ITEM PARTICULARS PAGE NO - nhai.org.innhai.org.in/spw/IEReport/MPR _April_2017_01.pdf · Agreement...

Independent Engineer Services For Six Laning of Km. 108+700 To Km. 192+000, Vadodara To Bharuch, Section of NH-8 During O&M Period.

Monthly Report April- 2017 Monthly Progress Report No. 65

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TABLE OF CONTENTS

ITEM PARTICULARS PAGE NO

1.0 1.1 Summary of current Month’s Progress

04-08

1.2 Critical Issues & Action Log 08

1.2.1 Pending Issues & Action Log 08

1.2.2 Obligations as per Contract 08

1.3 Project Overview 09-12

1.3.1 Salient Features of the Project 09-10

1.3.2 Project Milestones 10

1.3.3 Location Map 11

1.3.4 Key Plan 12

1.4 Physical Progress 13-14

1.4.1 Detailed Scope of Work & Physical Progress by Component

13-14

1.5 Strip Plan 14

1.5.1 Strip Plan (Details) 14

1.5.2 Strip Plan (Summary) 14

1.6 Land Acquisition and Clearances 14

1.6.1 LA Summary 14

1.6.2 LA Detail by CALA 14

1.6.3 Clearances Summary 14

1.6.4 Status of Utilities Shifting 14



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1.7 Change of Scope 15-19

1.8 Mobilization of Resources 19

1.9 Financial Progress Details 19

1.9.1 Pen Picture - Escrow 19

1.9.2 Escrow Details 19

1.10 Monitoring of Operations & Maintenance Obligations

20-31

1.10.1 Maintenance Status during Construction Phase

20

1.10.2 Maintenance Status during Operations & Maintenance Phase (If Applicable)

20-31

1.11 Pen Picture on Safety Features 32-38

1.12 Annex 1 Detailed List of Physical Components as per Schedule G

38-39

2 Operation and Maintenance 40-42

2.1 Mobilization 40

2.2 Operations 40-41

2.3 Maintenance 41

2.4 Safety of Project Highway 41

2.5 Reporting and Records Requirements

41-42

2.6 Complaint Registers 42

2.7 Deficiency in the O&M Obligation 42

2.8 Traffic Audit Report 42



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2.9 IE Correspondence With NHAI & L&T VBTL

42

2.10 VTS Report 42

Appendix A Organization Chart of (1) NHAI (2) IE (3) Concessionaire

43-45

Appendix B Resources Provided by the concessionaire

46

Appendix C Toll Rate for Road Users 47

Appendix D Monthly Toll Collection 48

Appendix E Traffic Report 49-50

Appendix F Frequency of the Maintenance Activities

51

Appendix G Maintenance Carried out During Month

52-59

Appendix H Road Accident Data 60-61

Appendix I Weather Report 62

Appendix J Escrow Account 63

Appendix K Lane-Non-Availability Report 64-65

Appendix L Complaint Register 66-88

Appendix M Deficiency Observed in the O&M Obligation

89-111

Appendix N Traffic Audit Report 112-113

Appendix O IE Correspondence With NHAI & L&T VBTL

114-116

Appendix P VTS Report 117



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1.1 SUMMARY OF CURRENT MONTH’S PROGRESS:

Total Length of Project is 83.3 Km. from 108.700 to 192.000 with total project cost of 1450

cr. (TPC). Appointed date was 08th January, 2007 and the project was completed on 31st May,

2009 and provisional completion certificate issued by IE on 02nd June, 2009. Now the project is in

operation and maintenance stage.

Current Issues and recommended actions by IE:

Recommendation of PD/IE and as per delegation of powers vide Policy Circular No. 144/2014 and

159/2015, the approval of competent Authority is hereby accorded for installation of Weigh in

Motion (WIM) & Static Weigh Bridge (SWB) for NH-8, BOT-1 under Change of Scope amounting to

Rs. 224,23,123/- vide NHAI,RO Gandhinagar Letter No. NHAI/12015/1/2010-RO-

GNR/Tech/Surat(E)/V-B/Vol 43/F-248 dated 21.04.2016. As per Clause 17.2 (C) NHAI Issued written

confirmation vide as mentioned the above Letter No & thereupon the concessionaire shall proceed

with performance of such order and submit the time for the completion of such order which is not at

all submitted by the concessionaire. Now construction of SWB is under progress but construction of

WIM under progress. Vide Authority Letter No. NHAI/PIU-Bharuch/10-E/2017/567 dated 02.05.2017

Authority requested Concessionaire to submit micro Programme to take up the WIM & SWB Work

immediately to IE which is issued to concessionaire by Authority in response of IE Letter no.

CDM/CEI/SO/1415039/937 dated 12.04.2017.

As per Approved annual Maintenance Programme for the year April 2016 to March 2017 the

frequency of inspection defined for the items has to be inspected by the Concessionaire and regular

reports on the same shall be sent to IE with proposed maintenance, repairs and rehabilitation work

found necessary as a result of such inspection as per clause 7.1 of Schedule – L of Concession

Agreement vide IE Letter No. CDM/CEI/SO/1415039/534 dated 11.05.2016(For the month of April-

2016), CDM/CEI/SO/1415039/565 dated 04.06.2016 (For the month of May-2016) &

CDM/CEI/SO/1415039/605 dated 05.07.2016 (For the month of June-2016) for which no action taken

by the concessionaire till date.

There are so many unauthorized access along the highway from Km 108+700 to 192+000 both LHS

and RHS and intimated to take immediate action for removal the unauthorized access. List of

Encroachment in the Project Highway With Video graphs reported to Authority vide Letter No.

CDM/CEI/SO/1415039/531 dated 09.05.2016. Further, IE notified concessionaire new unauthorized

access in progress Vide IE letter no. CDM/CEI/SO/1415039/841 & 854 dated 02.02.2017 &

07.02.2017 respectively and instructed to remove the said unauthorized access on the project

highway and requested to submit the compliance report.



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The ECB & CCTV shall be repaired/replaced where ever they are not working and as per authority

instruction vide letter no. NHAI/PIU-Bharuch/10-E/2016/378 dated 03.06.2016 stated that please

explore some other replacement of ECB or find out some circular issued by NHAI. Vide

concessionaire letter no. VBTL/O&M/5062 dated 19.11.2016 concessionaire submitted the proposal

for Migration to Toll Free Emergency Number for management of Rescue Accident Victims in place of

obsolete Emergency Call Box Technology to authority for which authority requested IE to go through

the Concessionaire’s proposal and provide the recommendations/comments on the same vide

authority letter no. NHAI/PIU-Bharuch/10-E/1105 dated 01.12.2016 accordingly IE reviewed the

proposal and recommended to authority vide IE letter no. CDM/CEI/So/1415039/804 dated

06.01.2017. Now, Authority requested IE to submit their clarification on the financial implication

(positive/negative) for the proposed replacement vide authority letter no. NHAI/PIU-Bharuch/10-

E/2017/104 dated 20.01.2017 for which vide IE letter no. CDM/CEI/SO/1415039/858 dated

07.02.2017 IE requested the concessionaire to submit the financial implication for replacement of

ECB technology with Toll Free Emergency number based on GSM networks, including its

maintenance, for IE’s review and onward submission to the Authority for which Concessionaire

submitted the compliance report Vid eVBTL/IE/2017/45Z/113 dated 24.04.2017 for IE’s review

accordingly IE reviewed the Concessionaire Submission and raised some observations over the

concessionaire submission and request the Concessionaire to address the observations/comments

of the IE and resubmit the proposal for IE’s review Vide IE Letter No. CDM/CEI/SO/1415039/958

dated 29.04.2017. Till the approval for the replacement of ECB technology obtained from the

authority, concessionaire obligated to maintain the ECB as in working condition otherwise action will

be taken as per concession agreement.

For preparation of Planting Activities in Row & Median during forthcoming monsoon

concessionaire has to procure avenue plants, median plants & manures as per IE & Concessionaire

Horticulture Expert Direction & Tree Guards has to be ready before start of planting activities as per

IRC-SP-21-1979.

