

method of construction

Yes/No

Oil level Yes/No

Provision of

three,20mmdiaearthpipeswithlessthan150mmlengthabovegrou

nd and located as per standar drawing

Yes/No

Whether transformer tank and neutral are connected to earth

Yes/No


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through nut bolts and lugs.

Whether AB switch channel, HG fuse channel, top channel and

transformer base channels are properly connected to earthing

pipes through GI wire and nut bolts.

Yes/No

Whether AB Switch handle is earthed properly Yes/No

Whether AB Switch can be properly switched on and off Yes/No

7 To visually check the Lightning Arrestors. Yes/No

8 To check sizes & lengths of cables as per specifications. Yes/No

Whether HV side jumpers are connected with crimped type

connectors

Yes/No

Whether cable entries are through glands and unused cable

entry holes are sealed.

Yes/No

Whether LT cables are entering and going out of box through

glands.

Yes/No

Whether cables are connected to equipments through crimps

type lugs

Yes/No

9 To check provision of DTC metering as per approved drawings. Yes/No

10 To visually check Dist. Boxes, as per approved drawings. Yes/No

Whether distribution box is installed properly and fixed on

structure as per approved drawing

Yes/No


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Whether distribution box body and earth bus are connected to

earthing pipes through GI wire and proper size nut bolts.

Yes/No

Whether DTC meter box with LTCTs and meter is properly fixed

with clamps and nut bolts to structure

Yes/No

Whether painting of box is proper Yes/No

Whether door handle, door lock, gaskets are proper Yes/No

11

To take and attach photographs of all locations with top

muffing/Feeder

Yes/No


43

ANNEXURE VI-D: TYPICAL MOBILE APPLICATION FORMAT OF11KV DTCs DURING WORK MEASUREMENT Sr.

No. Item Description Units

Loc.

No.

01

Loc.

No.

02

Loc.

No.

03

Loc. No.04 Loc. No.05

GPS coordinate

GPS

Coord1

GPS

Coord2

GPS

Coord3

GPS

Coord4

GPS

Coord5

DTC Location

XYZ

village1

XYZ

village2

XYZ

village3

PQR

village1

PQR

village2

1 9m,400kgPSCPole Nos. 2 2 2 2 6

2 MS Channel 100x50x6mm (2.5 meter Long) with Clamps, Nuts, bolts

etc. for Dropping Line, AB Switch, Transformer base and HG fuse sets Sets 4 4 4 4 12

3 MS Angle 65x65x6mm for Transformer Belting with Clamps, Nuts, Bolts

etc. Sets 1 1 1 1 3

4 MS Channel 75x40x6mm (2.5 meter Long) with Clamps, Nuts and Bolts

for fixing LT Protection Unit Sets 2 2 2 2 6

5 MS Angle 50x50x6mm (1.0 meter long) with clamps, Nuts and Bolts for

Supporting XLPE Cables Sets 2 2 2 2 6

6 Stay Clamp for 9m,400 kg PCC poles Sets 4 4 4 4 12

7 11 kV Pin insulator with pins Nos. 3 3 3 3 9

8 Pole mounted 11/0.433 kV, 200kVA DT (3 Star rated) Nos. 1 1 1 1 3


44

9 11 kV HG Fuse Set with11 KV Pin Insulator 6 Pins sets 1 1 1 1 3

10 11 kV 3-pin type AB Switch (200 A) Nos. 1 1 1 1 3

11a LT 1CX300 SQ MM XLPE Armoured Cable (From DTR to LTDB) Mtr 40 40 40 40 120

11b LT 1CX150 SQ MM XLPE Armoured Cable (Outgoing Circuits) Mtr 120 120 120 120 360

12a Al. Crimping lugs for LT 1CX300 SQ MM XLPE Armoured Cable Nos. 8 8 8 8 24

12b Al. Crimping lugs for LT 1CX150 SQ MM XLPE Armoured Cable Nos. 16 16 16 16 48

13 ACSR Dog Conductor Mtr 10 10 10 10 30

14 DT Meter

(a) AMR Compatible DT meter (-/5A, 433V) along with GPRS Modems in a

meter box with Ring type LTCT (400/5A) (1set=4 nos of CTs) in side

metallic box as per technical specifications

Nos.

