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Volume 7 OCT/NOV 2015

From the Desk of Chief Editor

Dear Readers,Dear Readers,Dear Readers,Dear Readers,

We had an eventful Vigilance Awareness Week in Corporate Office under the able

guidance of our CVO. Eminent personalities like Justice M.N.Venkatachalaiah,

former Chief Justice of India, A.S.Kiran Kumar, Chairman, ISRO addressing us at

Corporate Office auditorium.

This time we had organized special programs for ladies and children. An inspiring

talk by Mrs. Diana Tholoor, a Corporate Trainer and Social Worker and a talk on

Wellness in Women by Dr. Anuradha from Fortis Hospital, Bengaluru were

arranged in Kalakshetra on 26th Oct 2015. Around 600 lady employees attended the

programme.

CVC has laid emphasis on reaching out to children in schools and colleges for

bringing in awareness on corruption among students, so that they become upright

citizens in future. Several programmes were organized for children such as a Talk

on Protecting Yourself on the internet by Mr. Sebastian Edassery of Deloitte,

Walkathon, Cycle Rally, Fancy Dress competition for Differently Abled Children of

Asahankura, Debate, essay Competition etc.

The details of the programmes are given elsewhere in this issue. In sum, we have

tried to reach out to all sections of the society associated with BEL such as

employees, ladies, children, parents and teachers to sow the seeds of honesty and

uprightness so that eventually one a day, in a not too distant future, we can reap a

Corruption Free India.

Corporate Vigilance is overwhelmed with the kind of support and enthusiastic

participation at all levels in the various Vigilance Awareness week programmes.

We sincerely thank one and all for this. Considering the large number of activities

taken up during the Vigilance Awareness Week this year, it would take several

issues to cover all the events done at all the Units. We plan to cover only a few

sample events in this issue and to compile the details on all events in a soft form and

share it in the Intranet.

JAGRITI VIGILANCE NEWSLETTER

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It is a well tested maxim that “Prevention is better than Cure”. Several measures

have been taken up for strengthening Preventive Vigilance and improving the

transparency in our processes. We have an article in this issue on Leveraging of

Technology in Preventive vigilance. A Check List for Purchase Process and some of

the CVC Circulars related to Transparency in Procurement. We request the support

for one and all for the various initiatives to strengthen Preventive Vigilance.

Corporate Vigilance wishes the readers from Karnataka a very Happy Kannada

Rajyotsava.

With Best Wishes and Happy Reading,

Yours Sincerely,

S.Mohanraj,

AGM(Vigilance)/Corporate & Chief Editor, JAGRITI Magazine

___________________________________________________________________________________________________________

Leveraging of Technology in Preventive Vigilance

There have been monumental changes in our country in past 50

years. Our biggest bane population has now become a demographic

dividend to be reaped later. We as a nation have graduated from

being a country of a billion hungry mouths to being self sufficient

in food. But from there to being a country of 2 billion eager and

capable hands a lot more needs to be done.

The governments of the day have always realized this and tried to

formulate policies to give fillip to identified areas. Starting from

the 1st 5 year plan to date almost all policies have tried to allocate

Anant Prakash, resources to areas where requirement was most. Various kinds of

subsidies and schemes are part of the same endeavor.

But even after most concerted efforts to provide policy based encouragement and finacial

resources the final outcome has been less than desired. Except in some cases where devoted,

almost obsessed, individuals marched ahead demolishing all obstacles in the way successes

have been rare. Even now a large chunk of government funded help doesn’t reach the

intended. Late Rajiv Gandhi once remarked that out of 100 paisa disbursed for poor only 15

paisa reaches there. This could be attributed to pilferage or deep rooted corruption in almost

all arms of government.

We as a nation have become so accustomed to corruption that we have started to

accommodate corrupt officials closing our eyes to the corrupt practices of such officials in

our vicinity. Almost daily we hear news of some or the other scams being unearthed, but this

news has stopped bothering us. Only a very big scale or brazen act of corruption jolts us out

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of our ennui but even then everything settles down after the initial hype and people go back

to their ways. Sometimes we even encourage it as long as it serves our purpose. We actually

find it convenient to deal with some corrupt official to obtain government services quickly

without proper paperwork.