Land Scaping areas Below Flyovers Shall be maintained as per Schedule-L of Concession

Agreement and IRC-SP-21-1979.

Non functioning of ATCC at km. 134+100 & 175+000 regarding that IE issued cure period notice to

concessionaire vide letter no. CDM/CEI/SO/1415039/636 dated 30.07.2016 as stated in the clause

18.12 of concession agreement.

IE Safety Expert submitted the remedial measures for the black spot observed on the analysis of

accident data vide IE letter no. CDM/CEI/SO/1415039/642 dated 03.08.2016. The Concessionaire

may be directed to immediately attend to these Black Spot locations to comply with the



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specifications and Standards of Concession Agreement by doing the rectification recommended by

the Independent Engineer and requested to submit the Compliance Report.

Concessionaire requested to start the pre-monsoon activities like silt removing at pipe culvert, box

culvert, slab culvert, minor bridges and water way clearance of major bridges, unlined longitudinal

drain silt removing, median chute drain damaged and blocked has to be rectified, high

embankment if any settlement or scouring observed has to be rectified immediately and requested

to submit the weekly progress report for IE’s review and onward submission to authority. But, till

today Concessionaire not submitted the weekly progress report as requested by IE.

Status of Change of Scope Proposal:

Concessionaire has submitted 4 nos. Change of scope proposal. Status of change of scope proposal as

listed below briefly.

1. Erection of 1033 sign boards as part of implementation of cashless treatment for accident

victims-

NHAI has issued change of scope order for erection of “167 nos of 1033’signboards vide letter no-

NHAI/PIU-BHARUCH/10-E/2016/572 Dated 25.07.2016 with enclosed Ro-Gandhinagar Letter no.

NHAI/12015/1/2010-RO-GNR/Tech./Vado/Vol.45/F-289 dated 21.07.2016 & NHAI/12011/2/BOT-

1/COS/2013/85871 dated 19.07.2016. Further, PD Bharuch Requested to concessionaire to submit

the details of concessionaire’s Bank account to this PIU at the earliest to issue the cheque of amount

Rs. 19,53,178/- against COS for 1033 Signboards. Further PD instructed IE to submit the certification

in the measurement book for the payment of Rs. 19,53,178/- at the earliest vide PIU-Bharuch Letter

no. NHAI/PIU-Bharuch/10-E/2016/708 dated 27.08.2016. Accordingly, IE Submitted the Certified

measurement book and abstract book to authority vide IE’s Letter no. CDM/CEI/SO/1415039/688

dated 30.09.2016 and payment also released to concessionaire which was conformed by the

authority letter no. NHAI/PIU-Bharuch/10-E/2016/1044 dated 21.11.2016.

2. Construction of additional service road at vemali-

NHAI has issued change of scope notice for construction of additional service road for 500m length

vide letter no. NHAI/12015/1/2010-RO-GNR/TECH/VADO/277 Dated 21/05/2013 and concessionaire

has completed construction of additional service road for 500m length and submitted estimated cost

vide their letter no. L&TVBTL/O&M/3934 Dated 09/03/2015.The submission was reviewed by

previous IE and recommended to NHAI for issuance of change of scope order letter no.

SMEC/Vadodara/NHAI/737 Dated 04/02/2015.The issue of change of order is pending from NHAI. As

per CGM meeting on 13/04/2015 L&TVBTL resubmitted vide L&TVBTL/O&M//4010 Dated

30/04/2015 and present IE return COS estimate to attend necessary corrections immediately during

review meeting of CGM office on 05/05/2015 vide letter no. CDM/CEI/SO/1415039/055 Dated



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06/05/2015. Concessionaire resubmitted the COS proposal vide letter no.

L&TVBTL/O&M/4115;dated 13/06/2015, and reviewed by IE and recommended to the authority vide

IE’S letter no. CDM/CEI/SO/1415039/128;dated 22/06/2015. Vide PIU Bharuch Letter no. NHAI/PIU-

Bharuch/10-E/2016/708 dated 27.08.2016 PD instructed the Concessionaire please refer

observation made by General Manager (Gujarat) Communicated vide letter no. NHAI/12011/2/BOT-

1/COS/2013/73695 dated 28.10.2015 and stated that in point no (iii) – “An arrangement for

Construction, Operation & Maintenance of common area has been proposed for which a Tripartite

Agreement to be signed by Concessionaire of Vadodara Bharuch section and Concessionaire of

Ahmadabad Vadodara section is drafted. The consent of both the Concessionaire i.e. M/S IRB and

M/S L&T for entering in to Tripartite Agreement is required”. For which Concessionaire till not

entered in to the Tripartite Agreement. Hence Concessionaire instructed to sign the Tripartite

Agreement and submit the signed original copy to this PIU for onward submission of Compliance

report. For which vide VBTL/O&M/T:A/2016/001; dated 12.09.2016 Concessionaire submitted the

signed copy of Tripartite Agreement to Project Director. Vide PIU-Bharuch, PD letter no. NHAI/PIU-

Bharuch/10-E/2016/838; dated 24.09.2016, Authority requested IE, Please Convey your opinion

regarding considering this tripartite Agreement accordingly IE verified the signed Tripartite

Agreement with draft Tripartite agreement submitted to CGM-RO-Gandhinagar vide NHAI/PIU-Surat

(Expressway)/10-E/2015/5284; dated 19.10.2015 and submitted IE comments to PD Bharuch vide IE

letter no. CDM/CEI/SO/1415039/745; dated 05.11.2016 and requested, Authority may instruct the

Concessionaire to resubmit the Tripartite Agreement as same like as draft Tripartite Agreement, duly

signed by the Authorized representative of Concessionaire (L&T VBTL) for onward submission to

NHAI-RO-Gandhinagar. Now, vide VBTL/O&M/5058; dated 17.11.2016, Concessionaire resubmitted

signed Tripartite Agreement to IE and while reviewing the signed Tripartite Agreement IE found that

sr. No. (e) left as Blank and subsequently made discussion with cluster head of L&T VBTL on

24.12.2016 at site accordingly IE returned the original Tripartite Agreement through courier dated

26.12.2016 for necessary correction as discussed with L&T VBTL – cluster head on 24.12.2016. but,

till now, Concessionaire not submitted the signed Tripartite Agreement.

3. Installation of WIM & SWB Under Change of Scope.

Recommendation of PD/IE and as per delegation of powers vide Policy Circular No. 144/2014 and

159/2015, the approval of competent Authority is hereby accorded for installation of Weigh in

Motion (WIM) & Static Weigh Bridge (SWB) for NH-8, BOT-1 under Change of Scope amounting to

Rs. 224,23,123/- vide NHAI,RO Gandhinagar Letter No. NHAI/12015/1/2010-RO-

GNR/Tech/Surat(E)/V-B/Vol 43/F-248 dated 21.04.2016. As per Clause 17.2 (C) NHAI Issued written

confirmation vide as mentioned the above Letter No & thereupon the concessionaire shall proceed



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with performance of such order and submit the time for the completion of such order which is not at

all submitted by the concessionaire. Now construction of SWB is under progress but construction of

WIM under progress. Vide Authority Letter No. NHAI/PIU-Bharuch/10-E/2017/567 dated 02.05.2017

Authority requested Concessionaire to submit micro Programme to take up the WIM & SWB Work

immediately to IE which is issued to concessionaire by Authority in response of IE Letter no.

CDM/CEI/SO/1415039/937 dated 12.04.2017.

4. Provision of Public Toilet Blocks at Toll Plazas to implement Swatch Bharat Mission of Government of India. PD Communicated IE, vide letter no NHAI/PIU-Bharuch/10-E/2016/633 ;dated 05.08.2016,with

enclosure of RO Gujarat letter no. NHAI/14011/1/2011-RO-GNR/Misc./Vol24/F-639; dated

25.07.2016 And instructed submit the estimate as per NH SOR for the Construction of Toilet Blocks

and allied services like provision of water supply, Provision of Electricity supply etc.

