JAPANESE GARDEN LARGE WEDDINGS 3220 Botanic Garden Blvd. Fort Worth, Texas 76102

The Pavilion

The Moon Viewing Deck

The Pavilion is located at the back of the garden, it looks down upon the main koi pond. It consists of 5 structures in-

cluding bar/ kitchen.

Available for Ceremony and Receptions.

The Moon Viewing Deck is tucked away into a private corner surround-ed by Japanese maples, cherry trees,

and mock- orange. Available for Ceremonies.

Phone 817-392-5548 Email Fwbs3@aol.com

@japanesegarden_

@japanesegarden_

#fwjapanesegarden

FortWorthJapaneseGarden

Fort Worth Japanese Garden

Moon Viewing Deck

Employee Contact Name

1.___________________ 2.___________________

10/01/14

JAPANESE GARDEN LARGE VENUE

RENTAL RESERVATION AGREEMENT

Today’s Date: _________________________

Date of Event: _________________________ Event Time: _____________to________________

Type of Event: _________________________ Ceremony Start Time: _______________________

Title of Event: ________________________________________________________________ Maximum Number of Guests: ______

Person Requesting Reservation: ______________________________Contact Person Day of Event: ___________________________ Address: _______________________________________________________ City/State/Zip: ________________________________

Home/Work Phone Number: _______________________________________ Email: _______________________________________

Event Coordinator Name/Business: ________________________________________________ Number: _______________________

Will Event have Catering? _____ Yes _____No

Will Alcohol be served? _____ Yes _____No Wine and beer only may be served.

_____ I understand all alcohol served must be purchased and served by the Gardens Restaurant.

Will there be Entertainment? _____ If yes, explain: ________________________________________________________________

Name of Vender: _________________________________ Number: _______________________

Will there be Music? _____ If yes, explain: ________________________________________________________________

Name of Vender: __________________________________ Number: ______________________

Where did you hear about us? ________________________

I give permission to the Fort Worth Botanical Society to use photos taken at this venue during this time: ________________________

I will verify all appropriate documents have been signed and that payments have been received and processed by the Fort

Worth Botanical Society, Inc. by __-__-____ (One month of date that this contract is signed.)

FWBS Signature ____________________________

I have received, read, and understand the rules and regulations governing facility use and agrees to abide by all rules and

assume financial responsibility for any damages to the facility.

Applicants Signature ____________________________

Liability Waiver: Applicant covenants and promises and agrees to hold the City of Fort Worth and the Fort Worth

Botanical Society, Inc. harmless and indemnify them against any and all suits, damages, claims, causes or actions which

may arise out of use of this property regardless of the negligence of the City of Fort Worth, the Fort Worth Botanical

Society, Inc,, their agents or employees.

Applicants Signature _____________________________

OFFICE USE ONLY

Pavilion: ___ Moon Deck: ___ Moon Viewing Deck: _____________

Time Reserved: ______to______ Pavilion: _____________

Check___ No.______ Cash______ Pavilion & Moon Viewing Deck: _____________

Credit Card: VISA____ MC____ Pavilion & MVD 200-300: _____________

CC#_______________________ Additional Police Officer _____________

Expiration Date ____________ Fish Food ordered. ($1.00per packet) _____________

CVC #____________

Signature ___________________________ TOTAL FEE: _____________

Make Checks Payable to Fort Worth Botanical Society Ft Worth Botanical Soc. Phone: 817-392-5548

3220 Botanic Garden Blvd. Japanese Garden Phone: 817-871-7668

Fort Worth TX 76107

Fort Worth, Texas 76107

02/15/13

Japanese Garden Large Venue Rental Policy

Rental Period: Pavilion Ceremony, Reception, or Ceremony with Reception. Six hours, which includes setup and cleanup, 10:00am to 4:00pm and 5:00pm to 11:00pm 9:00am to 3:00pm and 6:00pm to 12 midnight

No access to site permitted prior to rental period Rental Rates: Pavilion $2500.00 for six hour rental period includes admission of up to 200 people. $400.00 for each additional hour over six hours paid in advance (maximum 2 hours).

These rates include use of site: one police officer, one garden staff person, and a Botanical Society Volunteer.

Rental Rates: Moon Viewing Deck—Ceremony Only $750 for each 3 hours rental and includes admission up to 150 people. $200 for each additional hour over three hours paid in advance. (maximum 1 hour.) 9:00 am—12:00noon 1:00 pm—4:00 pm

These rates include use of site: one garden staff person.