Vigilance – a Saviour to curb Corruption

To reduce corruption government offices have devised various ways. Vigilance is one of

those ways. Almost all arms of government machinery have vigilance departments. The basic

job of vigilance department is to ensure that all prescribed procedures and rules are followed

while discharging duties. To ensure this various checks are carried out routinely. Vigilance

departments have been given enough teeth to bring in line erring officials. Overall

government machinery has benefitted from vigilance and has helped reduce corruption.

However there are several challenges to overcome.

The first challenge is corruption at the highest level. As vigilance function is headed by an

official who is not seniormost, in cases of wrongdoing at the highest level, the vigilance team

may find their hands tied. In such cases vigilance personnel find themselves looking the other

way while being fully aware of the wrongdoings happening. In some cases where the chief of

the organization is authoritarian and vigilance chief pliant, it becomes a tool of oppression

and harassment of officials not towing the prescribed line.

The second challenge is the resources needed to carry out vigilance activities. As such

vigilance is not contributing directly to increase revenue or output. Instead it is to ensure that

output is achieved by following an already defined template of procedures. Because of this

added financial strain is imposed on organizations having a vigilance set-up. This is the

reason that in many departments at lower level widespread corruption can be spotted. You

can easily find many school teachers at primary level never have to go to the school to teach,

they can outsource attendance to somebody willing by paying them a monthly sum.

Also in many arms of government which have huge number of employed personnel and

covers a wider geographical area, creating a vigilance set-up becomes a very costly affair.

Usually the governments find themselves incapable of doing so thus giving free hand to

employee to exploit the system for their personal benefit.

The third challenge is that many of the procedures and rules which vigilance people are

tasked to ensure compliance are very old, rigid and sometimes useless. In fact in some of the

cases it becomes almost impossible to work while following the procedures religiously. As

such almost none of the government procedures/rules are revised to accommodate changing

realities.

In the face of such huge challenges panacea seems to be the use of technology. By using

evolving technology we can root out corruption at low level very easily. Attendance of staff

in offices and schools is one such case. Earlier the employee had to only sign the register

placed for recording their presence at the workplace. This system was exploited so widely

that we never knew who was absent. People could easily sign their attendance in back date.

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Even if somebody really was present at the workplace there was no telling the time duration

people stayed in the office. Now several government offices have been directed to use

biometric attendance system instead of old register style attendance. This technology ensures

that only the right person can mark the attendance and by asking to record exit time also so

that the duration of time spent in office can easily be verified.

Use of Technology – a tool for effective vigilance:

Technology also allows us to amend or completely do away with many obsolete rules and

procedures. Tender opening is one such case. By moving tendering process to online medium

the need for involving precious manpower for transparency purpose has been obviated.

Manpower has also been freed from doing painstaking comparison between various bids

submitted. Precious time and money has been saved by using e-tendering, while increasing

transparency in the process.

Online ticketing and reservation system created by Indian Railways has successfully rooted

out all unnecessary intermediaries e.g. travel agents. By using electronic tokens for allowing

people to get into and out of metro station DMRC has done away with huge force of TCs

required to earn rightful revenues. Now government funded subsidy has directly been linked

with biometric identification card (AADHAR) linked bank accounts thus bypassing leaky

gateways and leapfrogging byzantine procedures enabling needy people to reap benefits

directly.

In another example of use of technology government has linked subsidized LPG supply with

ADHAAR enabling authorities to identify multiple connection holders. It has also directed

SEBI to map all DMAT accounts and equity related investments to PAN no. thus enabling

authorities to detect all such investments and prevent frauds. However people with mala-fide

intentions have been able to get multiple PAN cards in their name. This menace can be truly

controlled by enabling one document only with all biometric identifications.

One great advantage of using technology in our operations is that with time technical

advancements bring the price of implementing technology downwards while entrusting the

job to humans would only increase costs in terms of paid salary. Also technology works like

an untiring tool for us always.

We are required to painstakingly identify other areas of operation in which technology can be

used to relieve vigilance officials of their precious efforts thereby making them focus on

remaining areas of operations. This will further ensure a cleansing of working of government

machinery resulting in higher output and desired results.

Anant Prakash, BEL Panchkula Unit

________________________________________________________

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CHECKLIST FOR PURCHASE IN TENDERING PROCESS

INTRODUCTION

A need was felt / expressed for having a check list for the Purchase / Tendering process so that the

common and unintentional mistakes could be eliminated / reduced.