Accordingly IE instructed the Concessionaire vide letter no. CDM/CEI/1415039/652 To submit COS

proposals with drawing and estimate with current SOR for construction of Toilets, Parking, display

sign board depicting Swatch Bharat Mission. Further PIU Bharuch Letter no. NHAI/PIU-Bharuch/10-

E/2016/668 dated 12.08.2016 forwarded General guidelines with Tentative drawing for toilets for

further suitable necessary action for which concessionaire submitted the cost estimate vide

concessionaire letter no. VBTL/O&M/4946 dated 23.09.2016 accordingly IE reviewed the proposal

and recommended to authority to issue change of scope notice for the amount of 29,74,307/- + all

statutory taxes as applicable vide IE letter no. CDM/CEI/SO/1415039/687 dated 29.09.2016. Further,

during CGM visit on 30.09.2016 CGM instructed Concessionaire to make some correction in the

Layout plan of Toilet for which concessionaire submitted the revised Layout plan of toilet and revised

cost estimate for IE review vide letter no. VBTL/O&M/5079 dated 26.11.2016 accordingly IE reviewed

the proposal and recommended to authority for the amount of Rs. 30,93,979.62/- vide IE’s letter no.

CDM/CEI/SO/1415039/768 dated 02.12.2016 and concessionaire already started the construction of

toilet block on LHS and RHS as per the submitted Layout plan. Now, Vide Authority Letter No.

NHAI/PIU-Bharuch/10-E/2017/115 dated 24.01.2017, A change of scope order is also hereby issued

in pursuant to close 17.3 of Article XVII of the Concession Agreement for the construction of 02 nos.

Public Toilet blocks at Bharthana toll plaza for the amount of Rs. 29,18,282.70/-.

1.2 Critical Issues & Action Log 1.2.1 Pending Issues & Action Log Not Applicable as the project was already completed and obtained completion certificate now the

project is in operation & Maintenance stage.

1.2.2 Obligations as per Contract Not Applicable as the project was already completed and obtained completion certificate now the




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1.3 Project Overview

National Highways Development Programme (NHDP) is the first and foremost task mandated to

NHAI. It comprises of widening and strengthening of National Highway stretches connecting four

metros namely Delhi, Kolkata, Chennai and Mumbai (Golden Quadrilateral), the North South and East

West corridor development project. The project Independent Engineer Services for Six lanning of

Vadodara – Bharuch Section (Km 108+700 – Km 192+000) of NH-8 during operation and maintenance

period is part of NHDP Phase-V and comes in the State of Gujarat.

L&T Vadodara – Bharuch Tollway Limited is the Concessionaire for this Project. CDM Smith India Pvt.

Ltd. has been awarded for the Independent Engineer Services during Operation & Maintenance stage

for the same.

1.3.1 Salient Features of the Project: Project Features Description

Project Name

Six laning of Km. 108+700 to Km. 192+000, Vadodara to Bharuch Section

of NH-8 in Gujarat on build, operate and transfer (BOT) basis –Package

BOT – 1

NH No. (New/Old) New NH No.- 48 , Old NH No.- 8

Scheme/Phase NHDP Phase - V

Mode of the Execution (BOT Toll/BOT

Annuity/EPC/HAM/Item Rate/Others) BOT- Toll

No. of Lanes/Configuration Six Lanes with Paved Shoulder

Length of the Project (in Km) Project commences at Km.108+700 Vadodara and ends at Km.192+000

near Bharuch with a total length of 83.30 Km.

Total Project Cost (in Cr) Rs. 1450/- Cr.

No. of Bypasses (Name of Town,Length) Nil

No. of Major Bridges (Number and Location) 05 Nos. (1. Ch. 110+440, 2. Ch. 130+726, 3. 139+817, 4. 144.685, 5.

176.420)

No. of Toll Plazas (Number and Location) 01 No. (Ch. 157+700)

No. of Fly overs (Number and Location)

11 Nos. (1. Ch. 112+372, 2. Ch. 116+479, 3. Ch. 119+480, 4. Ch. 122+236,

5. Ch. 125+881, 6. Ch. 130+180, 7. Ch. 140+346, 8. Ch. 153+697,

9. Ch. 168+628, 10. Ch. 181+578, 11. Ch. 191+132)

DPR Consultant Name Lea Associate South Asia Pvt. Ltd.

Lead & Consortium Members of Banks ICICI Bank is Lead Bank and there is no Consortium Members of Banks

Concessionaire Name (SPV & Parent Company) L&T Vadodara Bharuch Toll way Ltd.

Date of Award (LOA Date) 31/05/2006

Appointed date(Concessionaire) 08th

January, 2007

Concession period 15 years from the appointed date including construction period of 30

months.

Construction Period (in Days) The period from 08th

January, 2007 to 2nd

June, 2009 – 878 days

O&M Period (in Days) Period Commencing from COD (02.06.2009) & ending on the termination



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Project Features Description

date (06.01.2022) – 4601 days

Scheduled Date of Completion 31/05/2009 (Project Completed)

Independent Engineers CDM Smith India Pvt. Ltd.

IE Agreement Date 03rd

March 2015

IE Mobilization Date 17th

March 2015

Date of PCC issued 02/06/2009

Date of Completion 31/05/2009

1.3.2 Project Milestones: Not Applicable as the project was already completed and obtained completion certificate now the




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1.3.3 Location Map:



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1.3.4 Key Plan:

ST

AR

TIN

G P

OIN

T @

KM

. 10

8+

700

EN

DIN

G P

OIN

T @

KM

. 1

92+

000

NH-8 MUMBAI

VUP @ KM. 114+150

MAJOR BRIDGE @

KM. 176+420 (FOUR

LANNING NARROW

BRIDGE)

ROB @ KM. 123+150

FLYOVER FLYOVER @ KM. @ KM.

112+372 116+479

FLYOVER

@ KM.

122.236

FLYOVER

@ KM.

125.881

FLYOVER

@ KM.

130.180

REST AREA

@ KM.

137+100

LHS

ROB @ KM. ROB @ KM. 152+890 155+154

FLYOVER

@ KM.

140+346

FLYOVER

@ KM.

168.628

FLYOVER

@ KM.

181.578

FLYOVER

@ KM.

191.132

MAJOR BRIDGE @

KM. 110+440 (FOUR

LANNING NARROW

BRIDGE)

FLYOVER

@ KM.

119+480

MAJOR BRIDGE @

KM. 130+726 (FOUR

LANNING NARROW

BRIDGE)

MAJOR BRIDGE @

KM. 139+817 (FOUR

LANNING NARROW

BRIDGE)

MAJOR BRIDGE @

KM. 144+685 (FOUR

LANNING NARROW

BRIDGE)

FLYOVER

@ KM.

153+697

TOLL PLAZA

@ KM.

157+700

REST AREA

@ KM.

188+750

RHS

AHMEDABAD



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1.4 Physical Progress: Not Applicable as the project was already completed and obtained completion certificate now the project

is in operation & Maintenance stage.

1.4.1 Detailed Scope of Work & Physical Progress by Component: Detailed Scope of Work as per Schedule – B & Schedule – C are Completed as listed below, now the Project is in Operation & Maintenance Stage. Hence, Physical Progress by component not applicable.

Sr. No. Particular Unit Scope

1 Main Carriage way Km 83.30

2 Service Road Km 24.05

3 Fly-Over No 11

4 Rail Over Bridge No 3

5 Minor Bridge No 25

6 Major Bridge No 5

7 Slab Culvert No 8

8 Box Culvert No 18

9 Hume Pipe Culvert No 49

10 Pedestrian Underpass No 20

11 Vehicular Underpass No 1

12 Rest Area No 2

13 Cattle Crossing No 8

14 Equipment Summery

1) ECB No 82

2) CCTV No 13

3) VMS (Fixed) No 6

4) MET No 2

5) ATCC No 2

15 Toll Plaza

1) Toll Plaza No 1

2) Toll Booth No 16

3) Regular Lane No 12

4) Extra Wide Lane No 2

5) Future Lane No 2

6) Two Wheeler Lane No 2

16 Drainages and Inspections Chambers (Covered Drain below Footpath at Service Road)

Km 18.358

17 Median Longitudinal Drain Km 1.376

18 Median Cross Drain No 591

19 Bus Bay / Bus Shelters No 38

20 Truck Lay Bye No 2

21 Median Plantation No 104927

22 Landscaping Area Sq. mt/m2

51535.80

23 Sign Boards Details No 1293

24 Metallic Beam Crash Barrier Km 18.052

25 Pedestrian Guard Rail Rm 7156.00

26 Jumbo Bollard No 86

27 Kilo Meter Stone No 186



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28 Cat Eyes No 19349

29 Delineators No 4244

30 Median Opening No 31

31 Median Opening Blinkers No 70

32 Thermoplastic Road Marking Rm 454305.36

33 Service Road Marking Rm 11840.00

34 ROW Fencing Rm 89920.35

35 Toe Drain Rm 91287.00

36 Avenue Plantation No

8724 (IE Considering Plants more than 2 mts. Heights - 4970 Nos and survivals percentage is .)