Rental Rates: Pavilion and Moon Viewing Deck $3250.00 for six-hour rental period includes admission of up to 200 people.

$3750.00 for six-hour rental period includes admission of 200-300 guests. These rates include use of site, two police officers, two garden staff and a Botanical Society Volunteer. Changes in Contracts Changes in date, time or for adding extra hours must be made no later than 1 month prior to event. The cost per change will be: $50.00 All changes must be made at least 30 days prior to event.

If alcoholic beverages are served for a reception, then one police officer is required for every 125 expected adult guests.

Additional officers if needed are charged at the Police officers’ current rate of $40.00 per hour.

Reservations: Reservations must be made through the Fort Worth Botanical Society (817) 392-5548 Payment is due in full when the reservation is made by signing a contract. Date is reserved when contract is signed and rental fee is paid in full.

Cancellations: Cancellations must be submitted in writing. Cancellations made at least three (3) months prior to the event will be refunded 75% of rental fee and all other rental charges. Cancellations made at least eight (8) weeks to three (3) months prior to the event will be refunded 50% of rental fee and all other rental charges. Cancellations made four (4) weeks to eight (8) weeks prior to the event will be refunded 25% of rental fee and all other rental charges. Cancellations made less then four (4) weeks prior to the event will receive no refund of rental fee or other rental charges. If the weather prevents the event from taking place, then all but 25% is refunded.

Liability: Leaseholder must show proof of liability insurance, with a $300,000 max, three (3) weeks prior to the event showing the City of Fort Worth and the Fort Worth Botanical Society, Inc. as Additional Insured as defined in the Property Use Agreement. Leaseholder is responsible for any damage to the Japanese Garden that may occur during the event.

Leaseholders Responsibilities: Caterer: Gardens Restaurant is the exclusive caterer for the Japanese Garden. Alcohol: The Gardens Restaurant maintains the Liquor License for this location and all arrangements for alcohol must be made through them. All beverages must be consumed on the Pavilion/Moon Deck level of the Garden. Alcohol will be limited to wine and beer (no kegs). Any guest observed participating in illegal use of alcohol, drugs, or behavior inconsistent with the family oriented environment of the Japanese Garden will be escorted from the Garden by the Police Officer on duty. Leaseholders are responsible for all cleanups of all decorations, as well as any litter in the Japanese Garden.

No staples, tacks, nails or screws may be put into any structure or plant in the Japanese Garden. No open flames, torches or candles are permitted with the exception that self-extinguishing candles may be used as table decorations only. Decorations must be confined to the upper level of the garden and around the pavilion or the moon viewing deck. No sparklers, birdseed, flower petals, balloons, signs, rice, or confetti may be used.

Garden Amenities: Restrooms are available east of the ticket office, and along the path between the Moon Viewing Deck and the Pavilion. Bride’s Room is located in the restroom building between the Moon Viewing Deck and the Pavilion and is provided for the Bridal Party during the

use of the Pavilion within the time the garden is leased for your event with no additional charge. Lighting is available only at the Pavilion and exit lighting along a designated pathway. On the Pavilion, lights may be hung from hooks that are provided for this purpose. They are located at the center, corner posts, and the end of the rafters of each section. Parking is provided in the Japanese Garden Parking Lot and the weekend parking lot accessed by the road leaving the west end of the Japanese Garden Parking Lot. The Pavilion Parking is reserved for delivery vehicles, a drop off area for people with disabilities and must be

kept clear for emergency access. Compliance will be enforced by the Police Officer on duty. Smoking is discouraged in the Japanese Garden. The only designated smoking area is in the Pavilion Parking Lot behind the fence. Prepackaged fish food is available for Wedding Guests. Cost is $1.00 per packet, and may be ordered thru the Botanical Society Office.

Wedding Rehearsal A one hour wedding rehearsal may be scheduled at no charge, no earlier than 3 weeks prior to your wedding. Thursday afternoon and Friday morning are usually available for rehearsals. To schedule your rehearsal, call (817) 871-7685. All rehearsal times are subject to availability.

The Fort Worth Botanical Society reserves the right to exclude any group or individual deemed to be inimical to or a risk to the Japanese

Garden property or interests. Groups or individuals shall be given equal opportunity regardless of race, creed, color, sex, religion, or

national origin.