Accordingly, a checklist covering different stages of Purchase / Tendering process starting from

raising of indent to release of purchase order has been prepared. It is expected that the checklist will

help the executives, concurring and approving authorities working in Purchase / MM, Finance and D

& E departments. The Checklist has been prepared keeping in mind the two part bidding process. The

non-applicable portions of the Checklist may, therefore, be ignored in the case of single part bidding

process.

1. RAISING OF PURCHASE REQUISTION (PR):

a) Whether a review of the following has been carried out before raising the indent:-

i. Available stocks

ii. Shelf life of the item(s) being indented

iii. Delivery Requirement

iv. Procurement time

v. Past consumption patterns

vi. Budget approval

b) Whether scope, delivery, estimated cost, last purchase order reference & price have been

indicated in the indent.

c) Whether estimated cost has been worked out in a realistic and objective manner.

d) If splitting of order between two or more vendors is envisaged, whether criteria for

splitting the quantity, duly approved by the Competent Authority, has been indicated in the

Tender Enquiry.

e) Whether all columns of the indent have been filled in.

f) Whether technical specifications, quality plan and pre-qualification criteria, if any, has

been incorporated in the Tender Enquiry.

g) Whether certificate of Single Tender /Proprietary Article Certificate is given by the

competent authority.

2. RECEIPT & REGISTRATION OF TENDER :

a) Whether all columns of the PR are properly filled in.

b) Whether delivery required is realistic.

c) Whether, for procurement on single tender basis, if applicable, necessary certificate duly

signed by the Competent Authority is enclosed.

d) Whether a speaking note, if applicable, duly signed by the Competent Authority on the

circumstances leading to urgency is enclosed.

e) Whether Estimated value is indicated.

f) Whether Last Purchase Price and reference is indicated.

g) Whether indent contains Scope, Technical Specifications, Quality Plan, Pre-qualification

Criteria, any other necessary information required for further processing (if applicable).

h) Whether PR bears the approval of competent authority.

(If incomplete, return to indentor for correction, otherwise register the indent for further

processing).

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3. APPROVAL FOR PURCHASE ACTION ON THE INDENT:

Whether following information has been furnished while seeking approval for mode of purchase :

a) Indent is for Purchase or Long-term Contract?

b) Mode of Purchase i.e. through existing rate contract / repeat order / amendment to

existing order / issue of fresh tender enquiry.

c) Type of tender i.e. Open / Limited / Single /Development Order.

d) List of BEL Approved Vendors to whom the tender is proposed to be issued.

e) List of BEL Approved Vendors to whom the tender is not proposed to be issued with

reasons thereof.

(If a vendor is approved by customer but not approved by BEL, such a vendor should first be

approved using BEL system for Supplier Evaluation & Approval before proposing their name

for issue of LT Enquiry).

f) Whether Tender is proposed to be opened in the presence of tenderers.

g) Time allowed for submission of offers.

h) Whether Bids are proposed to be invited in one / two parts

i) Payment Terms, Bank Guarantee, Security Deposit, Estimated Cost, LPP etc.

j) Whether vendor rating for past 3 POs executed has been taken into consideration.

k) Whether any purchase preference is envisaged for A category vendors.

l) If splitting is envisaged, criteria for splitting of quantity between two or more vendors.

m) Maximum no. of vendors with whom long-term contract is intended to be finalized (if

applicable).

n) Criteria for distribution of work / quantity between two or more vendors if enquiry is for

long-term contract.

o) Any other relevant information.

p) Whether any cutting / overwriting / insertion / use of fluid in the note has been signed by

the initiator as well as by the approving authority.

4. ISSUE OF TENDER ENQUIRY:

a) Whether Tender Enquiry is being issued with the approval of Competent Authority.

b) Whether following is covered in the Tender Enquiry:-

i. Bids to be submitted in one or two parts

ii. Bid submission date, time, place and mode

iii. Date, time & venue for tender opening

iv. Whether public opening or in-camera opening

c) Whether special requirements like third party inspection, requirement of test and / or

guarantee certificates, intention to split the order along with splitting criteria, intention for

Rate Contracting, Developmental Order etc. as applicable, have been highlighted in the

Tender Enquiry.

d) Whether completeness of the tender documents has been checked especially with respect

to the following:-

i. Technical specifications & Quality Plan

ii. Commercial terms & conditions

iii. Special technical and/or commercial conditions

iv. Pre-qualification criteria, if any

v. Bid evaluation criteria

vi. All Enclosures /Annexures

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vii. Submission of Integrity Pact (IP) and IP Bank Guarantee.

e) Whether postal addresses and e-mail addresses have been rechecked / confirmed.

f) Whether approval, if applicable, has been taken for handing over the tender documents to Indian

agents.

g) Whether tender documents in case of Single / Limited Tender have been dispatched by Registered

/ Speed Post.

h) Whether all amendments to specifications, extension of due date etc. are conveyed to all bidders.