37 Stone Pitching Sq. mt 177181.360

38 Chain-Link Fencing Rm 2556

39 Highway Lights No 2731

40 High-MAST Electrical Details No 92

1.5 Strip Plan: 1.5.1 Strip plan (Details) Not Applicable as the project was already completed and obtained completion certificate now the project


1.5.2 Strip plan (Summary) Not Applicable as the project was already completed and obtained completion certificate now the project


1.6 Land Acquisition and Clearances: 1.6.1 LA Summary Not Applicable as the project was already completed and obtained completion certificate now the project


1.6.2 LA Detail by CALA Not Applicable as the project was already completed and obtained completion certificate now the project


1.6.3 Clearances Summary Not Applicable as the project was already completed and obtained completion certificate now the project


1.6.4 Status of utilities shifting: Not Applicable as the project was already completed and obtained completion certificate now the project




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1.7 Change of Scope:

SR. No

.

Proposal Details

Date of First

Submission to IE

Current Status COS Amount Expected/ Actual Date of Approval

1. Erection of 1033 sign boards as part of implementation of cashless treatment for accident victims

11.09.2014 Change of Scope order Issued NHAI/12011/2/ BOT-1/COS/2013/ 85871 dated 19.07.2016.

Rs.19,53,178/- 19.07.2016 (Payment already made to concessionaire)

2. Construction of additional service road at vemali

16.05.2014 PIU Bharuch Letter no. NHAI/PIU-Bharuch/10-E/2016/708 dated 27.08.2016 PD instructed the Concessionaire please refer observation made by General Manager (Gujarat) Communicated vide letter no. NHAI/12011/2/BOT-1/COS/2013/73695 dated 28.10.2015 and stated that in point no (iii) – “An arrangement for Construction, Operation & Maintenance of common area has been proposed for which a Tripartite Agreement to be signed by Concessionaire of Vadodara Bharuch section and Concessionaire of Ahmedabad Vadodara section is drafted. The consent of both the Concessionaire i.e. M/S IRB and M/S L&T for entering in to Tripartite Agreement is required”. For which Concessionaire till not entered in to the Tripartite Agreement. Hence Concessionaire instructed to sign the Tripartite Agreement and submit the signed original copy to this PIU for onward submission

Rs. 53,58,720.24/-

vide VBTL/O&M/ T:A/2016/001; dated 12.09.2016 Concessionaire submitted the signed copy of Tripartite Agreement to Project Director. Vide PIU-Bharuch, PD letter no. NHAI/PIU-Bharuch/10-E/2016/838; dated 24.09.2016, Authority requested IE, Please Convey your opinion regarding considering this tripartite Agreement accordingly IE verified the signed Tripartite Agreement with draft Tripartite agreement submitted to CGM-RO-Gandhinagar vide NHAI/PIU-Surat (Expressway)/10-E/2015/5284; dated 19.10.2015 and submitted IE comments to PD Bharuch vide IE



Page | 16 of 117

of Compliance report . letter no. CDM/CEI/SO/1415039/745; dated 05.11.2016 and requested, Authority may instruct the Concessionaire to resubmit the Tripartite Agreement as same like as draft Tripartite Agreement, duly signed by the Authorized representative of Concessionaire (L&T VBTL) for onward submission to NHAI-RO-Gandhinagar. Now, vide VBTL/O&M/5058; dated 17.11.2016, Concessionaire resubmitted signed Tripartite Agreement to IE and while reviewing the signed Tripartite Agreement IE found that sr. No. (e) left as Blank and subsequently made discussion with cluster head of L&T VBTL on 24.12.2016 at site accordingly IE returned the original Tripartite Agreement through courier dated 26.12.2016 for necessary correction as discussed with L&T VBTL – cluster head on 24.12.2016. but, till now, Concessionaire not submitted the signed Tripartite Agreement.



Page | 17 of 117

3. Installation of WIM & SWB Under Change of Scope

23.09.2015 PIU-Bharuch Letter no. NHAI/PIU-Bharuch/10-E/2016/226 dated 29.04.2016 with enclosed Ro-Gandhinagar Letter no. NHAI/12015/1/2010-RO-GNR/Tech/Surat(E)/V-B/Vol-43/ F-248; dated 21.04.2015 the approval of competent Authority accorded for installation of WIM & SWB under change of scope amounting to Rs. 2,24,23,123/-

Rs. 2,24,23,123/-

Construction Under Progress. Vide Authority Letter No. NHAI/PIU-Bharuch/10-E/2017/567 dated 02.05.2017 Authority requested Concessionaire to submit micro Programme to take up the WIM & SWB Work immediately to IE which is issued to concessionaire by Authority in response of IE Letter no. CDM/CEI/SO/1415039/937 dated 12.04.2017.

4. Provision of Public Toilet Blocks at Toll Plazas to implement Swatch Bharat Mission of Government of India

23.09.2016 PD Communicated IE, vide letter no NHAI/PIU-Bharuch/10-E/2016/633 ;dated 05.08.2016,with enclosure of RO Gujarat letter no. NHAI/14011/1/2011-RO-GNR/Misc./Vol24/F-639; dated 25.07.2016 And instructed submit the estimate as per NH SOR for the Construction of Toilet Blocks and allied services like provision of water supply, Provision of Electricity supply etc. Accordingly IE instructed the Concessionaire vide letter no. CDM/CEI/1415039/652 To submit COS proposals with drawing and estimate with current SOR for construction of Toilets, Parking, display sign board depicting Swatch Bharat Mission. Further PIU Bharuch Letter no. NHAI/PIU-Bharuch/10-E/2016/668 dated

RS. 29,18,282.70/-

Now, Vide Authority Letter No. NHAI/PIU-Bharuch/10-E/2017/115 dated 24.01.2017, A change of scope order is also hereby issued in pursuant to close 17.3 of Article XVII of the Concession Agreement for the construction of 02 nos. Public Toilet blocks at Bharthana toll plaza. Construction Under Progress.



Page | 18 of 117

12.08.2016 forwarded General guidelines with Tentative drawing for toilets for further suitable necessary action for which concessionaire submitted the cost estimate vide concessionaire letter no. VBTL/O&M/4946 dated 23.09.2016 accordingly IE reviewed the proposal and recommended to authority to issue change of scope notice for the amount of 29,74,307/- + all statutory taxes as applicable vide IE letter no. CDM/CEI/SO/1415039/687 dated 29.09.2016. Further, during CGM visit on 30.09.2016 CGM instructed Concessionaire to make some correction in the Layout plan of Toilet for which concessionaire submitted the revised Layout plan of toilet and revised cost estimate for IE review vide letter no. VBTL/O&M/5079 dated 26.11.2016 accordingly IE reviewed the proposal and recommended to authority for the amount of Rs. 30,93,979.62/- vide IE’s letter no. CDM/CEI/SO/1415039/768 dated 02.12.2016 and concessionaire already started the construction of toilet block on LHS and RHS as per the submitted Layout plan. Now, Vide Authority Letter No. NHAI/PIU-Bharuch/10-E/2017/115 dated 24.01.2017, A change of scope order is also hereby issued in pursuant to close 17.3 of Article XVII of the Concession Agreement for



Page | 19 of 117

the construction of 02 nos. Public Toilet blocks at Bharthana toll plaza.

