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Transcript of J21_BB_ConfigGuide_EN_DE
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SAP R/3 4.7
March 2004
English
Cost Object Controlling -
Make-to-Stock (J21)
SAP AGNeurottstr. 1669190 Walldorf Germany
Building Block Configuration Guide
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SAP Best Practices Cost Object Controlling - Make-to-Stock (J21): Configuration Guide
Copyright
© Copyright 2004 SAP AG. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose without
the express permission of SAP AG. The information contained herein may be changed without prior notice.
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SAP Best Practices Cost Object Controlling - Make-to-Stock (J21): Configuration Guide
Icons
Icon Meaning
Caution
Example
Note
Recommendation
Syntax
Typographic Conventions
Type Style Description
Example text Words or characters that appear on the screen. These include fieldnames, screen titles, pushbuttons as well as menu names, paths andoptions.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,program names, transaction codes, table names, and individual keywords of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths,messages, source code, names of variables and parameters as well asnames of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.
Example text Exact user entry. These are words or characters that you enter in thesystem exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace thesewords and characters with appropriate entries.
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SAP Best Practices Cost Object Controlling - Make-to-Stock (J21): Configuration Guide
Cost Object Controlling - Make-to-Stock:Configuration Guide
1 Purpose
This configuration guide provides the information that you need to manually set upconfiguration of this building block.
If you do not want to configure manually and prefer to use an automated installation processusing BC sets and other tools, refer to the installation guide for this building block.
2 Preparation.2.1 Prerequisites
If you want to use this building block, you must first install the following building blocks:
Building Block # Description
B32 Settings for Best Practices Installation
J02 Organizational Structure
B29 External Accounting - Central FI
B30 Cost and Profit Center Accounting
J05 Materials Management
J04 Sales and Distribution
J18 Product Cost Planning
J17 Profitability Analysis (optional)
3 Configuration.3.1 Cost Object Controlling
Cost Object Controlling calculates the costs that incur during a concrete manufacturingsituation. It consists of preliminary costing, simultaneous costing and period-end closing.Preliminary Costing calculates the target costs of the order. Simultaneous costing provides anoverview over the actual costs incurred on the order so far and compares them to the targetcosts. Period-end closing deals with allocation of overhead costs, reconciliation betweenControlling and Financial Accounting, variance calculation and settlement.
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SAP Best Practices Cost Object Controlling - Make-to-Stock (J21): Configuration Guide
3.1.1 Create Valuation Variant for Manufacturing Orders
Use
The Valuation Variant controls various parameters regarding the valuation of input items for the object for which costs are being determined.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Check Valuation Variants for Manufacturing Orders
Transaction Code OPN2
IMG Menu Controlling Product Cost Controlling Cost Object
Contolling Manufacturing Orders Check ValuationVariants for Manufacturing Orders
2. Click button New Entries and enter header data. Then for each new entry chooseDetails and enter remaining data.
3. Overview of data records:
Valuation Variant Name
Y01 SMB Planned Valuation
Material Value
Prio Strategy sequence incl add co
Y01 1 Planned Price 1Y01 2 Standard Price
Y01 3 Moving Average Price
Activity Types/processes
Prio Strategy sequence P/A Version
Y01 1 Plan price as average of all fiscal year periods 0
Subcontracting: quotation in purchasing
Y01 Net Quotation Price Quot. in purchasing : Actual Quota Arrangement
External processing
Prio Strategy sequence
Y01 1 Price from Operation
Y01 2 Net quotation price
Overhead
Materials Components OH on subc. Mat.
Y01 Baseline Costing Sheet Not set
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3.1.2 Create Costing Variant for Manufacturing Orders
Use
The Costing Variant controls various parameters when costs for a cost object or a materialare being determined, such as the costing type or the valuation variant used.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Check Costing Variants for Manufacturing Orders
Transaction Code OPL1
IMG Menu Controlling Product Cost Controlling Cost Object
Controlling Manufacturing Orders Check Costing Variants for Manufacturing Orders
2. Click button New Entries and enter header data. Then for each new entry chooseDetails and enter remaining data.
3. Overview of data records:
Costing Variant Name
YGP1 SMB CP Prod. order Plan
YGP2 SMB CP Prod. order Actual
Control
Costing Type Valuation variant
YGP1 06 Y01
YGP2 07 Y01
Miscellaneous
Costing Variant Gen. costs activity Network component
YGP1
YGP2
3.1.3 Define Goods Received Valuation for Order Delivery
Use
This activity determines how the material that is transferred to stock from a production order isvaluated.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3Role Menu
Define Goods Received Valuation for Order Delivery
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Transaction Code SPRO
IMG Menu Controlling -> Product Cost Controlling -> Cost Object Controlling -> Product Cost by Order -> Define GoodsReceived Valuation for Order Delivery
2. Make the following entries:
Valuation Area BP01 BP02 BP03 BP0X
Valuation Variant Y01 Y01 Y01 Y01
3.1.4 Period End Closing
Period end closing consists of several steps. Overhead surcharge allocates overhead costs tothe order as specified in the costing sheet assigned to the order. WIP calculation reconciliatesControlling and Financial Accounting by valuating and then capitalizing goods that have beenproduced but not transferred to stock yet. Variance Calculation determines variances betweenthe actual costs incurred on the order and the standard costs of the material produced.Settlement transfers the variances to CO-PA.