5. OPENING OF TECHNO – COMMERCIAL BIDS:

a) Whether approval of Technical Evaluation Committee members has been obtained from the

Competent Authority, for opening of tenders.

b) Whether bids are opened in the presence of bidders and the Tender Committee members at

specified date, time and place.

c) Whether all the committee members have signed all pages of all offers.

d) Whether all cuttings / over-writing / insertions / use of fluid in the bids have been encircled,

figures / text re-written and signed by all committee members.

e) Whether entries have been made in the tender opening register and everyone present during the

opening has signed the register.

f) Whether salient technical data/ particulars are read out to participating bidders.

g) Whether “late” tenders, if any, are considered as per provision of Purchase Policy and with prior

approval of Competent Authority.

h) Whether it has been ensured that no unsolicited bid is opened.

6. TECHNICAL EVALUATION OF OFFERS:

a) Whether copies of technical offers are forwarded to Technical Evaluation Committee

(TEC) immediately after tender opening.

b) Whether Technical Comparative Statement has been prepared and checked.

c) Whether recommendations include details of technical loadings, if any, along with

reasons.

d) Whether any offer is rejected on the basis of criteria not specified in the NIT.

e) Whether reasons are given for rejection of offer(s), if any. If yes, whether the reasons i)

are in order /justified.

f) Whether the bidders being rejected were given the opportunity to withdraw the deviations

/ clarify information, wherever required.

g) Whether Technical recommendations are duly approved by the Competent Authority.

h) Whether reasons for rejection have been communicated in writing.

7. COMMERCIAL EVALUATION OF OFFERS:

a) Whether bidders are given the opportunity to withdraw commercial deviations

b) Whether commercial recommendations contain the details of commercial deviations not

withdrawn and the loading criteria.

c) Whether commercial recommendations are approved by Competent Authority.

d) Whether commercial evaluation was carried out parallel with technical evaluation.

e) Whether all the bidders are informed about the decision on technical and commercial

loadings.

f) Whether reasons for rejection have been communicated in writing.

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8. PRICE BID OPENING:

a) Whether technical and commercial evaluation has been completed before price bid

opening.

b) Whether all the technically and commercially acceptable bidders have been informed

about the price bid opening date.

c) Whether bids are opened in the presence of bidders and Tender Committee members.

d) Whether each page of the bids is signed by each committee member (not less than two and

necessarily involving Finance representative).

e) Whether all cuttings / use of fluid / over-writing /insertions are encircled and figures /

text re-written and signed by all committee members.

f) Whether the prices are read out to the participating bidders.

g) Whether entries have been made in the tender opening register and everyone present

during the opening has signed the register.

h) Whether it has been ensured that no unsolicited price bid / offer of discount is opened /

considered.

i) In case of multiple price bids, whether it has been ensured that only the latest revised price

bid is opened or the original price bid along with price implication is opened, as the case may

be.

9. PRICE COMPARATIVE STATEMENT PREPARATION:

a) Whether the Price Comparative Statement has been prepared on “total cost to BEL”

basis and includes the following :

i. Ex-works/ FOB price

ii. Packing & forwarding charges, if quoted extra

iii. Marine F&I for FOB prices

iv. Excise duty for indigenous supplies

v. Customs duty, countervailing duties for imported items, as applicable

vi. Sales tax as applicable

vii. Inland freight & insurance

viii. Technical loadings

ix. Commercial loadings

x. LC opening charges, wherever applicable

xi. Customs duty refund / excise duty draw back for export / deemed export jobs.

xii. Any other relevant charges to arrive at the “total cost to BEL”

b) Whether Comparative Statement shows date of preparation, name, designation & signature of

individuals who prepared, checked and vetted the Comparative Statement.

c) In case of any price discrepancy, whether higher prices are considered for price evaluation.

d) Whether bidders are ranked (L1, L2, L3 etc.) in the Comparative Statement.

e) Whether all the bidders are compared for same specifications, scope, terms and conditions etc.