10/01/14

PARKS AND COMMUNITY SERVICES DEPARTMENT Fort Worth, Texas

PROPERTY USE AGREEMENT

THIS AGREEMENT is made and entered into this _____day of ____________ by and between the CITY OF FORT WORTH, a municipal corporation of Tarrant County, Texas acting by and through the Director, Fort Worth Botanical Society, hereinafter called” Lessor,

(names)___________________________________________________________________________

and hereinafter called “Lessee,” who has read and states that he/she understands the Fort Worth Botanic GardenJapanese Garden Rules and Regulations statement.

WITNESSETH: That the Lessor agrees to permit the Lessee to have the Japanese Garden Pavilion for the purpose of holding a

_____________________ for a period beginning ____________ and ending____________ on _________________________ in considerations of the payment by Lessee to Lessor of the following amount: ____________________________________________. It is agreed the Lessor assumes no responsibility for any property placed on or in Parks and Community Services Department grounds and facilities or any part thereof, and Lessor is hereby expressly released and discharged from any and all liability for any loss, injury, or damage to persons or property that may be sustained by use or occupancy of said grounds or facilities under this agreement. It is agreed that the Lessee shall take the premises as he finds them. Lessee further agrees that he will leave the premises in as good

or better condition than that which existed prior to his use of the premises. Structures, buildings, and/or appurtenances of any kind, placed on garden property in connection with the event shall be removed and the area cleared not later than _________ or keep anything therein or thereupon which will in any way conflict with the conditions of any insurance policy upon the building or any part thereof, or in any way increase the rate of fire insurance upon the building or on the property kept therein, or in any way obstruct or interfere with the right of the other guests of said garden or injure or annoy them. It is agreed that Lessee will not do nor permit to be done any injury or any damage to any of the Parks and Community Services Department grounds, property, or buildings; but in the event any damage is done, Lessee hereby covenants and agrees to reimburse Lessor therefore promptly.

It is agreed that Lessee will comply with all laws, federal, state and local, including all ordinances of the City of Fort Worth, all rules, regulations, and requirements of the Police and Fire Departments, and any and all requirements specifically made by the Fire Marshall and shall obey all other regulations of the City of Fort Worth. It is further agreed that Lessee will not do or suffer to be done anything on said premises during the terms of this lease in violation of any such laws, ordinances, rules or requirements, and that if the Lessor calls the attention of said Lessee to any such violation of any such laws, ordinances, rules or requirements, and that if the Lessor calls the attention of said Lessee to any such violation on the part of said Lessee or any person employed by or admitted to said premises by said Lessee, then Lessee will immediately desist from and correct such violation or vacate the premises. It is further agreed that no decorative or other materials shall be nailed, tacked, screwed or otherwise physical attached to any part

of the property of the Lessor without the consent of the Lessor.

Indemnity and Insurance: Lessee covenants and agrees to indemnify and hold harmless the City of Fort Worth, the Fort Worth

Botanical Society, Inc. their agents, servants employees, contractors or subcontractors, regardless of the negligence of the City of Fort

Worth, the Fort Worth Botanical Society, Inc. their agents, or employees. Lessee further agrees to obtain and keep in force during the

term of this lease a public liability insurance policy, listing the City of Fort Worth and the Fort Worth Botanical Society, Inc. as

Additional Insured, providing for bodily injury and property damage in amounts not less than $300,000, and such policy or policies shall

be with an insurance company satisfactory to Lessor and to furnish Lessor a copy of such policy of insurance or a certificate, validly

executed by or on behalf of the insurance company and that such insurance is in full force and effect according to the terms hereof.

Lessee agrees to abide by and conform with all rules and regulations from time to time adopted or prescribed by the Lessor for the government and management of said premises. Lessee, if a charitable association, corporation, entity or individual enterprise having or claiming an immunity or exemption (statutory or otherwise) from and against liability for damages or injury to property or persons, hereby expressly waives its rights to plead defensively such immunity or exemption as against Lessor. The Lessor reserves all concession rights, and any matters not herein expressly provided for shall be left to the discretion of the Director of the Parks and Community Services Department. Lessee agrees that during use of Parks and Community Service Department facilities, lessee will not subject anyone to

discrimination in any way because of the person’s race, color, national origin, old age or handicapped status. Because of race, color, national origin, old age or handicapped status no one may be excluded from the event or denied the benefits of the event. It is further agreed by the Lessee that he shall not assign this contract nor suffer any use of the premises other than herein specified, nor sublet the premises or any part thereof without the written consent of the Lessor. Executed in duplicate, original at Fort Worth, Tarrant County, Texas.

Name of Event __________________________________ For the City of Forth Worth/Fort Worth Botanical Society BY LESSOR ______________________________________

LESSEE_______________________________________ Executive Director, Fort Worth Botanical Society,