1.8 Mobilization of Resources: Not Applicable as the project was already completed and obtained completion certificate now the project


1.9 Financial Progress Details:

1.9.1 Pen Picture – Escrow

Not Applicable as the project was already completed and obtained completion certificate now the project


1.9.2 Escrow Details:

(As Submitted by Concessionaire)



Page | 20 of 117

1.10 Monitoring of Operations & Maintenance Obligations:

1.10.1 Maintenance Status during Construction Phase: Not Applicable as the project was already completed and obtained completion certificate now the project


1.10.2 Maintenance Status during Operation & Maintenance Phase (If Applicable): As per Concession Agreement Schedule L Clause 4.4.2.1 – During Operations Period all the road works and pavements contained in the Project Facilities (including those in the ancillary facilities) shall be maintained in traffic-worthy condition as per the intervention levels 1 & 2 as provided in the Table L-2 through the various maintenance activities.



Page | 21 of 117

Accordingly, As described in Table L-2 concessionaire obligated to maintain the project highway.

1. Concessionaire completed the BBD test and submitted the report vide concessionaire letter no. L&T

VBTL/O&M/4531 dated 18.02.2016 to IE, accordingly IE reviewed the report and raised the observation as per

IRC-81-1997 and instructed the concessionaire to resubmit vide IE letter no. CDM/CEI/SO/1415039/483 dated

26.03.2016. But, concessionaire till not submitted the BBD Test Report. Further, As per approved maintenance

programme for the year April -2016 to March-2017 BBD test has to be completed on or before October-2016

which is not at all complied by the concessionaire. For which IE Instructed the concessionaire vide letter no.

CDM/CEI/SO/1415039/752 & 808 dated 16.11.2016 & 09.01.2017 respectively and reported to authority vide

letter no. CDM/CEI/SO/1415039/773 dated 06.12.2016. Now, Concessionaire commenced the BBD test on

22.03.2017 and completed on 06.04.2017 (Conduction of BBD Test delayed 141 days as per approved annual

maintenance programme for the year April 2016 to March 2017). Soil sampling to obtain the OMC for every

Km has to be taken along with IE.

Sample Photographs attached while performing BBD Test.



Page | 22 of 117



Page | 23 of 117

2. Concessionaire completed the Road Roughness test and submitted the report vide concessionaire letter no.

L&T VBTL/O&M/4852 dated 27.07.2016 to IE, accordingly IE reviewed the report and requested the

concessionaire to clarify the following observations noted by IE in the report vide IE letter no.

CDM/CEI/SO/1415039/665 dated 30.08.2016 for which Concessionaire submitted the clarification vide Letter

no. VBTL/O&M/5138 dated 22.12.2016. Further, As per approved maintenance programme for the year April -

2016 to March-2017 Road Roughness test has to be conducted in the month of November-2016. Now,

Concessionaire started the Road Roughness test on 07.02.2017 onwards (Conduction of Road Roughness Test

delayed 68 days as per approved annual maintenance programme for the year April 2016 to March 2017)

through Gujarat Engineering Research Institute (GERI) as per the authority Instruction. Non conduction of Road

Roughness test as per frequency and Stipulated time period mentioned in the annual approved maintenance

programme for the year April -2016 to March-2017 and as per concession agreement clause 4.4.2.2 of

schedule –L will be considered as a event of default by the concessionaire. Now, Submitted the Road

Roughness test reports Vide concessionaire letter no. VBTL/IE/2017/10C/73 dated 21.03.2017 was reviewed by

IE and submitted the comments to Authority Vide IE Letter No. CDM/CEI/SO/1415039/959 dated 29.04.2017.

Further, As per approved maintenance programme for the year April -2017 to March-2018 concessionaire

obligated to conduct Road Roughness Test in the month of April 2017.

Sample Photographs attached while performing Road Roughness Test through GERI



Page | 24 of 117

Status of maintenance of main carriageway, Service Road and paved shoulder -

1. Alligator Cracks : - IE observed Alligator cracks on the project highway and notified to concessionaire

vide IE letter no. CDM/CEI/SO/1415039/632 dated 29.07.2016 and Instructed to rectify the Alligator

cracks immediately as per the concession agreement.

IE observed Alligator cracks on the project highway and notified to concessionaire vide IE letter no. CDM/

CEI/SO/1415039/647 dated 09.08.2016 and Instructed to rectify the Alligator cracks immediately as per

the concession agreement.

Now, Concessionaire started the rectification of alligator cracks, BC left over portion over flyover and

narrow bridge deck portion, permanent restoration of Pot holes formed during rainy season and defects

observed by IE by proper milling and BC laying as per approved mix design during periodic overlay time.

Status of major maintenance – Periodic overlay completed and completion certificate issued by

previous IE vide Letter no. SMEC/Vadodara/L&T/400 dated 27.06.2014. As per concession Agreement

next Periodic overlay will be completed on or before 02.06.2019.

O&M of all Communication , control & administrative systems

1. ECB :- In the Project Highway 82 Nos. Emergency Call Box Installed. In that lot of E.C.B.’S (45 Nos.) are

not working as reported by IE vide IE Letter no. CDM/CEI/SO/1415039/915 dated 24.03.2017.

Sample Photographs attached status of E.C.B. at site.



Page | 25 of 117

Ch. 109+130 Ch. 113+000

2. ATCC : - Non functioning of ATCC at km. 134+100 & 175+000 regarding that IE issued cure period notice

to concessionaire vide letter no. CDM/CEI/SO/1415039/636 dated 30.07.2016 as stated in the clause

18.12 of concession agreement.

Further, Vide Letter No. CDM/CEI/1415039/784 dated 15.12.2016 IE’s Toll Expert Stated that “Both ATCC

#1 (km 134) and ATCC #2 (km 175) were found in operation when checked at their location. While ATCC

#1’s online data could not be seen at the HTMS Control centre, which the Concessionaire explained was

due to cuts in the Optic Fibre communication link, ATCC #2’s online data could be seen at the Control

Centre. However,it was found that, no vehicle was detected on Lane #2 on on ATCC #1. While this was

also the case with ATCC #2, a further defect observed was the inadequate vehicle classification accuracy.

1. Ch. 134+100



Page | 26 of 117

2. Ch. 175+000



Page | 27 of 117

Compliance of maintenance obligations as per contract



Page | 28 of 117



Page | 29 of 117

Key Issues and recommended action by IE

1. Recommendation of PD/IE and as per delegation of powers vide Policy Circular No. 144/2014 and

159/2015, the approval of competent Authority is hereby accorded for installation of Weigh in Motion

(WIM) & Static Weigh Bridge (SWB) for NH-8, BOT-1 under Change of Scope amounting to Rs. 224,23,123/-

vide NHAI,RO Gandhinagar Letter No. NHAI/12015/1/2010-RO-GNR/Tech/Surat(E)/V-B/Vol 43/F-248 dated

21.04.2016. As per Clause 17.2 (C) NHAI Issued written confirmation vide as mentioned the above Letter No

& thereupon the concessionaire shall proceed with performance of such order and submit the time for the

completion of such order which is not at all submitted by the concessionaire. Now construction of SWB is

under progress but construction of WIM under progress. Vide Authority Letter No. NHAI/PIU-Bharuch/10-

E/2017/567 dated 02.05.2017 Authority requested Concessionaire to submit micro Programme to take up

the WIM & SWB Work immediately to IE which is issued to concessionaire by Authority in response of IE

Letter no. CDM/CEI/SO/1415039/937 dated 12.04.2017.



Page | 30 of 117

2. As per Approved annual Maintenance Programme for the year April 2016 to March 2017 the frequency

of inspection defined for the items has to be inspected by the Concessionaire and regular reports on the

same shall be sent to IE with proposed maintenance, repairs and rehabilitation work found necessary as a

result of such inspection as per clause 7.1 of Schedule – L of Concession Agreement vide IE Letter No.

CDM/CEI/SO/1415039/534 dated 11.05.2016(For the month of April-2016), CDM/CEI/SO/1415039/565

dated 04.06.2016 (For the month of May-2016) & CDM/CEI/SO/1415039/605 dated 05.07.2016 (For the

month of June-2016) for which no action taken by the concessionaire till date.