Whether the offers are correctly and judiciously loaded for the commercial and / or technical

deviations taken by the bidders. Whether the loadings are approved by the Competent Authority.

f) Whether the Comparative Statement contains foot notes / explanatory notes, wherever required.

10. PRICE NEGOTIATION:

a) Whether L1 price is compared with the estimated cost / LPP.

b) Whether L1 price is high and needs to be negotiated.

c) Whether prior approval of Competent Authority has been obtained for conducting negotiations

with the L1 bidder.

d) Whether committee for negotiations has been constituted with the approval of Competent

Authority.

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e) Whether records of the discussions held with the vendor are prepared by the negotiation

committee.

f) Whether revised prices in sealed cover have been obtained, opened & signed by all the negotiation

committee members. Whether all cuttings/overwriting / use of fluid / insertions have been encircled,

figures / text re-written and signed by all the committee members.

g) Whether committee in its recommendations has certified the reasonability of prices alongwith

justification thereof.

h) Whether the negotiation committee has submitted its recommendations clearly indicating the

further action to be taken.

11. PURCHASE APPROVAL NOTE:

a) Whether the purchase approval note is prepared on the basis of recommendations, if

applicable, of the Purchase / Negotiation Committee.

b) Whether break up of price is given.

c) Whether salient commercial terms like ex works/ FOR destination, firm / variable prices,

payment terms, LD/Penalty, Guarantee clause, security deposit, bank guarantee, delivery etc.

are clearly brought out in the proposal.

d) Whether there was any price discrepancy in the offer of L1 bidder. If yes, whether lower

price has been proposed for ordering.

e) Whether price reasonability is certified in the proposal.

f) Whether finance has concurred the proposal before approval by the Competent Authority.

g) Whether any cutting / over-writing / use of fluid /insertion in the note has been signed by

the initiator as well as by the approving authority.

h) Whether Competent Authority has approved the proposal.

12. RELEASE OF PURCHASE ORDER:

a) Whether LOI/ PO is being released after obtaining approval of Competent Authority.

b) Whether LOI / PO matches with the approval given by the Competent Authority.

c) Whether LOI/ PO have been checked by the Controlling Officer or any other nominated

person.

d) Whether LOI / PO contains all Annexures /Enclosures, technical specifications, terms &

conditions etc.

e) Whether LOI / PO has been signed.

13. REPEAT ORDER:

a) Whether following conditions are satisfied and incorporated in the repeat order proposal :

(i) There is no downward trend in prices

(ii) Repeat order gives benefit in delivery

(iii) There is no change in technical specifications and commercial terms &

conditions.

(iv) Repeat order is placed within 12 months from the date of original order..

(v) Not more than one repeat order is placed against any original order.

b) Whether following details are available in the repeat order proposal :

(i) Original PO no., date and value

(ii) Previous repeat order(s) placed, date & value

(iii) Present order value

c) Whether any cutting / over-writing / use of fluid /insertion in the note has been signed by

the initiator as well as by the approving authority.

d) Whether the repeat order proposal has been approved by the Competent Authority.

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14. LONG-TERM CONTRACTS:

a) Whether it is clearly indicated that the tender enquiry is for entering into long-term

contract along with contract duration.

b) Whether maximum no. of vendors with whom long term contract is intended to be

finalized is indicated in the tender enquiry.

c) Whether the criteria for work / quantity distribution between two or more vendors is

clearly indicated in the tender enquiry.

d) Whether the terms and conditions have provision for statutory variations, short closing,

performance monitoring, quality surveillance at vendor’s end etc.

e) Whether L1 rates are counter-offered to other technically acceptable bidders, if provided in

RFP.

f) Whether long-term contract(s) are being finalized for a period of not more than three years,

with the approval of Competent Authority.

Contributed by

M.Raja Sekaran

Sr.DGM(Vigilance)/Corporate

________________________________________________________________________

ANTI CORRUPTION SLOGANS

1. Blow whistle against corruption. 2. Being honest so I can answer my conscience throughout life.

3. Corruption is a disease, Highly destructive and nasty 4. Always remember the prevention, Never leave the path of Honesty.

5. Be a proud citizen of nation with powerful vigilant action on every minute corruption.

Cartoons Speak

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Vigilance Awareness Week – 26 – 31 October 2015

Corporate Office – Prize Winning Slogans

1ST

Prize 2nd

Prize

HINDI आओ �मलकर जलाए, जाग�ृत का �दया

भगाए इस द�ुनयाँ से ��टाचार �क सीया !