.3.1.4.1 Work in Process (WIP Calculation)
WIP calculation is used to valuate order inventories in period-end closing. The computedorder inventories are then transferred to Financial Accounting, whereby a reconciliation
between Controlling and Financial Accounting is achieved.
.3.1.4.1.1 Define Results Analysis Key
Use
The RA key is a key field in most customizing tables for results analysis. It is useddifferentiate different types of results analysis / WIP calculation and to assign them to theorders.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Define Results Analysis Keys
Transaction Code OKG1
IMG Menu Controlling Product Cost Controlling Cost Object
Controlling Product Cost by Order Period-End
Closing Work in Process Define Results AnalysisKeys
2. Click button New Entries and provide data.
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3. Overview of data records
RA Key Text
YG0001 BP WIP Calculation at Actual Costs
.3.1.4.1.2 Define Results Analysis Version
Use
The RA Version controls various settings related to WIP calculation.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Define Results Analysis Versions
Transaction Code OKG9
IMG Menu Controlling Product Cost Controlling Cost Object
Controlling Product Cost by Order Period-End
Closing Work in Process Define Results AnalysisVersions
2. Choose button New Entries and provide general data. Choose Details and provideremaining data.
3. Overview of data records:
CoArea RA Version Text
BP01 0 BP WIP/Results Analysis (Standard)
Actual Results Analysis / WIP Calculation
Version relevant to settlement X
Transfer to Financial Accounting X
Multiple Valuation Legal Valuation
Extended control
Assignment/RA Key X
Update/RA Key X
Update Plan Values X
Status control A
Cutoff period for actual 1.1900
Actual RA X
Planned Results Analysis
Cutoff period for planned RA 0
Cost Elements
Technical RA cost Element 931000
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.3.1.4.1.3 Define Valuation Method (Actual Costs)
Use
The valuation method controls various parameters related to WIP calculation.
Prerequisites
RA Version, RA Key
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Define Valuation Method (Actual Costs)
Transaction Code OKGC
IMG Menu Controlling -> Product Cost Controlling -> Cost Object Controlling -> Product Cost by Order -> Period End Closing -> Work in Process -> Define Valuation Method (Actual Costs)
2. Choose New Entries, then choose WIP method.
3. On New Creation WIP Valuation screen, enter remaining data and choose Enter .
Data records:
WIP Method COAr RA-Version RA key
Actual Costs BP01 0 YG0001
.3.1.4.1.4 Define Line ID’s
Use
Cost Elements are grouped to line ID’s in WIP calculation. Further processing then is definedseparately for each line ID.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Define Line IDs
Transaction Code SPRO
IMG Menu Controlling Product Cost Controlling Cost Object
Controlling Product Cost by Order Period-End
Closing Work in Process Define Line IDs
2. Choose button New Entries and provide data.
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SAP Best Practices Cost Object Controlling - Make-to-Stock (J21): Configuration Guide
3. Overview of data records:
CoArea Line ID Name
BP01 COP Primary Costs
BP01 COS Secondary Costs
BP01 REV Revenues
BP01 SET Settled Costs
.3.1.4.1.5 Define Assignment for Results Analysis
Use
Cost Elements and Cost Element intervals are assigned to line ID’s.
Prerequisites
Cost elements, RA Version, Line IDs
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Define assignment
Transaction Code OKGB
IMG Menu Controlling Product Cost Controlling Cost Object Controlling Product Cost by Order Period-End
Closing Work in Process Define assignment
2. Choose the New Entries button and provide the following data:
Overview of data records:
Co-Area BP01 BP01 BP01 BP01
RA Version 0 0 0 0
RA Key YG0001 YG0001 YG0001 YG0001
Masked CoEl 0000521000 000060++++ 00009+++++ 0000523000
Origin ++++ ++++ ++++ ++++
Masked CC ++++++++++
Masked AT ++++++
Bus Proc.
C/D ind. + + + +
Vble/Fix ind. + + + +
App. Reason
Acc ind. ++ ++ ++ ++
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Val-from Per. 001.2000 001.2000 001.2000 001.2000
RecToCap COP COP COS SET
.3.1.4.1.6 Define Update for Results Analysis
Use
For each line ID a cost element, under which RA is performed, is assigned.