1

1

1

1

3

(b) MS Channel for fabrication of CT and meter fixing frame (30x30x5 mm) Mtr 5 5 5 5 15

(C) MS Flat for fabrication of CT and meter fixing frame (20x5 mm) Mtr 2 2 2 2 6

(d) 1.1KV PVC Steel armoured 12 Core 2.5 SQ MM Copper Cable Mtr 3 3 3 3 9

(e) AL Crimping socket+ Connectors for Dog Conductor Nos. 16 16 16 16 48

(f) Copper Lugs for2.5 SQ MM Copper Cable Nos. 24 24 24 24 72

(g) Earthing 8 SWG Conductor wire Mtr 15 15 15 15 45

(h) Pin Insulator for proper Jumpering Sets 1 1 1 1 3


45

15 Stay Set complete (16x1800 mm) with Guy insulator, back clamps &

turn buckles Nos. 4 4 4 4 12

16 Stay wire (7/8SWG) Kg 40 40 40 40 120

17 11 kV lightning arrester Sets 1 1 1 1 3

18 LT Shackle insulators Nos. 8 8 8 8 24

19 LT Bracket, MS Channel (75x40x6 mm)1.25 meter length Nos. 2 2 2 2 6

20 LTDB with 1no. Incoming MCCB (4Pole-400Amps), 3P4W

Busbar+2circuits using MCCB (1pole-400 Amps) suitable for 200 KVA

Transformer along with MS Channel for Fixing the LTDB

Nos.

1

1

1

1

3

21 Painting number mark with paint Nos. 2 2 2 2 6

22 Danger board barbed wire including jumper Nos. 2 2 2 2 6

23 G.I. Pipe Earthing complete with Structure Nos. 4 4 4 4 12

24 Stone Base Plate Nos. 2 2 2 2 6

25 Concreting @0.44 Cmt. Per pole (1:4:8) Nos. 2 2 2 2 6

26 Concreting for support of [email protected] Cmt (1:4:8) Nos. 4 4 4 4 12

mailto:[email protected]


46


47

ANNEXURE VI-E: QUALITY CHECK LIST FOR 33/11 KV POWER SUB –STATION DURING CONSTRUCTION

SN

Activity

Whether

Check is

performed

Yes/ No

Location1

Location2

GPS Coord1 GPS Coord2

Name of Power Substation XYZ PQR

1 Approval of plan and layout by Electrical Inspector Yes/No

2

Confirming the technical parameter Existing earth mat, soil bearing capacity (as

per electrical code and clearance)

Yes/No

3 Plotting equipment foundation layout as per approved foundation drawings. Yes/No

4

Civil work such as equipment foundation, control room etc. (As per approved

layout)

Yes/No

5 Erection of steel structures Yes/No

6 Erection of equipments ( as per applicability) Yes/No

Current Transformer (CT) Yes/No

Potential Transformer(PT) Yes/No

ISOLATOR(ISO) Yes/No

BREAKER(CB) Yes/No


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DISTRIBUTION KIOSK Yes/No

Control/Relay Panel (C&RP) Yes/No

Control Room Building(CRB) Yes/No

Power Transformer (Po Transformer) Yes/No

Conductor—Jumpering Yes/No

Cable—Power and Control Yes/No

Cable trench Yes/No

Capacitor Bank Yes/No

7 Testing & commissioning Yes/No

8 Testing of all old/faulty equipment ( if applicable) Yes/No

9 Replacing or overhauling the old equipment ( if applicable) Yes/No

10

To remain present at the time of commissioning of feeder emerging from the

Sub-station after getting the clearance from the Electrical Inspector.