3. There are so many unauthorized access along the highway from Km 108+700 to 192+000 both LHS and

RHS and intimated to take immediate action for removal the unauthorized access. List of Encroachment in

the Project Highway With Video graphs reported to Authority vide Letter No. CDM/CEI/SO/1415039/531

dated 09.05.2016. Further, IE notified concessionaire new unauthorized access in progress Vide IE letter no.

CDM/CEI/SO/1415039/841 & 854 dated 02.02.2017 & 07.02.2017 respectively and instructed to remove

the said unauthorized access on the project highway and requested to submit the compliance report.

4. The ECB & CCTV shall be repaired/replaced where ever they are not working and as per authority

instruction vide letter no. NHAI/PIU-Bharuch/10-E/2016/378 dated 03.06.2016 stated that please explore

some other replacement of ECB or find out some circular issued by NHAI. Vide concessionaire letter no.

VBTL/O&M/5062 dated 19.11.2016 concessionaire submitted the proposal for Migration to Toll Free

Emergency Number for management of Rescue Accident Victims in place of obsolete Emergency Call Box

Technology to authority for which authority requested IE to go through the Concessionaire’s proposal and

provide the recommendations/comments on the same vide authority letter no. NHAI/PIU-Bharuch/10-

E/1105 dated 01.12.2016 accordingly IE reviewed the proposal and recommended to authority vide IE

letter no. CDM/CEI/So/1415039/804 dated 06.01.2017. Now, Authority requested IE to submit their

clarification on the financial implication (positive/negative) for the proposed replacement vide authority

letter no. NHAI/PIU-Bharuch/10-E/2017/104 dated 20.01.2017 for which vide IE letter no.

CDM/CEI/SO/1415039/858 dated 07.02.2017 IE requested the concessionaire to submit the financial

implication for replacement of ECB technology with Toll Free Emergency number based on GSM networks,

including its maintenance, for IE’s review and onward submission to the Authority, till the approval for the

replacement of ECB technology obtained from the authority, concessionaire obligated to maintain the ECB

as in working condition otherwise action will be taken as per concession agreement.

5. For preparation of Planting Activities in Row & Median during forthcoming monsoon concessionaire has

to procure avenue plants, median plants & manures as per IE & Concessionaire Horticulture Expert

Direction & Tree Guards has to be ready before start of planting activities as per IRC-SP-21-1979.

6. Land Scaping areas Below Flyovers Shall be maintained as per Schedule-L of Concession Agreement

and IRC-SP-21-1979.



Page | 31 of 117

7. Non functioning of ATCC at km. 134+100 & 175+000 regarding that IE issued cure period notice to

concessionaire vide letter no. CDM/CEI/SO/1415039/636 dated 30.07.2016 as stated in the clause 18.12

of concession agreement.

8. IE Safety Expert submitted the remedial measures for the black spot observed on the analysis of

accident data vide IE letter no. CDM/CEI/SO/1415039/642 dated 03.08.2016. The Concessionaire may be

directed to immediately attend to these Black Spot locations to comply with the specifications and

Standards of Concession Agreement by doing the rectification recommended by the Independent

Engineer and requested to submit the Compliance Report.

9. Concessionaire requested to start the pre-monsoon activities like silt removing at pipe culvert, box

culvert, slab culvert, minor bridges and water way clearance of major bridges, unlined longitudinal drain

silt removing, median chute drain damaged and blocked has to be rectified, high embankment if any

settlement or scouring observed has to be rectified immediately and requested to submit the weekly

progress report for IE’s review and onward submission to authority. But, till today Concessionaire not

submitted the weekly progress report as requested by IE.



Page | 32 of 117

1.11 Pen Picture on safety features: Details to be provided after assessment of the site requirement vis-a-vis provisions in the Concession Agreement:

Location of Black Spots

Suggested Remedial Measures within provisions of Concession Agreement

Additional Remedial Measures

(If any)

Financial implications of

additional Remedial Measures for

Authority (Cr.) 111+400 -

111+800

Merging sign board to be

provided at Service road

and MCW.

Provide 40kmph speed

limit sign on the service

road at merge location.

Provide Accident Prone

Location sign board on

MCW & Service road

Provide Road markings such

as centre line, edge line,

chevron arrow marking,

speed breaker on the service

road. Road marking on the

Main Carriageway.

At the cross road provide

major road ahead sign

board, STOP sign board, give

way Sign board, Speed

breaker and Road markings

as per IRC 67 and IRC 35

Provide granular shoulder

to prevent edge drop at

main carriageway.

VUP (1 x 30 x 5.5) with

extension/ construction

of both side service road

in 1.1 km length

As Value addition

Consultant (Yongma

Engineering Co. Ltd.,

Korea & Feedback

Ventures Pvt. Ltd., India)

Surveyed and submitted

the Final Detailed

Project Report dated

07.10.2013 the

summary of total capital

cost of the project Rs.

4,323,738,639/- in that

this location of (111+400

to 111+800) black spot

covered for the

additional remedial

measures as mentioned

in additional remedial

measures column.

128+200 –

128+700

Illegal opening and

Unauthorized access at this

section to be closed

immediately.

Median plantation to be

maintained as per

standards.

Accident Prone Location

sign board has to be placed

on both LHS and RHS.

Provide transverse Rumble

stripes markings upstream

of curve portion.

Extension of service

road up to Ch

129.690 from 128.600.

(Both side)

As Value addition

Consultant (Yongma


Korea & Feedback



the Final Detailed


07.10.2013 the





Page | 33 of 117

4,323,738,639/- in that



covered for the

additional remedial



measures coloumn.

129+050 –

129+500

Accident prone zone sign

board to be provide at this

location

Road marking to be

provided on the Main

Carriageway and on the

service road.

Damaged median side

delineators to be replaced

with new one.

Reflective stickers to be

provided at the MBCB for

night visibility and

delineators to be provided

behind MBCB.



main carriageway.

130+200 –

130+700


board to be provided as it is

approaching a narrow

bridge.

Road markings, road studs.

Delineators, chevron sign

boards to be provided at the

curved portion.

Cross roads to be provided

with road markings and

road signages such as

STOP sign major road ahead,

give way, speed breaker as

per standards.

Hazard marker to be

provide on both sides of the

bridge location

Reflectivity stickers to be

provided on the M.B.C.B.

Provide transverse

Rumble strips

upstream of curve and

Deck Replacement/New

Two Lane Bridge of

length 61.0 meter

As Value addition

Consultant (Yongma


Korea & Feedback



the Final Detailed


07.10.2013 the



4,323,738,639/- in that



covered for the

additional remedial



Page | 34 of 117

in curves.

Sight distance to be

provided at the curved

locations.

Proper sight distance to

be provided at the curved

locations



measures coloumn.

130+800 –

131+200


board to be provided at

130.000, as it is

approaching a narrow

bridge.




curved portion.



road signages such as STOP

sign major road ahead, give

way, speed breaker as per

standards.

Provide transverse

Rumble strips

upstream of curve and

in curves.

Deck Replacement/New

Two Lane Bridge of

length 61.0 meter

As Value addition

Consultant (Yongma


Korea & Feedback



the Final Detailed


07.10.2013 the



4,323,738,639/- in that



covered for the

additional remedial



measures coloumn.

134+900 –

135+320

Storage lane and standard

signs to be provided at the

median opening.


board to be provided.


Chevron sign boards to be

provided.






per standards.

VUP (1 x 12 x 5.5)

Service Road on from Ch

134.750 to

135.950 (Both Side)

As Value addition

Consultant (Yongma


Korea & Feedback



the Final Detailed


07.10.2013 the



4,323,738,639/- in that




Page | 35 of 117


covered for the

additional remedial



measures coloumn.

146+700 –

147+200

Illegal opening and

unauthorized access at km

146+900 to 146+970 to be

closed.


Delineators and Accident

prone zone sign board to be

provided.






per standards.