Prerequisites
RA Versions, Cost Elements, Line IDs
Procedure1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Define Update
Transaction Code OKGA
IMG Menu Controlling Product Cost Controlling Cost Object
Controlling Product Cost by Order Period-End
Closing Work in Process Define Update
2. Click button New Entries and enter data.
3. Overview of data records:
CoAr Vers RA Key LID CatCreation
UMWIP Reserves
BP01 0 YG0001 COP
K 931110 931120
BP01 0 YG0001 COS
K 931130 931140
BP01 0 YG0001 REV N
BP01 0 YG0001 SET A
.3.1.4.1.7 Define Posting Rules for Settling Work in Process
Use
For each RA Category a P/L- and a balance sheet account is defined where the calculatedWIP is posted to when WIP is transferred to Financial Accounting,
Procedure
1. Access the activity using one of the following navigation options:
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SAP Best Practices Cost Object Controlling - Make-to-Stock (J21): Configuration Guide
SAP R/3
Role Menu
Define Posting Rules for Settling WIP
Transaction Code OKG8
IMG Menu Controlling Product Cost Controlling Cost Object
Controlling Product Cost by Order Period-End Closing Work in Process Define Posting Rules for Settling WIP
2. Select “New entries” and enter the following values:
COArea CompanyCode
RAversion
RAcategory
Recnumber
P/L Acct BalSheetAcct
BP01 BP01 0 WIPR 0 521500 215000
BP01 BP01 0 RUCR 0 548500 390000
3. Save your entries.
.3.1.4.2 Variances & Settlement
Variance Calculation determines differences between the actual costs incurred on aproduction order and the standard costs of the material produced. Variances are calculatednot at once, but for different variance categories. The variances computed are thentransferred to CO-PA.
.3.1.4.2.1 Define Default Variance Keys for Plants
Use
The Variance Key is part of the order header and controls variance calculation. The systemselects the value set by this step as default value when a material master is created. From thematerial master the variance key then is transferred to the order when an order for thematerial is created.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Define Default Variance Keys for Plants
Transaction Code OKVW
IMG Menu Controlling -> Product Cost Controlling -> Cost Object Controlling -> Product Cost by Order -> Period End Closing -> Variance Calculation -> Define Default Variance Keys for Plants
2. Make the following entries:
Plant Variance Key
BP01 000001
BP02 000001
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SAP Best Practices Cost Object Controlling - Make-to-Stock (J21): Configuration Guide
BP03 000001
BP0X 000001
.3.1.4.2.2 Define Target Cost Versions
Use
The target cost version controls various parameters related to calculation of target costs invariance calculation. In variance calculation, target costs are needed as a comparison to theactual costs incurred.
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3
Role Menu
Define Target Cost Versions
Transaction Code OKV6
IMG Menu Controlling -> Product Cost Controlling -> Cost Object Controlling -> Product Cost by Order -> Period End Closing -> Variance Calculation -> Define Target Cost Versions
2. Select “New entries” and enter the following values or copy from default settings of CoArea 0001 to BP01:
CoArea TgtCostVsn Text Variance Variant
BP01 0 Target Costs for Total Variances 001
BP01 1 Target costs for productionvariances
001
BP01 2 Target costs for planning variances 001
3. Leave the other entries as they are suggested (Control costs: Actual Costs, Target costs:Current std cost est) and save your entries.
.3.1.4.2.3 Create Settlement Profile
Use
The settlement profile controls various parameters related to settlement.
Prerequisites
Allocation Structure, PA Transfer Structure
Procedure
1. Access the activity using one of the following navigation options:
SAP R/3Role Menu
Create Settlement Profile
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Transaction Code SPRO
IMG Menu Controlling Product Cost Controlling Cost Object
Controlling Product Cost by Sales Order Period-
End Closing Create Settlement Profile
2. Click button New Entries and enter header data. Then for each new entry chooseDetails and enter remaining data.
3. Overview of data records:
Profile Text
YREM00 BP Repetitive Manufacturing
YREM
Actual costs/costs of sales
To be settled in full X
Can be settled
Not for settlement
Default Values
Allocation Structure A1
PA Transfer Struct. A1
Default object Type
Source Structure
Indicators
100% Validation X
%-Settlement X
Equivalence No’s X
Amount Settlement
Var. to co. bsd. PA
Valid receivers
G/L account N
Cost center O
Order O
WBS Element O
Fixed asset N
Material O
Network N
Profit. Segment N
Sales order O
Cost objects O
Order item O
Business proc. N
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SAP Best Practices Cost Object Controlling - Make-to-Stock (J21): Configuration Guide
Real est. object N
Other parameters
Document type SA
Max.no.dist.rls 3
Residence time 3
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