By Ms. Sunitha R., Finance dept.

करो पारदश$ता म% सब काम

सबसे अचछा होगा प*रणाम !

By Ms. Arati C. B., Vigilance dept.

ENGLISH Presence of Trees makes pollution free

Absence of Greed makes corruption

free

By Shri Manish Kumar, SP dept

Catch them Young’ is the new mantra for CVC

‘Preventive Vigilance and Good Governance’

is the new tantra for the Organisation

By Ms. Sharmila N., Vigilance Dept.

Vigilance Awareness Training Program at CLD, BG Complex

Mr.C.Selvakumar, DGM & VO/MR & MS has

conducted Vigilance Awareness Program for

226 Executives including TC Personnel and

135 Non Executives of Bengaluru Unit at

CLD, Bengaluru Complex. “Jagiriti” and

Corporate Vigilance acknowledge and

appreciate the initiative taken by the VO in

creating awareness on Vigilance among the

employees of BEL.

Anti Corruption Slogans

1. Power corrupts but absolute power corrupts absolutely.

2. An end to corruption is my plan, if you join me friends, I’m sure we can.

3. Character is best shown when nobody is watching.

4. Honesty pays Honors and Corruption Dishonors.

5. No Country is Perfect, You need to make it better.

6. Corruption: eating away from the inside out.

7. Be honest and fight corruption.

8. With Corruption, everyone pays.

9. Corruption robs us all.

10. Anti-Corruption Initiatives start from you.

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Important CVC Circulars related to Transparency in Procurement

No.98/ORD/1

CENTRAL VIGILANCE COMMISSION

***** Satarkta Bhavan, Block ‘A’

G.P.O. Complex, I.N.A.,

New Delhi– 110 023

Dated the 18th December, 2003

Subject:- Improving Vigilance Administration: Increasing Transparency in

Procurement / Sale etc.

The Commission is of the opinion that in order to bring about greater transparency in the

procurement and tendering processes there is need for widest possible publicity. There are

many instances in which allegations have been made regarding inadequate or no publicity

and procurement officials not making available bid documents, application forms etc. in order

to restrict competition.

2. Improving vigilance administration is possible only when system improvements are made

to prevent the possibilities of corruption. In order to bring about greater transparency and

curb the mal-practices mentioned above the Central Vigilance Commission in the exercise of

the powers conferred on it under Section 8(1)(h) issues following instructions for compliance

by all govt. departments, PSUs, Banks and other agencies over which the Commission has

jurisdiction. These instructions are with regard to all cases where open tender system is

resorted to for procurement of goods and services or for auction/sale etc. of goods and

services.

(i) In addition to the existing rules and practices regarding giving publicity of tenders

through newspapers, trade journals and providing tender documents manually and

through post etc. The complete bid documents along with application form shall

be published on the website of the organization. It shall be ensured by the

concerned organization that the parties making use of this facility of website are

not asked to again obtain some other related documents from the department

manually for purpose of participating in the tender process i.e. all documents upto

date should remain available and shall be equally legally valid for participation in

the tender process as manual documents obtained from the department through

manual process.

(ii) The complete application form should be available on the website

for purposes of downloading and application made on such a form shall be

considered valid for participating in the tender process.

(iii) The concerned organization must give its website address in the

advertisement/NIT published in the newspapers.

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(iv) If the concerned organization wishes to charge for the application form

downloaded from the computer then they may ask the bidding party to pay the

amount by draft/cheques etc. at the time of submission of the application form and

bid documents.

3. While the above directions must be fully complied with, efforts should be made by

organizations to eventually switch over to the process of e procurement/e-sale wherever it is

found to be feasible and practical.

4. The above directions are issued in supersession of all previous instructions issued by the

CVC on the subject of use of website for tendering purposes. These instructions shall take

effect from 1st January, 2004 for all such organizations whose websites are already

functional. All other organizations must ensure that this facility is provided before 1st April,

2004.

Sd/-

(P. Shankar)

Central Vigilance Commissioner

To

(i) The Secretaries of All Ministries/Departments of Government of India

(ii) The Chief Secretaries to all Union Territories

(iii) The Comptroller & Auditor General of India

(iv) The Chairman, Union Public Service Commission

(v) The Chief Executives of all PSEs/ Public Sector Banks/Insurance

Companies/Autonomous Organisations/Societies.