VUP (1 x 12 x 5.5)

Service Road on from Ch

146.300 to

147.300 (Both Side)

As Value addition

Consultant (Yongma


Korea & Feedback



the Final Detailed


07.10.2013 the



4,323,738,639/- in that



covered for the

additional remedial



measures coloumn.

149+700 –

150+100




curved portion.






per standards.


strips upstream of curve and

in curves.

Median opening to be

closed at curve location

and shall be provided at

straight portion with storage

VUP (1 x 12 x 5.5)

Service Road from Ch

149.300 to

150.100 (Both Side)

As Value addition

Consultant (Yongma


Korea & Feedback



the Final Detailed


07.10.2013 the



4,323,738,639/- in that



Page | 36 of 117

lane.



main carriageway.



covered for the

additional remedial



measures coloumn.

151+900 –

152+400



boards to be provided at

the curved portion.




maintained as per

standards.

Cross road at 152+400 to be

provided with road

markings and road signages

such as STOP sign major

road ahead, give way,

speed breaker as per

standards.

Object marker to be

provided at the island

RCC Crash Barrier has to be

painted. with white & Black

for the full height of ROB at

km 152+910.


stripings upstream of curve

and in curves.

Median opening to be

closed at curve location

and shall be provided at

straight portion with storage

lane.



main carriageway.

VUP (1 x 30 x 5.5)

Service Road from Ch.

152.000 to

Ch. 152. 450 (Both side)

As Value addition

Consultant (Yongma


Korea & Feedback



the Final Detailed


07.10.2013 the



4,323,738,639/- in that



covered for the

additional remedial



measures coloumn.

160+400 –

160+900

Road markings, road studs. Delineators, chevron sign boards to be provided at the curved portion. Accident prone zone sign board to be

provided.


VUP (1 x 12 x 5.5)


160.250 to

161.050 (Both Side)

As Value addition

Consultant (Yongma


Korea & Feedback




Page | 37 of 117

maintained as per

standards.



and in curves.Median

plantation to be

maintained as per

standards.



and in curves.


the Final Detailed


07.10.2013 the



4,323,738,639/- in that



covered for the

additional remedial



measures coloumn.

169+200 –

169+600

Illegal opening and

unauthorized access at km

169+550 - LHS (Indian oil

petrol pump) to be closed.

RCC Crash Barrier has to

be painted with white &

Black for the full height and

full width.


Delineators to be provided.





road signages such as STOP

sign major road ahead, give

way, speed breaker as per

standards.

Chevron marking at the

merge of Service road and

Main carriageway to be

provided.

188+050 –

188+500

Illegal opening and unauthorized access at km 188+500 - RHS (Hotel Bostan) to be closed immediately.

Storage lane to be provided

on both the sides of the

median openings correctly

as per standards.

Flyover (1 x 40 + 2 x

25.0)


187.950 to

190.675 (Both Side) and

close the

median opening at Ch

As Value addition

Consultant (Yongma


Korea & Feedback



the Final Detailed



Page | 38 of 117

Chevron sign board to be provided on the Median and Shoulder side at the curved section.

Damaged delineators and Road studs on Median side and shoulder side to be replaced with new one.

Median side road studs hidden due to accumulated soil at Kerb edge to be cleaned on regularly and maintained.

Reflective sticker to be provided at M.B.C.B. ‘W Section’ for night time safety.


strips upstream of curve and

in curves.

Provide granular shoulder to prevent edge drop at main carriageway.

GNFC Approach road (RHS) and Chavaj village cross road to be provided with

advance cautionary signs such as STOP sign, Speed breaker ahead, Major road

ahead, Give way and road markings.



main carriageway.

188.250 and

189.450


07.10.2013 the



4,323,738,639/- in that



covered for the

additional remedial



measures coloumn.

1.12 Annex 1: Detailed List of Physical Components as per Schedule B & C of Concession Agreement: Detailed Scope of Work as per Schedule – B & Schedule – C are Completed as listed below, now the Project is in Operation & Maintenance Stage. Hence, Physical Progress by component not applicable.

Sr. No. Physical Item Unit Scope

1 Main Carriage way Km 83.30

2 Service Road Km 24.05

3 Fly-Over No 11

4 Rail Over Bridge No 3

5 Minor Bridge No 25

6 Major Bridge No 5

7 Slab Culvert No 8

8 Box Culvert No 18

9 Hume Pipe Culvert No 49

10 Pedestrian Underpass No 20

11 Vehicular Underpass No 1



Page | 39 of 117

12 Rest Area No 2

13 Cattle Crossing No 8

14 Equipment Summery

1) ECB No 82

2) CCTV No 13

3) VMS (Fixed) No 6

4) MET No 2

5) ATCC No 2

15 Toll Plaza

1) Toll Plaza No 1

2) Toll Booth No 16

3) Regular Lane No 12

4) Extra Wide Lane No 2

5) Future Lane No 2

6) Two Wheeler Lane No 2

16 Drainages and Inspections Chambers (Covered Drain below Footpath at Service Road)

Km 18.358

17 Median Longitudinal Drain Km 1.376

18 Median Cross Drain No 591

19 Bus Bay / Bus Shelters No 38

20 Truck Lay Bye No 2

21 Median Plantation No 104927

22 Landscaping Area Sq. MT 51535.80

23 Sign Boards Details No 1293

24 Metal Beam Crash Barrier Km 18.052

25 Pedestrian Guard Rail RM 7156.00

26 Jumbo Bollard No 86

27 Kilo Meter Stone No 186

28 Cat Eyes No 19349

29 Delineators No 4244

30 Median Opening No 31

31 Median Opening Blinkers No 70

32 Thermoplastic Road Marking RM 454305.36

33 Service Road Marking RM 11840.00

34 ROW Fencing RM 89920.35

35 Toe Drain RM 91287.00

36 Avenue Plantation No

8724 (IE Considering Plants more than 2 mts. Heights - 4970 Nos and survivals percentage is .)

37 Stone Pitching Sq. MT 177181.360

38 Chain-Link Fencing RM 2556

39 Highway Lights No 2731

40 High-MAST Electrical Details No 92



Page | 40 of 117

2.0. OPERATION AND MAINTENANCE 2.1. MOBILIZATION:

IE has mobilized following Personnel in the Project

I - Key Personnel (Professional Staff)

1 Team Leader Vijaya Bharath. S

2 Highway Maintenance Engineer-I M. Pagavan Doss

3 Highway Maintenance Engineer-II B. Venkateswarlu 4 Quality cum Material Expert P.Jagan Mohan Reddy

5 Pavement Specialist Thyagaraj MN

6 Road Safety Expert Devasena. Veloo

7 Bridge/ Structural Engineer S.Jayakumar

8 Traffic & Transportation Expert Vittal Puvvada

9 HTMS/Toll Expert V.Rangarajan

II - SUB PROESSIONAL

1 Assistant Highway Maintenance Engineer-I Pratik N. Patel

2 Assistant Highway Maintenance Engineer-II Farukh Akhter Khan

3 Survey Engineer P.V.Shyamkumar 4 Cad Expert TBN

5 Electrical Engineer Shashikanth Joshi

6 Horticulture Expert Dr. Malla Reddy

7 Quantity Surveyor G.Senthil

III – SUPPORT STAFF

1 Technical Supervisor-I Abhishek Bagadia

2 Technical Supervisor-II Nilesh P. Machhi

3 Technical Supervisor-III Jaydeep Patel

4 Technical Supervisor-IV Sandeep J. Mistry

5 Laboratory Assistant Niyati R. Rathod

6 Office Manager Ravindra Singh Birdi

7 Accountant cum Cashier Sonali S. Panchal

9 Steno cum Computer Operator - 1 Mohammed Salim Pathan

10 Steno cum Computer Operator - 2 Priti B. Panchal

11 Office Boy – 1 Sachin Makwana

12 Office Boy – 2 Maheshbhai Rabari

Concessionaire established their project office at Toll Plaza (Km. 157+750). The Organization Chart for IE and Concessionaire are attached as Appendix–A. In addition to that other resources provided are as attached in Appendix–B.

