It’s Time to Get Along: Consumable Inventory Purchase Orders Accounts Payable
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Transcript of It’s Time to Get Along: Consumable Inventory Purchase Orders Accounts Payable
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It’s Time to Get Along:Consumable Inventory
Purchase OrdersAccounts Payable
Integrations :Work Order and General Ledger
Aubrey Wood
Accounting Support Program Liaison (SPL)
877-359-5492 xt 1306
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The integrated Tenmast life of the widget, a.k.a. item we need for our HA.
How the widget is purchased, kept on the shelf, used, paid and accounted for.
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Consumable Inventory
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Consumable Inventory ItemUM Conversion = Unit measure Conversion
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Consumable Inventory
Set Minimum and Maximum Quantity
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Add CI Item
Location = Warehouse
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Consumable Inventory ItemStock item #101 Widget
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Restock in CIOur item has less than the Minimum amount Restock will
show what needs to be ordered to bring the item to Minimum
Note: Must have Warehouse access thru setup functions
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Create Request from CI
Note: Choosing a restock location will limit the actionable items you will see in the request wizard.
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CI Add Request
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CI Add Request
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Newly added Request Consumable Inventory
Purchase Orders
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Purchase Order
Create Request
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PO Add a RequestChoose from stock or non-stock
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Add PO Request
Cost & Charge To
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Add PO RequestVendor
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Maintain Requests
Browse Status:
Request –Open Request
Requisition-Request has been added to a Requisition
Purchase –Request has become a PO
Received –PO has been received
Request Just Created
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Request
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Purchase Order >Requisition
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Add New RequisitionRequisition is a group of requests
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Creating RequisitionExisting Request are available for selection to the Requisition
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Creating RequisitionRequest selected to be included in Requisition
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Choose Vendor for Requisition
Choose the Ship to Location
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Requisition
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Open Requisition
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Make it a PO
Approve the Requisition to become a Purchase Order
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Approver to add PIN number for Requisition to become a PO
Note:Once Requisition is completely approved to a PO it is then listed in Completed
Requisition browse.
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PRE-Approval
NOTE:When you need additional pre-approval before the Requisition becomes a PO,Use approve by and PIN Number to add others users electronic approval
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Approval Limits
Error message above is what you will see if you do not have a valid approval limit for item(s) requested.
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Purchase Order
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Consumable InventoryStock Item now on order
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Purchase Order
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Status Status
Status Note: None received =new order
Partially received has receiving tickets on some of the items but not all, this could be due to a back order of the items
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Receive
Select Receiving Items to start Receiving wizard
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Receiving
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Receiving with Back Order
The shipping cost is divided by # of items in the case
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Consumable Inventory Received Item Quantity increases On Order back to zero
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Accounts PayableCreate invoice for the Widget
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Accounts Payable Import from PO
Import from PO to start wizard to create your invoice
Step 1 Choose the vendor
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AP Import of POChoose PO to invoice
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AP Import of POQuantity to Invoice
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AP Import GL account
Accounts shown above come from choices made during PO creation
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AP Invoice Imported from PO
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AP Invoice from PO
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Accounts Payable Invoice
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Invoice Accounting FlowAccrued and paid posting to General Ledger
Invoice accrues expense to ledger Debit Expense Credit Accrual/AP Vendors
Check is paid on this invoice Debit Accrual/AP Vendors Credit Cash
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Work Order Lets use our widget
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Maintain Work Orders
In browse View:
Open WO
Closed WO
Preventative Maintenance Work Orders
All
Also add new Work Orders
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Add Work Order Select Unit
Note:Tenant in unit is based on received date of this WO. It will compare to lease header information on the unit.
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Work Order Select Job Code
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Work Order
Note: Print now marks as printed must consider this if doing batch print
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Work Order
Note:Policies will dictate if you add employees and items in Create WO wizard most clients hide these steps in the wizard.
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Open Work Order
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Add Charge to Work Order
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Issue stock item to WO
Note: Warehouse limitations from Consumable Inventory do not transfer to WO so you will see all Warehouses. Choose warehouse in browse to limit this list.
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Work Order Item Cost
PHA Cost = Stock Item’s Issue Cost
Note: There is a decimal variation of Cost between CI & WO that could cause rounding issues
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Consumable Inventory GL posting for CI & WO
Setup > Post to GL
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CI Pre-Posting Report
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