Yes/No

11

To check earthing of poles at random locations for earth resistance values (One

loc/5 Km)

Yes/No

12

To carry out random checking of a part of complete constructed line in terms of

all the standard parameters such as fixing of accessories/ span length,

installation of earthing and level of earthing pole. (Overall at least 5 loc per

Feeder)

Yes/No


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13 To check earth resistance values of the sub-station equipments. -100% Yes/No

14 Returning the material to store-Material Return receipt


50

ANNEXUREVI-F: QUALITY CHECK LIST FOR SERVICE WIRE REPLACEMENT AND INSTALLATION OF ENERGY

METERS DURING CONSTRUCTION

SN

Activity

Whether Check

is performed

(Yes/ No)

Location 1

Location 2

Location 3

GPS Coord1 GPS Coord2 GPS Coord3

Name of Consumer AB CD EF

A Installation of service line

1 Fixing of GI wire-Specification/as per approved drawings Yes/ No

2 Tightness of service cable with clamp-As per IE specification Yes/ No

3 Checking ground clearances-Minimum 5.8 meter from ground as

per IE rule. Yes/ No

4 Replacement of old service lines.-IE Rules. Yes/ No

5 Winding of old service lines--- Yes/ No

6 Returning the material to store-Material Return receipt Yes/ No

B Installation of Energy meter

1 Unmetered to metered connection--- Yes/ No

3 Installing meter at proper height-At 5’from ground level/at

doorbell location Yes/ No


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4 Replacement of old electromechanical/ faulty/stop meter. Yes/ No

5 Installation of meter board-Dimension of board 300x 400x28 mm

for 1Ph & 400 x400x 28 mm for 3 Ph connections. Yes/ No

6 Wiring of connection-PVC Cu cable stranded UA 1.5 sq. mm for

1Ph meter & PVC Cu cable stranded UA 4.0 sq. mm for 3 Ph

meter

Yes/ No


52

ANNEXUREVI-G: QUALITY CHECK LIST FOR STORE MATERIAL VERIFICATION FOR ENGINEER PROJECTS

DURING CONSTRUCTION

SN

Activity

Whether

Check is

performed

(Yes/ No)

Details of

Inspection

Remark

1 Location of store. (Within reach from site. Easy movement of material in &

out of store)

2 Material receipt at stores. (Correlation of the lot received with the delivery

challans/ MDCC descriptions)

3 Proper record has been maintained (Quantity received/Quantity

inspected/quantity issued and stock available in store)

4 Visual inspection of material (Drums/pole/insulator sets found damaged

during transit are stacked separately)

5

Storing of Conductor drums, Earth wire (Drums to be stored on hard surface

area. Earth wire to be stored in dry area. 1) Poles shall be stacked in such a

manner that broad side is vertical. 2) Each tier in the stack is supported on

wooden sleepers located 1.2mtr apart, wooden supports aligned in vertical

line. 3) All G.I. components Should be stacked on wooden sleepers and the

storage area shall be free from water logging.

6 Oil drums are placed at protected area & not stored on their side faces (No

leakage)


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7 All instruments such as MOG, PRD, Silica gel, breather, terminal connector,

CT are stored indoor.

8 Flushing of radiators & pipes form issuing blanks with oil and blanking of

pipes and radiator ends

Annexure VII-H:

REGISTERS TOBEMAINTAINEDAT PROJECTS ENGINEERS

For proper maintenance of accounts the Accounts Section shall have to maintain following registers in prescribed format:-

A. Bill Register

Name Of Firm :

LOANo.........................Date.......................................

TotalContractvalue................................................

Sl No. Bill No Date LOAItem NO. Particulars Qty Rate Amount Add:-VAT Add:E.

Tax@8% G. Am.

1 2 3 4 5 6 7 8 9 10 11

Rate@15%

Mob Adv @15%

Mob Adv Paid on

Int. taken Up to

No of Days

Int on Mob Adv

Penalty

Less: Vat Less:E.

Tax@8%

T. dedu.

N. Payable

File Sl

12 13 14 15 16 17 18 19 20 21 22 23


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B. Insurance register

Sl No. Name of firm Policy No. Date Validity Remarks

C. Tax deduction Register (tobe maintained for each tax separately)

Sl No Date Name of agency Bill Amount Amount of tax

D. Format of Bank Guarantee register

Sl No Name of Agency Bank Guarantee No &Date Nature ofBG Amount Validity up to

E. Fund availability register (For....Name of scheme)

Fund available on 01.04.20.. Fund received

duringtheyear20..-20..

Available fund Details of Expenditure Balance

Jaipur Vidyut Vitran Nigam Limited Jodhpur Vidyut Vitran Nigam ...

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