Item Deselection on the Fast Track
-
Upload
christopher-c-brown -
Category
Education
-
view
1.660 -
download
0
description
Transcript of Item Deselection on the Fast Track
![Page 1: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/1.jpg)
Christopher C. BrownGovernment Documents Librarian
University of Denver, Penrose Library
2011 Missouri Government Documents Conference
Item Deselection on the Fast Track
![Page 2: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/2.jpg)
Abstract
Christopher C. Brown: Item Deselection on the Fast Track
As many selectives are downsizing their tangible collections, strategies are all the more necessary for quickly deselecting massive numbers of item selections. This presentation will demonstrate the collection analysis tool developed at the University of Denver, and how it was extended to all selectives in Colorado. Then the methodology for deselecting nearly all active, tangible items will be demonstrated, together with a workaround to the GPO deselection form process.
![Page 3: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/3.jpg)
University of Denver (DU) Profile
Christopher C. Brown: Item Deselection on the Fast Track
1909-2011 – 102 yearsHistorically about a 75% selectiveAbout 80% of legacy collection catalogedAggressively added many docs URLs beyond
GPO – LexisNexis hearings, committee prints, Readex Serial Set, NASA technical reports, GAO reports
Move toward near 100% online documents collection, while keeping entire legacy collection
![Page 4: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/4.jpg)
Why Change Selections?
Christopher C. Brown: Item Deselection on the Fast Track
Directors want more spaceDocuments are less used than other parts
of collectionsVery high percentage of online docs
![Page 5: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/5.jpg)
Solution
Christopher C. Brown: Item Deselection on the Fast Track
Drop all items linked to tangible formatsProtect only select item numbersRe-do our Marcive subscription (formerly
Shipping List Service/GPO records (70%) – change to Documents without Shelves (100%))
![Page 6: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/6.jpg)
Not About Weeding
Christopher C. Brown: Item Deselection on the Fast Track
Colorado Alliance of Research Libraries (The Alliance) Committee on Government Documents Collection Matrix
![Page 7: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/7.jpg)
Tools I Created
Christopher C. Brown: Item Deselection on the Fast Track
Item Selection Tool (HTML page created from Items Selections loaded into an Access Database)
Another Access Database to Track Selections and Deselections
Script to Speed up Deselection
![Page 8: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/8.jpg)
Physical Circ DownOnline Usage Up
Christopher C. Brown: Item Deselection on the Fast Track
![Page 9: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/9.jpg)
Steps I Took
Christopher C. Brown: Item Deselection on the Fast Track
Protect Certain Items from DeselectionDeselect Items for Tangible Formats
![Page 10: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/10.jpg)
Protect Selected Items
Christopher C. Brown: Item Deselection on the Fast Track
http://fdlp.gov/basicollection?start=8
![Page 11: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/11.jpg)
http://www.access.gpo.gov/su_docs/fdlp/pubs/estitles.htmlProtect Selected Items
Christopher C. Brown: Item Deselection on the Fast Track
![Page 12: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/12.jpg)
Protected Item Numbers for DU
Christopher C. Brown: Item Deselection on the Fast Track
Protect QueryItem Notes
0150 Stat Abs
0154-D Reinstated - Stat-USA content
0394 Astro Almanac
0556-C Special reports various agencies
0557-A MOCAT SerSet Numerical Lists
0577 US Govt Man
0854-A NAICS
0909-D-01 Handbook of North American Indians
0991-A USC
1004-E SerSet special rpts
1004-E-01 Constitution analysis
1004-E-02 Constitution analysis
![Page 13: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/13.jpg)
Item Selection Tool
Christopher C. Brown: Item Deselection on the Fast Track
http://mysite.du.edu/~cbrown/gopig/
![Page 14: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/14.jpg)
Missouri Item Selection Tool
Christopher C. Brown: Item Deselection on the Fast Track
http://mysite.du.edu/~cbrown/missouri/
![Page 15: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/15.jpg)
Item Selection Tool
Christopher C. Brown: Item Deselection on the Fast Track
See CGP Record
![Page 16: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/16.jpg)
Catalog of Government Publications
Christopher C. Brown: Item Deselection on the Fast Track
![Page 17: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/17.jpg)
Managing Deselections in an Access Database
Christopher C. Brown: Item Deselection on the Fast Track
http://www.access.gpo.gov/cgi-bin/gcpwd.cgi?Depository+Library+Number=0071A&Password=FDLP20024&Email=cbrown%40du.edu&Drop=0574-A&Drop=0736&Drop=0982-B-02DONE 2/23/09
![Page 18: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/18.jpg)
Documents Data Miner
Christopher C. Brown: Item Deselection on the Fast Track
Provides format information (EL, Paper, MF) and status information (Active/Inactive)
![Page 19: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/19.jpg)
Documents Data Miner
Christopher C. Brown: Item Deselection on the Fast Track
![Page 20: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/20.jpg)
Access Database Query
Christopher C. Brown: Item Deselection on the Fast Track
![Page 21: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/21.jpg)
Item Amendment Form: The Slow Way to Drop
Christopher C. Brown: Item Deselection on the Fast Track
![Page 22: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/22.jpg)
Drop Script
Christopher C. Brown: Item Deselection on the Fast Track
Replace <return> with &Drop=
Append: http://www.access.gpo.gov/cgi-bin/gcpwd.cgi?Depository+Library+Number=0071A&Password=XXXXXXXXX&Email=cbrown%40du.edu&Drop= to beginning
![Page 23: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/23.jpg)
Receipt of Transaction from GPO
Christopher C. Brown: Item Deselection on the Fast Track
Today's date is: Mon, Feb 23, 18:29:27, 2009
You are depository library...0071A University of DenverPenrose Library2150 East Evans AvenueDenver, CO 80208-Phone: (303)871-2905:Fax: (303)871-3446:http://library.du.edu/About/collections/GovernmentDocuments/index.cfm
--------------------
You have elected to make the following changes
DROPS:------------
0574-A, 0736, 0982-B-02
![Page 24: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/24.jpg)
E-mail Receipt
Christopher C. Brown: Item Deselection on the Fast Track
![Page 25: Item Deselection on the Fast Track](https://reader033.fdocuments.us/reader033/viewer/2022061120/5465c6aeb4af9f493f8b508a/html5/thumbnails/25.jpg)
Further Explanation
Christopher C. Brown: Item Deselection on the Fast Track
http://sites.google.com/site/librariancorner/item-selection-tool