2.2. OPERATIONS: There is only one Toll Plaza in the project road and that was constructed at Km 157+700. There are total 9 nos. of lanes in

(LHS) direction& 8 nos. of lanes in (RHS) direction. This also includes the lane for oversized vehicles. For oversized vehicles,

width between two booths is 4.5m and for other vehicles width is kept 3.5 m.

Toll rate for the users is attached as Appendix – C. Toll collection during the month of April-2017 is attached as Appendix

– D. For smooth and safe traffic flow along the project road, Concessionaire has provided efficient Highway Traffic

Management System and it comprises to following sub-systems to collect/disseminate information about traffic, Incident

management for the safety of users.

i) Emergency Communication System

ii) Mobile Communication System

iii) Variable Message Sign System

iv) Meteorological Data System

v) Automatic Traffic Counter-Cum-Classifier System

vi) CCTV Surveillance System



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All the above outdoor equipment’s are connected to the control center which is located near the Toll Plaza. Therefore the

user making an emergency call from ECBS can be provided the assistance of ambulance, crane and/or highway patrol unit

depending upon the type of emergency.

2.3. MAINTENANCE: Maintenance shall include inter-alia, routine, periodic and special maintenance of all the highway facilities, civil works, electrical/mechanical works and assets created under the Concession Agreement. Frequency of maintenance inspection is attached as Appendix - F.

The maintenance carried out during the month is attached as Appendix – G.

2.4. SAFETY OF PROJECT HIGHWAY: Concessionaire had provided following facilities on the Project Highway.

i) Ambulance - 02 nos.

ii) Patrol Vehicle - 03 nos.

iii) Crane - 02 nos.

All the above services are connected with the control center and mobile communication system.

2.5. REPORTING& RECORDS REQUIREMENTS:

As per Schedule-X of Concession Agreement, the Concessionaire shall prepare & submit to the NHAI & IE one copy each of the following documents/reports. Status of reports/documents submitted by the concessionaire so far is as follows:

Sr.

No. Name of Report

Relevant Clause of

Concession Agreement Status Remarks

1 O & M Manual 4.1, Schedule - L Submitted

2 O & M Plan for the Current year

of operations 4.1, Schedule - L Submitted

3 Road Accident Report for the

month of April 2017 Schedule –X Submitted Attached as Appendix –H

4 Traffic Report for the month of

April 2017 Schedule –X Submitted Attached as Appendix –E

5 Escrow Account for the month

of April 2017 Schedule – X Submitted Attached as Appendix –J

6 Lane -Non-Availability Report

for the month of April 2017 Schedule – X Submitted Attached as Appendix –K

7 Weather report for the month

April 2017 Schedule – X Submitted Attached as Appendix –I

8 Toll Rates for Road Users for the

month of April 2017 Schedule – M Submitted Attached as Appendix –C

9 Fee collection statement for the

month of April 2017 Schedule – M Submitted Attached as Appendix –D

10 O&M inspection report

(February 2017)

As per clause number

:19.2 of Concession

Agreement

Submitted

Compliance of Inspection Report

Received vide VBTL/IE/2017/9Z/

88 Dated :.05.04.2017 and IE’S

Letter No. CDM/CEI/SO/1415039/

944 Dated : 21.04.2017.


(March 2017)


:19.2 of Concession

Agreement

Submitted

Compliance of Inspection Report

Received vide VBTL/IE/2017/9Z/

134 Dated :.05.05.2017 and IE

review is in progress.



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Sr.

No. Name of Report

Relevant Clause of

Concession Agreement Status Remarks


(April 2017)


:19.2 of Concession

Agreement

Submitted

IE Issued the O&M Inspection

Report For the Month of April -

2017 to Concessionaire vide IE’S

Letter No. CDM/CEI/SO/1415039/

962 Dated : 04.05.2017

2.6. COMPLAINT REGISTERS:

Details are provided as per Appendix-L

2.7. DEFIIENCY IN THE O&M OBLIGATION: Details are provided as per Appendix-M

2.8. TRAFFIC AUDIT REPORTS: Details are provided as per Appendix-N

2.9. IE CORRESPONDENCE WITH NHAI & L&T VBTL: Details are provided as per Appendix-O

2.10. VTS REPORT: Details are provided as per Appendix-P



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Appendix A: Organization Charts of (1) NHAI (2) IE (3) Concessionaire:

Organization Chart of NHAI



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ORGANIZATION CHART –INDEPENDENT ENGINEERS



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ORGANIZATION CHART -CONCESSIONAIRE



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Appendix B: Resources Provided by the Concessionaire:

Route Services:

Sr. No

Vehicle Registration Number Located at

Chainage Area Covered

From To

1 Ambulance GJ 6 Y 220 134+000 LHS (Sub Centre 1)

108+700 157+750

2 Ambulance GJ 6 Y 260 157+750 (Toll Plaza)

157+750 (Toll Plaza)

192+000

3 Crane (Tow Vehicle)

GJ 6 DH 0040 135+000 LHS (Sub Centre 1)

108+700 157+750

4 Crane (Tow Vehicle)

GJ 6 DH 0039 157+750 (Toll Plaza)

157+750 (Toll Plaza)

192+000

5 Route Patrol Vehicle 02 nos. vehicles always on patrolling out of the three

following vehicles i.e. GJ 6 DQ 4294/GJ 6 AX 3775/GJ 6 AX 3802

108+700 157+750

6 Route Patrol Vehicle

157+750 192+000



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Appendix C: Toll Rate for the Road Users:

(As Submitted by Concessionaire)



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Appendix D: Monthly Toll Collection: (As Submitted by Concessionaire)

Independent Engineer Services For Six Laning of Km. 108+700 To Km. 192+000, Vadodara To Bharuch, Section Of NH-8 During O&M Period.


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Appendix E: Traffic Report: (As Submitted by Concessionaire)



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Appendix F: Frequency of the Maintenance Activities:



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Appendix G: Maintenance Carried Out During the Month: (As Submitted by Concessionaire)



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Observation: As per above Inspection Schedule for the Month of March-2017 Visual Inspection, Close Inspection, Through Inspection for the Items

defined above inspection reports not Submitted by the Concessionaire as per the concession agreement clause 7.1 of Schedule – L stated that The

periodicity of inspections for maintenance activities by the Concessionaire shall be set out in the O&M Manual and regular reports on the same

shall be, sent to the Independent Consultant. Where required, the Concessionaire shall carry out any maintenance, repair or rehabilitation works

found necessary as a result of such inspections.

Hence, In view of above clause IE instructed the Concessionaire to submit the Inspection report and maintenance required to NHAI and

Independent Consultant for Review.



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Appendix H: Road Accident Data: (As Submitted by Concessionaire)



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Observation/Recommendation:

Vide Letter No. NHAI/PIU-Bharuch/10-E/2016/350 dated 30.05.2016 Authority Instructed the Concessionaire that Concessionaire are

requested to immediately inform to this PIU regarding fatal accident & other major accidents only, along with a copy to Team Leader, M/s CDM

Smith India Pvt. Ltd. Through control room, as usual practice. In Due course of time, the detailed accident report will be send by Project Manager of

M/s L&T VBTL to this PIU with copy to IC.

Further, as per Schedule X- B. Operation phase-5.Accident Reports as stated As soon as practicable and in any event no later than 7

days following the Occurrence of any accident on the Project Highway involving a fatality or serious personal injury or substantial property damage,

the Concessionaire shall investigate the circumstances of such accident and submit to the NHAI and Independent Consultant a report setting out

details of such accident and, to the extent they are known, the causes of such an accident, and the Concessionaire shall thereafter promptly report

to the NHAI and/or Independent Consultant any additional details of such accident or its causes which become known to it.

Hence, In view of above Concessionaire shall submit the report as per Authority instruction and as per Schedule X to NHAI and IE from

June-2016 Onwards.



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Appendix I: Weather Report: (As Submitted by Concessionaire)



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Appendix J: Escrow Account: (As Submitted by Concessionaire)



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Appendix K: Lane-Non-Availability Report (As Submitted by Concessionaire)



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Appendix L: Complaint Register: (As Submitted by Concessionaire)



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