(vi) The Chief Vigilance Officers in the Ministries/Departments/PSEs/Public Sector

Banks/Insurance Companies/Autonomous Organisations/Societies

(vii) President’s Secretariat / Vice-President’s Secretariat / Lok Sabha Secretariat / Rajya

Sabha Secretariat / PMO

__________________________________________________________________________________________________________

No.98/ORD/1

Government of India

Central Vigilance Commission

*****

Satarkta Bhawan, Block ‘A’,

GPO Complex, INA,

New Delhi- 110 023

Dated the 11th February 2004

Office Order No. 10/2/04

To

All Chief Vigilance Officers

Subject: Improving Vigilance Administration – Increasing transparency in

procurement/tender Process – use of website- regarding.

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In CPWD, MCD, Civil Construction Division of Post & Telecom departments and in many

other departments/organizations, there is system of short term tenders (by whatever name it is

called in different organizations), wherein works below a particular value are undertaken

without resorting to publicity as is required in the open tenders. This practice is

understandable because of cost and time involved in organizing publicity through

newspapers. In all such cases, notice can be put on the website of the department as it does

not take any time compared to giving advertisements in the newspapers and it practically

does not cost anything. This will benefit the department by bringing in transparency and

reducing opportunities for abuse of power. This will also help the organizations by bringing

in more competition.

2. In view of the reasons given above, the Commission has decided that instructions given in

the Commission’s circular (No. 98/ORD/1 dated 18.12.2003) for the use of website will also

apply to all such works awarded by the department/PSEs/other organizations over which the

Commission has jurisdiction.

Sd/-

(Balwinder Singh)

Additional Secretary

News & EventsNews & EventsNews & EventsNews & Events

Vigilance Awareness Week 2015

A report on the Vigilance Awareness Week celebrations at BEL Corporate Office

and other Units of BEL

The Vigilance Awareness Week was inaugurated on

26th October 2015 Forenoon, at Corporate Office and

Units and other Offices of BEL.

At Corporate Office, Justice M.N. Venkatachaliah,

Former Chief Justice of India was the Chief Guest at the

inaugural function and delivered his key note address.

Shri M.D. Paliath, IEM/BEL and Shri Sandeep Talwar of

Akshaya Patra, Bengaluru also spoke at the inaugural

function.

In afternoon session, a special talk on Women’s

Wellness by Dr Anuradha of Fortis Hospital and

Women and Integrity by Ms.Diana Tholoor, renowned Corporate Trainer, was arranged for

the Women Executives of Corporate Office and Bengaluru at BEL Kuvempu Kalakshetra,

Bengaluru.

On 27th October 2015, Shri. A.S Kiran Kumar, Chairman, ISRO delivered a Talk on “Make in

India” and the milestones achieved by ISRO in Space Research and Development.

On 28-10-2015, a special talk on Internet Usage Awareness Program was arranged at BEL

Kuvempu Kalakshetra for the benefit of the School Children of BEL and their Parents and

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Teachers. The Program was conducted by Shri. Sebestian Edassery of M/s.Deloitte Touche

Tohmatsu India Pvt Ltd. Bengaluru. On the same day, a talk on Data and Cyber Security

was arranged at Corporate Office Auditorium by Shri Nandkumar Saravade, CEO of Data

Security Council of India.

On 29-10-2015, a Walkathon by the School and College Students of BEL Educational

Institutions was organized. About 150 School/College Students of BEEI, including the

Kindergarden Children of Kishora Vihara and the Teachers, Principals and the Senior

Executives of BEL participated in the event. The Event was flagged off by

Shri.M.L.Shanmukh, Director (HR) and Shri S.Shiva Kumar, IAS, CVO and was received by

Shri M.M.Handa, Director (BC) at BEL Officers Club. This was followed by unveiling of

Vigilance Slogan Display Boards at Management Block of BG Complex by Shri M.M.Handa,

Director (BC) and Shri S.Shiva Kumar, IAS, CVO. Planting of Medicinal and fruit bearing

plants was organised at Iyyappa Park near BEL Factory premises in which School Children

and Senior Officers of BEL, Bengaluru Complex participated.

A lecture on “Moral Values and Ethics” was organized at Corporate Office Auditorium in the

afternoon. Professor R.Venkata Rao, Vice Chancellor, National Law School of India

University, Bengaluru, gave this talk. Saplings were distributed to the employees of BEL

Corporate Office by Shri Amol Newaskar, Director (OU) and Shri Shiva Kumar, IAS, CVO.

The Valedictory Function was held on 30th October 2015 at 3.00 p.m. Shri VVR.Sastry,

Former CMD of BEL and Shri Shankar Narayan, IEM/BEL participated in the Valedictory

Function. A film show on inspirational films was screened to BEL School Students on 31st

October 2015, in which CMD and Director (Finance), Director (BC) and CVO participated.

The Vigilance Awareness Week was also observed across the Units of BEL and Offices of BEL.

The observance of Vigilance Awareness Week was marked by Special Talks by eminent

ersonalities, Competitions, Tree Plantation programs, Outreach programs for the

school/college students and Vendors Meet.

VIGILANCE AWARENESS WEEK CELEBRATIONS AT CORPORATE OFFICE

Vigilance Pledge taking on 26-10-2015 at Corporate Officer in the presence of Dignitaries

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Justice M.N.Venkatachalaiah, Former Chief Justice of India, addressed the audience at Corporate

Office Auditorium.

Address by Shri A.S.Kiran Kumar, Chairman, ISRO and Shri M.L.Shanmukh, Director (HR) and

Officiating CMD honouring the Chief Guest with Shawl

Tree plantation by Shri M.M.Handa, Director (BC) and Shri Shiva Kumar, IAS, CVO

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Shri Nandakumar Saravade, CEO, DSCI addresses the gathering at Corporate Office. Prof. R

Venkata Rao, Vice Chancellor, NLSIU, Bengaluru, being welcomed by Shri M.L.Shanmukh,

Director (HR) and Officiating CMD, Shri P.C.Jain, Director (Mktg) and Shri S.Shiva Kumar, IAS,

CVO.

Shri Amol Newaskar, Director (OU) presenting a the Sapling to Smt Manjula, of Corporate

Communication, in the presence of Shri Shiva Kumar, CVO and Shri R.Mohanraj,

AGM(Vigilance)/CO.

The Corporate Team with Saplings given on 29-10-2015 to mark the observance of Vigilance

Awareness Week 2015.

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Shri Sankara Narayan, IEM/BEL addresses the gathering in the Valedictory Function of the

Vigilance Awareness Week 2015. Shri M.L.Shanmukh, Director (HR), honouring the Chief Guest,

Shri V.V.R.Sastry, Former CMD with a Shawl.

The Prize winners of various Competitions held in Corporate Office, CPPP recepients and the

Committee Members with the Dignitaries at the Valedictory Function of Vigilance Awareness

Week, 2015.

Program on Internet usage awareness for BEL school students by Shri. Sebestian Edassery of

M/s.Deloitte Touche Tohmatsu India Pvt Ltd. Bengaluru. Shri, Amol Newaskar, Director (OU)

delivers his speech to the Students of BE Educational Institutions.

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Ms.Diana Tholoor with the Women Executives of BEL, Bengaluru and Corporate Office at BEL Kuvempu

Kalakshetra on 26-10-2015 in connection with her talk on “Women and Integrity”

A Walkathon by the School and College Students of BE Educational Institutions with Shri

M.L.Shanmukh, Director (HR), Shiva Kumar,IAS, CVO and other Senior Officers in progress.

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CMD addressing the gathering of BEL School Students and Teachers on the occasion of screening of

Inspirational Films at BEL Kuvempu Kalakshetra on 31-10-2015.

______________________________________________________________________________________

EDITORIAL BOARD

Shri S.Mohanraj, AGM(Vigilance)/CO - Chief Editor

Shri. M.Raja Sekaran, Sr.DGM (AC & PV)/CO - Editor

Smt. Meena Parameshwaran, Sr.DGM & VO (SU) & CSG - Member

Shri .Yashpal Seth, SR.DGM & VO/PK - Member

Shri. B.Ravi Prakash, DGM & VO, NS1 & NS 2 - Member

Shri .C. Selvakumar, DGM & VO, MS & MR - Member

Smt.Shirin Samuel, DGM/CC-CO - Member

________________________________________________________________

Articles, Cartoons, Slogans, Quotes related to Vigilance, Corruption and other issues of Public interest are invited from the

Readers for publication in the “Jagriti” News letter.

Readers’ comments and suggestions for improvement may be sent to Editor-in Chief, Bharat Electronics Limited, Corporate

Office, Outer Ring Road, Nagavara, Bengaluru-560045.